Cupertino Little League: Volunteer

Volunteer Program 2017

 

Cupertino Little League is an all-volunteer, non-profit organization established to provide the local community with a fun and competitive Little League experience.  Not surprisingly, because it is an all-volunteer organization, the League relies on all of its families to pitch in to make the League run efficiently.  Simply, the League cannot operate without parental involvement.

How much time each family contributes varies.  Some families donate to the League in excess of 100 hours each season, while others simply do not have a lot of time to spare.  The League understands the varying needs and bandwidth of its families and, therefore, encourages families to help when they can – and as much as they can. 

The League does not pay or otherwise hire anyone to assist with its operation.  That means that all coaches, team parents, snack shack staff, umpires,* and Board members** are volunteers.  The League appreciates the efforts of each and every volunteer.

The League has made some changes to the Volunteer Program for Spring 2017.  The changes are:

n      No Volunteer Deposit.  The $150 Volunteer Deposit was designed to encourage families to participate.  It quickly became a source of frustration, however, when families volunteered during the season but were told they hadn’t volunteered for the roles that would result in the shredding of their checks.  The Board heard you and is looking to the goodwill of its families to help out without the fear of losing $150.

n     Registration Requires Volunteer Role Selection.  Every family will be given a list of volunteer options from which to choose when they register their player(s).  Your player’s registration will not be complete (and your player(s) will not be assigned to a team) until an adult family member commits to a volunteer job for the season.  Early selection is encouraged, as once a role has a sufficient number of volunteers assigned, it will no longer be available as a choice. Sample roles are listed in the attached Partial List of Volunteer Roles; a complete list is available on the League website.  Parents will have an opportunity to select a role during online registration or at any of the In-Person Registration meetings.  If you do not see a role on the list that you believe would benefit the League, email info@cupertinolittleleague.org.  Your family may opt-out of the volunteer requirement by paying $150 during registration.

n     Satellite Snack Stations.  T-ball teams are asked to staff “satellite” snack stations at Kennedy and Hyde this season for the Juniors games.  The League believes that t-ball teams can use these opportunities to build community, learn more about the League, and give their young players a chance to see how baseball is played at the more advanced levels.

n     T-Ball and Seniors Only Exemption.  Families with players only in the T-ball or Seniors divisions (i.e., you have no players in any other division) are exempt from the Volunteer Role Selection requirement.  If, however, a T-ball or Seniors family also has a player or players in any of the Farm, Minors, Majors, or Juniors Divisions, that family must select a volunteer role in order to complete the registration process. 

n   No Tiered Volunteering.  The Board is eliminating the distinction between team-level volunteering and league-level volunteering, because it’s done away with the Volunteer Deposit.  Nonetheless, there are some volunteer roles that are team-specific, which parents at every level of play (T-ball through Seniors) are expected to fulfill.  The League does not get involved in these assignments (with the exception of coaching), so Team Parents (or their designees) will be responsible for making sure teams run smoothly.  The “team” jobs include:

Season-Long Commitment (for every team)

-        Head Coach (referred to as the “Manager”)

-        Two Assistant Coaches

-        Team Parent.  The Team Parent works closely with the Manager to communicate the game schedule and snack schedule to the team.  The Team Parent also coordinates with the Snack Shack Schedule Coordinator team staffing during the season.  Each family is expected to work in the Snack Shack, and the League asks that each family (not parent) work at least two shifts during the season.  T-ball families (with no upper division players) are asked to work just a single shift in the Wilson Snack Shack.  For the 2017 Season, t-ball families also are asked to staff the Satellite Snack Stations at Kennedy and Hyde for Juniors games.

 

Game-by-Game Commitment (for every team)

 

-        Field Set Up (t-ball, Farm, Minors, Majors, Juniors, Seniors)

-        Field Clean Up (t-ball, Farm, Minors, Majors, Juniors, Seniors)

-        Pitch Count (Minors, Majors, Juniors, Seniors)

-        Scorebook (Minors, Majors, Juniors, Seniors)

-        Scoreboard (Minors, Majors, Juniors, Seniors)

-        Team Snacks

-        Snack Shack Staff

 

If you have questions about the League Volunteer Program, please contact the League’s Volunteer Coordinator, Karen Hersh (kehersh@sbcglobal.net) or email info@cupertinolittleleague.org.

Partial List of Volunteer Roles

                                                     

Role

Likely Timeframe

Likely No. of Hours

No. of Positions Available

Description

Closing Day Coordinator

May – June

10

1

Plan Closing Day (June 10); coordinate volunteers, as necessary; prepare communications regarding Closing Day; report to Board

Hit-a-Thon

Flexible

10

1

Prepare communications regarding hit-a-thon; report to Board; recruit volunteers, as necessary

Opening Day Coordinator

February – March

10

1

Plan Opening Day (March 2); coordinate volunteers, as necessary; prepare communications regarding Opening Day; report to Board

Photographer

March – July

10

6

Photographer for each division.  Responsible for taking photographs of all teams for use in yearbook and at snack shack for promotional purposes

Picture Day

April

12

1

coordinate with photographer, prepare communications for League re schedule and pick up

Registration

December – February

8

3

Help at In-Person Registration.  Answer questions about the season, review verification paperwork for new players, have parents sign Liability Waivers.

Registration

December – February

10

1

Scan documentation and store online; verify all documentation turned in.  Coordinate distribution to other Board members, such as Player Agents and Safety Officer

Snack Shack Shopper

March – July

8

6

Shop to replenish supplies in Snack Shack.  Coordinate with other shoppers to share work. 

Snack Shack Supervisors

March – July

12

10

Supervisor will open and close the Snack Shack for two weeks.  Can partner with another Supervisor to coordinate opening and closing to meet your schedule.