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Minutes For August 2001
Tyler Soccer Association
August 9, 2001
The meeting was called to order at 7:17 p.m. Those in attendance were:
Howard Bristow Anita Maldanado
Teresa Carroll Lance Maldanado
Betsy Cleaver Tony Maldanado
Marty Davis Carla Sallee
LaJuan Scott Howard Story
Randy Hill Debbie Germany
Reba Hill
Guest Present: Marcy Boyd, Ed Olmos, Gary Fisher, Johnny Taylor
GUEST PRESENTATION:
Gary Fisher and Johnny Taylor with Whitehouse Soccer Club. There is a conflict with the East Texas Spirit Tournament and the Showcase Tournament in November. Showcase Tournament cannot be moved due to college coaches in town.
Marcy Boyd with Pines Dining Club. Fall fundraiser. The board needs to set a kick off date, where the books will be passed out and how money will be collected. Saturday, September 8th for kick off date. Sale will be from September 8th until September 29th. Money due to Marcy on October 6th. Each player will receive four books to sell.
Ed Olmos – Trophies
We as a board need to put a time limit on how long trophies will be available after the season ends. Trophies will be available for 30 days after the season ends.
APPROVAL OF MINUTES:
The minutes for the July meeting were presented. Motion was made to accept minutes as presented. There was a second. The motion to accept the minutes with the following corrections passed 8 for and 2 against. Corrections: 1) omitted from Tony's officers report that he will begin to solicit money for a building for Tyler Soccer. He will start at the coaches meeting August 20th. 2.) The form Reba was waiting on for credit cards on line was a letter from North Texas Soccer not the bank.
FINANCIAL REPORT:
Financial report was presented. Carla Sallee made motion to accept. Second made by Tony Maldanado. Discussion - Tony gave each board member a registration reconciliation sheet showing how he reconciled deposits vs. registration.
Motion passed 9 for 0 against.
OLD BUSINESS:
Audit of financial records –
Randy met with CPA firms and turned over all records to CPA. He should have a report by next board meeting.
Tony made a motion for the board to approve Reba Hills pay for the fall season. There was a second by Carla. Howard explained to new board members that Reba is paid employee of Tyler Soccer during the soccer seasons. Carla made a friendly motion to extend Reba's time from 4 hours a day to 6 hours a day for the first two months of each season retroactive to the fall of 2001 season.
Tony Accepted Carla's friendly motion. Motion pass unanimously.
Reba made a motion to use the postage machine through the office computer for one year. Tony seconded. Discussion ensued. Motion passed.
NEW BUSINESS:
Betsy made a motion for the Enforcers to play-up. There was a second motion passed.
Rent – Office rent for Tyler Soccer went from $175.00 per month to $190. Randy made motion to renew office contract. Tony seconded. Motion approved.
D License Coaches
Howard Story made motion that Tyler Soccer will pay for any coaching clinic for head coaches actively coaching in Tyler Soccer. Lance seconded. Discussion ensued. There was a friendly motion made to amend to include assistance coaches and team parents. Howard accepted the friendly motion. Motion pass 7 for, 3 against and 1 abstention.
OFFICERS REPORTS:
Howard Bristow - 2ND VP
Showcase Tournament being on the same weekend as the spirit tournament can causes some problems. The number of fields available and the number of hotel rooms available are a couple of the problems. Howard will get with the Whitehouse Soccer Club and the spirit and see if they can work things out.
The new parking lot is done with the exception of the striping.
A motion was made by Tony to extend the meeting. Howard Bristow seconded.
Betsy Cleaver-Secretary
Officers please submit reports in writing to help with accuracy and time in preparing minutes.
Reba Hill – Computer Registrar
The fundraiser started Sept. 8, teams that were unable to pick up their books need to come by the Soccer Office. The Sidekick Ticket Vouchers are also at the office. The uniforms, balls and flags will also be at the Office.
Board Members & Coaches need to check the web site for the Concession Schedule at: TylerSoccer.com and eteamz.com/tylersoccer
Prices were discussed to add credit card options on computer for registration and tournaments. Reba made motion to approve the set up of credit card, to be able to except payment on line. Tony seconded. Motion carried 8 for.
LaJuan Scott – TOPS
Have received 6 or 7 application so far but I have received calls from Children's Place group home stating that they will have more kids to sign-up. We may have to wait until late September to play if we cant find an air-condition gym to use since many of the children cant tolerate the heat. Ages so far range from 4 to 19 and several are in wheelchairs.
Tony Maldanado – Registrar
General meeting at Tyler Metro Church 8/20/01.
Items for discussion at next meeting are: end registration – set date, raise late registration fee from $10.00 to $20.00, Competitive fees form $20.00 to $40.00, limit scholarships only through registration, ODP – TSA donation to players –guidelines, TSA Credit card.
Great response to on-line registration.
Carla Sallee - U13-19GR Coor
Numbers are down and she is calling out of town teams. This is OK for NTSA members. $30 per player for league fees up front. Girls will continue to play on field 10 all day.
GOOD OF THE GAME
Randy Hill – we are over budget. Need budget proposal by 9-13-01.
Tony – Rants and Raves – read newspaper clipping regarding poor parent/coaching behavior.
Howard Story – It takes everyone to have a successful board. We need to put differences aside and take care of business. Have a good attitude.
Meeting adjourned at 10:00 p.m.
TYLER SOCCER E-MAIL
TylerSoccerAssoc@aol.com
WEB PAGES
http://www.tylersoccer.com
www.eteamz.com/tylersoccer
THE NEXT MEETING OF THE TSA BOARD WILL BE ON SEPTEMBER 13, 2001, AT 7:00 PM, 1901 RICKETY LANE,TYLER, TEXAS 75703.
Minutes For May 2001
The meeting was called to order at 7:18 p.m. Those in attendance were:
Kenneth Shepherd Howard Bristow
Mack Saxon Howard Story
Monica Smith Stan Ritchie
Reba Hill Randy Hill
Jim Parker Scotty Wilkins
Michele Stevenson Jerry Oakman
Lance Maldanado
Al Schrumpf
Guest Present: Tiffany Larry
GUEST PRESENTATION:
Tiffany Larry, spokesperson for the U-5 teams Rugrats. They have been problems with coach and parents would like a new coach. The Board decided to have the U-5 coordinator contact all the interested parties and will be on the agenda for the next board meeting.
APPROVAL OF MINUTES
The minutes for the April meeting were presented. Motion was made to accept minutes as presented. There was a second. The motion passed.
FINANCIAL REPORT:
Randy Hill presented an oral financial report.
BYLAW CHANGES:
Scotty presented a bylaw change regarding members of the Tyler Soccer Association.
No Tyler Soccer Association board member will serve on any other soccer association board during the time he or she is serving as board member for the T.S.A.
There was a second from Michele.
Discussion ensued.
Stan motioned for a vote. Mack seconded.
Motion passed. 8 for 1 abstained.
The new bylaw will read:
No Tyler Soccer Association Executive Board member may serve on any other North Texas State Soccer Association sanctioned board during his/her term with TSA.
Scotty made a friendly motion to grandfather all current board member until the end of his or her term.
Friendly motion passed unanimously.
BYLAW CHANGE
Scotty made a motion to change the computer registrar to office manager.
Michele seconded.
Discussion ensued.
Motion was tabled.
OLD BUSINESS:
Howard Bristow asking for funds for ODP. A form letter was drafted and will be mailed to players who make it.
Howard Bristow made a motion to pay 100% of the costs for TSA players. There was a second.
Discussion ensued.
Howard Story made a friendly motion that TSA only pay ½ of the cost. There was a second.
Discussion ensued.
Friendly motion failed.
Original motion to pay 100% of the Regional ODP expenses of any eligible player passed.
7 for
2 opposed
1 abstention
NEW BUSINESS
Reba had a letter from a coach about the sit out fee. Discussion followed. Kenneth will send letter to coach.
Howard Bristow made a motion for the 6th Annual Spirit Tournament to be held November 16,17,18, 2001. There was a second.
Motion passed.
The total cost from TU electric is $49,700 to light fields 7 & 8. Kenneth made a motion to approve $50,000 to light fields 7 &8. There was a second from Howard Bristow.
Discussion ensued.
Motion passed. 7 favor, 3 abstentions.
OFFICERS REPORTS:
LaJuan Scott -TopSoccer: There is a TopSoccer tournament in Dallas this Saturday that I’m going to attend so I can see first-hand how the league works and looks. Some of the Dallas Sidekicks are supposed to attend. I’ll take pictures to have at the next board meeting. There will be a TopSoccer committee meeting Tuesday, May 15th during the lunch hour a Schlotzskys on the Loop.
Jim Parker -City needs a letter to verify that TSA voted in favor of funding lights for fields 7&8.
“D" Coaching Clinic in August. Open league coaches are encouraged to attend. Limited numbers will be accepted. In the Future open league coaches will be required to have a "D" license. Call Jim Parker 597-2000 for "D" license reservations.
Trophies will be at Lindsey Park may 19th.
Howard Bristow -It is against TSA bylaws to play or practice at Lindsey Park without prior approval.
Motion was made to extend meeting passed the two-hour time limit. Motion passed.
Jim Parker and Howard Bristow to meet with the city regarding the restroom facilities. City agreed it was their responsibility. Anyone wishing to contact the city please address your concerns to Parks and Recreational officials.
Reba ask all Coordinators to let her know if they want to continue to be a Division Coordinator,and for all coaches to please make sure the parents are aware of the need for help, so this also can be decided Saturday at the Elections.
Elections are May 19, 2001 at Lindsey Park
Candidates for Elections are as follows:
President- Jerry Oakman / Howard Story
1st VP- Mack Saxon
3rd VP- Tony Maldanado
Secretary- Betsy Cleaver
Cup & Games- Lance Maldanado
Meeting adjourned at 9:55pm.
Respectly submitted,
Betsy Cleaver, etc...
THE NEXT MEETING OF THE TSA BOARD WILL BE ON JUNE 14, 2001 AT 7:00 PM, 1901 RICKETY LANE, TYLER, TEXAS 75703
Minutes For April 2001
TYLER SOCCER ASSOCIATION
APRIL 12, 2001
The meeting was called to order at 7:10 p.m. Those in attendance were:
Kenneth Shepherd / Brandon Gooding
Jeanna Cordova / Howard Story
Monica Smith / Stan Ritchie
Reba Hill / Randy Hill
LaJuan Scott / Marty Davis
Michele Stevenson / Betsy Cleaver
Guest Present: None
APPROVAL OF MINUTES:
The minutes for the March meeting were presented. Motion was made to accept minutes with exception of the date of the next board meeting was incorrect. There was a second. The motion passed with the correction to the date.
FINANCIAL REPORT:
Randy Hill presented financial report. Jeanna made a motion to accept as presented. Howard seconded. Discussion ensued. Motion passed.
BYLAW CHANGES:
EXISTING BYLAW
ARTICLE IV NO.3
TERM OF DIRECTOREXECUTIVE OFFICERS. The executive officers shall be elected for a term of two (2) years and may succeed themselves in office. Any executive officer that desires to seek election to another office must first resign the office he is holding, prior to the election. Election shall be held at the Annual General meeting with one-half (1/2) of the executive committee being elected year in the following manner:
President – even years Secretary – odd years
1st Vice President – odd years Treasurer-even years
2nd Vice President – even years Computer Registrar – odd years
3rd Vice President – odd years
4th Vice President – even years
TYLER SOCCER ASSOCIATION
April 12, 2001
Terms: June 1 for two (2) years to end on May 31 of the second year.
PROPOSED BYLAW CHANGE
ARTICLE IV NO.3
TERM OF DIRECTOREXECUTIVE OFFICERS. The executive officers shall be elected for a term of two (2) years and may succeed themselves in office. Any executive officer that desires to seek election to another office must first resign the office he is holding, prior to the election. Election shall be held at the Annual General meeting with one-half (1/2) of the executive committee being elected year in the following manner:
President – even years Secretary – odd years
1st Vice President – odd years Treasurer-odd years
2nd Vice President – even years Computer Registrar – even years
3rd Vice President – odd years
4th Vice President – even years
Terms: June 1 for two(2) years to end on may 31 of the second year.
BYLAW CHANGE – To invert the odd even years for the office of Treasurer and Computer Registrar.
Randy made motion to approve the bylaw change as written.
There was a second by Howard.
Discussion ensued.
Monica made a friendly motion to grandfather Randy Hill as treasurer based on the new bylaw. He was elected last year and has only served one (1) year. There was a second from Stan.
Discussion ensued. Motion Passed.
The original motion to accept the bylaw change passed.
EXISTING BYLAW
ARTICLE 1 NO.3 ELECTIONS
ELECTIONS Members are to vote at the meeting for the League they will be participating in at he League Meeting held in April. All members of the association are entitled to one (1) vote at the General Membership meeting. Proxies shall not be allowed at the General Membership meeting.
TYLER SOCCER ASSOCIATION
APRIL 12, 2001
PROPOSED BYLAW CHANGE
ARTICLE 1 NO.3 ELECTIONS
LEAGUE ELECTIONS Members are to vote at the meeting for the league they will be participating in at the League Meeting held annually in April. All members are entitled one (1) vote. Proxies shall not be allowed.
3.2 EXECUTIVE OFFICERS ELECTIONS
All members are to get one (1) vote at the Executive Officers Elections to be held at Lindsey Park on the first Saturday in May annually from 10:00 am until 5:00 PM. All candidates must declare their candidacy a minimum of ten (10) days prior to the election by contacting the Computer Registrar for their nominee to be placed on the ballot. If no candidates declare their candidacy then the office is vacant an appointment will be made according to the bylaws of Tyler Soccer Association. Proxies shall not be allowed.
A motion was made by Kenneth to accept change
There was a second by Reba
Discussion ensued.
Motion passed.
PROPOSED BYLAW CHANGE
EXISTING BYLAW
ARTICLE IV NO. 5
QUORUM FOR BOARD OF DIRECTORS MEETING
A majority of the members of the Board of Directors shall constitute a quorum for the transaction of business and the act of majority of the directors present at a meeting at which a quorum is present shall be the act of the Board of Directors, unless otherwise specifically required by law or by these Bylaws.
PROPOSED BY CHANGE
To have a QUORUM of the members of the Board of Directors for the transaction of business, there must be a minimum of 10 or 1/3 of the total board.
TYLER SOCCER ASSOCIATION
APRIL 12, 2001
A motion was made by Kenneth to accept the bylaw change as written.
A second was made by Michele.
Discussion ensued.
Motion passed.
The other Bylaw changes we tabled until the May meeting.
OLD BUSINESS:
City of Tyler approved the bid for the new fencing and it should be installed soon.
The new goals have been ordered.
The lining of the fields has been a problem for all age groups.
NEW BUSINESS:
TSA will add a new U5-U6 field for the fall season.
Randy Hill sent a request to North Texas for a list of TSA players that made ODP. He also requested a list of fees for the camps. The fees are $750.00 for the regional camp. Howard suggested that the board draft a letter to mail to all the ODP kids who need help with the fees. This letter should state that money is available and list the criteria for optioning this money.
Randy made the motion that the board draft this letter.
There was a second by Reba.
Discussion ensued.
Motion passed.
OFFICERS REPORTS:
GOOD OF THE GAME
Meeting adjourned.
THE NEXT MEETING OF THE TSA BOARD WILL BE ON MAY 10, 2001 AT 7:00 PM, 1901 RICKETY LANE, TYLER.
TYLER SOCCER ASSOCIATION
APRIL 12, 2001
VOTING FOR NEW OFFICERS WILL TAKE PLACE MAY 19, 2001 AT LINDSEY PARK. ANYONE INTERESTED IN BEING AN OFFICER OR A COORDINATOR PLEASE CONTACT REBA HILL AT SOCCER OFFICE 939-9829 OR AT HOME 561-1292.
OFFICES TO BE VOTED ON:
PRESIDENT
1ST VICE PRESIDENT
3RD VICE PRESIDENT
SECRETARY
Minutes For January
TYLER SOCCER ASSOCIATION
JANUARY 11, 2001
The meeting was called to order at 7:15 p.m. Those in attendance were:
Randy Hill Jeanna Cordova
Reba Hill Stan Ritchie
Mack Saxon Stephanie McGee
Al Schrumpf Scotty Wilkins
Jerry Oakman Lance Maldanado
Howard Bristow Kenneth Shepherd
Guests present: None
APPROVAL OF MINUTES:
There were no minutes for the December meeting presented and a motion to bypass the approval of the minutes was made. There was a second and the motion carried.
FINANCIAL REPORT:
The Financial Report was presented by Randy Hill. There was a motion and a second to accept the report as is. Discussion ensued. Motion passed.
OLD BUSINESS:
Mack Saxon was appointed to fill the vacated position of the 1st Vice President by the President.
All Rule changes recommended by the Rules Committee were voted on and approved by the board. The rules are being updated and typed to be available at the general meeting in February.
NEW BUSINESS:
The board is still in need for a person to fill the position of Secretary. Anyone interested please contact one of the board members.
The Spring Season was set with the first games to be played on March 3rd.
No games will be played on Easter weekend of April 14th. The Spring recreational tournament will be April 27th, 28th and 29th. There will be a competitive tournament on May 11, 12 and 13th. The General Meeting (Coach’s Meeting) will be on February 26, 2001, 7:00 p.m. tentatively at Colonial Hills Baptist Church on S. Broadway in the Recreation Center.
A motion was made and seconded to make the Spring Tournament a Memorial for Stan Laughlin. Motion passed. The Spring recreational tournament will be the Stan Laughlin Memorial 4th Annual Trinity SportsCare Spring Shootout. The Tournament Director, Lance Maldanado annouced that there would be an under 6 division for girls and boys teams.
A motion was made and seconded to go to two hour time slots for the scheduling of Under 13 age and above games. Motion passed.
Stan Ritchie announced that there will be a Grade 8 Referee Clinic on February 23rd - 25th. That we are in great need of ADULT REFEREES.
Starter uniforms for all new referees that pass the clinic are provided by the Tyler Soccer Association. Any questions call Dennis Casey at 526-1364 or Stan Ritchie at 597-7049.
The special offer by Bill Day Tire and Uniroyal has been extended until all the free soccer balls are given away. If you still have your letter mailed out in October, take it by one of the Bill Day Tire locations for a free tire inspection and pick up your free soccer ball. If you do not have your letter, new letters will be provided in the coach’s packets at the general meeting.
There will be a Coordinators Scheduling Meeting at 2:00 on February 18, 2001 at the TSA Office. All coordinators must attend.
The draft will be at Tyler Indoor Sports (thanks to Jim & Cindy Parker) the week of February 12th through February 16th.
A motion was made and seconded to contract Reba Hill to work in the TSA Office M-F, 10:00 a.m. to 2:00 p. m. or later as needed for 4 months beginning. January 15, 2001. Motion passed.
Kenneth Shepherd stated that volunteers are needed to be on the North Texas State A & D Committee. If anyone is interested or has questions contact Kenneth.
There was a motion to extend the meeting at 9:15 p.m. The motion was seconded. Motion passed.
Al Schrumpf, a coach for an under 8 team, requested to move his team up to play U-9 in the Spring 2001 Season and stay U-8 age pure. A motion was made to allow this and was seconded. Discussion followed. Motion passed.
The City of Tyler Sisters City Program would like a soccer team from Tyler to participate in a Tournament in Japan from December 23rd - 28th. This team would be made up of players born April 1986 - April 1988. If anyone is interested in this please contact the TSA Office.
The Tyler Open League and TSA Tournament Committee have purchased player benches for all fields at Lindsey Park. These benches should be in place prior to the Spring Season. Coaches please see that they are utilized by your players only!
A motion was made and seconded to redefine the boundaries of the Tyler Soccer Association. A map was prepared and will be sent to North Texas State Soccer for approval. Motion passed.
THE COTTON CANDY MACHINE IS MISSING FROM THE CONCESSION STAND. IF ANYONE HAS ANY INFORMATION ABOUT IT OR IT’S WHEREABOUTS PLEASE CONTACT A BOARDMEMBER. THANKS!
OFFICIERS REPORT:
Randy asks that anyone interested in serving on a Concession Stand Committee to contact Reba Hill at the Soccer Office. (939-9829) This committee will be responsible for staffing, stocking and accounting for the concession stand. Please volunteer your time as we hope to get six members so no one will have to spend too much of their time with this.
Motion was made for the meeting to be adjourned. There was a second. The motion carried. The meeting adjourned at 9:25 p.m.
Respectly submitted,
Randy Hill
THE NEXT MEETING OF THE TSA BOARD WILL BE ON March 8, 2001 AT 7:00 p.m., 1901 Rickety Lane, Tyler, Tx. 75703.
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