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Last updated
07-26-14 10:47 PM
Camp Hill Local Weather
Greater West Shore Baseball League
Camp Hill, Pennsylvania
17011
Friday, April 25

Greater West Shore Baseball League Constitution

ARTICLE I - DEFINITION OF TERMS

Section 1. Name. The name of the organization shall be: “The Greater West Shore Baseball League,” hereinafter referred to as “League.”

Section 2. Objective. The League objective is to provide area youth with fair and wholesome baseball competition, a better understanding and appreciation of the game, and the development of applicable skills. The League objective is achieved through a supervised and scheduled program of baseball contests with special emphasis on leadership, teamwork, and sportsmanship. Applies to all levels: All GWSBL Associations shall make every effort to ensure that teams are selected through methods that maximize the competitive balance of the league. The GWSBL board has the right to take appropriate steps to ensure that the League’s goal of competitive balance is maintained

Section 3. Purview. In addition to managing League policies and activities, the organization oversees game scheduling and playing rules for tee ball, pony, minor, and major levels; maintains statistics and establishes post-season play for minor and major levels; arranges certified umpires at the major level; facilitates interaction among member associations; and assists with conflict resolution when League interests are involved.

ARTICLE II - BOARD OF DIRECTORS

Section 1. Composition. The Greater West Shore Baseball League Board of Directors (hereinafter referred to as “Board” or “Board of Directors”) shall consist of three (3) representatives from, and appointed by, each member association, inclusive of an elected president, vice president, and secretary.

Section 2. Vacancies. Board vacancies will be filled as necessary by the association which does not have its full complement of representatives. Alternate representatives shall be afforded the same privileges as regular representatives.

Section 3. Meetings. The Board of Directors shall meet at least on the second Monday of each month and/or at the call of the chair. All association officials, commissioners, coaches, and other interested parties are invited to attend. Roberts Rules of Order shall govern the proceedings of all meetings except where said conflicts with this Constitution. At all regular meetings of the Board of Directors, the order of business shall be as follows: - approval of the minutes of the prior meeting - treasurer’s report and approval of current bills - president’s report - committee reports - unfinished business - new business - adjournment

Section 4. Compensation No member of the Board of Directors shall receive, directly or indirectly, any salary, compensation, or employment from the League or related parties for services rendered as a member of the Board.

Section 5. Authority. The Board of Directors shall have the authority to appoint counsel to represent the League. It shall also have the authority, by virtue of a simply majority vote of the total Board of Directors, to relieve any officer or director from duty when League interests are jeopardized.

Section 6. Constitution Changes. Amendments to this Constitution shall be voted on by the Board of Directors at the next regular Board meeting following the introduction of such amendments provided that all Directors are notified of such a vote. An affirmative two-thirds (2/3) majority vote of the total Board of Directors is required for adoption.

Section 7. Rule Changes. Playing rule changes shall be voted on by the Board of Directors at the next regular Board meeting following the introduction of such changes provided that all Directors are notified of such a vote. An affirmative two-thirds (2/3) majority vote of the total Board of Directors is required for adoption.

ARTICLE III - VOTING AND ELECTIONS

Section 1. Eligibility. While association officials, coaches, and commissioners may attend League meetings, voting is restricted to Board of Director members and elected League officials.

Section 2. Representation. At all League votes, at least one (1) Board of Director from each member association must be present. A simply majority of Board members present and voting shall pass or fail any motion or resolution presented during the meeting, unless specified elsewhere in this Constitution. In the absence of at least one (1) Board of Director from each member association during a regularly scheduled League meeting, only those routine matters or business relating to a level of play in which the missing association has no entry may be conducted and/or voted upon.

Section 3. Officers. A League president, vice president, and secretary shall be elected annually in the month of November or December by a simple majority of Board members present and voting. League officers shall be from different organizations.

Section 4. Vacancy. A vacancy in any of the elected League offices shall be filled for the unexpired term by a person elected by a simple majority of Board members present and voting at the next regularly scheduled League meeting following the vacancy.

Section 5. Nominations. Nominations from the floor shall be recorded by the secretary. Each Board member must submit his or her vote to the secretary. The vote may be done by secret ballot at the consensus of the Board.

ARTICLE IV - OFFICERS AND THEIR DUTIES

Section 1. Officers. League officers consist of a president, vice president, and secretary.

Section 2. Term. League officers shall assume their official duties for a one (1) year period following the close of the November Board of Directors meeting. Officers have no assumed powers other than those specifically granted herein.

Section 3. President. The main duties of the president shall be to preside over all meetings of the Board of Directors, promote the League and its interests, and act as the League’s spokesperson. The president shall also communicate to the Board of Directors on the status of, and issues involving, the League, as well as investigating any complaints or irregularities which may affect the well-being of the League.

Section 4. Vice President. In the absence of the president, the League vice president shall exercise the powers and perform the duties of the president. The vice president shall also have such duties as may be assigned by the president or Board of Directors and serves as ex-officio of any established League committee.

Section 5. Secretary. The secretary shall keep and preserve a record of the proceedings of the League and record the minutes of the meetings. The secretary shall also conduct correspondence for the League well as notifying association members of their election or appointment.

Section 6. Treasurer. The treasurer shall be responsible for the collection of dues and the payment of expenditures related to the League, along with keeping a record of receipts and disbursement of all monies and securities of the League. A financial statement shall be made available at all regular League meetings. A treasurer who is not also a member of the Board of Directors has no League voting rights.

Section 7. Succession. All officers shall deliver to their successors all League material in a timely manner following the election of their successors.

ARTICLE V - MEMBERSHIP

Section 1. Eligibility. Membership of the League shall be open to all baseball associations.

Section 2. Application. A baseball association desiring admission to the League must apply in writing to, and with representation before, the League Board of Directors. Such application should be made at least two (2) months prior to the opening of the regular baseball season to allow for adequate planning time.

Section 3. Approval. Application for League membership shall be voted on by the Board of Directors at the next regular Board meeting following the introduction of the application provided that all Directors are notified of such a vote. An affirmative majority vote of Board members present and voting at a regularly scheduled League meeting is required for admission.

Section 4. Dues and Payment. Member association fees and payment dates are set annually by the Board of Directors. Late or nonpayment of fees is cause for revoking League membership. Any association that submits a membership fee and then withdraws from the League shall not have their fee refunded.

ARTICLE VI - COMMITTEES

Section 1. Creation. Committees may be appointed as deemed necessary by the president or created through a simple majority vote of Board members present and voting at a regularly scheduled League meeting.

Section 2. Term. The term of office for committee members shall run concurrently with the terms of elected officers.

Section 3. Composition. Committees must include at least one (1) representative from each member organization at the time that the committee is established or reestablished.

ARTICLE VII - LEAGUE PLAY

Section 1. Age Levels and Rosters. League play shall be divided into tee ball for baseball ages five (5) through seven (7), pony for baseball age seven (7) and eight (8), minors for baseball ages nine (9) and ten (10), and majors for baseball ages eleven (11) and twelve (12). “Baseball age” is that age attained prior to 1 May in any given season. Associations may roster youth participants at a level one (1) year above their baseball age or, with League permission, at one (1) year below their baseball age. An over age player may not pitch. Team rosters shall be filed with the League president by the 20th of March each year. Rosters are to include the participant’s name, birthday, and baseball age, along with family address and phone numbers. No roster is to exceed fourteen (14) players without GWSBL board approval.

Section 2. Game Scheduling. Total number of teams for each level of play shall be confirmed by the Board of Directors not later than the regularly scheduled March meeting of the Board. League schedules of not less than twelve (12) games per team shall be presented for approval not later than the April meeting. No scheduled game may remain incomplete at the end of the regular season without the approval of the Board of Directors. Regularly scheduled games take precedence over post-season and/or practice games.

Section 3. Field Usage. For weekday games, or for weekend contests which are not immediately preceded by another game, the home team may use the playing field from one (1) hour prior to game time to thirty-five (35) prior to game time, with the visiting team assigned the playing field from thirty-five minutes (35) prior to game time to ten (10) minutes prior to game time. When the playing field is unavailable for a full hour before game time, teams are to reduce their on field warm ups to ten (10) minutes per team, with the home team warming up first. Home teams are responsible for field maintenance and for fair field usage decisions made prior to the start of the game

Section 4. Rules. Rules governing all levels of play as determined by the Board of Directors are in effect from the start of the regular baseball season though the League championships. Rules may be contained in a document separate from the Constitution and must be presented prior to the start of the regular baseball season. Every year there shall be a review committee to respond to any protests, forfeiture, or ejections, as well as examining current League rules.

Section 5. Standings. Standings are kept only at the minor and major levels of play, with winning teams responsible for turning in scores and pitching records to the statistician for that level. Failure to report totals within forty-eight (48) hours of game completion results in a $50 fine levied against the winning team’s association.

Section 6. Post-season. Upon the completion of the regular season schedule, Minor and Major level teams are invited to participate in League playoffs to determine a champion and runner-up at each age grouping. These designations are in addition to League recognition of the two (2) teams at each level with the best win-loss record. League playoff seeding is based on win-loss records. Ties in win totals are broken by head-to-head records, then by each team’s record against common opponents from highest to lowest in the standings, then by coin flip. A format of the Greater West Shore Baseball League playoffs will be provided to teams in April.



Greater West Shore Baseball League
Greater West Shore Baseball League


 
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