Saint Luke's Athletic Association: Rules & Regulations

Tuesday, July 4

 

CATHOLIC YOUTH ORGANIZATION
DIOCESE OF BROOKLYN

 

(CHURCH, FAMILY UNITY AND COMMUNITY)

 

RULES & REGULATIONS

PART 1: DEFINITION, PHILOSOPHY, MISSION STATEMENT & STRUCTURE

I.                   DEFINITION

The Catholic Youth Organization (CYO) is a church and Community based organization of the Diocese of Brooklyn. It consists of a cooperative union of an Administrative Staff, Operational Volunteers, Pastors, PAR’s, AD’s, Coaches, and Parents with the common purpose of promoting and maintaining the mission and philosophical goals of CYO.

II.                PHILOSOPHY

Inspired by the Good News, the Catholic Youth Organization emphasizes the following values:

1. To encourage our young men and women toward Christian leadership, growth in social awareness, and the development of sound Christian values;

2. To encourage fairness, compassion, truth and cooperation through recreational activities;

3. To encourage and challenge our youth to participate and serve those more needy in their Parish and Community;

4. To encourage a respect for authority, a sensitivity for the rights of the individual and a loyalty to one's team and parish;

5. To encourage sportsmanship and self-control in the face of adversity;

6. To encourage the growth of each participant as a player, and avoid a 'win at all costs' attitude;

7.  To foster respect and cooperation among all people.

 

III.       MISSION STATEMENT

 The Catholic Youth Organization serves the youth of the Diocese of Brooklyn. It endeavors to help young people be more Christ like in the way they live.

Through the varied mediums of Sports and other programs for youth, C.Y.O. promotes participation and sportsmanship, with the leadership necessary to form a well rounded individual, who will be prepared to live in society, with honor, dignity and Christian values, promoting Church, Family, Unity, and Community.

IV.    GOALS

The goal of the C. Y. O. is to assist parishes in creating an opportunity for youth to participate in programs and activities which will enable them to grow and assume leadership roles in the church and community.

The C.Y.O. establishes leagues and programs for the sports and recreational programs of parishes of the Diocese of Brooklyn.

III.              ORGANIZATIONAL STRUCTURE

A.    CYO DIRECTOR

The CYO Director implements the rule, regulations, and directives of the CYO Board of Directors, He also acts to implement the Philosophy, Goals and Mission of CYO. He supervises the day to day operation of the CYO, determines operating procedures, and. he also serves as the final arbiter in all disputes.

B.     CYO STAFF

The CYO Staff includes Supervisors, Sport Coordinators, and administrative staff. Under the CYO Director, they respond to the daily needs of participating parishes and provide the services which maintain CYO activities.  CYO Staff responsibilities include, but are not limited to: produce and distribute Fact Sheets for each sport, collect Entry Forms and Fees, produce and distribute Schedules, conduct Playoffs and Championships in each sport, rule on Eligibility and Disciplinary issues, and acts to assist the Director to implement the Philosophy, Goals and Mission of CYO.

C.    CYO COMMITTEES

1. Sports Committees   The CYO Director shall appoint a committee in each sport to advise on the conduct of that sport. These committees may comprise of Pastors, Parish Athletic Representatives, Athletic Directors, and coaches of the particular sport, in addition to the CYO Sport Coordinator, and shall advise the CYO on rules, regulations and procedures to be in force for the conduct of the sport. Each Sport Committee will assist in reviewing rosters and waivers, reviewing rules, and recommending changes updating rules for the sport. Membership on the committees will be selected by the director in a manner to ensure broad representation.

D.    PARISH

The CYO, in conjunction with the parish, strives to bring young men and women to the forefront of Christian witness in the church and community. Roman Catholic Parishes of the Diocese of Brooklyn are the sponsors for teams and individuals for CYO programs and competition.

1. A sponsoring Parish must establish a structure for the proper operation and supervision of its program.

2. CYO recognizes that circumstances may make it difficult for some parishes to field and support teams based solely within the parish. In order to better serve the youth of the Diocese of Brooklyn, adjoining parishes may combine for the purpose of forming teams. Combined Parish Teams are recommended by the particular Sports Committees and require approval from the CYO Director.

E.     KEY ROLES WITHIN THE PARISH STRUCTURE

1. Moderator   The CYO Moderator is the Parish Pastor/Administrator, or an Associate selected by the Pastor, to bring a Catholic presence to parish athletic programs, and to develop an awareness of fairness and sportsmanship. The Moderator appoints the Parish Athletic Representative (PAR), and oversees the attainment of philosophy, goals, and mission of CYO. The Moderator maintains an active presence and communication regarding the operation of the program

2. Parish Athletic Representative   The PAR oversees and supervises all sports programs and teams sponsored by the parish. The PAR imparts the goals, philosophy, and mission of the CYO and insures compliance with the rules and regulations of the CYO. The PAR supervises the Athletic Directors and Coaches, and is accountable to the Moderator. The PAR is responsible for all administrative matters and compliance with CYO rules. His/her functions include:

a. The coordination of the athletic programs registered with the CYO, particularly with other parish activities and organizations;

b. Selecting Athletic Directors and Coaches with the approval of the Moderator;

c. Knowledge and understanding of all CYO Rules and Regulations;

d. Receiving and responding to all communication from the CYO Director and Staff;

e. Timely and accurate submission of all Entry Forms. Fees, Rosters, Waivers and other forms to CYO Staff by required dates;

f. Distribution to Athletic Directors of schedules and other important communication received from CYO Staff;

g. Participation in CYO meetings and on CYO committees;

h. Ensuring that all coaches and volunteers associated with the program have completed Virtus training before participating

3. Athletic Director  The Athletic Director (AD) is a specialist in a particular sport at the parish level. A parish may have an AD for each sport in which it has a participating team(s). The AD will oversee administrative details which insure a consistent and fair interpretation of CYO rules. His/her functions include:

a. Participation in CYO committee meetings as requested by the PAR;

b. Knowledge and understanding of all CYO Rules and Regulations;

c. Knowledge of the rules of his/her particular sport;

d. Assisting the moderator and PAR in the selection of coaches;

e. Distribution to Coaches of schedules and other important communication received from CYO Staff;

f. Assuming the administrative duties of the PAR upon request.

4. Coach   The coach should personify Catholic values that young people can relate to and use as a model. He/she should possess the maturity to handle stressful situations sensitively, understand the needs of the individual without losing the team concept and encourage the growth of each participant, both as a player and a Christian. All head coaches must be 18 years of age. He/she must adhere to the rules of conduct described below. The coach must oversee administrative details which insure a consistent and fair interpretation of CYO rules. His/her other functions include:

a. Knowledge and understanding of all CYO Rules and Regulations;

b. Knowledge of the rules of his/her particular sport;

c. Attending meetings as necessary;

d. Attending coaches training programs conducted by the CYO.

All PAR’s, AD’s, coaches, and volunteers must successfully complete Virtus Training before beginning interaction with youth in this capacity.

PART II: RULES & REGULATIONS GOVERNING CYO ATHLETICS

I.       ELIGIBILITY

Competition is between parish sponsored teams, and is regulated by established age divisions. Eligibility is open to all persons regardless of religious affiliation.  When space is limited, preference may be given to parish members.

A. PARISH ELIGIBLE ATHLETES

A  Parish Eligible Athlete is:

1. Parish Resident (PR)   A person who has his/her primary residence within the parish boundaries. Primary residence is the address of the person according to the records of the school he/she attends at the time of registration with the parish CYO for a particular activity.  If the residence is not the same as the address shown in school records, the parish must demonstrate the validity of the address presented to CYO

2. Parish School (PS)   A person who is a non-resident of a parish but attends the parish school or a diocesan academy located in the parish. This person may compete for either his/her parish of residence, or the parish of the school. If the parish of the school is selected, the person will be considered a Parish Eligible Athlete of the parish of the school. If the person subsequently wishes to change his/her parish of eligibility to the parish of residence, he/she may do so once, but will no longer be able to compete again as a Parish Eligible Athlete for the parish of the school.

">3. Non-Resident Parish Member (PM) A person who neither has primary residence within the parish boundaries, nor attends the parish school, but whose family are registered parishioners and who actively worships and participates in other activities in the parish.. A Parish Eligibility Request Form must be submitted to and approved by CYO Staff in order to participate in CYO as a Non-Resident Parish Member.

4. Continuity (C) A person who is a non-resident of a parish but has previously competed for that parish as a Parish Eligible Athlete in any CYO sport for the immediately previous two years, may continue to compete for that parish as a parish eligible athlete in that sport, as long as he/she has not broken continuity by:

a.    Failure to compete in that sport for the previous two consecutive years;

b.      Competing for another parish in that sport since last participating as a parish eligible athlete.

5. Change in Parish of Eligibility. A player establishes his/her Parish of Eligibility the first time a roster for competition with his/her name on it is submitted to CYO for any sport, and the person’s parish eligibility is accepted. The person will be considered a Parish Eligible Athlete for that parish until or unless

a.         A change of primary residence to an address in a different parish. The person may then compete for the new parish of residence (PR), for the parish of his/her school (PS), or continue for the previous parish of residence (C). If the change of residence is after the person has already participated in competition in a particular sport that season, he/she cannot change parish of eligibility until the following season.

b.         A change in the school of attendance. If the person competes as a parish eligible athlete for the parish of the school he/she attends (PS) and then enrolls in a different school, the person may then compete for the parish of his/her new school (PS), for the parish of residence (PR), or continue for the parish of his/her previous school (C). If the change in school is after the person has already participated in competition in a particular sport that season, he/she cannot change parish of eligibility until the following season.

c.         A change in the parish of membership. A person who has previously competed as a Parish Eligible Athlete for the parish of residence (PR) or parish of school (PS) may not change parish of eligibility to compete for a different parish as a Parish Member (PM) until the first season after 12 months have passed from the date of registration with the new parish and 12 months have passed from the last date of competition as a Parish Eligible Athlete for the parish of residence (PR) or parish of school (PS).

d.         If the person has established his/her parish of eligibility for a parish that does not have a team in the person’s age, or one year above, in a particular sport, he/she may compete as a Parish Eligible Athlete, in that sport, for a different parish, provided he/she meets one of the other criteria. The person’s Parish of Eligibility does not change for those sports for which there are teams in the person’s age or one year above.

B. WAIVER ELIGIBLE ATHLETES

The CYO may grant exceptions to the parish eligibility requirement.  Players who are not Parish Eligible Athletes may qualify for competition through the use of Waivers. Waivers are intended to augment rosters where an inadequate number of parish eligible athletes have registered for a team.  Waiver eligible athletes, therefore, cannot take the place of parish eligible athletes.  The procedure to be followed is a waiver application.  A waiver is a written authorization by CYO allowing a person to compete outside the parish of eligibility.  There are three types of waivers. Waiver players must be noted on the team roster form under Player Status by the type of waiver. A Waiver Request Form must be submitted for all waiver players, except Grandfather Waivers, at the time that rosters are submitted to CYO. Waiver players are not eligible for competition until approved.

            1. Regular Waivers (RW)                 Anyone who resides in a parish where no CYO program exists, or where a CYO program does exist, but there is no team in the age group or the age group one year above, may compete as a Regular Waiver for a parish immediately adjacent to the parish of residence. The Waiver Request Form must be signed by the Pastor in the parish of residence if there is no CYO program, and additionally by the PAR if there is a program. Regular Waivers are reviewed and approved by CYO office staff.

            2. Exception Waivers (EW)              Exception Waivers are required for players seeking to compete for another parish not immediately adjacent to the parish of residence, and/or for players with a team in their parish, in the age group or one year above. The Waiver Request Form must be signed as with Regular Waivers, and additionally by the AD and coach in the parish of residence, if there is a team in the age group or one year above. Exception Waivers must be approved by the CYO Sports Committee for that particular sport and by the CYO Director.

     &nb sp;      3. Grandfather Waivers (GW)        Players who compete as an approved Waiver Athlete for two consecutive seasons for the same parish, may continue to compete for that parish as a Grandfather Waiver provided continuity is not broken. A Grandfather Waiver does not require a Waiver Request Form and is automatically approved for competition upon confirmation of Grandfather status by CYO Staff. Grandfather Waivers do count toward allowable waiver limits except when noted otherwise on the sport fact sheet. Once a player becomes a Grandfather Waiver, he/she needs a release from the Grandfathered parish and approval of the CYO Sports Committee to compete for another parish in that sport.

Waiver procedures, filing deadlines, and numerical limits will be delineated on the fact sheet for each sport. The CYO Director and staff, at their discretion, may approve waivers that exceed waiver limits for that particular sport.

C. USE OF INELIGIBLES

Any team using an ineligible athlete is subject to forfeiture of all contests in which the athlete has participated.

D.  DETERMINATION OF ELIGIBILITY

Please note that CYO is a parish based organization. Although there may be mitigating circumstances that are of a specific or unique nature which may require special consideration, the predominant situation is that team participants should be associated as parishioners of the parish CYO program they play for. In light of ongoing diocesan reconfiguration and subsequent boundary changes, CYO will remain with its definition as parish based. The CYO administration and designated committees will make the final decision in reference to eligibility.

II. REGISTRATION & SCHEDULING

A. ENTRY FORM An application for entry of teams into CYO competition must be made by filing an official CYO entry form, signed and approved by the CYO Moderator, PAR and AD.  All entry forms and fees must be submitted by the deadline delineated on the sport fact sheet.  Entry fees are not refundable

B. ROSTERS Each activity shall have a roster form.  Each athlete’s signature, address, phone number, date of birth, and school must appear on the roster sheet.  The roster sheet must be filled in completely.  The roster sheet must be signed by the CYO Moderator, PAR, and coach of the team, and must be accompanied by all waiver requests.  All rosters must be submitted by the deadline delineated on the sport fact sheet. 

C. ADDITIONS AND REPLACEMENTS (A & R) Procedures and deadlines to add or replace an athlete will be delineated on the sports fact sheet.  The official A & R form must be used for this purpose.  It must be signed by the athlete, PAR, and coach.  An athlete may not compete until the A & R form is received and approved by the CYO Sport Coordinator.  Once replaced, an athlete may not be reinstated on the roster during the same season.

D. SCHEDULES League schedules will be prepared and distributed to coaches following procedures delineated on the sport fact sheet.  All conflicts must be presented to the CYO sport coordinator when entry forms are due. All contests must be played according to the CYO schedule.

1. Postponements   a scheduled contest can be postponed only for the following reasons:

            a. Parish function makes it impossible to field a team;

            b. Facility (field/court) not available or playable;

            c. Extreme emergency.

Important Note:  Conflicts with other leagues/tournaments or coaches’ schedule are not valid reasons for postponements.

The PAR or AD of the parish seeking the postponement must contact the CYO 5 working days prior to the contest (the 5 working day requirement does not apply to extreme emergency cases).

If the official cannot be notified and he/she appears for the game, the postponing team is responsible for the fee, as well as any other fees incurred.

2. Rescheduling If a postponement has been granted by the CYO sport coordinator, the teams must agree on rescheduling the contest and notify the CYO at least 5 working days prior to the rescheduled date.  If there is no agreement, the CYO will reschedule games.  All postponed games must be made up prior to the end of the season or be forfeited by both teams, unless it can be determined that only one team is unwilling/unable to reschedule.

3. Unauthorized Postponements A team postponing a contest without following these procedures will be charged with a forfeit.

4. Disqualification A team failing to appear for a scheduled contest will be subject to disqualification.  A team not willing to compete shall be considered as failing to appear, even when competitors are present.  Teams are encouraged to play a scheduled contest when there has been an honest effort to be on time.

A team that withdraws or is dropped from competition shall forfeit all remaining games on the schedule.  If they have completed at least 50% of the schedule, games stand as played.  If they have not completed 50% of the schedule, games already played will not count in the standings.

III. PROTESTS

A.    PROCEDURE All protests must be filed with the CYO office within 3 business days of the occurrence. It must be signed by the PAR or AD and the coach.  A fee payable to CYO, must accompany each field protest and each ineligibility protest.  The fee amount is delineated on the sport fact sheet. If the protest is sustained, the fee will be returned.  A CYO ruling on a protest is final.

B. TYPES OF PROTESTS

1. Field Protest The failure of an official to interpret playing rules correctly is the only grounds for a field protest.  Judgment calls may not be protested.  In order to file a field protest, the following must be observed:

a. The game official must be informed of a team’s intent to protest at the time of the official’s decision and no later than by the next whistle or stoppage of play before play.  The scorebook must be signed by the official;

b. The contest must be completed.  Failure to complete a contest will result in a default;

c. The protest must state how the rules were misinterpreted by the official;

d. The protest must be filed and emailed or postmarked not more than 3 working days after the contest;

e. The CYO will notify both parties of its decision.

2.      Ineligibility Protest This protest challenges a person’s age, residence or other eligibility criteria as delineated on the sports fact sheet.  The protest may be filed at any time.  In order to file an ineligibility protest, the following must be observed:

a.       Each person who is challenged shall be considered a separate protest with the $50 fee submitted for each;

b.      The person challenged shall produce proof of age and eligibility within 3 working days of being notified by the CYO;

c.       A person whose identity or eligibility is challenged during a contest must sign his/her name, address, date of birth, parish and school in the presence of the official.  If he/she refuses, the team forfeits the contest. If the athlete is found ineligible, the offending team will forfeit that contest and all contests the athlete has participated in.

IV. OFFICIALS & DISCIPLINE

Officials (referees & umpires) shall be in complete charge of all contests.  They shall make all decisions regarding rule infractions in the playing area and in the spectator areas.  They shall make all decisions on matters not specifically covered by the rules.  They may call any contest in which a team refuses to continue after being instructed to do so or in which an ejected competitor, coach or team follower refuses to leave the area within 1 minute of being so directed.  In such cases, the team of the offender shall forfeit the contest.

A.    Suspension and Expulsion Any athlete, coach, or spectator who is ejected from a CYO contest for unsportsmanlike conduct will be suspended for the next 2 contests, no matter when they are played.  The suspension of a PAR or AD will be for a two-week period starting with their ejection.  This includes, but is not limited to, the automatic ejection due to flagrant foul or unsportsmanlike technicals.  Repeated incidents of unsportsmanlike behavior may result in longer suspensions or expulsion.

B.     Physical Violence Any physical violence or altercation committed at a CYO sponsored contest, with or without provocation, is prohibited.  The CYO will suspend the person for a period of up to 1 year.  Situations considered more serious will result in further penalties.

C.     Communication and Notification Please note that in keeping with the policy of encouraging and fostering a rapport and active communication between the Pastor/Moderator and the PAR, the PAR should inform the Pastor/Administrator of any incidents that occur within the parish CYO program. The administrative office of CYO will inform the Pastor/Moderator by letter of any incidents or infractions that result in disciplinary action taken against any team or person associated with the parish CYO program. The PAR will be cc:d so that a discussion should ensue between the Pastor/Moderator and the PAR.

V. RULES GOVERNING COMPETITION

The official rules of competition will be indicated on the fact sheet for each sport.  This booklet serves as a guide to all participants in the CYO.  If a fact sheet is in conflict with these CYO rules and regulations, these rules supersede.

VI. CONFLICT OF INTEREST

No CYO staff member may simultaneously function as a PAR, AD, coach or official in order to prevent the appearance of impropriety or bias.

VII. INSURANCE

All parishes must provide liability insurance for their CYO athletic and recreational programs.  Medical insurance is an individual’s responsibility.  The CYO is not responsible for insurance coverage.

VIII. SUNDAY LITURGY

No CYO contests may be scheduled prior to 12:00 PM on Sunday without the consent of the pastors of the participating parishes.  When the use of public facilities (NYC Parks Dept.) will necessitate general Sunday morning scheduling, parishes will be so notified at the time of registration for the activity.