WFC Rangers: Meetings Notes
8/17/09 Advisory Committee notes
Took place at Diehl Ford. Do not have the attendance record.
Discussed issues of the Board meeting of the previous week.
Highlights—
1. Discussed issues of families with outstanding debts for coaches stipends carrying over from last year.
2. Concussion lecture 9/26 at Bellingham High School for anyone interested.
3. US Club soccer registration. May be something that we might someday do as an organization, but for now just happening on an individual team basis. Kristin Haggen has been very kind in helping teams get signed up.
4. Development-142 evaluations or trainings this past season. Goal keeper trainings 2 weeks ago and Select team trainings last week. Travis Connell will be evaluating the Select team trainings to figure out the best timing and approach to improve attendance.
5. PDL schedules were suppose to be out 8/20. Current plans are for 14 game fall season, 8 game spring season. High school girls will have a longer spring season. Now reportedly 10 games, but maybe more.
6. We have now completed the 1st year of the new uniform cycle. We have a three year cycle so need to be gearing up for the next cycle. We need to have made decisions by the end of this next season. Anyone interested in becoming involved should contact Eric Russell.
7. We are going to increase the bandwidth at the website to allow more pictures and team info
8. Advisory Committee will go to an every other month schedule. We will meet the third Monday of the even months. Next meeting is 10/19/09 at Diehl Ford
9. The Marathon is coming up at the end of September. Team managers will be contacted with assignments for the event.
Check the website for updated information on all Ranger events.
Tuesday, November 25
Advisory Council Meeting 11/17/08
Represented:
GU-12 G
GU-13 G
GU-13 B
GU-13 W
GU-14 G
GU-15 G
GU-15 B
GU-16 G
GU-16 B
BU-13 G
BU-15 G
BU-17 G
Meeting was at Carl Cozier elementary school.
Issues discussed:
1. Ranger nite—March 2nd 2009 at Mt Baker Theater.
a) Need to get pictures in. Should be in Jpeg or tif format.
b) Still looking for a speaker
2. Game fee reimbursements. In the past the fees paid had been in a lump sum. It was based on the past tradition of all the teams playing a 14 game season, with 7 home games and 7 away. We now have different season lengths depending on age and gender. The fee program is being reviewed and will need to be modified for next year. The teams with double seasons may need to be assessed to cover their shortfall.
3. Fund Raising—
a) Review of the state regulations has impacted on our current ability to have raffles of any type. The board is addressing the potential solutions to meet the state requirements.
b) Marathon follow-up. The board has agreed in principle to go ahead with being part of the 2009 Marathon with some requirements in the organizations structure.
4. The development program was reviewed. The PDL meeting to look at relegation and promotion is scheduled for 12/2/08 so the schedules for the “Spring” season will be out by mid December.
5. Try-out schedules are on the website. No specific dates or times as yet.
Issues to go back to the Board:
1. Concerns re being able to do raffles
2. Requests for profit/loss documentation for the Marathon, Club in general.
3. Safety issues and desiring stronger push to get coaches to use injury prevention program.
4. Requests to see the job descriptions for coaches and assist coaches. Want to see some requirements to do written evaluations, attend coaches’ clinics, receive training in first aid and injury prevention.
Meeting closed at 8:20 pm
Next meeting would be scheduled 12/15/08 at Carl Cozier. (Due to Ranger Nite there had traditionally been no board or AC meeting in December).
Scott Tarleton
VP Girls
Tuesday, November 25
Ranger Board Meeting Minutes 11/10/08
Meeting was called to order at 7:10pm at Extreme Sports Grill.
Present: Scott Tarleton, Linda Phillips, Charleen Wallace, Dean Haverstraw, Mike Diehl, Eric Russell, Travis Connell, Tara Wolfe Absent: Jennifer Gonzalez, Liz Herdman, Tim Hart
I. Old Business
A. Previous Minutes: Tara motioned to accept the minutes after adding the names of the Fundraising Committee to the minutes. Mike seconded. Minutes were approved.
B. Ranger Night-The date for Ranger Night was set for March 2nd. We need to begin getting the pictures from the teams. Next month’s meeting we will get a committee together to begin planning for Ranger Night. We need to be thinking about who we would like to be the guest speaker.
C. Soccer Summit- The soccer summit was an informational meeting. It will probably be 2-5 years before there will be a field specifically for Rangers.
D. Game Fee Reimbursement-WCYSA has informed us that field fees and referee fees will now be paid directly from Rangers. This will increase Charleen’s workload and we also need to look at the breakdown of player fees for Rangers.
II. New Business
A. Fundraising Advisory Board-In an Executive Session online on November 6, 2008, 7 parents were selected to be on the Fundraising Advisory Board along with the Ranger Board Members. There was a discussion concerning the rules concerning Raffles. Linda will send a copy of the rules from the State’s website concerning Raffles to the fundraising committee.
The WFC Rangers soccer club Board of Directors hereby creates a 15 member Raffle Board for the purpose of authorizing fundraising raffles. The Rangers Raffle Board shall consist of eight regular members of the Rangers executive Board, plus seven parent volunteers. Authorization for any Rangers raffle event will require majority vote of the Raffle Board (eight or more yea-votes.)
Dean Haverstraw Executive Board Member
Eric Russell Executive Board Member
Linda Phillips Executive Board Member
Jennifer Gonzalez Executive Board member
Liz Herdman Executive Board Member
Scott Tarleton Executive Board Member
Mike Diehl Executive Board Member
Tar Wolfe Executive Board Member
Deanna Bannerman Raffle Board Volunteer Member
Mike Brown Raffle Board Volunteer Member
Henry James Raffle Board Volunteer Member
Erik Dyrland Raffle Board Volunteer Member
Susan Swan Raffle Board Volunteer Member
AR Mann Raffle Board Volunteer Member
Pat Balfour Raffle Board Volunteer Member
The WFC Rangers Executive Board of Directors will ratify this addition to the club policies at its next executive session.
B. Spring Season Changes-Due to the changes in the number of games that teams are playing in the different leagues, extra fees will need to be collected.
C. Scholarship Request-Charleen has received two requests for scholarships for coaches stipend. There was a detailed discussion concerning our scholarship policies. Due to the different league start dates, Eric motioned that we transfer $1200 from the marathon funds to the scholarship funds. Scott seconded. Five approved , one opposed.
III. Reports
A. Administration Officer-Mt Baker Theater has reserved the date of March 2nd. There are 3 – 4 teams playing in the Fred Meyer Commissioners Cup. Charleen will be sending the necessary paperwork.
B. Director of Development-Travis gave everyone a handout with the breakdown of training and development. He will be meeting with the PDL on December 2nd where they will discuss teams and schedules. 2008 TAP-Travis spoke with Samir and Scott.
C. VP of Administration-Coaches gear is in the process of being delivered. The coaches have had favorable comments. He will send out information for the Ranger Board to order their gear. At the beginning of the year we will be updating our policies to include the new fee structure.
D. Fundraising Committee-Eric stated that the marathon committee met last Thursday and LTAC has granted the marathon a grant of $15000. The course is roughly set for next year’s marathon on September 27th. There will be an Executive Committee formed by 3 from the Rangers and 3 from the swim team. They are in the process of sending out a survey to the participants for their feedback. The fees will remain the same, except for the 5K which will drop to $20.
E. Treasurers Report-no report
F. Advisory Council-At their last meeting they discussed Ranger Night, tryout dates and the success of the marathon. The “meet the Board” night has been moved to the January meeting.
The meeting adjourned at 9:07 PM. Next Board Meeting: Monday, December 8, 2008.
Respectfully submitted by Linda Phillips, Board Secretary
