Whitefish Bay Little League: BOD Meeting Minutes

BOD Meeting Minutes: March 11, 2008

Whitefish Bay Little League

 

Board Meeting March 11, 2008

  

Minutes from Meeting February 12, 2008

 

Meeting called to order at 7:06 pm

 

BOD in attendance: Dave K, Tim K, Mark S, Steve K, Chuck S, Don L, Sean C, Cathy L, Mike H, Scott D, Tony G

 Minutes from Feb meeting were read and approved

            Motion by Don L, second by Steve K

 
  1. Registration Update:
  •  
    • Juniors:  64
    • Majors:  116
    • Minors:  141
    • PeeWee:  144

If we reach a max for any of the divisions, a waiting list will created.

  1. Coaching Multiple Teams:

This was an issue taken up by the Coaches Committee.  They felt the need to address and present to the BOD for review and vote.  With regard to this issue, Little League Int’l has no hard and fast rules, but recommends not coaching more than one team.

 

A motion was made by Scott D, second by Mike H, that at most a coach may be the Head coach on one team and an Assistant Coach on a second team (2nd, 3rd or 4th Assistant in the case of Pee Wees).  A coach may NOT:

1.  Head coach for two teams

2.  Head coach for one team and 1st Assistant on a second team

3.  1St Assistant for two teams

 VOTE:  7-3-1 in favor of the motion; motion passed.  
  1. Nomination for Head & 1st Assistant Coaches (Chuck)
 Chuck advised the BOD all Head and 1st Assistant Coaching candidates must be nominated by the President and voted upon by the BOD.  Chuck proceeded to read the names of all candidates for both positions.  The only points of contention/discussion were for those candidates that were listed for both positions and were now in violation of our new rule as it relates to coaching eligibility for more than one team.  Once these exceptions were identified and shared with the various Player Agents, a vote was conducted and all were approved (official listing in Minutes from meeting).  
  1. 2008 Season Schedule:

The dates for Open Day were discussed by the BOD with input for the members in attendance.

 

A motion was made by Chuck, second by Mark, that the season schedule be designed incorporating the following timeframe:

a. Opening Day will be Saturday, April 26thb. No games will be scheduled Memorial Day Weekendc. No games will be scheduled July 4th Weekendd. The regular season will end by July 2nde. The end of the year tournament will be scheduled July 7th-18thf.  No games will be scheduled on Sundays (reserved for make-up dates) VOTE:  10-1 in favor of the motion; motion passed 
  1. Draft Rules:

There was significant discussion relating to the components needed to determine the team draft order for each Division to create an equitable and balanced draft:

The following considerations were identified:

a. team’s previous year record

b. whether or not the team is considered an expansion team

c. number of returning players to a team

d. quality of talent returning to a team

e. quality of talent of players belonging to the new Head and Assistant coaches

 

The BOD will review and consider the identified criteria and set the draft order for all four divisions at the next BOD Meeting.

 

There was also a motion by Chuck, second by Mark, to reinstate the Blind Draft for players who missed both possible try-outs.  The Blind Draft will take place after the regular draft is completed.  The names of these players will be “put into a hat” and selected randomly beginning with the next team in line following the final player selected in the regular draft.

 VOTE:  11-0 in favor of the motion; motion passed  
  1. Including Shorewood LL into regular season:

Chuck reported on his discussion with the president of Shorewood LL and presented the potential option to include the three Shorewood Majors teams into the regular season schedule with our 10 Majors teams.  Discussion ensued.

 

A motion was made by Chuck, second by Kup, that we include Shorewood’s three Majors teams into our regular season schedule.  As a result we would schedule for 13 teams instead of 10 teams.  They would be included in the regular season only and not be included in the end of year tournament.  The games would take place at Watertower Park only.

 VOTE:  11-0 in favor of the motion; motion passed 
  1. Call-Up Policy:

The call-up policy was discussed due to confusion in the past year as to the proper format and policy to ensure more players get a chance to play-up and certain players are not always being selected.  The policy was reiterated that each team must submit names of up to five players the respective coaches feel are ready and able to play at a higher level.  These names are provided to the Player Agents for each Division.  The coaches must first contact their Player Agent if they need players for a game.  It is then the Player Agents role to identify players to be contacted, based on a rotation, which are next in line.  It is imperative that the coaches follow the rules explained by the Player Agents at the coaches meeting.  The option of having the list posted in the concession stand was presented to allow for a situation if, and only if, the Player Agent was not able to be contacted.

 
  1. Concession Stand Manager:

A new Concession Stand Manager position is to be created and hired.  This person will be responsible for the Concession Stand operation, including working with Max, managing the volunteers, inventory of food, drinks and supplies and overall up-keep of the concession area.  This will be a paid position.  The complete job description was not finalized.  Chuck will create the job description and send to the membership as part of an appeal for candidates. 

 
  1.  Helfaer Field Schedule:

The dates for Helfaer games are June 12th, 24th, 25th or 26th from 7-9 pm

One game will be played by the Muckdogs vs. randomly selected minors team.  The other games will be played by randomly selected teams from each of the three divisions (1-PeeWee, 1-Minor, 1-Major).  The games will count toward there regular season record.

   
  1. BOD members responsibilities:

·        Chuck will create and set the BOD On-Duty schedule for the season. 

·        Even if you are not on duty, but at Watertower, part of the responsibility of being on the board is to help out and provide any assistance to the concession stand personnel, coaches, umpires, etc.

·        There was discussion to provide some kind of “uniform” for BOD members so we could be found if there was an issue or question.

 
  1.   Up-coming dates:

·        Umpire Clinic:  Saturday, April 5th & Sunday, April 6th (make-up date April 20th) from 12-2 pm at Watertower Park.

·        Equipment Day:  Saturday, March 15th  from 9-11 am at Lydell

·        Field Clean-up Day:  Saturday, April 19th from 9-12 noon at Watertower

  

Meeting adjourned at 8:40 PM

  Submitted March 11, 2008 Mark Stecker
Secretary
WFBLL

BOD Meeting Minutes: February 12, 2008

Whitefish Bay Little League

 

Board Meeting February 12, 2008

  

Minutes from Meeting January 23, 2008

 

Meeting called to order at 7:09 pm

 

BOD in attendance: Don L, Steve K, Dave K, Cathy L, Tony G, Mike H, Mark S, Scott D

 Minutes from Jan meeting were read and approved

            Motion by Don L, second by Steve K

 
  1. Eligibility Rules:
  •  
    • Players turning 6 after 4/30/08 and in K5 are eligible to play in the Pee Wee Division if they pass a safety test.
    • Players turning 8 by 4/30/08 are eligible to play in the Minors Division if they are drafted in the 1st round of the Minors draft.
    • Players turning 9 after 4/30/08 and in 3rd grade are eligible to play in the Minors Division if they chose to play with their classmates.
    • 11 year olds who do not turn 12 before 4/30/08 are eligible to play in the Minors Division.
    • Players turning 10 by 4/30/08 are eligible to play in the Majors Division if they are drafted in the 1st round of the Majors draft.
    • Players turning 11 after 4/30/08 and in 5th grade are eligible to play in the Majors Division if they chose to play with their classmates.
    • Players turning 12 by 4/30/08 must play in Majors Division (or Juniors Division) this year.  They can no longer play in the Minors Division.
A motion was made by Don to accept these rules; second by Kup      VOTE:  8-0 in favor of the motion; motion passed.
  •  
    • NOTE:  Per an email from Chuck on 2-11-08 addresses the 6 yr rule.  Clarification from JJ on the age cut off for the early end of Pee Wees……For players who turn 6 after April 30 they cannot play up w/ their class…
 
  1. Registration:  (To Date)

Majors:  107

Minors:  137

Pee Wee:  140

Juniors:  55

Total:  439 
  1. Finance:  (Dave K)

Balance:  $94k

Dave will provide the total $ generated by the surcharge to pay down our debt

($50 * number of families)

 
  1. Tryout Dates:

February 15th     6-10 PM          PeeWee & Minor

February 29th    8-10 PM           Majors & Juniors

March 8th          11 AM-3 PM    Supplemental

 
  1. Draft Dates:

March 18th       6 PM  Majors 

                        7 PM  Minors

                        8 PM  PeeWee

                        9 PM  Juniors

 
  1. Number of Teams:

Pee Wee:         12 teams @ 13/team (max 12 x14 or 168 players max)

Minors: 12 teams @ 12/team (max 13 x 13 or 169 players max)

Majors:            10 teams @ 11/team (max 10 x 12 or 120 players max)

Juniors: 6 teams @ 11/team (max 6 x 12 or 72 players max)

 

A motion was made by Don to adopt the number of teams per league and maximum number of players per league; second by Kup

           

            VOTE:  8-0 in favor of the motion; motion passed 
  1. 2008 Schedule:

Based on the number of teams and number of regular season games Jeff W. will work on the schedule to determine when we need to schedule Opening Day.

 
  1. Coaches Committee:

The coached committee will be made up of the President, four Player Agents and one non-BOD member (Steve Keith).  The only exception is Cathy L will replace Scott D since he is a candidate to coach a Pee Wee team.  The committee will plan to meet Tuesday February 5th to begin the review of candidates. 

   
  1. New Business:

·        A number of issues were raised by members in attendance:

            a. Draft Order

            b. Definition of “expansion team”

            c. Draft order vs. number of picks to make teams balanced.

·        Competition Committee:  needs to address and enforce our Code of Conduct

·        Coaches clinics need to be reviewed and expectations of coaches at each level need to be defined.

·        Call-up format:  define how coaches are to handle properly

·        Addressing coaches moving games out of convenience.  Make sure Player Agents make coaches aware games can only be changed due to weather.  Their option is to call-up younger players.

·        Discussion about including Shorewood into our regular season schedule or the Majors only.

 

Meeting as adjourned at 8:28 PM

Submitted February 12, 2008 

Mark Stecker

Secretary
WFBLL 

BOD Meeting Minutes: January 23, 2008

Whitefish Bay Little League

 

Board Meeting January 23, 2008

  

Minutes from Meeting November 12, 2007

 

Meeting called to order at 7:08 pm

 

BOD in attendance: Tim K, Mike H, Dave K, Chuck S, Steve K, Sean C, Scott D

            (Later:  Mark S, Don L)

 
  1. Tournament Teams

>Steve Keith has volunteered to manage the tournament team program for 2008

>The tournament teams will be independent of WFBLL

>Communication will be the key in order to get the word out to the membership > >All Stars:  As soon as you start practice (tournament play) you are effectively off the regular season team.  The issue created is teams become less competitive.

>Debate and discussion addressed:

            Changing the way we approach the tournament teams

            Whether or not to have try-outs

            Making the teams more competitive

>The teams by age:

            12 yr olds:  2 teams

            11 yr olds:  2 teams

            10 yr olds:  1 team

             9 yr olds:  1 team

 A motion was made the we will not field All Star teams for the 10-12 yr old tournaments, but we will enter a 13-14 yr old team.             VOTE:  7-0 in favor of the motion; motion passed. 
  1. 2008 BOD Positions

>President:  Chuck S

>Vice President:  Don L

>Secretary:  Mark S

>Treasurer:  Dave K

>Player Agent-Juniors:  Don L

>Player Agent-Majors:  Mike H

>Player Agent-Minors:  Julie P

>Player Agent-PeeWees:  Scott D

>Concessions Chair:  Tim K

>Marketing Chair:  Darren M

>Field Maintenance Chair:  Steve K

>Umpire Coordinator:  Cathy L

>Umpire-in-Chief:  Sean C

>Safety Officer:  Darren M

    

Meeting as adjourned at 8:50 PM

Submitted January 23, 2007 

Mark Stecker

Secretary

WFBLL 

NOTE: Minutes from November 12th taken by Darren M 



BOD Meeting Minutes: November 12, 2007

Whitefish Bay Little League

 

Board Meeting November 12, 2007

  

Minutes from Meeting September 12, 2007

 

Meeting called to order at 7:40 pm

 

BOD members in attendance: Don, Mark, Cathy, Julie, Tony, Tim, Dave, Chuck

 Minutes from August meeting were read and approved with changes:1.      changed reference in Financial Update from “budget” to “statement”2.      eliminated statement in Financial Update referring to “budget approval for 2008”.  The statement is voted on by BOD.3.      under New Business, included Athletic Turf as a named party in the law suite filed by Giraffe Electric4.      eliminated speculative statement that, “the work was commissioned by Tony Gavic”   
  1. Financial Update: (Dave)

>Refer to handout provided by Dave K. for specifics

>Summary:  2007 vs. 2006 = + $6,755.8

>Fundraising Keys:  Brewer Night netted $7,000; Raffle was disappointing, but with better coaches support this could be an effective source of funds.

 

Motion by Don L to accept the 2007 Statement; second by Mark S

 VOTE: 6-0 in favor of motion; motion passed 
  1. 2008 BOD Election
>There are five open BOD positions for 2008>Date of election will be October 21-23, 2007

>Timeline:  Info to membership: week of October 1st

>Nominations due: 10-9-07

>Nominations confirmed: 10-16-07

>Email ballots accepted: 10-21 until 10-23 at 5PM

>Paper ballots accepted: 10-23 from 6-8 PM at Lydell

     
  1. Watertower Finance Update:

>Debt:  $135K

>Total includes $4K settlement for lawsuit

>Pee Wee scoreboard still requires $5K in additional work

>Total Debt:  $140K

 

A motion was made by Chuck to pay down the debt by $20K; second by Don L

             VOTE:  8-0 in favor of motion; motion passed  
  1. Maintenance Plan:

>Chuck will consult with a friend who manages Nicolet’s Fields.  They will draft an RFP for a season long maintenance plan and job description.

 
  1. Registration Dates:

>It was discussed and determined we would not conduct on-line registration for 2008 due to the cost associated and keep our focus on paying off the fields.

>We will also retain Eteamz as our League website host

>Registration Dates:   Sunday December 2nd; 4-6PM;  Lydell

Wednesday December 12th; 6-8 PM; Lydell

>The fee structure will be determined by the 2008 BOD

 
  1. New Business:

>The concession stand needs to be cleaned out and move the equipment to the new shed space provided by the Village. 

The date set is September 23rd at 2:30PM

  

Meeting as adjourned at 9:13 PM

 Submitted November 12, 2007 Mark Stecker
Secretary
WFBLL

Board Meeting Minutes September 12, 2007

Whitefish Bay Little League

 

Board Meeting September 12, 2007

  

Minutes from Meeting August 7, 2007

 

Meeting called to order at 7:38 pm

 

BOD members in attendance: Chuck, Cathy, Tim K, Dave K, Mark, Mike H, Dave P

 Minutes from June meeting were read, but could not be voted and approved due to an insufficient number of BOD members in attendance to have a quorum.  
  1. Financial Update: (Dave)

>Dave presented the 2007 season final statement for review.  The BOD decided to review and discuss at the next meeting for final vote.

 
  1. Fundraising: (Chuck)

>Chuck reported that we have raised approximately $33K from the sale of 20 additional bricks, raffle, on-line auction and the fund raising dinner.

>It was estimated that less than 50% of the players in the league sold raffle tickets.

>Possible new donors have come forward and have been contacted.  Chuck will report if we can secure any new donations.

>We also have a new Accountant from Godfrey and Kahn for WFB Youth Baseball.  The individual will work with Tom D and other WFBYBB BOD members.

>The question was raised to consider whether or not the Watertower fields could be rented out to other leagues or teams for games or practices.  Chuck was going to consult with Tom D and determine if we legally could do so.

>Our target figure is now $125K that still needs to be raised. 
  1. Field Maintenance:

>Chuck proposed a longer term plan for field maintenance, watering and day to day up keep.  The BOD may want to consider putting this out to bid for the 2008 season.

>The BOD was also advised we still need additional work done on the fields that will cost roughly an additional $5K.    
  1. 2007 Survey Results (Chuck S):

>Approximately 129 families responded to the on-line survey, representing 138 kids.

>Chuck has the raw data and will summarize for the BOD and send to BOD via email.

>The coaches survey was still in process and no results were yet available.

>Some of the topics/issues mentioned in the surveys addressed the Halfaer Field policy for teams, the Playing Up policy and the End of Season Party.

 
  1. Tournament Team vs. All Stars:

>Discussion was limited and tabled until we have a full BOD Meeting for a vote for the 2008 Season

 
  1. Registration Date:

>It was discussed to move the initial registration up to December.

>On-line option was discussed and determined to be too costly for next year considering our financial situation.

>We will use multiple dates again...one Sunday afternoon and one week night.  The dates have yet to be set.

 
  1. The annual meeting and election will take place the 1st Tuesday in October.
 
  1. New Business:

>Chuck brought to the BOD’s attention a law suit that has been file against Tony Gavic,            Athletic Turf and WFBYBB by Giraffe Electric for work done at Watertower Field.  Bob Menard has offered to represent WFBYBB.  Chuck will update the BOD at the next meeting.

  

Motion to adjourn at 9:15 pm

Submitted September 12, 2007 

Mark Stecker

Secretary
WFBLL

Monday, May 18
WFBLL BOD Meeting Minutes: December 10, 2008
WFBLL BOD Meeting Minutes: December 10, 2008

Whitefish Bay Little League

 

Board Meeting December 10, 2008 – Approved

   Meeting called to order at 7:00 pm  

BOD members in attendance: Scott Deakin, PresidentDavid Koziol, Vice PresidentCrystal Luehne, SecretaryBruce Anthony, TreasurerMike Howley, Commission/Players Agent – JuniorsDarren Miller, Commission/Players Agent – MajorsPaul Otero, Commission/Players Agent – Minors Tom Gaeta, Commission/Players Agent – PeeWeesMerrick Fruchtman, ConcessionsTim Kerwin, ConcessionsSteve Kupferman, Field MaintenanceRich Yurkowitz, Umpire Coordinator, Umpire-in-ChiefJohn Finerty, Safety Officer/Equipment Coordinator

  Minutes from November 12, 2008 BOD meeting were read and approved by the group. Motion by Scott Deakin to accept the meeting minutes and second by Tom Gaeta. Vote – All present voted in favor.  Updates – Ø      Web site will be updated by Chuck Steinmetz with new BOD names and contact info.  Some preliminary information has been updated for Board Members who are returning.   Ø      Scott Deakin asked BOD members to complete the Little League Volunteer Application and a copy of his/her driver's license to be provided to Little League National for the Safety Plan Approval by Dec. 15.  BOD needs to get this info to Scott Deakin ASAP or Safety Plan will not be approved.  Ø      A contact sheet was passed out to include name, address, phone, cell and preferred e-mail for all BOD.  Crystal Luehne to update and send to the BOD.   Ø      WFB BOD Meeting Confirmationo       Crystal Luehne reserved Cahill from 7:00 – 10:00 PM for BOD meetings as follows; ·                     Wednesday, December 10·                     Wednesday, January 21 (exception to the 2nd Wed of every month) ·                     Wednesday, February 11·                     Wednesday, March 11·                     Wednesday, April 8 ·                     Wednesday, May 13·                     Summer scheduling starts in June. o       Crystal Luehne has the key. o       Board will be invoiced.   Ø      Field Update:o       Steve Kupferman will investigate outsourcing field maintenance and provide recommendation to the board.  o       10X10 Shed is constructed.  o       BOD needs to send thank you letter to village for their support in getting new shed built. Steve Kupferman will draft.  Ø      All-Stars vs. Tournament Teams: o       Items of note:§         No longer need to stop playing for your team if selected to All-Star team – thus player can play for both his LL team and the All-Stars.§         Ages for All-Stars 9/10, 11/12 or (11 only and 12 only) and 13/14.§         Minimum of 12 league games to be played by June 15th to be eligible for all-stars o       Discussion. Darren Miller handed out a summary.  All Stars starts June 15 and can last until beginning of Aug. Kids involved can play 1 or many games depending on how far they go.  WFB has been out of All Stars for past few years because players could not play on All Stars and with their current little league team at the same time.  This rule has changed.  Kids can now do both.  BOD discussed pros and cons of All Stars including concerns about competition, having an elite group, offering another opportunity to kids who want to play more baseball and costs. Juniors have always participated in All Stars and will continue to do so.   o       A motion was made by Bruce Anthony to add All Stars to WFBLL offering.  2nd by Tom Gaeta.  Motion carried - all present voted to add All Stars to the program.   o       A motion was made by Darren Miller to add a 12-year-old All Star team. 2nd by Bruce Anthony. Motion carried - all present voted to add a 12-year-old All Star team.  o       A motion was made by Darren Miller to add an 11-year-old All Star team.  2nd by Bruce Anthony. Motion carried 8 in favor and 3 against adding an 11-year-old All Star team.  o       A motion was made by Bruce Anthony to add a 9/10 year-old All Star Team.  2nd by Rich Yurkowitz.  Motion carried 8 in favor and 3 against adding a 9/10-year-old All Star team.  o       Tom Gaeta, Darren Miller and Tim Kerwin will put together a recommendation on rules and identifying procedures on next steps for All Stars.  Ø      Player Registrationo       BOD agreed on Sunday, January 11th from 4:00 – 7:00 PM and Thursday, January 15th from 6:00 – 8:00 PM for player registration and Crystal Luehne confirmed these dates.  o       Try-out dates will be posted at Registration.  Crystal Luehne will create signage for this.    o       BOD discussed on-line registration and will try to make this a reality for the '09-'10 season. This possibly could include on-line credit card reservations. The BOD felt there was not enough time to implement this in a timely and accurate fashion for this season.    o       BOD discussed fees.  A recommendation was made not to increase fees.  A motion was made by Mike Howley to keep fees the same the previous year.  2nd by Steve Kupferman.  Motion carried - All present voted to keep fees the same.     o       Fees are as follows; o       All families will pay a $50 Water Tower Field surcharge (1 $50 charge per family). o       Majors, Minors & Peewees §         1 child in program - $160§         2 children in program - $320 §         3 children in program - $455 o       Juniors §         1 child in program - $225§         2 children in program - $325 §         3 Children in program - $425 o       Mike Holwey to confirm Juniors Fees with Chuck Steinmetz & Don Levings.  o       Sunday, Jan. 11 from 3:30 - 4:00 PM, Mike Howley will host an informational meeting for new to WFB Little League families.   o       A promotional message for registration and fees will be drafted by Tom Gaeta and sent to the group so all BOD members are using the same content.  Messaging to include forms filled out ahead of time will be able to use a speed line and families who need financial assistance in order to participate will be accommodated confidentially.  The following assignments where made in terms of promotion;  o       Area Schools Thursday Foldero       Cumberland - Tom Gaeta o       Middle School – Tom Gaetao       Richards - Bruce Anthony (due 12/10) o       Holy Family - Scott Deakino       St. Monica - Darren Miller  o       Update Web Site with registration info- Scott Deakin will notify Chuck Steinmetz and ask him to do this o       E-mail past families with registration info – Scott Deakin will notify Chuck Steinmetz and ask him to do this o       MyCommunityNow Northshore Registration Announcement via print and web site - Crystal Luehne o       Darren Miller to follow-up with Steve Keith about representing WFB Youth Baseball with a table at registration.o       Bruce Anthony to prepare a cheat sheet for BOD members to use at registration.  o       BOD Required Registration Work Assignments. BOD members must switch amongst themselves if any have schedule conflicts.   o       Sun., Jan 11 from 3:30 - 7:00 PMo       Steve Kupfermano       Mike Howleyo       Darren Millero       Merrick Fruchtmano       Rich Yurkowitzo       Bruce Anthonyo       John Finerty  o       Thurs., January 15 from 6:00 - 8:00 PM  o       Tom Gaeta o       Steve Kupfermano       Paul Otero o       Crystal Luehne o       Scott Deakino       David Koziolo       Tim Kerwin  Ø      Tryoutso       Crystal Luehne reserved the following; o       Friday, Feb 20 from 6:15 - 10:00 PM at HS Fieldhouse for tryouts.  Minors (6:15 – 7:30 PM), majors (7:30 – 8:45 PM) and juniors (8:45 – 10:00 PM) timeslots. o       Monday, Feb 23 from 7:30 - 9:00 PM at the Middle School Old Gym for Peewees tryouts. o       Friday, March 13 from 6:15 - 10:00 PM at HS Fieldhouse is the backup date for those families who can’t make the assigned tryout date.   o       The BOD recognizes that these times are not ideal but it was the only thing available to them. o       Invoices and permits to be mailed to Crystal Luehne.     o       Doug James to contact WFB High School students to assist with tryouts. Dates where given to him.  Ø                  Treasury Report:o       Bruce Anthony reported that WFB Youth Baseball owes $105,877 on the field loan.  Interest is approximately $400 per month.  The family surcharge fee and profit from concessions goes toward making a yearly payment of approximately $20 - $30 K to loan. Tentatively, the loan could be paid off prior to  2013, based on past payment history.  Loan matures in 2013.  BOD will discuss additional fund raising items to get loan paid off in a timely manner including concession fees, brick sales and other fund raising opportunities at a future meeting.  Ø            Other Items:  o       Scott Deakin asked BOD to think about timeline for upcoming season.  This will be a topic of discussion for next meeting.  Scott will bring calendar of possible conflicting dates. o       Little League Night at the Brewers (vs. Twins) will be Tuesday, June 23, 2009.  o       A voluntary reception will be at Oakcrest Tavern on Saturday, December 20 from 4:00 – 6:00 PM to thank Chuck Steinmetz, Don Levings, and Max Bischman for their years of service to WFB Little League Baseball.  o       WFB High School Varsity coach to tentatively hold a baseball camp (4-5 Saturdays) for 6 - 14 year old in Feb or March.  More info to come.  o       A motion was made by Steve Kupferman to adjourn the meeting.  2nd by Paul Otero.  All present voted to adjourn meeting.  Meeting concluded at 9:14 PM.    Submitted December 11, 2008 – Crystal Luehne
Secretary

WFBLL



Monday, May 18
WFBLL BOD Meeting Minutes: April 8, 2009
WFBLL BOD Meeting Minutes: April 8, 2009

Whitefish Bay Little League

 

Board Meeting April 8, 2009 – Approved

 Meeting called to order at 7:00 pm  

BOD members in attendance: Scott Deakin, President David Koziol, Vice PresidentCrystal Luehne, SecretaryBruce Anthony, TreasurerMike Howley, Commission/Players Agent – Juniors Darren Miller, Commission/Players Agent – MajorsPaul Otero, Commission/Players Agent – Minors Tom Gaeta, Commission/Players Agent – PeeWeesMerrick Fruchtman, ConcessionsTim Kerwin, ConcessionsSteve Kupferman, Field MaintenanceRich Yurkowitz, Umpire Coordinator, Umpire-in-ChiefJohn Finerty, Safety Officer/Equipment Coordinator

  Minutes from March 11, 2009 BOD meeting were read and approved with no changes. Motion by Tom Gaeta to accept the meeting minutes and second by Bruce Anthony.  Vote – All present voted in favor.  Please note that Mike Howley has been released from his BOD duties due to a career opportunity.  There is an open position on the BOD; any interested parties should contact any BOD member.  Until his position is filled, Chuck Steinmetz will fulfill the duties as the Juniors Commissioner.   The following agenda items were addressed:       Snack Shack  ·                    The BOD reviewed the snack shack prices and went with the recommended pricing with exception of Gatorade, Propel and pizza due to the popularity of these products.  The BOD felt the quarter situation could better managed (when having to make change) by keeping these a rounded to the dollar.   These are also popular items and the BOD felt we could give families a price break and still achieve our goal of fundraising.  Bruce Anthony motioned to approve the recommended pricing with the 3 changes, seconded by Paul Otero. Vote – all present voted in favor.  ·                    The same group of volunteers has agreed to open the Snack Shack early on weekday games and will repeat these duties as necessary including opening, turning on ovens, getting product prepared, and doing all items necessary to get the Snack Shack ready for business.  The BOD recommended continuing this practice, as this has been a very positive situation.    ·                    New lock box purchase will be taken care of by Bruce Anthony.   ·                    Max Bischman has volunteered to come back to manage the Snack Shack for another season.  Tom Gaeta motioned to accept Max back as the manager of the Snack Shop, with a second from Darren Miller.  Vote – all present voted in favor. Consideration for a mentoring program for a future student manager will be considered at a later date. Ø      Safety  ·                    Per a pre-meeting, e-mail confirmation from John Finerty, WBF Fire Dept is holding Sunday, April 19th for the Safety meeting date.  The training content will be the same as 2008.  Coaches and Board members will already be at Watertower for field clean-up day. John F. will finalize with the Fire Dept if this is acceptable. BOD found this acceptable and John Finerty should proceed with the following schedule; Coaches and BOD members trained from Noon – 1:00 PM, field clean up will be from 1:00 – 3:00 PM and umpire training will be from 3:00 – 5:00 PM.     Ø      BOD schedule for Watertower ·                    Teams are invited to schedule a practice at Watertower Park based on Steve Kupferman’s evaluation of the field.  Coaches will be informed of the field situation via the web site and the BOD recommends 1 practice before regular season play at the field.  The batting cages will not maintain a schedule unless it becomes an issue.  Batting cages are first come; first severed basis and players should be warming up in conjunction with their game start time. This includes PeeWee players but the BOD recognizes PeeWee players may prefer to practice and warm-up with the pitching machine.   ·                    Rich Yurkowitz will create a BOD work schedule for the season based on when their children are at the park. A BOD member will always be available at the park when games are in play.      Ø      Rain Dates ·                    Rain dates will go to the next open date schedule. There will be some flexibility in this but the idea is to get them on the schedule as soon as possible.  Commissioners will post the new game time via the web site. Rich Yurkowitz will be in charge of rescheduling the umpires. Rescheduled games  are considered official once they are posted on the web.    Ø      Umpires   ·                    Make up date – training for Umpires has been a challenge due to a training cancellation because of snow. 17 umps have been trained as of March 29, which is enough to get the league through the first 7-10 days of games.  Umpire training is also being set up for Sunday, April 19 from 3:00 – 5:00 PM and another tentative make-up day for Saturday, April 25 from 5:00 – 7:00 PM is being considered.   ·                    The BOB discussed pitch count and the umpire’s role in it.   The BOD determined that pitch count is part of Little League rules and umpires need to participate in pitch counting in order to make good calls.   Rich Yurkowitz will emphasis umpire participation.  Rich has recommended youth umpire agreements/code of conducts in the LL umpire program, as well as parent and coaches agreements.  The BOD feels the umpires is also learning the skills to call a game … and this is part of the little league baseball development experience.  The BOD request the coaches and parents respect the call of the umpire.  If a coach opposes the call of a student umpire, reference the baseball rule and ask the umpire to make his/her call based on the rule, not what the coach thinks the call should be (let the ump make the decision). If there is still a disagreement with the ruling, discuss this with the on-site BOD member and umpire after the game in a professional manner. Please remember, this is a learning experience for the umpires, too.   ·                    A “Hot Sheet” of common little league rules with rule book reference page numbers will be prepared by Darren Miller for posting in the Concessions Stand.  The can be used if a discrepancy in a call arises.        ·                    Paul Otero will explore creating a perforated receipt attached to the score sheet.  The umpires will use this to get paid for the game and to collect a free beverage.  The umpires will continue to be paid in cash but this will offer the BOD a way tracking of labor costs.   ·                    Other game duties; score board run by home team volunteer, umpires complete score cards and all families will be required to work in the concession stand at 2 times per season.         Ø      Discussion regarding All Stars – Dates as known.     ·                    9/10, Lakeland WI (Salem)          8/1/2009 - 8/7/2009 ·                    10/11, Verona WI                      8/1/2009 - 8/7/2009 ·                    Majors, Lakeland WI (Salem)           7/25/2009 - 7/31/2009 ·                    Juniors, Verona WI                  7/30/2009 - 8/3/2009 ·                    Seniors, Verona WI                   7/30/2009 - 8/3/2009 Scott Deakin confirmed these are All Star state dates. All stars will participant in their own separate fund-raising.      Ø      Watertower Field Update ·                    Field Maintenance – foal ball netting or small tents will be considered for the food area for safety.  The BOD feels that people in these areas my not be paying attention to the game and could get hit by a foul ball.    Ø      Sunday, April 19 Schedule ·                    Safety Training (Coaches and BOD members) from Noon – 1:00 PM·                    Field clean up from 1:00 – 3:00 PM ·                    Umpire Training from 3:00 – 5:00 PM   ·                      Ø      Budget and Loan Payment ·                    Bruce Anthony presented the budget and recommended a $20,000 payment be made to the loan.  A motion was made by Tom Gaeta to make the loan payment, second by Crystal Luehne.  Vote – All present voted in favor.·                    A motion was made by Tom Gaeta to approve the budget, second by Crystal Luehne.  Vote – All present voted in favor. 4 absent board members voted in favor of approving the budget and voted via e-mail prior to the meeting. These votes where also considered in the approval process.  ·                    Another loan payment will be made after the season and will be based on the revenue from the Snack Shack.  There will be enough working capitol left in the budget for start up costs for the 2010 season.   Ø                 Other Items ·                    California Pizza Kitchen Promotion in Bay Shore Mall – has been established. Dates are Tuesday, May 12 for Pee Wees and Jrs. and Tuesday, May 19 for Minors and Majors.  Families may switch dates, if needed.  #500 flyers will be provided by CPK and a .pdf file will be provided for families to print on-line.  The BOD would like to get flyers distributed via all of the coaches.  ·                    Subway has a similar program.  Crystal Luehne to pursue this opportunity.     
  • Next meeting will be on Wednesday, May 13 at 7:00 PM at Cahill.  Crystal Luehne to follow-up with WFB Rec Department on summer scheduling for board meetings.   
 Tom Gaeta motioned to adjourn the meeting, second by Bruce Anthony. Vote to conclude carried.  Meeting adjourned at 8:51 PM.  Submitted April 9, 2009 – Crystal Luehne
Secretary
WFBLL

Monday, May 18
WFBLL BOD Meeting Minutes: March 11, 2009
WFBLL BOD Meeting Minutes: March 11, 2009

Whitefish Bay Little League

 

Board Meeting March 11, 2009 – Approved

 Meeting called to order at 7:00 pm  

BOD members in attendance: Scott Deakin, President David Koziol, Vice PresidentCrystal Luehne, SecretaryBruce Anthony, TreasurerMike Howley, Commission/Players Agent – JuniorsDarren Miller, Commission/Players Agent – MajorsPaul Otero, Commission/Players Agent – Minors Tom Gaeta, Commission/Players Agent – PeeWeesMerrick Fruchtman, ConcessionsTim Kerwin, ConcessionsSteve Kupferman, Field MaintenanceRich Yurkowitz, Umpire Coordinator, Umpire-in-ChiefJohn Finerty, Safety Officer/Equipment Coordinator

  There were also several coaches present for the WFB LL BOD meeting.   Minutes from February 11, 2009 BOD meeting were read and approved with 1 change. Motion by Steve Kupferman to accept the meeting minutes with changes and second by Tom Gaeta.  Vote – All present voted in favor.  The following agenda items were addressed; 
  • WFBLL 2009 Registration numbers so far 509 - Update
    • Pee Wees – 173 players -14 teams, 12.35per team (6 open spots) +12
    • Minors – 153 players - 12 teams, 12.75per team (3 open spots) =  +4 (3 Must Be First Round)
    • Majors – 124 players - 10 teams, 12.4per team (6 open spots) +9
    • JRs – 59 players - 5 teams, 11.8 per team (6 open) –8
  
  • Preliminary schedules reviewed and discussion regarding 2009 season for Pee Wee, Minor, Majors with no back to back games except for Pee Wees. Schedules were programmed to include a few Sundays, automatically scheduling rain dates and utilizing more than one field for play per league (Pee Wees and Minors play on Minors and Majors field respectively)..  The WFB LL BOD/Coaches will review and get any comments to Scott Deakin by 3/16/09. Scott Deakin will update the program accordingly. Schedule must be approved by next meeting.
 
  • Draft – It is within Scott Deakin’s right as WFB LL BOD President to make an executive call on the draft process and order. Due to timing, he will maintain the draft order process used in the 2008 season. He did entertain a lengthy discussion on formats to improve the draft process and order for upcoming seasons.  Concern voiced on using just last year’s record in determining draft order.  Possible scenarios will be evaluated in future to determine draft order.  These may include:
 
  •  
    •  
      • All players re-drafted every year;
      • Look at number of players returning along with last year’s record;
      • Balance teams with same number of players in each age group;
      • Snake the draft to distribute the picks more;
      • Look at number of players returning and assessing talent returning in determining draft order
 
  • Scott Deakin will provide coaches with thoughts prior to draft to help plan accordingly.. The WFB BOD realizes that if we do change the draft format, we will probably have a fair number of complaints the first year.
 
  • Expansion team draft order for Pee Wee, Minors and Majors was picked out of a hat with witnesses present and the following order was established;
 
  • Expansion Minor Coaches = #1 Scheatzke #2 Fleck #3 Garcia #4 Umland
 
  • Expansion Pee Wee Coaches = #1 Bortolotti #2 Suchur #3 Donovan
 
  • Majors = #1 Yankees #2 Cubs #3 Braves #4 Rays
 
  •  
    • Draft will take place at Cahill. 
      • Pee Wee – Wednesday, March 18th @ 8:15 pm   (88)
      • Minors – Wednesday, March 18th @ 7:15 pm  (80)
      • Majors – Wednesday, March 18th @ 6:15 pm (72)
      • Jrs – Wednesday, March 18th @ 9:15 pm (30)
 
  • WFBLL Tryouts (Reminder)
    • Dates As one group finishes Throw/catch next will start
      • Pee Wee Friday, March 13 from 6:15 WFBFH (~16)
      • Minors Friday, March 13 from 6:45 WFBFH (~16)
      • Majors Friday, March 13 from 7:15 WFBFH (~13)
      • Jr Friday, Friday, March 13 from 7:45 WFBFH (~9)
 
  •  
    • Support/help from WFB HS Coach/Players Confirmed
 
  • Umpires – Per Rich Yurkowitz research and report:
    • E-mail invitation will go out to all eligible umpires (those kids having 1 year majors experience and in 6th grade)
      • April 4th  Majors Umpires 12pm-2pm (must have umpired in Minors)
      • April 5th  Minors Umpires 12pm-1:30pm (must have umpired in Pee Wees)
      • April 5th  Pee Wees Umpires 1:30pm-3pm (must have played in Majors one year)
      • April19th  3pm-5pm (Make up date for all Umpires)
 
  •  
    • Pay per game –
      •  
        • Majors - $25 behind the plate, $20 in the field
        • Minors - $22 behind the plate, $17 in the field
        • PeeWees- $15
        • Umps will be given a voucher and will be paid right after they ump from the concessions box.
 
  • Discussion regarding All Stars
    • Possible select All Stars coached early
    • Darren Miller to send an e-mail.
    • Approach kids individually as to what level they want to play.  The player makes the decision.
 
  • Water Tower Field Update
    • Outsource Field Maintenance – Steve Kupferman has received 2 bids that have come in double from last year’s amount.  He is still waiting for a 3rd bid and will then make some recommendations on how to trim the amount.  Netting bids are still coming in.  Scott Deakin has a lare amount of netting that may be used some manner.
    • Shed – lock to be installed soon and keys will be distributed.
    • Field Clean-up Day will be Saturday, April 19 at Noon. 
 
  • Coaches meeting
    • When – March 21, 2009
    • Where – Paul Otero to call the rec department to find out if Lydell is available for coaches meeting and to organize equipment bags.  Scott Deakin to send confirmation e-mail once date and location is determined.
 
  • BOD on duty at Water tower in season
    • Create list and Dates
o       Snack shack price Listo       Other 
  • Tournament Team Confirmation (per e-mail confirmation via Darren Miller)
o        Doug James (U11) o       Ken Kazubowksi (U12) o       Bruce Anthony in running a combined 9/10 team Items raised by WFBLL Membership or WFBLL BOD Crystal Luehne will follow-up with CPK fundraising opportunity.  Dates are Tuesday, May 12 for PeeWees & Jrs. And Tuesday, May 19 for Minors & Majors.  Families can switch dates if needed.  Cumberland School raised about $650 this past Winter with about the same amount of kids.    
  • Next meeting will be on Wednesday, April 8 at 7:00 PM at Cahill. 
 Bruce Anthony motioned to adjourn the meeting, second by Tom Gaeta. Vote to conclude carried.  Meeting adjourned at 9:30 PM.  Submitted March 15, 2009 – Crystal Luehne
Secretary
WFBLL


Monday, May 18
WFBLL BOD Meeting Minutes: February 11, 2009
WFBLL BOD Meeting Minutes: February 11, 2009

Whitefish Bay Little League

 

Board Meeting February 11, 2009 – Approved with 1 change - FINAL

 Meeting called to order at 7:00 pm  

BOD members in attendance: Scott Deakin, PresidentDavid Koziol, Vice PresidentCrystal Luehne, SecretaryBruce Anthony, TreasurerMike Howley, Commission/Players Agent – JuniorsDarren Miller, Commission/Players Agent – MajorsPaul Otero, Commission/Players Agent – Minors Tom Gaeta, Commission/Players Agent – PeeWeesMerrick Fruchtman, ConcessionsTim Kerwin, ConcessionsSteve Kupferman, Field MaintenanceRich Yurkowitz, Umpire Coordinator, Umpire-in-ChiefJohn Finerty, Safety Officer/Equipment Coordinator

  Minutes from January 21, 2009 BOD meeting were read and approved with 6 changes, which included updating tryout times, BOD tryout workers and tournament clarifications.  Motion by Steve Kupferman to accept the meeting minutes with changes and second by David Koziol.  Vote – All present voted in favor.  The following agenda items were addressed; 
  • Approval of Coaches
·        Pee Wees – we have a total of 14 teams, we have all coaches per Tom Gaeta.  Coaches are as follows;
Pee Wees returning players   Head Coach   Assistant Coach  
Expansion 1 PW 2 Pee-Wees Michael Bortolotti Pat O'Neill
Expansion 2 PW 3 Pee-Wees John Donovan Bill Hall
Expansion 3 PW 3 Pee-Wees Kevin Sucher Mike Hentzen
Volcanoes 7 Pee-Wees John Harms Dwight Larkin
Express 6 Pee-Wees Wayne Boland Joe Arcara
Jaxx 10 Pee-Wees Raymond Bell Dwight Burns
TimberRattlers 9 Pee-Wees Dan Schneck Tom Hayden
Bulls 4 Pee-Wees Darren Miller John Spector
Sidewinders 6 Pee-Wees Wade Heidmann Ed Patterson
Knights 9 Pee-Wees Bruce Anthony Dave Lukach
Raptors 8 Pee-Wees Josh Levy Mark Stecker
Ironbirds 7 Pee-Wees Bruce Hutson Jeff Conta
Owls 4 Pee-Wees Jason Brunner Doug Marx
Bats 7 Pee-Wees Jason Burroughs Paul Otero
   ·        Motion made by Tom Geata to accept coaches, second by Steve Kupferman.  Vote – All present voted in favor.   ·        Minors we have a total of 12 teams, we have 12 coaches per Paul Otero. Coaches are as follows;
Minors returning players   Head Coach   Assistant Coach  
Expansion 1 Mi 2   Steve Umland Paul Dryden
Expansion 2 Mi 2   Steve Garcia Paul Grunau
Expansion 3 Mi 2   Jeff Schaetzke Paul Delongchamps
Expansion 4 Mi 2   Martha Fleck Jim Sullivan
BlueClaws 6 Minors Spencer Frank Jon Cyganiak
Mudcats 11 Minors Dave Koziol Craig Anderson
Riverdogs 10 Minors Alex Stock Dave Rusch
Thunder 8 Minors Darren Gerrietts Dave Fergus
Hooks 8 Minors Gary Meyer Dave  Beatty
RedWings 10 Minors Jason Steigman Jason Nelson
RockHounds 4 Minors Andrew Chmiel    
Muckdogs 8 Minors Kevin McMahon Joe Kimple
·        Motion made by David Koziol to accept coaches, second by Steve Kupferman.  Vote – All present voted in favor.  ·        Majors we have a total of 10 teams, we have 9 coaches, need 1 per Darren Miller. Coaches are as follows;  
Majors returning players   Head Coach   Assistant Coach  
Rays 2 Majors Harris Monday, May 18
WFBLL BOD Meeting Minutes: January 21, 2009
WFBLL BOD Meeting Minutes: January 21, 2009

Whitefish Bay Little League

 

Board Meeting January 21, 2009 – Approved with changes

 Meeting called to order at 7:00 pm  

BOD members in attendance: Scott Deakin, PresidentDavid Koziol, Vice PresidentCrystal Luehne, SecretaryBruce Anthony, TreasurerMike Howley, Commission/Players Agent – JuniorsDarren Miller, Commission/Players Agent – MajorsPaul Otero, Commission/Players Agent – Minors Tom Gaeta, Commission/Players Agent – PeeWeesMerrick Fruchtman, ConcessionsTim Kerwin, ConcessionsSteve Kupferman, Field MaintenanceRich Yurkowitz, Umpire Coordinator, Umpire-in-ChiefJohn Finerty, Safety Officer/Equipment Coordinator

  Minutes from December 10, 2009 BOD meeting were read and approved with 3 changes in treasury report.  The changes were; WFB Youth Baseball owes on the Watertower field loan not WFB Little League, loan matures in 2013 not 2015 and loan could possibly be paid off early due to past payment history established by Whitefish Bay Little League (WFB LL). Motion by David Koziol to accept the meeting minutes with changes and second by Bruce Anthony. Vote – All present voted in favor.  The following agenda items were addressed; The BOD has defined the following terms; ·        WFB LL Tournament = the tournament our league does within this program after 16 regular season games, it provide athletes an introduction to friendly competition amongst their age-appropriate peers.  ·        All Stars = a chance for WFB LL to identify our elite players and introduce them to other teams outside of WFB LL and prepare them for the next level of competition within the National Little League guidelines. Organized by WFB LL. ·        Tournament Teams = those players who have expressed interest to play additional baseball at a higher level of competition against outside teams. Needs to be organized by volunteers outside of WFB LL BOD.   ·        Fall Baseball  = those players who have expressed interest in playing more baseball in addition to LL but organized by the WFB LL BOD with the intention for fun and skill development.       Ø      Fixing errors on forms and lessons learned regarding WFB LL registration process.  o       Price sheets have been rewritten to be clearer for families in understanding their total cost with one or more children and children participating at different levels Confusion also resulted in the $50 Watertower fee for Jrs. The question was raised; do Jrs. have to pay the fee if they don’t play their games at the park? BOD felt they should pay the fee because Jrs. are part of the league and most have used the field throughout their WFB LL career. Also, BOD members felt we have the responsibility to pay off the loan in a timely manner.  Bruce Anthony confirmed most Jrs. families had already paid the fee and the BOD will circle back with a few families who have not yet paid.  As always, the BOD will work with those families wanting to participate but needing assistance or a payment plan due to the cost.   o       For 2010 registration, a recommendation was made to post samples of waiver sheets with clear directions to parents on how to fill out and what is needed from them. o       PeeWee Intro Meeting for new families to WBF or WFB LL, led by Mike Howley, was very well received by parents and should be repeated for next year (approximately 50 people in attendance). This assisted the league in getting a very strong Pee Wee registration number early in the process.  The BOD considers high Pee Wee registration numbers a great base for success in future programs. o       Advertising worked well and should be repeated for 2010 which included press releases sent to all area school folders/web postings, WFB LL web site postings, e-mail blast to past participating families, MyCommunityNow web site posting and the Thurs., Jan. 8 printed announcement in MyCommunityNow publication.    Ø      WFBLL 2009 Registration numbers are still being tallied and we are on track to reach 2008 numbers.  As of 1/21, current player total is #440.  Numbers to date are as follows; o       Pee Wees – 154 players (tentativly12 teams) o       Minors – 128 players (tentatively 11 teams) o       Majors - 105 (tentatively 9 teams)o       Jrs. – 53 (tentatively 4-5 teams)o       53 players are interested in outside tournament teams (additional playing time outside of WFB LL and not All Stars) o       Outstanding players from the 2008 season who have not yet registered as of 1/21, are as follows; o       Pee Wees – 53 players o       Minors – 63 players  o       Majors – 57 players o       Jrs. – 19 playerso       A follow-up e-mail will be sent to these families to remind them of participation based on league/team availability  Ø      WFBLL Tryoutso       All registered families whose players are participating in the tryout/draft will be sent an e-mail reminding them of try-outs. o       The BOD acknowledges these times are not ideal but these where the only times available to us. o       Tom Gaeta to follow-up and report on available high school baseball students to assisto       Crystal Luehne to confirm and organize pizza deliver for high school workers via Rosatti’s (with assistance from Tim Kerwin)  o       Dates are as follows for tyryouts;  Minors - Friday, Feb 20 from 6:15 PM at HS Fieldhouse

Majors - Friday, Feb 20 from 7:15PM at HS Fieldhouse

Jrs. - Friday, Feb 20 from 8:15PM at HS Fieldhouse Regarding Minors Tryouts - Friday, Feb 20 from 6:15 PM at HS Fieldhouse:BOD Workers assigned are as follows; ·        Mike Howley, Commission/Players Agent – Juniors ·        Darren Miller, Commission/Players Agent – Majors (pending work travel)·        Paul Otero, Commission/Players Agent – Minors·        Tom Gaeta, Commission/Players Agent – PeeWees·        In addition; BOD members Bruce Anthony, Rich Yurkowitz, Tim Kerwin, David Koziol & Crystal Luehne·        Crystal Luehne will also arrange confirmation/delivery of pizza for high school workers (via with Tim Kerwin at Rosattis’s)    Regarding Pee Wees Tryouts- Monday, Feb 23 from 7:30 - 9:00 PM at the Middle School Old Gym: ·        To accommodate the younger children better, Crystal Luehne to find out who is in front to of us to see if we can rework the schedule and get an earlier start. Jr. Blue Duke’s is scheduled prior to us. The High School Business Office will start accepting dates for 2010 on June 2. Request must be made in person at the High School Business Office to Carol Lieugh (Ling – 963-3922).   BOD Workers assigned are as follows;·        Mike Howley, Commission/Players Agent – Juniors ·        Darren Miller, Commission/Players Agent – Majors (pending work travel)·        Paul Otero, Commission/Players Agent – Minors·        Tom Gaeta, Commission/Players Agent – PeeWees·        In addition; BOD members Merrick Fruchtman, John Finerty, Tim Kerwin & David Koziol ·        Crystal Luehne will also arrange confirmation/delivery of pizza for high school workers (via with Tim Kerwin at Rosattis’s) Regarding make up tryout date for all players - Friday, March 13 from 6:15 - 10:00 PM at HS Fieldhouse:   ·        The BOD realizes this may be a popular time for the PeeWee age group due to the late night offering of the 1st choice and will be prepared to handle the overflow.  BOD Workers assigned are as follows;·        Mike Howley, Commission/Players Agent – Juniors ·        Darren Miller, Commission/Players Agent – Majors (pending work travel)·        Paul Otero, Commission/Players Agent – Minors·        Tom Gaeta, Commission/Players Agent – PeeWeeso       In addition; BOD members Tim Kerwin & David Koziol o       Crystal Luehne will also arrange confirmation/delivery of pizza for high school workers (via with Tim Kerwin at Rosattis’s)  Ø      Discussion regarding Tournament Teams (per Darren Miller summary)o       Tournament teams will be run by the following volunteers (these activities cannot be run by WFB LL BOD as it would be a conflict of interest);o       Steve Keith (as approached by Darrin Miller) is not willing to run this but will offer recommendations to volunteers o       Ken Kaszubowski will organize age 12 team  o        o       Volunteers are still needed for age 9, 10, 11, 13 and 14 teams o       Numbers for tournament interest to date are 53 players   Ø      Discussion regarding All Starso       Guest: Spencer Frank, new WFB residence and to WFB LL, also experienced Shorewood Select / All Stars Baseball Coach offered expertise background on the All Stars program as follows;o       In the Shorewood program: each player voted for “5 highly skilled players” for on their own team all starso       Each Coach and their assistants defined the next 25 kids (coaches votes are weighted more heavily than youth baseball peers)o       Coaches then cut to appropriate amount needed  (in their case 13 players + 3 coaches & a player agent) o       All Star coaches are determined by experience plus they choose to 2 assistants.o       Coach Frank reported in the Shorewood case; the league, parents and players felt good about this process and it is an approach the WFB LL should consider. Very positive results and yielded the most competitive team from the existing league.   In the opinion of Coach Frank, this process was also perceived as agreeable to the parents of this league and did not solicit complaints due to perceived unfairness. This team ends up with additional practices and has the opportunity for a unique baseball experience.o       Tim Kerwin shared WFB LL past All Star history, which included all coaches submitting their top 14 player choices.  All coaches met and compared list.  Most had the top players on their list and then debated the player’s merits up for the remaining spots.  WFB LL picked the coaches.  o       Tom Gaeta, Darren Miller and Tim Kerwin will bring several options for discussion and to be voted on at the next BOD meeting.  A decision must be regarding All Stars by the next meeting.o       All Stars start date is Monday, June 29.  Ø      Preliminary discussion regarding WFBLL Season Dates (Timeline)o       For the 2/11 meeting, Scott Deakin will present a proposal of options for the Spring/Summer WFB LL Baseball schedule to include schedule of games, rainout dates to be plugged-in as an automatic alternative to the schedule, WFB LL Tournament and the end-of-the-year WFB LL celebration date.  o       All Stars, Tournaments and Fall Baseball TBD on a different time schedule.  o       WFB LL Tournaments, our playoffs process, needs to be decided and keeping in mind the pitch count rule. For consideration, it could be a 3-pool play with a wildcard.  Discussions were tabled until the next meeting as the BOD needs final team counts to make these decisions.       Ø      Water Tower Field Updateo       Outsource Field Maintenance – Steve Kupferman not available for report.  Discussion for next meeting to include; o       Shed update.   o       Recommendations for addition foul ball netting for all fields (for safety reasons) and to explore costs/ receive bidso       Discuss Batting Cage (care and responsibility of including nets and grading) o       Discuss any update field maintenance for Spring and any BOD assistance/assignments needed   Ø      Draft o       Date: Crystal Luehne confirmed meeting for the draft with rec department for Wednesday, March 18 from 6:00 – 10:00 PM at Cahill.  o       Draft details will be decided at next board meeting.  Ø      Other items raised by WFBLL BOD o       John Finerty reported a potential sponsorship with Blue Cross Blue Shield to provide first aid kits for team bags and 1 at each field.  BOD also offered a banner at no extra cost in addition to providing the kits. o       Paul Otero recommended we release Chuck Steinmetz of his responsibilities of the WFB LL web site.  This needs to be discussed further and a current BOD member assigned this duty. o       David Koziol and Tom Geata volunteered to organize the field banners for the 2009 season. o       Tim Kerwin and David Koziol will organize uniform for the 2009 season and will have samples at the tryouts. o       Crystal Luehne submitted 2 invoices to be paid by WFB LL for the use of WFB HS and Middle School for tryouts.  Total to be paid for rental $637.50.  o       Next agenda should include; Equipment day, Field clean-up day, concession stand clean-up, defibulator training for BOD members  o       We are pleased to continue our partnership with Network Photography as the official photographer of WFB LL. Our contract with them will continue until 2012.  o       Next meeting will be Wednesday, February 11 at 7:00 PM at Cahill.   Tim Kerwin motioned to adjourn the meeting, second by Merrick.Fruchtman. Vote to conclude carried.  Meeting adjourned at 9:02 PM.  Submitted January 22, 2009 – Crystal Luehne
Secretary WFBLL


Thursday, June 18
WFBLL BOD Meeting Minutes: June 10, 2009
WFBLL BOD Meeting Minutes: June 10, 2009

Whitefish Bay Little League

 

Board Meeting June 10, 2009 –Approved

 Meeting called to order at 8:10 pm  

BOD members in attendance: Scott Deakin, President David Koziol, Vice PresidentCrystal Luehne, SecretaryBruce Anthony, TreasurerChuck Stenimetz – Commissioner/ Players Agent - JuniorsDarren Miller, Commissioner/Players Agent – MajorsPaul Otero, Commissioner/Players Agent – MinorsTom Gaeta, Commissioner/Players Agent – PeeWeesMerrick Fruchtman, ConcessionsTim Kerwin, ConcessionsSteve Kupferman, Field MaintenanceRich Yurkowitz, Umpire Coordinator, Umpire-in-ChiefJohn Finerty, Safety Officer/Equipment Coordinator

 Minutes from May 13, 2009 BOD meeting were not read and not approved.  This will be done at next WFBLL BOD Meeting in July 2009.  

The following agenda items were discussed;

 
  • Treasurer’s Report
    • Bruce Anthony provided an overview of the revenue and expenses through June 10, 2009.
    • WFBLL – Brewer Night will be big fundraiser and be better than budgeted.  WFBLL has sold its allotment of tickets and is requesting more tickets.
    • All-star expenses not budgeted but should have room in budget from other categories
    • Umpire costs and field maintenance within budget.
  
  • Discussion regarding End of Season Tournaments
 o        Preliminary discussion regarding format for tournaments was debated.  Past years have included Pool Play, Single Elimination and Double Elimination Type tournaments.  o        No definitive format was agreed upon.o        All divisions do not have to have same tournament format.o        Respective commissioners of Pee Wee, Minor and Major divisions will solicit feedback from teams.o        Commissioners to report back on tournament format to BOD and schedule accordingly.o        End of Season Party date to be determined – no final date decided.    
  • Water Tower Field Update
    • Proposed estimate to provide “netting” over picnic tables and bleacher areas for Minors, Majors and Pee Wee areas was discussed.  All agreed that we should move forward but Scott Deakin will follow-up with Steve Kupferman to make sure we get full cost estimate for all areas and possible second bid.  Estimated cost would be $5,000 to $6,000.  No final vote on completing this project was done at this meeting.
  
  • Discussion regarding All Stars
 o        Prolonged discussion between WFBLL BOD and WFBLL Members who attended the meeting on how All Star teams will be selected.  o        There will be four teams with 13 players each for 13/14, 11/12, 10/11 and 9/10 year age brackets
  •  
    • Significant discussion on how teams should be formed.  Options included:
      •  
        • By Grade Only:
          • 6th = 11/12 yr old team
          • 5th = 10/11 yr old team
          • 4th =9/10 yr old team
        • “Waterfall” – starting with 11/12 team and selecting best 13 player regardless of grade as long as they met age criteria.
    • 11/12 and 10/11 yr old teams will be comprised of major division players and 9/10 yr old team will be comprised from minors unless 10 yr  playing in majors asks to be considered for that team.
    • Coaches will determine top 13 players for each team with one head coach selected by coaching committee. Head coach will then select two assistants and one team manager.
    • Scott Deakin will send coaching “resumes” to members of Coaching Committee for review and ranking.
    • 13/14 yr old All-Star team not part of the following discussion as they have plan in place.
    • Preliminary communication provided to coaches on providing list of players for each team. 
    • Follow-up email to be sent to coaches on June 11, 2009 with final instructions for nominating all-stars for each team.
    • A communication was sent to the families on process of All Stars player invitation process, dates and age eligibility and whether you wanted your child including in the all-star selection process.
    • Membership in attendance at BOD Meeting told that final decision on selection process will be made over next few days and provided to coaches.
    • Coaches will be asked to attend a closed meeting on June 15, 2009 at 8:30pm at Cahill to select each team.

 

 
  • Next meeting will be on Wednesday, July 8, at 8:00 PM at Cahill Park.  Please note that July board meetings will be at 8;00 PM to accommodate those BOD members coaching and working the snack shack.      
  Bruce Anthony motioned to adjourn the meeting, second by Paul Otero. Vote to conclude carried.  Meeting adjourned at approximately 10:15PM.  Submitted May 14, 2009 – Thomas Gaeta
WFBLL