Southeast Missouri Swim Conference: Conference Business & By-Laws
The by-laws below were updated in 2007.
By-Laws in Adobe PDF
By-Laws in WORD
Minutes, Fall, 2005
MINUTES OF THE FALL 2005 SMSC BOARD MEETING
SOUTHEAST MISSOURI SWIM CONFERENCE
FALL MEETING, SEPTEMBER 11, 2005
Meeting called to order at 2:15 PM
Roll Call .Perryville, Charleston, Poplar Bluff, Sikeston, Scott City, Kennett
The minutes of previous meeting were accepted unanimously.
Election of officers: John McMullan-President, John Esswein-Vice President, Debbie Lathum-Tresurer
There was much discussion about whether relays should count as entries towards finals. The Kennet coach was adamant that relays should count towards the event count for finals eligibility. A teleconference was held with Justin Medley. He felt that this had already been discussed/decided earlier and that the bylaws should have been amended to read, nine events, three meets prior to championships.
Keeping the J.O. Qualifier in Poplar Bluff was discussed. When put to a vote it was unanimous that it stay in PB.
It was unanimously voted that the conference teams should be required to upgrade to TM 4.0 and MM 2.0. This would be at a cost of about $260/team.
It was kept that we should try to schedule spring date(s) for a stroke clinic.
It was decided by vote to amend the rules that there will be 2 year terms for the VP and Pres.
Melinda Harris was elected as chairman for the rules committee. Andy Kendig was also elected to the committee. Patti Henson as past president will serve on the committee.
Awards Chairman: nominations for Awards Chair was brought up. After discussion it was agreed to be tabled until spring at which time we would discuss/elect such [I think Andy thought we had a volunteer but my memory is jaded].
The treasurer reported that we had a balance of $2205.75 after current bill were paid.
It was announced that Kennett didnt feel comfortable in having the Championship meet in 2006 so it was assigned to the next in line, Jackson. [There was no team rep. from Jackson at the meeting to accept/decline.
Discussion concerning division of large/small teams was tabled until spring meeting.
John Esswein made a motion to keep the date of June 1st instead of swimming your own age. Malinda seconded. Passed 8 to 1.
Charlestons representatives discussed the relay meet. There may be some changes this summer.
There was much discussion about the current practice of having finals open to everyone. Some discussion about possibly going back to a prelim meet was discussed. Some discussion was also given to possibly setting a time standard to shorten finals. Andy Kendig related to the group that some of his best volunteer workers were the parents of some of the youngest and slowest swimmers on the Sikeston team--stating that if we had eliminated them from finals they would have been seriously hurt in the help department..
It was recommended that teams consider renewing their team membership in AAU after Aug 31 since the new membership year started Sept 1.
Some discussion about the pros/cons of going independent or staying in AAU was held. It was decided that the member teams get input from their swimmers families before the spring meeting when this will be discussed again.
Meeting adjourned at 4:20PM.
Minutes, Spring 2005 Meeting
MINUTES OF THE SPRING 2005 SMSC BOARD MEETING
SOUTHEAST MISSOURI SWIM CONFERENCE
SPRING MEETING MARCH 13, 2005
Meeting was called to order at 2:15 PM. Officers present were Patti Henson-President, Doug Blumenthal-Vice President/Secretary, Debbie Lathum-Treasurer
Teams represented were: Cape, Dexter, Farmington, Jackson, Kennett, Perryville, Poplar Bluff, Scott City, Sikeston, Ste. Genevieve, not present: Charleston
Debbie Lathum reported that there is currently $1765.76 in the checking account.
Old Business: Andy Kendig made a motion to accept minutes as submitted. John McMullan seconded. Motion passed.
The championship meet was discussed and how the conference will need to increase fees or develop another option to help with costs of awards.
The possibility of t-shirts being sold by the conference and all monies go to the conference was discussed.
In a vote by the members present the increase of fees was unanimous. The individual events will increase from $1.00 to $2.00. The relays will increase from $2.00 to $4.00.
The members also discussed the large/small divisions in hopes that a fair divide could be determined. Steve Franklin pointed out the possibility of three divisions. The matter was tabled until the next meeting.
John McMullan discussed the matter of swimming your own age. After discussion by the members a vote was taken as whether the matter should be tabled. In a vote 12 to 4 the matter was tabled until the next meeting. It was suggested that the members watch the swimmers this summer and how their ages determine the high point winners.
John McMullan reported on the in water starts. After reviewing the rule it was determined that any part of the body can be touching the wall. The conference will go by this interpretation for the summer league.
The championship meet will be on a rotation basis and needs to be in the by-laws. The Kennett pool may not be completed in time for the championship. Sikeston will be the host of the championship this year. Kennett will be host in 2006. Followed by; Jackson, Cape, Dexter. Any additional teams that would like to host the meet will be added at the end of the rotation.
The members voted the following for the 2005 rules committee; John McMullan-Rules chairman, Alicia Scott, Joyce Johns
Patti Henson reported that she was waiting to hear from Mr. Mike T. regarding clinics. The clinics will be posted when a date is given.
Patti reminded all teams to be registered with AAU and coaches need to be lifeguard/CPR certified.
Andy Kendig asks all teams submit an updated map to their pools. Also the top times report will be changed.
The following schedule for the 2005 summer season was set. See website for printout.
Steve Franklin made a motion that the JO meet be a true qualifier. If a swimmer has already qualified in an event that swimmer can swim but will obtain no points or awards. This would allow more swimmers to qualify for JOs. John Esswein seconded the motion. The matter was voted and passed 15 to 1.
Respectfully Submitted,
Patti Henson
SMSC President
Minutes of the Fall 2004 SMSC Board Meeting
SOUTHEAST MISSOURI SWIM CONFERENCE
FALL MEETING SEPTEMBER 12, 2004
Meeting was called to order at 2:10pm. Officers present were Patti Henson President, Doug Blumenthal Vice President/ Secretary.
Teams represented were Poplar Bluff, Sikeston, Ste. Genevieve, Jackson, Cape Girardeau, and Kennett.
Patti Henson read the treasurer's report: as of 9-01-04, the balance was $2058.00 with no outstanding bills.
Old business: minutes from the winter meeting were approved as written:
A motion was made by John McMullin that Patti Henson serve a second year as president and Doug Blumenthal as Vice. It was seconded and approved.
Debbie Lathum was nominated and seconded for treasurer.
The raising of fees for championship events or using championship shirt money was discussed due to the higher cost of awards. The conference has lost money the last two years. This was tabled.
Staying in AAU or going independent was discussed. A vote was taken and we will stay AAU at this time.
New business: John McMullan, from Kennett, talked about relay starts Rules for Starting in Water. A decision will be made at next meeting on how to judge the swimmer starting in the water. Also there was a discussion of swimmers swimming their own age at the time of each meet, not as of June 1. This was tabled.
The rules committee for the 2005 season will be Chris Gibson, Alicia Scott, Joyce Johns, and Chairman John McMullan.
A vote on the championship meet was taken and Kennett will host in 2005 if their pool is ready.
A motion for a rotation system for championships was made then seconded.
A suggestion to rotate JO qualifier was made. This was tabled at this time.
Respectfully submitted,
Doug Blumenthal
SMSC Vice President/ Secretary
