Upper Cumberland United Soccer Club: UCUSC Bylaws

Monday, May 22
UCUSC Bylaws

UPPER CUMBERLAND UNITED SOCCER CLUB BY-LAWS


The charter on file with the Tennessee Secretary of State shall server as the constitution of the Upper Cumberland United Soccer Club, (hereinafter called UCUSC).


Adopted June 20, 2005


PART I-GENERAL


 


Bylaw 101. NAME


This association shall be known as Upper Cumberland United Soccer Club (herein after refereed to as UCUSC).


 


Bylaw 102. PURPOSE AND STATUS


Section 1. The purposes for which UCUSC is organized are:


1.   Promote and continue to develop competitive and recreational soccer in Cookeville, Tennessee and the surrounding areas.


2.   To do all things reasonable, incidental, to the promotion of soccer including, but not limited to, financing, owning, developing real estate, purchasing equipment, and to do or assist in all other things and services incidental or related to soccer.


Section 2. UCUSC will support all local school and college soccer programs         


Section 3. Charitable/Non-profit status


Upper Cumberland United Soccer Club is organized exclusively for charitable, educational, religious or scientific purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code of 1986 (or corresponding section of any future Federal tax code).


 


No part of the net earnings of Upper Cumberland United Soccer Club shall inure to the benefit of, or be distributable to, its members, trustees, directors, officers, or to other private persons, except that Upper Cumberland United Soccer Club shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of section 501 (c) (3) purposes.


 


No substantial part of the activities of Upper Cumberland United Soccer Club shall be the carrying on of propaganda or otherwise attempting to influence legislation, and Upper Cumberland United Soccer Club shall not participate in or intervene in (including the publishing or distribution of statements) any political campaign on behalf of, or in opposition to, any candidate for public office.


 


Not withstanding any other provision of these articles, Upper Cumberland United Soccer Club shall not carry on any other activities not permitted to be carried on by a (corporation/association/trust) exempt from Federal income tax under section 501 (c) (3) of the Internal Revenue Code of 1986 (or corresponding section of any future Federal tax code).


 


Upon dissolution of Upper Cumberland United Soccer Club, assets shall be distributed for one or more exempt purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code (or corresponding section of any future Federal tax code) or shall be distributed to the Federal, State, or Local Government for a public purpose.


 


     


Bylaw 103. LAWS OF THE GAME


The "Laws of the Game" as authorized by FIFA, and modified for youth and amateur play by the rules and regulations of USSF, USYSA, USASA, TSSA, and UCUSC.


 


Bylaw 104. EQUAL OPPORTUNITY


UCUSC shall provide an equal opportunity to athletes, coaches, trainers, managers, administrators, and officials to participate in its programs and activities.


 


Bylaw 105. SEASONAL AND FISCAL YEAR


Section 1. The seasonal year for UCUSC shall coincide with the seasonal year as established by TSSA.


Section 2. The fiscal year for UCUSC shall begin July 01 of one calendar year and end June 30 of the following calendar year.


 


Bylaw 106. ROBERT’S RULES OF ORDER AND QUORUM


Section 1. Except as otherwise provided in these bylaws, all meetings shall be conducted in accordance with the latest authorized edition of Robert’s Rules of Order.


Section 2. A quorum for UCUSC Board of Director’s Meetings shall be the presence of fifty percent (50%)of the voting members of the UCUSC Board of Directors. The President is considered a voting member in the determination of quorum.


Section 3. A quorum for Annual General Membership Meetings shall be the voting members present for the meeting.


 


Bylaw 107. REGISTRATION


Each player, team, and head coach listed as a UCUSC member is to be registered in the appropriate division with TSSA through UCUSC or a TSSA soccer association.


 


 


PART II-MEMBERSHIP


 


Bylaw 201. ELIGIBILITY


The membership of UCUSC is open to all players, coaches, trainers, managers, administrators, and officials without discrimination on the basis of race, color, religion, sex, disability, or national origin.


 


Bylaw 202. MEMBERSHIP CATEGORIES and VOTING


Section 1. An Active Member shall be defined as the families of those persons:


1.   Registered to play soccer in UCUSC


2.   Elected as a board member by the membership


3.   Appointed by the board as a board member, coach, or referee
4.   Each household shall have one vote and be one membership regardless of the number of UCUSC players, coaches, referees, or board members in that household.


5.   The person casting the household vote must be at least 16 years of age.


Section 2. An Associate Member shall be defined as adults, interested in promoting the sport of soccer. An adult is defined as an individual that is eighteen years of age or older.


1.   The Board of Directors is the approving authority for Association Member Applications.


2.   Associate members are eligible to participate in all activities, to be elected to the UCUSC Board of Directors, and to serve on any UCUSC committee.


3.   Associate members shall not be eligible to vote in elections or on matters requiring a vote by the membership.


Section 3. An affiliate member is defined as other soccer associations that elect to be affiliated with UCUSC.


1.   Affiliate members are subject to approval by the UCUSC general membership.


2.   Affiliates must abide by the UCUSC Constitution, Bylaws, Policies, and Procedures.


3.   Affiliate members have no voting privileges.


 


Bylaw 203. FEES


The UCUSC Board of Directors shall determine all membership fees, dues and assessments.




PART III-GOVERNANCE


 


Bylaw 301. GOVERNING AUTHORITY


The governing authority of UCUSC shall be vested with the Board of Directors and Executive Committee of UCUSC, whose powers shall be delegated in the UCUSC Bylaws.


 


Bylaw 302. BOARD OF DIRECTORS


Section 1. The following Directors shall be the Officers elected by the active membership of UCUSC.


1.   President


2.   Vice-President


3.   Director of Players and Coaches


4.   Treasurer


5.   Secretary


6.            Recreational Director


7.   Select Director


8.   Registrar


Section 2. A Director’s position may be established for other needs. 


Section 3. Operating boards and committees shall be established according to the needs of each program, recreational and select, to conduct the normal business of the program.


 


Bylaw 303. ELECTION OF DIRECTORS


Section 1. Officers shall be elected by a majority vote of UCUSC Active Members in attendance at the Annual General Membership Meeting.


1.   Officers shall be elected for a two-year term to coincide with the fiscal year of UCUSC.


2.   Officers are not limited to a single term of office.


3.   Any Active UCUSC member may nominate officers.


4.   The President, Treasurer, Recreational Director and Registrar shall be elected in even numbered years.


5.   The Vice President, Director of Players and Coaches, Select Director and Secretary shall be elected in odd numbered years.


6. The Executive Committee shall consist of the President, Vice President, Treasurer, and Secretary.


Section 2. Administrators shall be appointed by a majority vote of the UCUSC Board of Directors.


1. Administrators shall be appointed for a two-year term to coincide with the fiscal year of UCUSC.


2.   Administrators are not limited to a single term of office.


3.   Any UCUSC Active Member may nominate administrators.


Section 3. The Board of Directors may appoint UCUSC Active Members t


1.   Fill vacant board posts


2.   Fill newly-created board posts


3.   All appointed individuals shall serve the remainder of the existing term of office at which time they must be elected by the UCUSC General Membership to remain in their board position.


 


Bylaw 304. MEETINGS OF THE BOARD OF DIRECTORS


Section 1. Meetings of the Board of Directors shall be conducted at least monthly.


1.   The President may call additional meetings.


2.   The President shall be obligated to call an additional meeting if a majority of the BOD makes such a request in writing.


3.   The UCUSC secretary shall document a written record of the meetings.


4.   Each director/officer shall have one vote; however, the President may vote only in instances where their vote affects the outcome.


5.   Voting by proxy is not permitted.


6.   A board member that is not present at seventy-five percent (75%) of the meetings, assessed semi-annually, shall have their position declared vacant.


7.   Quorum shall be as a majority of the total number of directors in office.


8.   All BOD meetings are open to the UCUSC membership except when disciplinary matters are under discussion or when the board members temporarily close the meeting by a simple majority vote of the board members present.


9.   UCUSC members that attend the board meeting, and are not members of the board, may not participate in board discussions unless responding directly to a question asked of them by a board member.


10. UCUSC members may request to address the board by notifying a member of the Executive Committee of such intent at least twenty-four (24) hours prior to the meeting.


 


Bylaw 305. DUTIES OF OFFICERS


Section 1. President



  1. preside over  executive committee

  2. submit annual report

  3. spokesman for the league to civic/governmental bodies

  4. serves as the association’s voting delegate to TSSA at district and state meetings

  5. represents the association at USSF meetings

  6. must be familiar with all association programs in order to properly represent the association

  7. keep the executive committee aware of upcoming local, district, state, and national activities

  8. complex representative

Section 2. Vice President



  1. assist president in association matters

  2. assume the role of president in his/her absence

  3. grant applications

  4. increase community awareness of leagues by submitting articles and pictures to local medias

  5. create relationships with local medias for the purpose of advertising for registration, fund raisers, sponsor

  6. recognition, tournaments, special events, and AGMs

Section 3. Secretary



  1. records/distributes  minutes of all meetings

  2. maintains all permanent records of the association

  3. assist Registration Secretary with league communication and player entry as needed or upon request

Section 4. Treasurer



  1. budgeting/projecting

  2. work with both clubs to make sure player and sponsorship fees are appropriate

  3. submits quarterly financial reports

  4. prepares and files tax returns

  5. prepare and maintain all paperwork pertaining to the Charter of Incorporation and the Tax Exempt Status

  6. must be bonded

Section 5. Recreational Director 



  1. oversees and directs the recreational organization

  2. team assignment and skill assessments

  3. works with each age group coordinator in assignment of players and coaches

  4. creates and maintains game/practice schedules

  5. works with the Club Director  in coordinating field availability

  6. provides the Referee Director and Concessions Manager all game schedules and notifies him/her of any  schedule changes

  7. complex representative

  8. arrange camps for player development

  9. league statistician

  10. website updates

  11. reports recreational club activities to the Executive Committee

Section 6. Select Director



  1. oversees and directs the club organization

  2. team assignment and skill assessments

  3. works with the coaching director in recruiting experienced, qualified coaches

  4. works with the Recreational Director  in coordinating field availability

  5. provides the Referee Director all game schedules and notifies him/her of any  schedule changes

  6. complex representative

  7. arrange camps for player development

  8. website updates

  9. reports select club activities to the Executive Committee

Section 7. Director of Players and Coaches



  1. responsible for securing coaches for all teams

  2. coach development

  3. supervision and evaluation of all coaches

  4. chairman of the coaching committee

  5. represents the interest of the coaches to the executive committee

  6. handles all complaints concerning coaches

  7. provides the league secretary coach contact information

  8. work with league director in distribution of team rosters, games schedules, and draft information

  9. assist field marshal in pre-season filed preparation

  10. secure volunteer disclosure forms from each coach and provide to rec/club state reps to submit to the state

Section 8. Registrar



  1. handle accident claims

  2. maintains a list of members, state soccer association, and other leagues as it applies to the association

  3. responsible for all communication with the league membership

  4. submit player registration, volunteer disclosures, and field safety reports to the state

 


Bylaw 306. DUTIES OF THE BOARD OF DIRECTORS


Section 1. The duties of the Board of Directors shall include, but not be limited to, the following:


1.   Enforce the UCUSC Constitution, Bylaws, and Rules of Play


2.      Transact all business of UCUSC


3.   Set policy for all UCUSC soccer programs and activities


4.   Ensure that all UCUSC programs comply with the rules set forth by TSSA, USYSA, USASA, and/or USSF.


5.      Establish such committees as deemed necessary and proper to conduct UCUSC business.


6.  Appoint by majority vote delegates or representatives to meetings and other functions for which the cause of soccer and this association shall be funded


7.   Budget and disburse UCUSC funds


8.       Establish all fees associated with UCUSC


9.      Establish disciplinary guidelines and policy


10. Conduct hearings concerning disciplinary matters and protests


12. Perform all other duties necessary to operate UCUSC.


13. Adopt temporary rules and regulations for situations not provided for by the By-laws or deemed necessary and desirable in order to serve the best interests and objectives of the club (association).


 


Bylaw 307: EXECUTIVE COMMITTEE


The Executive Committee of UCUSC shall be comprised of the President, Vice-President, Secretary and Treasurer.


Section 1. The duties of the Executive Committee shall include, but not be limited to, the following:


1.   Resolve urgent matters when impractical or impossible to call a full board meeting.


2.   The committee shall have full authority to execute the business of UCUSC.


3.   The committee shall report its business activities to the board at the regular board meeting.


4.   Provide strategic planning


 


Bylaw 308. STANDING COMMITTEES


The Board of Directors shall establish specific duties and responsibilities for each committee and the procedure for selecting committee members. All committees shall submit policy and procedure to the UCUSC BOD for approval prior to implementation.


Section 1. Recreational Program Committee


1.   Chaired by the Recreational Director


2.      Additional members as needed from the recreational program.


3.            Responsible for conducting the normal business of the recreational program, including scheduling games, collecting and player fees, assembling teams, etc.


4.   Make recommendations to the board regarding issues that affect the recreational program.


5.   Any other items that are desirable and necessary to the ongoing management of the recreational program.


Section 2. Budget and Finance


1.   Chaired by the Treasurer


2.      Additional members are the members of the Executive Committee.


3.      Responsible for preparation of an annual budget.


Section 3. Coaching and Player Development


1.   Chaired by the Director of Coaching


2.      Additional members are two members from the UCUSC BOD appointed by the board


3.      Responsible for providing training opportunities for players and coaches


      4.  Monitors the coaching credentials of all team coaches to ensure compliance with credential requirements of TSSA and USSF.


 


Bylaw 309: ANNUAL GENERAL MEMBERSHIP MEETING


UCUSC shall conduct an Annual General Membership Meeting at a time to be determined


Section 1. The President or Executive Committee may set an alternate date and time of the Annual General Membership Meeting but the meeting must occur no later than June 15.


Section 2. The date and time of the meeting shall be considered conveyed to the membership when any two or more of the following have occurred:


1.   Date, time and location of the meeting included in the advertisement published in the local newspaper announcing the different association’s dates for spring soccer registration.


2.   Date, time and location posted at each association spring registration.


3.   Date, time and location posted in the Public Notices section of the local newspaper.


4.   Date, time and location posted on the public announcement radio and TV stations.