PRINCE GEORGE YOUTH BASEBALL ASSOCIATION: All Star Policy
2006 PGYBA ALL-STAR POLICY
2007 PGYBA ALL-STAR POLICY
PRINCE GEORGE YOUTH BASEBALL
ALL-STAR POLICIES AND PROCEDURES
2007
http://eteamz.active.com/pgyba
Philosophy
Ø PGYBA’s philosophy is to allow as many players to play at a higher level of competition as possible.
Ø We want all players to have near as equal amount of playing time as practicably possible.
Ø We believe that all our players deserve the right to play when they all fundraise and pay to travel.
Ø We believe if we play the 10th, 11th and 12th (13th, 14th & 15th) player on our roster they will not only get better but they will keep playing at a higher level.
Ø These points give the league a better chance of surviving.
ALL-STAR MANAGER SELECTION:
1) The PGYBA Executive will solicit for potential managers and coaches from the current season’s house divisions.
2) They will first look at managers or coaches from the previous year that followed the philosophy, policies and have the ability to coach at the next level. Consideration of others will be taken if previous managers are not available. Managers and coaches must coach house teams and must be approved by the PGYBA Executive.
3) 14 and under age group interested person (s) may put forward their name, or the coaching and all-star directors may recruit.
4) Interest in coaching house or all-stars will be on each registration form (more so for younger age groups) and applications are available on the league website. Written requests may also be considered.
5) Managers may select their own coaching staff. All coaching staff to be approved by PGYBA Executive.
TEAM MANAGER RESPONSIBILITIES:
1) Agree to and follow the philosophy, policies, and procedures of PGYBA in house and tournament play.
2) All-Star manager to report directly to the All-Star Director or Designate. The Manager is selected by the executive of PGYBA and if any problems arise that cannot be worked out with the All-Star Director or Designate; the final authority will be a majority decision of the PGYBA executive.
3) Player conduct at all times remains the responsibility of the Manager and coaches. If they are unable to solve the problem, Manager should contact the All-star Director or Designate. If Director is unable to resolve, the final authority will be with the executive.
4) Choose your own coaches with approval of PGYBA executive as above.
5) No foul language or swearing is permitted while representing PGYBA.
6) Every Manager or Coach involved with all-stars must be on the appropriate division rosters of a house league team. The Managers and coaches are expected to participate in the house league/ events/ clinics.
7) The Manager and coaches will ensure the team attends sponsored events during tournament play such as the opening and closing ceremonies, banquets, arranged tours etc.
8) Manager and coaches should conduct themselves at all times within the limits of good sportsmanship. Managers and coaches are encouraged to discuss rules in a fair and equitable manner.
9) Managers are to ensure that house league play comes before all-star games, practices, and out of town tournaments. The Manager’s responsibility is to cooperate with other house league coaches at all times to avoid disruption to the house league schedule and special events.
10) To cooperate with house league coaches on pitcher assignments. This is more critical in the 15-18 div
11) All players will be given an opportunity to be evaluated for an all-star team if they so desire. Players will indicate at the time of registration their interest in playing all-stars. Any player saying “yes” to all-stars will receive a phone call from the manager or person responsible for conducting practices informing the player of such.
12) All players must play in at least half of the league games to be able to play tournament ball. Coaches are responsible to ensure their players have met this requirement.
13) When potential All-Star players travel PRIOR to the All-Star selection deadline for Little League or Babe Ruth the following mandatory play guidelines will be used by coaches and managers. In all age groups players will play 3 innings in EVERY game. As well the PGYBA house rule that no player shall sit for more than 2 consecutive innings until everyone has sat at least once will apply. PGYBA allows managers and coaches to reduce innings for disciplinary reasons.
14) While on the tournament trail the PGYBA All-star play policy will apply in the 9 –10 year old age group where EVERY player will play a minimum of three (3) consecutive innings in EVERY game with the exception of a shortened game. In the 11 year old through to the 18 year old age group PGYBA will default to the Little League play requirement of 1 at bat and 3 defensive outs.
15) Teams will carry a minimum roster of 12 players to a maximum allowed by provincial/national organizations.
16) The Manager and coaches will decide on the final selection for players. Player selections for Little League participation cannot occur until June 15th, 2006.
17) We have found that the best time to collect uniforms is right after the team’s final game, a couple of large garbage bags with the equipment, is acceptable.
18) Uniform and equipment is the responsibility of the all-star teams. Problems with uniforms and equipment, please contact the equipment/uniform managers. Please advise those directors when problems arise with the above. Coaches will collect above items at the end of season and forward to equipment/ uniform managers.
a. Picking up, collecting, and returning at the end of the season. End of season refers to within a month of last game played. Must ensure lists given a start of league matches the equipment and uniforms returned at the end of season.
b. Equipment should be wiped clean after every game, to keep it in the best possible condition and checked regularly for safety reasons.
c. For players cleaning uniforms regularly and their up keep.
EQUIPMENT AND UNIFORMS:
1) The league will provide catcher’s equipment, balls, bats, helmets and one bat bag per team.
2) The league will provide pants, tops, belts, socks and hats (crested). League will also provide the appropriate shoulder patches.
3) The league will provide embroidery on jackets or wind suits (sponsor name and league name only), players name and number and position may be embroidered on clothing at the expense of the team. Cresting or embroidery of ANY KIND must have prior approval of Executive. All cresting requests must go through the All Star Director or designate.
4) The uniform manager and team managers will select the style of the jacket/wind suit and ball bags – final decision by uniform manager. Executive will set color schemes.
5) The league sponsor will have exclusive rights to crest/printing on any all-star uniforms or equipment.
6) Team is responsible for purchase of jacket/wind suits, undershirts and ball bags. All team players to be outfitted the same.
PLAYER AND PARENT RESPONSIBILITIES:
1) Coaches and their assistants are NOT baby-sitters. Therefore the coaching staff is NOT to transport any player to or from any baseball related activities including games or practices unless written permission is given by parents and league.
2) Players and parents must not argue with the umpires on any calls.
3) Players in uniform shall not address or mingle with spectators during a game. All players must remain behind the screen during the game. It will be the coaches responsibility to enforce rule 1.11 of the Official Baseball Rules.
4) Smoking or use of smokeless tobacco will not be permitted on the playing field, during games or practices.
5) There will be NO alcohol or drugs consumed by all-star players (at anytime) while at the ballpark, vicinity of ballpark, or while representing PGYBA at tournament play. An offense will bring an automatic season suspension.
6) All players must play in at least half of the league games to be able to play tournament ball. Coaches are responsible to ensure their players meet this requirement.
7) When final roster selection is made the players aged 9 to 12 will be required to pay a $250 All-Star fee. The fee consists of a $150.00 player fee and a $100.00 uniform deposit fee. Players age 13 to 18 will be required to pay a $300.00 All-Star fee. The fee consists of a $150.00 player fee plus a $150.00 uniform deposit fee. The uniform deposits will be refunded when your uniform is returned by August 30th of the same year you play. The All-Star fee helps the league to reduce the cost the league incurs for all-star teams which includes socks, hats, equipment, insurance, tournament costs etc. Cheques to be made to PG Youth Baseball Association.
8) If a selected player has outstanding league obligations such as fees, uniforms from past and present seasons his or her selection becomes null and void until the discrepancy is resolved to the satisfaction of PGYBA.
FUNDRAISING:
1) Team Manager MUST appoint a parent to be in charge of all fundraising, which needs approval of the team manager as well as the Executive BEFORE ANY FUNDRAISING TAKES PLACE.
2) A fundraising roll call will be kept by each team manager or designate. Each player will be given one point when he/she participates in specified fundraising event. That player will also receive one additional point when he/she has parents(s) participate, to a maximum of two points per player per fundraising event. One point will be given per parent for concession duty. Players under 12 yrs. do not work in the concession for points. Once the team has been selected any player not making the team will be reimbursed their portion of funds raised at specified fundraising event minus any funds needed for travel or misc. costs up to the time of being released by the team. (i.e.) Johnny’s dad and mom worked in the concession 5 times (total 10 points). There were a total of 120 shifts worked. Total concession profits were $2500.00. The $2500.00 will be divided by the 120 shifts and multiplied by the players points = $ 20.83 per shift times 10 points = $ 208.30 is Johnny’s share.
3) The portion of the fundraising money (other than concession) raised by any player becomes the property of that team.
4) All fundraising activities need pre approval of the executive.
5) Each All-Star team(s) from 9 to 12 will be designated concession(s) to fully operate. Any profits made in that concession will be divided accordingly between the parents that worked. Checks will be issued by PGYBA to the parent and not to the team. This is in place to help parents offset the All-Star travel expenses.
6) The league will hold a dance during the season. All-star teams wishing to participate in silent auction/raffle/50-50 will have the opportunity to do so. Any fundraising activity requiring a lottery license will strictly follow the BC Gaming regulations.
FINANCES AND LEAGUE COMMITMENT:
1) The league will pay $30.00 per day per coach for per diem for a maximum of two(2) coaches for rosters of 12 players, or for three(3) coaches if the roster has the maximum number of players allowed by the national organization. This pertains to Little League teams only and does not include PGYBA teams that participate in Babe Ruth or Cal Ripken baseball provincials.
2) The league will pay 0.90per km, to be divided between vehicles transporting team members, to a maximum of one vehicle per team member. The league will not pay per diem or travel funds for invitational tournaments. This will be paid after returning from the trip once all uniforms and equipment has been returned, but not later than September 1 of the current season. This pertains to Little League provincial representatives and does not include Babe Ruth or Cal Ripken participants. No funds will be given to any player (parent) until all league commitments have been fulfilled such as turning in of receipts, uniforms, equipment etc.
3) The league will pay equivalent to 1 hotel room per night per team to be shared by the coaching staff (regardless as to where they stay, ie: relatives or camping) for teams participating in a Little League championship. This does not include teams playing under the Babe Ruth or Cal Ripken banner.
4) Any funding from provincial/national bodies will go directly to the league treasurer and become property of the league. This money does not become part of the team fundraising. If receipts are required in order for the league to have a reimbursement, the receipts must be turned in to the league treasurer within 2 weeks following the team travel.
5) A bank account will be established for each All-Star team. The Manager or Coach, Team Bookkeeper, League President and League Treasurer shall have signing authority on this account. This will be the only account that shall exist. The team bookkeeper shall be a parent of a player and is not to include a spouse or partner of any coach or manager. At the end of the season all fundraising money will be divided between the players and this account shall be closed out with a minimum balance left for the next season.
TRAVEL:
1) Teams traveling will notify the all-star director or designate in advance of the dates, time, and location. The league requires a roster (contact information) of all players making trips to be given to the All-Star director or Designate one week prior to traveling.
2) Teams of eligible players traveling before the June 15th selection deadline are responsible for their own insurance if travel is to take place outside of Canada.
3) Teams traveling to Provincials must have their team budgets in before JULY 1st. The executive will make any necessary changes and make the final approval.
4) Teams traveling past Provincials (Canadians, Westerns, Regional, or Worlds) will be responsible for their travel costs not provided by Little League BC, Little League Canada, Babe Ruth or Cal Ripken. PGYBA may provide additional funding depending on the league budget.
5) Players are not allowed to drive either their own or their parents vehicles to out of town tournaments.
PGYBA Player/Parent __________________________ Date: yy/mm/dd_______________
PGYBA All-Star Manager_________________________ Date:yy/mm/dd_______________
