Washington Township
Parks and Recreation
Youth Softball Program
2010 By-Laws

Table of Contents

I. REGISTRATION......................................................................................................... 2

II. LEAGUES PLANNED................................................................................................. 2

III. RATINGS, DRAFTS, AND TRYOUTS OF PLAYERS.............................................. 5

IV. LENGTH OF SEASON............................................................................................... 6

V. INTRAMURAL ALL-STAR TEAMS.......................................................................... 6

VI. INTRAMURAL TOURNAMENT TEAMS................................................................. 7

VII. FIELDS AND SCHEDULING..................................................................................... 8

VIII. AWARDS.................................................................................................................... 9

IX. UNIFORMS............................................................................................................... 10

X. EQUIPMENT............................................................................................................. 10

XI. MANAGERS............................................................................................................. 10

XII. LEAGUE DIRECTORS.............................................................................................. 12

XIII. LEAGUE COMMISSIONERS.................................................................................. 13

XIV. SPORTS ADVISORY BOARD (the SAB)................................................................. 13

XV. DISCIPLINARY ACTION........................................................................................ 13

XVI. CONFLICT RESOLUTION...................................................................................... 14

XVII. SOFTBALL ADVISORY BOARD ORGANIZATION (the Board)........................... 15

XVIII. BY-LAWS................................................................................................................. 17

XIX. VOLUNTEER/SENIORITY POLICY....................................................................... 18

XX. NO SMOKING POLICY.......................................................................................... 19

XXI. TRAVEL TEAMS...................................................................................................... 20

I. REGISTRATION

A. Registration will occur annually In January/February, on dates established by the Softball Advisory Board (henceforth referred to as "the Board"). No registrations will be accepted at the Parks and Recreation Department prior to the last scheduled sign-up date.

B. Late sign-ups will be accepted after the last scheduled sign-up date at the Parks and Recreation Department until a date established by the Board, in order to guarantee placement on a team. After that date, the child will be placed on a waiting list. Late sign-ups will be subject to a late fee of $25.00. The late fee shall be subject to change by the Board.

C. Due to On Line Registration, registrants must present a copy of or original birth certificate to their coach prior to taking the field at the first practice. Coaches will be responsible to verify proper age of the registrant. Coaches need not keep the birth certificate. If the registrant was in the program in the immediately preceding year, proof of age will not be required. Certification of age may be required at any time at the request of the Board.

D. Volunteers wishing to serve in any capacity must sign up by the last scheduled registration date to be in consideration for a coaching position

E. Registration fees will be determined by the Board subject to approval by the Sports Advisory Board (henceforth referred to as "SAB"). Basic registration fees are waived for children of Board members.

F. League age is established based on a January 1st cutoff date. Registrant’s may be moved up on a case by case basis to fill emergency roster spots that may arise in an older league or Travel Program. Any such action must be reported to and approved by the Board

G. Registrants may be moved down only upon written request by the parent or guardian and approval by the Head Commissioner and the Board.

H. Only Washington Township residents are eligible for programs endorsed by the Board, unless approved by the Board.

I. Any child who registers after the last day of February will be placed on a waiting list and will not be guaranteed participation. Registrants from the waiting list will be assigned, as needed, to fill voids and balance teams on a first come, first served basis. Waiting list registrants will be assigned to league teams only. "Balance" within the league will be determined based on numbers only, not "quality" of players. Any deviation from this policy must be presented to the Board for approval.

J. Parental requests for all leagues will be the responsibility of the Head Commissioner if a request is noted on the registration form. The Board will review all special requests.

K. Refund Policy - Cancellations should be reported immediately to the Parks and Recreation Department. NO REFUNDS will be issued for cancellations occurring after the cut-off date of May 1st without the approval of the Board. The only exception to the above stated policy will be in the event league play has started and the child must cancel due to the fact that they have been placed on a scholastic team and dual participation is not permitted. Notification of cancellation must be made within five working days of first notification that the child has made the other team.

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II. LEAGUES PLANNED

A. Girls

Age	League
5	T-Ball
6	Coach-Pitch
7	Coach-Pitch
8	Coach & Kid Pitch
9-10	Minor League (10U)
11-13	Major League (13U)
14-18	18U *

* League Structure for these age groups will be determined based on the total number of girls registered.

1. League standings and wins and losses are not to be used in instructional leagues. (5, 6, 7 & 8)

B. Challenger Division-boys and girls ages 6-18

C. League Structure

1. The intramural program falls under the auspices the WTPR Softball program. Therefore, the board dictates league structure.

2. GSA, ASA, NSA and USSSA travel teams fall under the auspices of the WTPR Softball program, and its by-laws, unless the by-laws are contrary to specific GSA, ASA, NSA and USSSA rules. Any differences between program by-laws and the specific league rules must be brought to the attention of the Board for their review.

3. At the discretion of the Board, other leagues may be sanctioned, with approval of the SAB.

4. Intramural Playing requirements:

a) Girls league ages 5-18 have the following minimum requirements:

(1) Each player on the roster and present for the start of the game must play three innings in the field, two of which must be played by the fourth (4th) inning.

(2) Continuous batting order will be in effect in all leagues

(3) Free substitution is allowed in all leagues, except for the pitcher and catcher positions

5. Player Responsibility

a) If a player shows poor attendance by missing two or more scheduled practices without justification and/or habitually misses games, a manager may elect to bench the player as a reprimand. To do this, the manager must:

(1) Keep an attendance record.

(2) Treat all players equally as to attendance requirements.

(3) Notify player, parent and League Director.

(4) The League Director will then contact the player and parent by phone, with a written follow-up letter, stating that future absences that are not justified may result in the player's suspension for one game.

b) If a player becomes a disciplinary problem, the manager may take appropriate action at that time, to be followed up after the game with a call to the parents and League Director. Additional action may be taken with the approval of the League Director and Head Commissioner.

c) The Board should be advised by the League Director of any disciplinary actions taken.

6. Special League Rules - NOTE: No special rules may supersede these by-laws without Board approval.

a) Each league may present a set of special rules for their league to the Board for approval. All special rules must be approved by the end of March; otherwise, league rules will be as stated in the Babe Ruth Softball Rule Book, or as stated in these by-laws.

7. League Start Dates

a) No intramural league will start practicing prior to the date established by the Board.

b) The first day of league games will be established each year by the Board.

c) Any exceptions to the above must be approved by the Board.

D. Fall Softball Program

1. The fall softball program falls under the authority of the Youth Softball Program by-laws, with the following exceptions:

a) Registration will be held on dates established by the Board.

b) Late registrations will be accepted up to 72 hours prior to the draft, after which a waiting list will be established.

c) No late fee will be assessed.

d) No refunds will be issued after the third week of scheduled games, unless approved by the Board.

2. The fall ball program may be a "cut" program, depending on the number of players and teams deemed necessary within the program, as determined by the Board.

E. 9-18 Year Old Travel Program

1. All teams involved in these programs-GSA teams, ASA-type tournament teams, are under the jurisdiction of the Washington Township Softball program and the by-laws of that program.

2. Since there may be multiple leagues comprising the girls travel program, tryouts will be organized and administered by the Head Commissioner, in conjunction with the Travel League Directors and travel managers with approval from the Board.

3. Player selection will be based upon the number of teams that are placed in the travel program.

4. The 14U, 16U and 18U Lady Wildcats teams will be selected by the Head Coach of each

team.

5. The 14U, 16U and 18U Lady Wildcats teams may take girls from outside of Washington

Township. These teams MUST carry a certain amount of Washington Township Girls as

follows:

a) 14U – Must have no less than 6 Washington Township girls on the team.

b) 16U – Must have no less than 4 Washington Township girls on the team.

c) 18U – Must have no less than 3 Washington Township girls on the team.

F. Travel Teams

1. Uniforms must be approved by the Board.

2. Representatives from each ASA travel team will be responsible for appropriating these uniforms. Uniforms will be ordered by the board and distributed to each (GSA) travel team.

3. The Board will allot a set amount of funds to each team based on the travel fee set for each team. Additional expenditures not funded by the Board, such as additional uniform expense, equipment and tournament fees are the responsibility of the various travel team members. The teams may conduct approved fund-raising activities to cover these expenses. Any excess funds will be returned to WTPR Softball Booster Club.

4. All accounts must be maintained by Board Treasurer, Executive Board and travel team manager.

5. Rosters for the 10U Comets, 12U Comets and ALL GSA travel teams will be determined by try-outs. These try-outs are to be conducted by a Board member who is not a manager for the respective age group to ensure a smooth and fair outcome.

- The 14U, 16U and 18U Lady Wildcats teams are not required to use ratings from tryouts

for team selections. See section II.E.4-5.

- The manager for the team should be selected prior to the tryout period based upon the

volunteer selection policy, Sec. XIX.

6. Player Selection

a) Players are to be informed of tryout dates and locations by public posting on the WTPR Softball Web Site and/or by ads in at least one (1) local papers and or mailed notice prior to the tryout dates.

b) Players are to be evaluated on skills by at least three independent raters approved by the Board.

c) Evaluations of ratings and rankings of players will be determined by the person conducting the tryout.

d) Based on the combined scores of the raters, the top eleven (9) highest rated players earn a spot on the team. (10U, 12U Comets)

e) The manager will then pick no less than two (2) or no more than four (4) players to round

out the team.

f) In the event that any player declines to play, the manager has the option to select another girl from among the top twenty (20) rated players.

g) The manager may select from beyond these top twenty with Board approval.

h) The players must abide by attendance and behavior guidelines as stated in section II.C.5.

i) Managers must abide by guidelines as stated in sections XI.A, B and C.

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III. RATINGS, DRAFTS, AND TRYOUTS OF PLAYERS

A. Ratings of player’s ages 8 through 18 will be submitted to the Head Commissioner by a date established by the Commissioner on forms provided via email. All Rating Sheets will be emailed to each coach prior to the end of the regular season.

B. The Head Commissioner, will review and adjust ratings where applicable.

C. A draft sheet will be presented to all managers at least 24 hours prior to the scheduled draft.

3. Tryouts may be required for any non-rated players who are playing in leagues requiring ratings. Tryouts may be required to determine if a player should be in the Major or Minor leagues, in addition to using their rating from the previous year. 4. Only the manager's and 1^st assistant coach's child and Team sponsor’s child will be frozen in the round they fall in the draft.

D. Once a player has been selected in the draft, that choice is final. No trading of players is allowed. Any manager found in violation of this will be immediately suspended. Changes in rosters due to extenuating circumstances need the approval of the League Director and Commissioner.

E. All League Drafts will be moderated by the Head commissioner, the League Director and at least one

additional Board Member

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IV. LENGTH OF SEASON

A. All leagues that participate in the Babe Ruth Softball tournament must conclude their season by July 4^th.

1. Intramural Leagues must have their individual schedule completed by the date established each year by the Board.

B. Play-offs to determine an overall league champion will be left to the discretion of the League Commissioner, and League Director, The format for any play-offs must be determined prior to the league draft, and approved by the Board.

C. Travel and Tournament teams other than Babe Ruth tournament teams and GSA travel teams must be submitted to the Board for approval.

1. The Board reserves the right to make any and all decisions regarding the funding of travel and tournament teams.

2. Travel Tournament Teams will be allowed from leagues 8 through 18.

3. Requests for travel teams must include the method by which managers and participants will be selected. Tournament teams will use the same selection process as used for Babe Ruth tournament teams. (See Section VI. D). 8Year old Tournament teams will be selected using completed rating sheets. Players will be selected based on the top 2 or 3 girls from each team in the league.

4. No manager or player is eligible to participate on more than one tournament team simultaneously.

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V. INTRAMURAL ALL-STAR TEAMS

A. Intramural All-Star teams will be allowed for one game. Every player will play at least three innings in the field. A continuous batting order will be used. All intramural all-star games will consist of no more than nine innings. Playing time will be determined by each League official rules as approved by the board.

1. Player Selection

a) Intramural All-Star teams will be selected from those girls not rostered on a Babe Ruth tournament team.

b) Each manager will select up to three players from their team based on season ratings (top 3 girls to be invited). In the event that at least fourteen players are not selected, each manager, in a descending order (first place manager, second place, etc.) will be given the option to choose another player from their team until the roster is filled.

c) All players will receive an All Star team jersey.

2. Manager Selection

a) Managers must state if they are interested in managing the team.

b) A manager of a Babe Ruth tournament team may not manage an intramural All-Star team.

c) Based on season’s standings, the manager from 1^st and 2^nd place ranked team will be asked to coach in their respective division.

d) In the event of a tie, the manager with the best overall league record, from those involved in the tie will be the All-Star manager.

e) The All-Star team manager will select his coaches from the other managers in his division. It is encouraged that all league managers assist the All-Star manager. If no managers are available, coaches will be considered, using the same criteria as above.

f) Managers and coaches are subject to approval by the League Director and Commissioner.

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VI. INTRAMURAL TOURNAMENT TEAMS

A. Each league's "League Champion" manager will be offered the privilege of managing the Intramural Tournament Team for the age.

1. Manager Selection

- The manager will be selected prior to the selection of the tournament team,

utilizing the following guidelines:

- Managers will be selected and approved by the League director and Head

Commissioner

B. Uniforms must be approved by the Board.

C. The Travel Committee will be responsible for obtaining samples and quotes for these uniforms.

D. Tournament teams will be provided a uniform designated by the Board. The Board will determine the deposit or fee, if any.

E. At a meeting to be held within one week of when the intramural tournament team may be announced, all managers and the League Director will meet to select the team. A Board member who is not a manager in that league will be present to ensure a smooth and productive outcome. In the event the league champion manager does not wish to take the team into post season play a manager will be selected.

a) Managers must state if they are interested in managing the team.

b) The manager selected will choose his coaches from the other managers or coaches active in the league (from within the specific division, if applicable).

1. Player Selection

C) By Ratings

(1) All mangers will complete rating sheets for their entire team prior to the All

Star Game during the season.

(2) Teams will be made up of 12 to 15 players.

(3) The coach must take the top 12 ranked players from the rating sheets. If he/she

decides to take up to 15 players, he/she make use up to 3 free picks from the

rating sheets. These free picks should be used to for a coach’s child if she/they are

not rated in the top 12.

(4) Once a player has been selected to the tournament team, they may not be replaced by the manager unless the player becomes unavailable to play. The commissioner must be notified prior to any player replacement. Any manager not abiding by this will be removed immediately from the team.

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VII. FIELDS AND SCHEDULING

A. Scheduling of fields will be the responsibility of the Board. The Board will coordinate the scheduling of the fields through the Board of Education, WTHS Athletic Director, and/or Parks and Recreation Department.

B. League Directors will prepare practice and game schedules. The League Director will distribute a copy of these schedules to each manager in his/her league, after they are reviewed by the Board. A copy will also be given the Parks and Recreation Department, and the Board Secretary.

C. Practice and game schedules will be distributed prior to the start of the season.

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VIII. AWARDS

A. Awards are available for leagues starting from 9 years old and up. Awards will be given only if moneys are available. The following criteria will be followed when determining awards:

1. One award per league or division.

2. No team will receive more than one trophy.

3. Sponsors of winning teams will receive an award.

4. No jackets will be awarded by Parks and Recreation.

5. Sponsors will not be solicited to donate jackets, awards, etc.

6. Travel teams may accept awards presented by league entered or tournament entered.

7. Awards to be given must be decided before the start of the season and submitted to the Board for approval.

8. Manager and one coach will receive an award when given.

9. Money contributed towards the purchase of jackets can be authorized by the Board if money is available. They will be awarded for each player, one manager, and up to two coaches. $50.00 maximum per jacket will be awarded to state, regional, or national winners. Teams advancing in the Babe Ruth Tournament, as runners-up will not be awarded jackets.

10. Travel teams that win their league playoffs will be awarded up to $50.00 per player on the roster, manager, and three (3) coaches, towards the purchase of jackets.

11. No money will be awarded by the Board for a travel team winning just their regular season schedule.

B. William “Bill” Randazzo Scholarship

1. Criteria – This scholarship is open to high school students who have played at least one year in the WTPR softball program. Eligible participants complete the softball scholarship application and include a statement of 250 words or less that describes their time playing softball in the program, and how their experience of playing softball has affected them. The scholarship committee then reviews all applications and determines the winner(s).

2. Award - Each year, one dollar from each registration fee goes into the Randazzo Scholarship money market account. Also, five percent of any general fundraising goes into the Randazzo Scholarship money market account. The amount of the scholarship and winner(s) are determined by the committee and the Softball Advisory Board. At a minimum, five hundred dollars will be distributed to the winner(s).

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IX. UNIFORMS

A. Shirts and Visors will be provided for all teams. The participants may keep shirts and visors.

B. Managers and coaches will be provided a shirt.

C. Extra shirts may be purchased, while supply lasts, on a first come, first served basis. The Board will determine the cost.

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X. EQUIPMENT

A. Ordering

1. The Equipment Committee will purchase all equipment with approval by the Board.

B. Issuing Equipment

1. The Equipment Committee will schedule with each League Director a time to pull and put together all required equipment needed for their league.

2. The League Director will then set up the equipment boxes located at each field they are assigned to play at.

3. Any additional equipment needed for the teams will be requested by the coaches to the league director. The league director will then contact the equipment committee to acquire the equipment.

4. Equipment Maintenance

a. An open line of communication is required between the League director and Coaches for any and all equipment issues.

b. It is the responsibility of the League Director to ensure that all equipment is properly maintained and in good working condition.

c. A member of the Equipment committee MUST be notified of any safety issues related to the equipment, fields, equipment boxes or field equipment by the league director.

C. Collecting Equipment

1. At the conclusion of the season the League Director will contact a member of the equipment committee to set up date and time for the equipment to be returned to the softball house.

2. All equipment will be checked in off the master list that was used at the time the equipment was issued (this is to ensure that all equipment is returned).

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XI. MANAGERS

A. Responsibilities:

1. Teach good sportsmanship.

2. Display good sportsmanship.

3. Teach fundamentals and rules of the game.

4. Enforce all rules as set forth by league rules and the by-laws.

5. Oversee team members at practices and games.

6. Oversee the care of the facility being used. Each manager will be responsible for field maintenance after their respective game or practice, and if necessary, prior to their game. The HOME team will rake and fill in holes on the pitching mound and at home plate. The VISITING team will be responsible for 1st, 2nd, and 3rd bases. All games will be scheduled to allow for time between games to perform this maintenance. In addition to this, each team must clean the dugouts and surrounding areas after their game.

7. Receive and return all equipment to and from the Equipment Committee at such times as directed by the committee. Failure to return equipment may result in dismissal from coaching.

8. Oversee the care of the equipment issued.

9. Complete and return rating evaluations to the Head Commissioner by the date s/he has determined.

10. Hand out practice and game schedules to all players by the team's first practice.

11. Coordinate game changes through the League Director.

12. Coordinate player replacement through the League Director.

13. Report directly to the League Director.

14. One is permitted to be a manager or coach in one league only, except when a league has a shortage of managers or coaches, and the Board approves the request to be a manager or coach. This applies to all teams under the auspices of WTPR.

15. Participates in the selection and voting for all-star teams, where applicable.

16. All managers will enforce the field maintenance program.

17. Prior to starting the season, all managers and coaches must be certified, and approved, in a volunteer training program.

18. Help promote all approved fund-raisers by the Board.

19. Any violations of the above may result in disciplinary action by the Board.

20. All managers or a designated team representative must attend the WTPR coach’s clinic prior to the start of each season.

21. All managers/coaches must umpire.

22. All mangers/coaches must abide by the "Washington Twp. Coaches Code of Conduct

23 Only 3 Managers/Coaches are permitted in the dugout at any one time

All managers/coaches and team assistants (parent’s) will have to abide by the “Megan’s Law” Ordinance passed by town Council in 2008. Any manager/coach or assistant (parent) that does not meet the required criteria of Megan’s Law will not be permitted on any playing field or in the dug outs at any time.

B. Managers are expected to play all games. Every effort should be made to play make-up games within one week of the postponement. Extenuating circumstances should be addressed with their League Director.

C. Managers must attend at least seventy-five percent of their scheduled games. At the point in time during the season that it becomes mathematically evident that the manager will not be able to fulfill this requirement, the League Director will advise the League Commissioner of such.

1. The manager will be given the opportunity to explain why the specific attendance requirements were not met.

2. Failure to meet the specific attendance requirements, without satisfactory reasons, may result in the removal of the manager from the team or in suspension from the program.

3. Any such removal must be approved by the Board.

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XII. LEAGUE DIRECTORS

A. Responsibilities:

1. Keep each manager informed as to rules within the league.

2. Review by-laws and league rules with all managers within their league prior to the draft.

3. Any special league rules must be turned in and approved by the Board by the end of March.

4. See that league rules and by-laws are strictly adhered to during the season.

5. Hand into the Board all comments or proposed changes regarding by-laws and league rules for future consideration, prior to the end of the season.

6. Either attend or send a representative to all appropriate meetings, registration and one Board meeting per month during the season.

7. Report all problems within 24 hours to the appropriate Commissioner.

8. Help coordinate league operations with the Board and Parks and Recreation Department.

9. Help prepare and pass out all practice and game schedules.

10. Coordinate issuance and collection of equipment with managers and the Equipment Committee.

11. Help with try-outs and draft system.

12. Recruit manager’s coaches for their league with the help of the League Commissioner.

13. Help coordinate league sponsors.

14. League Directors, in conjunction with the Board, will determine team roster size and amount of teams in a league, prior to the draft.

15. Coordinate the replacement of players from the waiting list in conjunction with the Board and by-laws.

16. Coordinate all schedule changes with managers and the League Commissioner.

17. Collect all evaluations and required information from managers and turn into the Board prior to the end of the season.

18. Help promote all approved fund-raisers by the Board.

19. All League Directors will enforce field maintenance programs.

20. League Directors or a representative will be at all sign-ups.

21. Make certain all issued equipment is in good condition.

22. Advise the appropriate League Commissioner in advance of all scheduled meetings.

23. Abide by the Washington Twp. Code of Conduct.

B. League Directors will be solicited, and appointed, by the Board. League Director Selection does not fall under the seniority rules.

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XIII. HEAD COMMISSIONER

A. Responsibilities:

1. Ensure that all of their League Directors adhere to the responsibilities of that position as set forth in the by-laws.

2. Ensure that all of their League Directors have copies of the by-laws for distribution to their managers.

3. Coordinate the operations of their leagues with their League Directors.

4. Report all problems, within 24 hours, to the Board.

5. Assist at all sign-ups, or send a representative if unavailable.

B. Head Commissioner will be a member of the members of the Board.

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XIV. SPORTS ADVISORY BOARD (the SAB)

A. Responsibilities:

1. One or two members of the Softball Advisory Board are to attend meetings of the SAB. They are to bring recommendations of the Board to the attention of the Parks and Recreation SAB.

2. Make final decisions on the by-laws and rule changes affecting the League.

3. Make sure the Parks and Recreation Director is fulfilling his responsibilities to the league operation.

4. Meet with the Board of Education and Superintendent of Schools, when needed, to continue the Community Education System established by the Board of Education.

5. Continue to support the goals of establishing active recreation for the youth of Washington Township.

6. Present to the Township positive publicity released prior to, during, and at the conclusion of the season, which expounds program accomplishments.

B. Parks and Recreation Department Responsibilities

1. Coordinate the use of school facilities through the Board of Education and Athletic Director.

2. Order all equipment.

3. Order all awards and arrange issuance of same to League Directors.

4. Coordinate changes in game or practice times with League Directors.

5. Make the department generally available for assistance that might be needed from League Directors, managers, League Commissioners, and the Board.

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XV. DISCIPLINARY ACTION

A. The SAB's "Code of Conduct" will determine probation and suspension.

B. Disciplinary Action Notification:

1. During the intramural season, any manager, coach, player, or spectator ejected from a regular season WTPR game by the umpire will receive a minimum one game suspension. Such suspension will take effect immediately. There will be no appeal. The Board will deal with ejection from tournament or travel league games on a case-by-case basis.

2. Any disruptive or dangerous behavior brought to the attention of the Board will be reviewed on a case-by-case basis and may subject the offender to disciplinary sanctions. Repeated inappropriate behavior will lead to the imposition of progressive sanctions.

C. Suspension

1. League Directors, managers, spectators and/or players may be suspended for the following actions:

a) Unsportsmanlike conduct.

b) Vulgar and abusive language.

c) Damaging property/improper use of facilities.

d) Violation of the by-laws.

e) Tobacco/alcohol use.

f) Managers/coaches continued neglect of league assignments.

2. The Board will determine the length of all suspensions based on the severity of the offense/actions of the League Director/Manager or Coach.

3. League Directors and managers/coaches cannot be suspended without said individual being offered the opportunity of a hearing by the Board, unless the suspension falls under the provisions of By-laws Section XV. A)

D. Expulsion from the WTPR softball program:

1. Any fighting occurring between players, managers, coaches, or spectators may result in a minimum of a five game suspension from the program for participants involved in the fight. The Board will determine suspensions or expulsions from the program based upon review of the incident.

2. Any player/volunteer attending a game under the influence of alcohol or drugs will result in expulsion from the program. Any manager or coach allowing a player to participate while under the influence of alcohol or drugs will result in the expulsion from the program for said manager/coach.

E. All penalties and suspensions will be carried over into the next season if necessary.

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XVI. CONFLICT RESOLUTION

A. The conflict resolution process is the chain of command that will be followed within the WTPR Softball Program.

B. Conflicts will be resolved at the level closest to the situation.

1. League Directors will resolve matters involving their league.

2. If the League Director's decision is felt to be unjust, it may be appealed to the League Commissioner by notifying the League Director and the Head Commissioner within 48 hours of the decision rendered.

3. The Head Commissioner, upon discussion of the situation with all parties involved, will make a decision.

4. The Head Commissioner's decision may be appealed to the Board at the next scheduled Board meeting.

5. If a hearing is deemed necessary to reach a decision, each party will have 10 minutes to present their particular side of the alleged incident if there are more than two individuals involved on either side; or a spokesperson will be chosen from each side to present their specific case.

6. If the grievance is determined to be a specific rule violation, a decision may be reached without the need of a hearing. In any case, all grievances will be heard, and a decision rendered within 48 hours of receipt of each grievance.

7. The Board's decision may be appealed to the SAB / Code of Conduct Committee

C. To appeal to the SAB / Code of Conduct Committee, one must abide by the decision of that SAB /

Code of Conduct Committee

D. All decisions of the SAB / Code of Conduct Committee, within the bounds of these by-laws, are

final.

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XVII. SOFTBALL ADVISORY BOARD ORGANIZATION (the Board)

A. The Board will be made up of 11 voting members. Officers of the Board will be President, Vice President, Secretary, and Treasurer.

B. President’s Responsibilities

1. Shall chair all meetings of the Softball Advisory Board.

2. Oversee operation of all leagues along with the Softball Advisory Board.

3. Responsible to attend or have someone attend on his or her behalf the monthly Sports Advisory Board meeting. If attendance falls below 75% in a twelve-month look back period the President can be reprimanded as seen fit by the SAB.

4. **Responsible to be on or appoint someone to be on the Code of Conduct Committee. Attendance and Absences from the Code of Conduct Committee will be computed in the 75% rule referred to in the paragraph above.

5. Shall make themselves generally available to facilitate softball functions, i.e., clinics, opening day, pictures, championship night ceremonies, etc

6. Shall perform those duties as deemed necessary by the Softball Advisory Board.

C. Vice-President’s Responsibilities

1. Assist in all area’s listed above.

2. Shall make themselves generally available to facilitate softball functions.

3. Shall perform those duties as deemed necessary by the Softball Advisory Board.

4. Available to assume the role of President in the event that position becomes available prior to an election term.

D. Secretary's Responsibilities

1. Shall keep the minutes of all meetings.

2. Shall make and keep a record of the votes of the Softball Advisory Board.

3. Shall record attendance at all meetings.

4. Shall conduct all correspondence of the Softball Advisory Board.

5. Shall perform those duties as deemed necessary by the Softball Advisory Board.

6. Maintain a history of all grievances, game expulsion and on field incidents.

E. Treasurer

1. Present a Treasurers Report monthly. The treasurer’s report shall include at a minimum the following:

a) The beginning balance of funds held.

b) A detailed listing of all cash in flows

c) A detailed listing of all cash out flow

d) The ending balance of funds held.

e) Copy of bank statement to support ending balance of funds held. Reconciliation will be provided if the bank statement does not equal the ending balance of funds held.

f) Present the Annual Treasurers Report at the August Softball meeting and at the September SAB meeting. The annual report shall contain the same reports as are required in the monthly meetings except they will be for the period from July 1st through June 30th of the previous year. It will also include a Report of Income and Expenditures summarized by categories.

F. A quorum will be eight members, including one officer.

G. The president of the Board will vote only in the event of a tie.

H. If deemed necessary, a phone / Email vote may be taken on an issue. A phone vote requires all members, including the President, with a simple majority necessary to pass. Only a Board Officer may conduct a phone vote however, any Board member may request a phone vote.

1. At the next scheduled meeting of the Board, the names of the members voting "Yes" will be incorporated into the minutes.

2. The maximum expenditure that may be approved by a phone vote is $500.00

I. In September, after reorganization of the Board, an election will be held to determine Board officers for a two-year term. Any member of the Board that has served on the Board, as a member in good standing, for six months may run for an office. Nominations for officers will be held at the meeting prior to the scheduled election meeting. Any member nominated for office must be present to accept the nomination, or have advised the -Secretary that they will accept a nomination for office.

J. Voting will be by secret ballot. If a Board member cannot be in attendance on the night of the elections, they may obtain an absentee ballot from the, Secretary. The Secretary will then add that absentee vote to the vote tabulation. If an emergency arises as such that the member cannot obtain an absentee ballot, the member may call the Secretary and verbally cast their vote, which will be entered onto an absentee ballot by the Secretary who will then add the vote to the vote tabulation.

K. An individual may serve in only one elected position.

L. All Board Members must attend at least seventy-five percent of all scheduled Board functions to include regular board meetings, special committee meetings, sign ups, team pictures, etc. to be considered a member in good standing. Once a member has missed twenty-five percent of the scheduled Board functions that individual must state their intentions to the Board and the Board must vote as to the individual's continuance on the Board. This attendance record will begin at the start of the board member term and conclude at the end of said term.

M. All votes regarding Board member status will be by secret ballot.

Ø IN ORDER TO REMOVE A BOARD MEMBER, ALL BOARD MEMBERS MUST VOTE AND MUST HAVE A 2/3 MAJORITY IN FAVOR OF REMOVAL.

N. Whenever a vacancy occurs, the Board will advertise that there is a vacancy (ies), and attempt to fill it within two months. The first step will be to advertise for letters of interest, followed by an interview before the Board. After the interviews, each Board member will vote for three candidates, giving his first choice three points, his second choice two points, and his third choice one point. The candidates with the highest number of points will be presented to the SAB for their review. Upon their review, the SAB will then select candidates to fill the vacancy (ies) that exist on the Board.

1. If there is one vacancy on the Board, the names of two candidates will be submitted to the

SAB.

2. If there are multiple vacancies to be filled at the same time, a minimum of two candidates

more than the number of vacancies to be filled will be submitted to the SAB.

3. If the above criteria cannot be met when submitting candidates to fill vacancies on the

Board, the Board will meet with the SAB to discuss how, or if, any vacancy will be filled.

O. League Directors may participate in Board affairs and committees.

P. The Booster Club will operate under the direction of the Board and will report directly to the Board.

All checks drawn on the Booster Club will require the signature of two board

Officers :( President, Vice President, Treasurer and Secretary)

Q. Standing committees of the Board are as follows:

Committee #1 – Equipment, Field Maintenance, Building Maintenance (New Building)

Committee #2 – Fund Raising, Public Relations, Opening Day, Golf Outing

Committee #3 – Registration, Sponsors, Signs, finance

Committee #4 – Fall Ball, Travel Teams, Tournaments

Special Committees – Executive Board, Grievance Committee, Rules

Committee, Web Page, New Building Scheduling (clinics practice

etc.) Committee

R. Any paperwork, computer programs, or logistical items, created while serving as a board member, specifically for the Softball Program, are the property of the Softball Program. All such items shall be turned over to the board upon request or at any time after a member resigns or is asked to resign from the board.

S. General Board meeting will be the 1^st & 3^rd Wednesday of each month. The subcommittees may meet in between board meetings at their discretion.

T. Board meeting may be changes without notice if the need arises

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XVIII. BY-LAWS

A. By-law changes should be completed by the end of January. No revisions to the by-laws will be made during the balance of the year. However, amendments written with Board approval will be incorporated in the next revision of the by-laws.

B. All by-law changes must be submitted in writing to the Board. If a member is not present when the by-law change is submitted, the Board Secretary will provide that member with a printed or electronic copy of the change at least 48 hours prior to the meeting at which the change will be voted upon.

C. By-laws may be amended by a minimum two-thirds vote of all voting members, including the President, of the Board.

D. The SAB has resolved that it may, at its discretion, amend the existing program by-laws at any time during the playing season.

E. The Board has the authority to make final decisions on points not covered under the by-laws.

F. The by-laws must be presented to the SAB for the first reading by the September SAB Meeting each

year. This is so all bylaws can be approved prior to the start of each season in January.

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XIX. VOLUNTEER/SENIORITY POLICY

The WTPR softball program depends completely on volunteers for all of key program personnel including but not limited to, commissioners, managers, coaches, directors, advisory board members, other. A seniority policy has been developed to obtain, train, and keep the best qualified and most dedicated volunteers.

ALL VOLUNTEERS MUST UNDERGO A BACKGROUND CHECK AS STATED IN THE “MEGAN’S LAW” ORDINANCE PASSED AND ENACTED BY TOWN COUNCIL IN 2008. Any manager/coach or assistant (parent) that does not meet the required criteria of Megan’s Law will not be permitted on any playing field or in the dug outs at any time.

A. Manager or Coaches selection will not be solely based on Seniority. The Board will be able to weigh qualifications and special skills related to the sport along with Seniority and past dedication to the program in their final selection.

B. All volunteers presented to the SAB must be in good standing and have performed any managerial and league duties satisfactorily.

C. Volunteers who have served as a board member or league director shall be given preference in case of a tie

D. All volunteers except Board members will be recommended for managing and coaching to the WTPR SAB by the Board and subject to the following criteria in ascending order:

1. Managers who managed in the previous season shall be incumbent to that league level.

2. All selections shall be based first on continuous years of service to the softball program as manager coach or combination thereof and their accrued seniority.

a) Managers who are moving into a new level shall be offered a team if a position is needed.

b) Coaches who are incumbent to that league and wish to manage a team shall be offered a team if a position is needed.

c) Coaches who are moving up into a new level shall be offered a team if a position is needed.

d) Managers with discontinuous service shall be offered a team if a position is needed. Total seniority will be used for placement after three consecutive years of discontinued service; all accrued seniority will be forfeited.

e) Volunteers who have satisfactorily completed a suspension and wish to return to manage or coach shall be considered if an opening exists.

3. In case of a tie in seniority, the Board will make the final decision.

E. Volunteers for managers, coaches and umpires must be at least 18 years of age by the start of league practices. Individuals under the age of 18 may assist with a team, but may not be left in charge of the team at any time. Any assistant under the age of 18 must wear a batting helmet if they act as a base coach during a game, or if they are pitched to, as a batter, during a practice.

F. Seniority

1. A volunteer shall receive one year of seniority for satisfactorily completing one year of service in the softball program as a board member, league director, manager, or a rostered coach.

2. Only one year of seniority will be given to volunteers who hold multiple positions within the spring or fall softball program.

3. In the event of GSA Travel Team, if two coaches are listed on the roster, both shall be given one-year seniority.

4. Any situations that are not addressed in this section regarding seniority will be reviewed and decided upon by the Board. Recommendations by the league directors must be made by September of that year.

G. The appointment of all volunteers will occur by final resolution of the SAB. No official functions will be initiated by any individual until appointments are approved by the SAB.

H. The SAB reserves the right to deny any volunteer who has been subject to two or more suspensions regardless of duration.

I. It has been established by the SAB that volunteers may not hold more than two positions (i.e., Board member, coach, manager, League Director, etc.) within a specific program, unless there is clearly no one else available.

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XX. NO SMOKING POLICY

Whereas, the Washington Township Sports Advisory Board has recognized the need for all volunteers to promote a positive image and role model for the youth of our community, and,

Whereas, we as volunteers wish to provide a safe environment for the youth in our care, and,

Whereas, we as coaches, assistant coaches, directors, managers and all other positions dealing with our youth wish to promote and provide good values for our youth to carry on into their lives,

Now, therefore, be it resolved that any volunteer participating in our youth programs is asked to refrain from smoking on or near the playing fields during practices or games, and also no smoking at meetings in all our public buildings to include the WTPR Sports Complex and other public buildings and to refrain from smoking at any and all meetings where youth are in attendance.

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XXI. TRAVEL TEAMS

A. MISSION

The primary objective of the Travel Teams Program shall be to bestow on the youth of the community the ideals of good sportsmanship, honesty, loyalty, courage, and reverence. The attainment of exceptional skill or winning of games shall be secondary to the prime goal of developing ethical adults. Keep our more talented girls playing for WTPR Softball. Slow down migration of talent to join other ASA Club Teams exclusively. Develop very competitive Babe Ruth, GSA and ASA teams and mirror our program to other communities.

Definition of Leagues and Players Leagues – Babe Ruth, GSA and ASA

Age	Babe Ruth League	GSA League	ASA,NSA Age
8 YR	Minor League	N / A	N /A
10U	Minor League	Minor League	10U
11-12	Major League	Major League	12U
13-14	14U*	Junior Division*	14U*
15-16	16U*	Senior and Classic Division*	16U*
17-18	18U*	N/A	18U*

* League Structure for these age groups will be determined based on the total number of girls registered.

B. Players

1. A players’ age as of December 31, for Babe Ruth or January 1, for GSA or ASA.

C. Tryouts and Player Selections

1. Rosters for travel teams will be determined by try-outs. These try-outs are to be conducted by Board members who are not a manager for the respective age group to ensure a smooth and productive outcome.

a) 10U and 12U Comets (ASA / Tournament Teams) will be made up of ALL Washington

Township Residents.

1. These team rosters are based on the ratings from the combined tryouts.

2. Each Manager must take the following amount of girls based on the total amount of

girls to be carried on the roster.

· 12 Girls on roster must take top 9 rated players, then he will have 3 free picks from the rest of the rated girls up to the 20^th ranked, to pick a girl ranked higher than 20, he must get board approval.

· 13 Girls on roster must rake top 9 rated players, then he will have 3 free picks from the rest of the rated girls up to the 20^th ranked, to pick a girl ranked higher than 20, he must get board approval.

· 14 Girls on roster must take top 10 rated players, then he will have 4 free picks from the rest of the rated girls up to the 20^th ranked, to pick a girl ranked higher than 20, he must get board approval.

b) 10U, 13U and 15U GSA teams will be made up of ALL Washington Township Residents.

1. These team rosters are based on the ratings from the combined tryouts.

2. These team rosters will be made up strictly by the ratings from the combined tryouts.

3. There are no free picks.

4. The Board reserves the right to make exceptions when needed to add a player to a GSA

team that either ranked too low for the team or did not try out at all. (This will be on a

case by case basis)

c) 14U, 16U and 18U Lady Wildcats (ASA, NSA, USSA / Tournament Teams) will follow

the following criteria for in town and out of town residents permitted on the team:

· 14U must have no less than 6 Washington Township residents on the roster.

· 16U must have no less than 4 Washington Township residents on the roster.

· 18U must have no less than 3 Washington Township residents on the roster.

1. These teams will hold at least 2 open tryouts to fill the rosters. See section II.F.6.A for tryout announcements.

2. Managers may, at their discretion, hold private tryouts to fill their rosters.

3. The Manager of each team will pick the entire roster. He/She does not have to abide by the ratings from the combined tryouts.

4. Coaches from these 3 teams (14U, 16U & 18U ASA) may pull girls from a younger ASA team on a case by case basis as long as both head coaches agree and it does not interfere with a game on that players original team. (they do not have to obtain board approval).

d) The manager for the team should be selected prior to the tryout period based upon the volunteer selection policy, Sec. X.

2. Player Selection

a) Players are to be informed of tryout dates and locations by public posting on the WTPR Softball Web Site and/or by mailed notice and ads in at least one (1) local paper prior to the tryout dates.
1) Players are to be evaluated on skills by at least three independent raters approved by the Board.

b) Evaluations of ratings and rankings of players will be determined by the person conducting the tryout.

c) In the event that any player declines to play, the manager has the option to select another girl from among the top twenty (20) rated players.

d) The players must abide by attendance and behavior guidelines as stated in section II.

e) Managers must abide by guidelines as stated in sections X

f) Tryout rating sheets will not be published, disclosed or communicated to public.

D. REGISTRATION

1. Intramural Registration will occur annually in January/February, on dates established by the Board. For detailed instructions refer to section “I. Registration” in WTPR Youth Softball Program By-Laws.

2. Travel Registration will occur annually in August/September, on dates established by the

board. Registration will take place by registering in person at the Parks and Recreation Office.

3. No registrants will be allowed to "move up", with the exception of 12 year old players, who may be moved up, on a case by case basis, to fill emergency roster spots that may arise in the 14U travel program, and 14 year old players, who may be moved up, on a case by case basis, to fill emergency roster spots that may arise in the 16U travel program and 16 year old players, who may be moved up on a case by case basis, to fill emergency roster spots that may arise in the 18U travel program. Any such request to “move up” a player needs to be submitted to the Board for approval.

4. League Structure

a) The Travel Teams fall under the auspices of the WTPR Softball program, and its by-laws, unless the by-laws are contrary to specific league rules (i.e. GSA, Babe Ruth, ASA). Any differences between program by-laws and the specific league rules must be brought to the attention of the Board for their review.

c) At the discretion of the Board, other leagues may be sanctioned, with approval of the SAB.

d) Playing requirements:

(1) Girls leagues ages 10U-18U do not have any of the following minimum requirements:

(a) No minimum two innings of play.

(b) No continuous batting order will be in effect in all leagues.

(c) No free substitution is allowed in all leagues.

e) Player Responsibility

(1) If a player shows poor attendance by missing two or more scheduled practices without justification and/or habitually is late or misses games, a manager may elect to bench the player as a reprimand. To do this, the manager must:

(a) Keep an attendance record.

(b) Treat all players equally as to attendance requirements.

(c) Notify player, parent and Travel Team Commissioner.

(d) The Travel Team Commissioner will then contact the player and parent by phone, with a written follow-up letter, stating that future absences that are not justified may result in the player's suspension for one game.

(2) If a player becomes a disciplinary problem, the manager may take appropriate action at that time, to be followed up after the game with a call to the parents and Travel Team Commissioner. Additional action may be taken with the approval of the Travel Team Commissioner.

(3) The Travel Team Committee and the Board should be provided reports of disciplinary issues identified and proposed resolutions.

E. LENGTH OF SEASON

1. Season can begin after team is selected by tryouts and managers selections, which is completed in late August or early September.

2. Fall Softball program is available to Manager’s and team parents if they decide to participate. Fall ball goes from September to the end of October.

3. Winter practices can start as early as November either indoors at batting cages and various WT schools gyms.

4. Number of games, weather in full or partial games in tournament or leagues, per season should be submitted to the travel team committee for approval: Under certain circumstances a team may excide the number of games with the Travel Team Committee’s approval.

5. The spring and summer programs begin in March to July. All GSA and Babe Ruth league games must be completed by June 30th, so that all travel teams can participate in the Babe Ruth Softball post season tournaments.

F. FIELDS AND SCHEDULING

1. Scheduling of fields will be the responsibility of each team manager and the Board. The Board will coordinate the scheduling of the fields through the Parks and Recreation Department.

2. Managers will prepare practice and game schedules and submit them to the Board. A copy will also be given the Parks and Recreation Department, and the Board Secretary.

G. AWARDS

1. Awards are available for leagues starting from 10 years old and up. Awards will be given only if moneys are available. The following criteria will be followed when determining awards:

a) One award per league.

b) Parks and Recreation will award no jackets.

c) Sponsors will not be solicited to donate jackets, awards, etc.

d) Travel teams may accept awards presented by league entered or tournament entered.

e) Manager and coaches will receive an award when given.

f) Money contributed towards the purchase of jackets can be authorized by the Board, if money is available. They will be awarded for each player, one manager, and up to two coaches. $50.00 maximum per jacket will be awarded to state, regional, or national winners. Teams advancing in the Babe Ruth Tournament, as runners-up will not be awarded jackets.

g) Travel teams that win their league playoffs will be awarded up to $50.00 per player on the roster, manager, and two coaches, towards the purchase of jackets.

h) No money will be awarded by the Board for a travel team winning just their regular season schedule.

H. UNIFORMS

1. The Board must approve uniforms.

2. Representatives from each travel team will be responsible for appropriating these uniforms.

3. The Board will allot a set amount of funds to each team based on the travel fee set for each team. Additional expenditures not approved by the Board, such as additional uniform expense, equipment and tournament fees are the responsibility of the various team members.

4. The teams may conduct approved fund-raising activities to cover these expenses.

I. EQUIPMENT

1. Ordering

a) The Equipment Committee will purchase equipment with approval by the Board.

2. Issuing Equipment

a) Travel Team Commissioner will contact their respective managers at the beginning of each spring season so that managers may pick up equipment.

(1) This process will be coordinated through the Equipment Committee.

(2) See attachment on the guidelines for the proper maintenance of the equipment.

3. Collecting Equipment

a) Travel Team Commissioner will contact their manager’s at the conclusion of the season to collect equipment. Specific dates will be coordinated through the Equipment Committee.

J. MANAGERS

ALL VOLUNTEERS MUST UNDERGO A BACKGROUND CHECK AS STATED IN THE “MEGAN’S LAW” ORDINANCE PASSED AND ENACTED BY TOWN COUNCIL IN 2008. Any manager/coach or assistant (parent) that does not meet the required criteria of Megan’s Law will not be permitted on any playing field or in the dug outs at any time.

1. Responsibilities:

a) Teach good sportsmanship.

b) Display good sportsmanship.

c) Teach fundamentals and rules of the game.

d) Enforce all rules as set forth by league rules and the by-laws.

e) Oversee team members at practices and games.

f) Oversee the care of the facility being used. Each manager will be responsible for field maintenance after their respective game or practice, and if necessary, prior to their game. All games will be scheduled to allow for time between games to perform this maintenance. In addition to this, each team must clean the dugouts and surrounding areas after their game.

g) Receive and return all equipment to and from the Equipment Committee at such times as directed by the committee. Failure to return equipment may result in dismissal from coaching.

h) Oversee the care of the equipment issued.

i) Complete and return rating evaluations to League Director by the date s/he has determined.

j) Hand out practice and game schedules to all players by the team's first practice.

k) Coordinate game changes through the Board.

l) Coordinate player replacement through the Travel Team Commissioner.

m) Reports directly to the Travel Team Commissioner.

n) All managers will enforce the field maintenance program.

o) Prior to starting the season, all managers and coaches must be RUTGERS certified, and approved by the Board.

p) Help promote all approved fund-raisers by the Board.

q) Any violations of the above may result in disciplinary action by the Board.

r) All managers/coaches are required to attend the umpire’s clinic.

s) All mangers/coaches must abide by the "Washington Twp. Coaches Code of Conduct

2. Managers are expected to play all games. Every effort should be made to play make-up games within one week of the postponement. Extenuating circumstances should be addressed with their Travel Team Commissioner.

3. Managers must attend at least seventy-five percent of their scheduled games. At the point in time during the season that it becomes mathematically evident that the manager will not be able to fulfill this requirement, the Travel Team Commissioner will advise the Travel Team Committee of such.

a) The manager will be given the opportunity to explain why the specific attendance requirements were not met.

b) Failure to meet the specific attendance requirements, without satisfactory reasons, may result in the removal of the manager from the team, or in suspension from the program.

c) Any such removal must be approved by the Board.

4. Managers must be responsible for accounting of all fundraising activities and must present a monthly accounting of all funds to the Board Treasurer. The manager must present a monthly statement to the team parents during the season. The manager must also present an end-of-the-year accounting statement up to and including the end of the year tournaments. Which are usually completed by August 31. These are to be turned in to the Treasurer

K. TRAVEL TEAM COMMISSIONER

1. Responsibilities:

a) Keep each manager informed as to rules within the league.

b) Review by-laws and league rules with all managers within their league prior to the draft.

c) Any special league rules must be turned in and approved by the Board by the end of March.

d) See that league rules and by-laws are strictly adhered to during the season.

e) Hand into the Board all comments or proposed changes regarding by-laws and league rules for future consideration, prior to the end of the season.

f) Either attend or send a representative to all appropriate meetings, registration and one Board meeting per month during the season.

g) Report all problems within 24 hours to the appropriate Travel Team Committee.

h) Help coordinate league operations with the Board and Parks and Recreation Department.

i) Help prepare and pass out all practice and game schedules.

j) Coordinate issuance and collection of equipment with managers and the Equipment Committee.

k) Assist with player try-outs.

l) Recruit managers and coaches for the travel teams and present to the Board for approval.

m) Help coordinate team sponsors.

n) Assist Team Managers, in conjunction with the Board, to determine team roster size and amount of teams in a league, prior to the try-outs.

o) Coordinate the replacement of players from the waiting list in conjunction with the Board and by-laws.

p) Assist managers and coaches with tournaments that they are hosting.

q) Help promote all approved fund-raisers by the Board.

r) Abide by the Washington Twp. Code of Conduct.

2. Travel Team Commissioner will be solicited, and appointed, by the Board and does not fall under the seniority rules.

3. Travel Team Commissioner must be a member of the Board.

L. TRAVEL TEAM COMMITTEE

1. Responsibilities:

a) Ensure that all of their Travel Team Commissioner adheres to the responsibilities of that position as set forth in the by-laws.

b) Ensure that all of their Travel Team Commissioner and Managers have copies of the by-laws and get signed certifications stating they read and understand by-laws.

c) Coordinate the operations of the travel teams with their Managers.

d) Report all problems, within 24 hours, to the Board.

e) Assist at all sign-ups.

f) Participate in tournaments hosted by travel team.

2. Travel Team Committee Members must be members of the Board.

M. TRAINING FACILITY

THE PRIMARY FUNCTION OF THE TRAINING FACILITY TO TEACH THE

FUNDAMENTALS OF THE GAME TO THE GIRLS OF THE WASHINGTON TOWNSHIP

SOFTBALL PROGRAM. USE OF THIS FACILITY BY ANY OTHER ORGANIZATION

OR SPORT IS STRICKLY PROHIBITED.

1. Rules and regulations:

Ø No Spikes or Cleats permitted in the building at any time. Sneakers and Turf shoes are the only footwear items allowed in the turf area.

Ø No Food of any type may be brought into the training area.

Ø No Gum may be chewed while inside the training facility

Ø No drinks of any type may be brought into the training area other than water. All other drinks are permitted in the waiting area.

Ø Only lite-flite and soft touch balls are permitted to be used inside the building.

Ø Any guest not practicing with a team is not permitted in the practice area and must wait either in the designated waiting area or outside the facility.

Ø Only authorized personal may operate pitching machines inside the batting cages. No one under the age of 18 may operate the jugs jr or jugs super pitching machines. These machines are located inside the batting cages.

Ø HELMETS WITH FACE MASKS MUST BE WORN AT ALL TIMES WHILE INSIDE THE BATTING CAGES. THIS APPLIES TO SOFT-TOSS AND BATTING TEE EXCERCISES ALSO.

Ø Anyone feeding the pitching machines must position themselves behind a protective screen.

Ø Only one (1) batter permitted in the batting cages when pitching machines are being used.

Ø Balls hit during soft toss and tee drills must be hit into the designated nets and direction.

Ø WTPR Training Facility will periodically photograph activities at the facility that may result in photographs of patrons later appearing in promotional materials or on our web site. Use of this facility constitutes consent to being photographed at the facility

Ø The WTPR Training Facility is a scheduled facility. Please do not enter the practice area until your scheduled time. Teams using the facility must cease all activity at least 5(five) before their scheduled finish time to clean up equipment and return the practice area to its original state. This includes, but is not limited to, placing all dimpled balls back into their respective pitching machine areas.

Ø Scheduled time includes training, clean up, adjustment of machines to original state.

Ø Players must leave all equipment bags in the designated staging area, (area in front of restrooms).

Ø No one under the age of 18 may operate the jugs jr or jugs super pitching machines. These machines are located inside the batting cages.

Ø No person may pull, hang onto or harm any of the netting in the batting cages and/or surrounding the training area.

2. Scheduling:

a) All practice, clinic and meeting schedules will be maintained by the building

manager.

Ø The building manager MUST be a member of the softball board.

b) The board reserves the right to limit any and all access to the facility to any and all persons that cause damage or do not follow the rules and policies set forth.

3. Building Usage:

a) Only board approved clinics may be held in the facility.

b) Any outside contractor or trainer not directly affiliated with the WTPR Softball

Program must have board approval before they can use the facility.

c) The board reserves the right to deny access to the building to any team, coach,

trainer etc, at any time and without notice.

d) The board reserves the right to use paid trainers to teach skills to the girls of the

program, cost of these lessons will be worked out with the trainer and the board.

e) All equipment in the building is the property of the WTPR softball program,

therefore it is forbidden to remove any equipment from the premises without the

building mangers consent.