For this season, the Texas Dixie Youth Baseball Organization (if there are favorable funds in the State budget) will reimburse to the Tournament Host up to $700 for the DYB Officials Expenses.

VII. Tournament Admission/Passes

      a)  The Tournament Host may charge admission to spectators to the Regional/State Tournament. Admission charges will not exceed the following:

                                    Age 13 and above        $4.00/person

                                    Age 5 through 12         $2.00/person

                                    Age 4 and under           Free

NOTE:  The Tournament Host may sell tournament passes not to exceed $16/person. 

      b)      The Tournament Host will issue tournament game passes for all DYB officials, their wives and dependent children, tournament team coaches, their wives and dependent children and  tournament umpires.  All other passes must be approved by the Tournament Director.

VIII. Umpires

      a)      The Tournament Host shall pay for two umpires for each tournament game until the last two days of the tournament. 

Exception: only two umpires will be required for T-ball, coach-pitch, and machine-pitch tournaments for all days of the tournament.

      b)      All umpires shall be supervised by a Tournament Umpire Coordinator who is appointed by Texas Dixie Youth Baseball. All umpires must apply and be approved by the Tournament Director and attend a meeting with the Tournament Umpire Coordinator prior to the opening game.

      c)      All umpires will be selected by the Tournament Umpire Coordinator from applications of umpires working in Dixie Youth leagues in Texas. Local league umpires from the host location must fill out an application to work the tournament games. 

     d)      All umpires will be assigned by the Tournament Umpire Coordinator and paid by the Tournament Host a minimum of $35 per game for Youth Majors, 11 and under, AAA, 9 and under, and Jr. tournaments and $25 per game for T-ball, coach-pitch and machine-pitch.

     e)      The Tournament Host shall provide umpires only Gatorade or water during tournament games.  A place to dress will also be provided.
 

     f)      Local host umpires shall not work games that involve a local or host team. Any exception to this requirement must be approved by the State Director.

IX. Official Scorer and Announcer

    a)      The Tournament Host shall provide two knowledgeable adults (18 or older) to serve as official scorer and as game announcer for each tournament game.

    b)      The Dixie Youth Tournament Director Official will instruct and coordinate the activities of the official scorer and game announcer during all tournament games.

   c)      The Dixie Youth Tournament Director Official will coordinate and approve all field ceremonies before and after the tournament games.

    d)  The teams shall meet at the pitching mound prior to each game for a prayer.

X.  Official Baseballs

The Tournament Host shall provide official Dixie Youth baseballs bearing the signature of the Commissioner of Dixie Youth Baseball, Inc., for each game. The Tournament Host shall provide a Level 5 baseball for T-Ball. The T-Ball baseball does not have to bear the Commissioner's signature. Recommended Level 5 T-Balls are Worth, Rawlings and McGregor. Each player who hits a home run during the tournament shall be presented the home run baseball.

XI. Regulation Playing Field(s)

     a)      The Tournament Host shall provide regulation playing fields that meet the specifications in the official Dixie Youth Rule Book.
 

    b)      If a tournament host conducts two tournaments at the same facility simultaneously, a minimum of two fields will be made available.

    c)   If a Tournament Host has more than two fields that meet DYB specifications, host will be required to use two fields.
  

     d)  Host must comply with the number of paying fields specified on the tournament bid sheet.

XII. Other Requirements

In addition, each Tournament Host shall provide:

            a)  Team dugout areas that are fully enclosed (chain link fence dugouts must have screen).

            b)  Fans in each dugout.

            c)  A public address system that will give complete audio coverage to every part of the
            ballpark including service areas and approach areas. A backup system must be  

            immediately  available.

  

d)  Adequate seating accommodations for a minimum of 400 spectators at each field.

e)  Public restrooms with adequate accommodations must be near the fields.
  

f)  Ample parking areas near the ballpark, at no charge, for all in attendance.

g)    A listing of medical facilities and arrangements for handling medical emergencies that occur at the playing fields during tournament games.

h)  Prominent display of the American flag at each Tournament game.

i)  Water fountains or coolers filled with water or sport drink and ice in the dugouts for each game.
 

j)  Adequate covering for the infield surfaces of the playing fields during inclement weather.

k)  A field’s maintenance crew (minimum of two individuals for each field).  Fields are to be dragged and/or raked and chalked before each game.

l)   Free drinks for Dixie officials and their wives. 

m)  Someone assigned to collect home run balls for each game.

n)  Host may require teams to provide their own water cups and will allow the teams to bring a cooler with wet towels into the park.

State Tournament Opening Ceremony Requirements (Attachment A)

The objective at all Dixie Youth State Tournaments is to provide the players a positive experience that they will always remember.  Therefore, State Tournaments shall include an opening ceremony prior to the each game on opening day of the tournament.  The following guidelines shall be followed for the opening ceremony at each opening day game:

1)    The head coach shall lead his/her team onto the field with the flag or banner for their team.

2)    The team shall parade in single file:

    a.    Team in first base dugout shall gather as a team in right field and parade from the outfield down the foul line and line up on the grass between first and home base.

    b.    Team in Third base dugout shall gather as a team in left field and parade from the outfield down the foul line and line up down the line on the grass between third and home base.

    c.    Players and coaches names to be announced during the parade of the teams coming onto the field.

    d.    First two players in line shall carry the team flag or banner.

3)    Welcome given by the local league host.

4)    Welcome given by Dixie Youth Tournament Director, State Director or Dixie Official.  Show and describe the different awards and trophies to be given at the tournament:

    a.    Participation medals for all players

    b.    Team flag or banner

    c.    Home run balls (cubes)

    d.    Nickel Club winners

    e.    Sportsmanship Trophy

    f.     First and Second Place Trophies (team and individual)

5)    Prayer

6)    National Anthem

7)    Play Ball

Note:  On the first day an extra 30 minutes should be scheduled after the first game on each field and an extra 15 minutes between all other games.   This must also be reviewed at the coaches meeting. 

  

Host Tournament Packet Requirements

(Attachment B)

1. Letter from city, Chamber of Commerce, or Visitors and Convention Center
    
2. Letter from tournament host 
   1. Welcoming district winners
   2. Location and time of credentials meeting for coaches
   3. Location where tournament games will be played
   4. Names, addresses, and phone numbers of tournament host and person to send team pictures to
       
3. Letter from tournament director 
   1. Provided by the state director appointed tournament director
       
      
4. List of emergency facilities (hospitals)
   1. Location
   2. Telephone numbers
       
5. List of hotels/motels 
   1. Location
   2. Telephone numbers
   3. Room rate
       
6. Information from city 
   1. Visitors and newcomers’ guide (if available)
   2. Dining
   3. Entertainment and attractions
       
7. Map of the area 
   1. Mark location of credentials meeting, where tournaments games will be played, and emergency facilities
       
8. Tournament bracket with district pairings, game times, and field assignments (provided by tournament director)
   
   
9. Information about parking and locations and prices of admission and tournament pass cost    
   
   
   Minimum Requirements Check List (Attachment C)
   
   

   1. $500 deposit will be returned after all tournament requirements are met
   2. 50% of the bid amount is due by March 1^st
   3. Balance of bid amount is due by June 1^st; failure to pay full amount by this date can cause forfeiture of $500 deposit
   4. Host will furnish a Tournament Chairman name by April 15 to be main contact with DYB Tournament Director
   5. Playing fields will be inspected in March and prior to June 15; a report will be made to the State Director
   6. Opening ceremony will be conducted before the start of each game on opening day
   7. Souvenir bags for coaches and players will be provided by the host.  The souvenir bags will be presented to the players at opening ceremonies or when the teams are eliminated.  Bags shall not have a business logo on them.  They may be plain or have the DYB logo.  They must consist of souvenir or tangible items; not just coupons.
   8. Flag or banner provided for each team with team name and Dixie Youth Logo
   9. A souvenir program provided; this program can be black/white and no smaller that 5 ½ by 8 ½
   10. Tournament bracket must be included as the center page in the program
   11. Dixie Director page provided in the program at no cost
   12. A team information packet must be mailed to Dixie Directors with the phone number and address of the person in charge of photos by June 15.  Failure to meet this date will result in $100 deduction from the tournament deposit refund.
   13. Identify someone for each field to collect home run balls
   14. Host may request that teams bring their own water cups
   15. Tournament brackets must be approved by the Dixie Tournament Director
   16. Each DYB Official who travels shall be provided a complementary motel room for each day of the tournament (not to exceed two officials)
   17. 
       Rollover Beethovan