Willow Glen Little League: Welcome
Board of Director Roles
Family and Friends,
The 2008 season is coming to an end and we hope you and your families are enjoying the Little League experience. Willow Glen Little League relies on many volunteers throughout the year, and we greatly appreciate all the contributions that so many of you have made this year. We know that our children have learned new skills, teamwork and sportsmanship, and we hope that all of our players will be back to play in 2009.
One of the most important things that we do each year is select our Board of Directors. Each year a number of our Board members move on as their children advance beyond little league age, and we have the opportunity to bring in new Board members with new ideas and enthusiasm. It is the leadership of the Board and contributions from Board and non-Board members alike that “bring it all together” to make the league successful. We now look to you, the future of WGLL, to join in the planning and further development of our league.
Please consider nominating yourself or someone else that you know to the WGLL Board of Directors. There are many roles and opportunities that need to be filled, and it is through your voice and contribution that our league will continue to improve each and every year. The selection of the Board is done through a ballot on our Closing Day.
We will be updating our website (www.wgll.org) with more information about specific Board positions. However, you do not need to select a position to express your interest in the Board. The incoming Board works together to place each Board member in a position that will best suit them and the league. At this time, we only need to hear from you that you are interested in helping to lead Willow Glen Little League in 2009. Please send your nominations and questions to:
Jim Wallace
President Board of Directors WGLL
Board of Director Roles:
Vice President –
Works with schools and city organizations to secure our fields, establishes rules of play, planning and scheduling interleague play, scheduling the WG team’s games and practices, and other activities in support of the President and the Board.
Secretary –
Maintains a register of members and directors, records the minutes of meetings, is responsible for sending out notice of meetings, and maintains a record of league’s activities.
Treasurer –
Signs checks co-signed by another officer or director, dispenses league funds as approved by the board of directors, reports on the status of league funds, keeps local league books and financial records, prepares budgets.
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Player Agent –
Coordinates annual tryouts, is in charge of player selection, assists the president in checking birth records and eligibility of players and generally supervises and coordinates the transfer of players to or from the Minor Leagues. Separate player agents may also be selected to oversee individual divisions within the league.
Sponsorship –
Responsible for solicitation and coordination of sponsorship for Teams, Umpires, Banners, Scholarships, etc. for the season. Orders and coordinates the Season, Tournament and All Star Trophies and the printing of the banners. WGLL has a base of local businesses that continue to work with us each year. This role works with our current sponsors and develops new relationships.
Umpire-In-Chief –
Train new umpires and/or managers/coaches for umpires, schedule umpires in all divisions of league play, Interface with the local league board of directors as it relates to game situation, manager/coach situations, etc., be available to debrief after games if asked by those volunteer umpires that want that support.
Equipment Manager –
Responsible for the acquisition and distribution of equipment for the league. Duties include: purchasing; pre-season distribution of equipment to all teams; post-season retrieval of equipment.
Safety Officer –
Distributes safety manual to all teams, coordinates safety activities, safety in player training, safe playing conditions, coordinates reporting and prevention of injuries, solicits suggestions for making conditions safer.
Coaching Coordinator –
Recruits prospective managers and coaches, coordinates and runs managers meetings, and arranges manager and coaches training, provides communication between parents and coaches.
Information Officer –
Setup the online registration website for all Willow Glen league divisions. Setup the WGLL website for calendar events, message notifications, league standings, sponsorship information and any other maintenance information that is needed. Respond to emails and inquiries about our league during the registration time periods.
Snack Shack Coordinator –
Responsible for the overall operations of the Snack Shack which includes inventory, communication with team parents, process and organization, and managing the cash box (deposits and distribution to team parents). We have a committee of volunteers who assist with the routine shopping, stocking and inventory.
Team Parent Coordinator –
Recruit "Team Parents" or "Team Mom's" for each regular season team and post season Tournament Team and act as a liaison between these teams and the Board of Directors. Attend board meetings and disseminate information from the Board to the Team Parents, keeping them updated on all league events as well as Opening and Closing Day schedules. Responsibilities also include securing and working with the photographer for Opening Day and All-Star teams, compiling team and candid pictures for the yearbook editor and answering inquiries and questions from Team Parents.
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