Parkview Swim Team: Meet Checklist

Tuesday, February 22

Swim Meet Checklist

When should swimmers arrive at the meets?

Home Meet Swimmers’ Dinner – served from 4:30-5 p.m. for Parkview Swim Team members, Chik-Fil-A, $3 each.

Home Meet Arrival Time – by 4:30 p.m. for 5:00 warm ups.
new itemAway Meet Arrival Time – by 5:00 p.m. for 5:30 warm ups.

IMPORTANT: each swimmer should check in with the coach upon arrival. Also, no swimmer should leave a meet until the coach confirms the swimmer may leave.

How long does a swim meet last?

new or updated itemSwim meets typically start between 6:00-6:15 p.m. and may last up to four hours. 

The meet has a first and second half. Parent volunteers typically work one half of a meet. Six & Under swimmer events take place during the first half. Depending upon your swimmer’s age and scheduled events, you may not need to stay for the entire swim meet. However, swimmers must check with the coach before leaving a swim meet!


Be prepared to walk a long distance. Many pools, including Woods of Parkview, have limited facility parking. Parking overflow will be along the neighborhood streets leading to the pool. ‘No Parking’ signs should be posted directing vehicles to park on only one side of the street. This ensures there is an adequate corridor for emergency vehicles to travel in and out of the event, if necessary.


Bring your own chairs. For home meets, set up chairs on the deck along the pavilion. Host teams will specify visitor areas for away meets.


Most facilities offer concessions. However, pack a cooler for your swimmer just in case!

Weather Policy – SHOW UP, RAIN OR SHINE!

Swimmers should come to a scheduled swim meet, rain or shine. A swim meet will not be delayed or canceled due to rain. Spectators should bring an umbrella or wear a rain jacket. The Head Official will try to get a swim meet in on the scheduled day vs. attempting to reschedule.

If inclement weather threatens during a swim meet, the Head Official will ask swimmers to leave the pool and pool deck, and to seek shelter. Spectators will also be asked to vacate the pool deck and seek shelter (typically in your vehicle). During home meets, Parkview Swim Team swimmers in the staging area will be escorted back to the pavilion Bullpen area. At an away meet, the Bullpen and Staging official will define a plan before the meet begins, that ensures the safety of our swimmers, which can implemented it if needed. The Head Official will make the call to resume the swim meet. Delays may range from 15 minutes to more than an hour.


  • During bad weather, your swimmer should never leave the Bullpen without a parent and without notifying a Bullpen volunteer of the departure.
  • Your swimmer should never leave a swim meet unless you have verification it has been canceled and rescheduled. You can ‘check out’ your swimmer from the Bullpen and wait out the delay in your vehicle.