Oregon District #2 Little League Website: District Meetings

Friday, June 27

Oregon District #2

Presidents Meeting

March 23, 2014

 

The meeting was called to order by District Administrator Georgia Herr at 2:04 pm.

 

Leagues Present:  Barlow, Centennial, Clackamas, Gresham, Lents, Mt. Hood, Mountain View, Portland, Powell, Reynolds, South Clackamas and Taborvilla.

 

 

Websites

District 2 www.eteamz.com/ord2website

Oregon www.eteamz.com/orll

Western Region www.eteamz.com/llbwest

Little League, Inc. www.littleleague.org

 

District 2 Info Line

503-764-1559

 

Minutes

  • December 5 minutes were presented and discussed.  Erica Knepper (Mountain View) moved that we approve the minutes as written.  The motion was seconded and carried.

 

Treasurer’s Report

  • The treasurer’s report for the period 10/1/2013 through 3/23/2014 was presented and discussed.  Shelley Hooper (Clackamas/South Clackamas) moved that we approve the treasurer’s report as written.  The motion was seconded and carried.
  • Past due invoices were passed out to the appropriate leagues.

 

Announcements

  • Terry Thompson has been selected to umpire the European Junior/Senior Softball regional tournament this upcoming summer.  It will be held in Poland.  Greg Handley has been selected to umpire at the Intermediate World Series this upcoming summer.  It will be held in Livermore, California.  Congratulations, Terry and Greg!
  • Distributed policy on hosting a tournament.  Discussion on what is needed to be a tournament host.  Hosting leagues will be selected after April 15.  Please let Georgia know if your league is interested.
  • Distributed policy on District #2 umpires.  Discussion in regards to the policy.  Use district umpires to work with potential new umpires or interleague games, not for every game.  This is how we recruit and train new umpires for the future.

Reports

Charter and Insurance

  • All of District #2 has chartered and insured.

 

ASAP Plans

  • The following leagues don’t have their ASAP Plans turned in yet:  Clackamas, Mt. Hood, Powell and South Clackamas.  GET THEM TURNED IN!
  • Remember, ASAP Plans are not considered approved until rosters have been initially filed.  Even if incomplete, rosters need to be submitted to Williamsport by April 1, 2014.
  • Rosters can be updated as season progresses, but deadline for initial submission is April 1, 2014.
  • Now that you wrote your Safety Plan, implement it.  Distribute it.  Post it.  Follow it.

 

Background Checks

  • Discussion on new online process.  It’s harder to get account started than the previous provider. Leagues using it say it’s not as user-friendly as it’s been in the past.

 

Concussions Awareness Law Compliance

  • Your league By-Laws need the new concussion law language included.  Be sure to send revised by-laws to San Bernardino for approval.
  • Discussion on how leagues prove compliance when playing at other leagues’ fields.  At minimum, leagues need to maintain the signed recipient copies of paperwork, but it’s best to also have coaches carry copies of their certification.
  • Umpires wanting to umpire at a district level need to carry their certification cards when umpiring at other districts for proof of compliance – Jim Martin.

 

International Congress

  • International Congress is being held in Minneapolis the week-end of April 4-6, 2014.  Georgia will be attending on behalf of District #2.
  • Jim Martin went over all the rules/regulations changes that DAs are voting on at Congress.
  • Members generally agreed on most items.  Georgia asked for a show of hands on the league-age date change to find out if leagues were for or against this suggested change.  It was an overwhelming show of support for the league-age date change.

 

 

Old Business

Interleague Rules

The BB and SB interleague rules were passed out and the floor opened for discussion and suggested changes for 2014.

  • Farm Division BB – Collette Livermore (Powell) would like Farm BB #7 amended to show “no new inning shall start after one hour and fifteen minutes past game start time”.  Discussion ensued.  Leagues were not for this amendment.  Jim Martin suggested a hard stop at one hour and forty-five minutes of play, regardless of where in the game the teams were at.  More discussion ensued.  Collette Livermore amended her original motion based on the discussion.  Collette Livermore (Powell) moved that no game shall continue after two hours of play.  The motion was seconded and carried.
  • Minor Division BB – Collette Livermore (Powell) would like Minor BB #4 to be amended to show “no new inning shall start after one hour and forty minutes past game start time”.  However, after hearing the discussion in regards to the Farm BB proposed amendment, Collette Livermore (Powell) moved that no game shall continue after two hours of play whether there is a game following or not.  Discussion ensued.  Bill Hoffmeister (Centennial) called for a vote.  The motion did not carry.
  • Georgia asked Collette to continue with her Major Division BB amendment and Collette chose to not make a motion or discuss her last proposed amendment.
  • Farm Division SB – Haskell Kingsborough (Mt. Hood) would like Farm SB #2 to reflect that the defensive coaches shall pitch to the batter.  Discussion and explanation.  Haskell Kingsborough (Mt. Hood) moved that Farm SB #2 be amended to read as follows: “With pitcher development the objective, players will pitch.  On delivery of ball four, the coach will finish pitching the ‘at bat’.  (Coach-pitch or the coach placing the ball in the pitching machine is a local league option.)  Defensive coaches will pitch to the batters.”  More discussion.  Erica Knepper (Mountain View) called for a vote.  The motion carried 11-1.
  • Farm Division SB – Heather Adams (Portland) moved that Farm SB #2 read as follows:  “Teams will use coach-pitch or machine pitch for the first two innings of play.  With pitcher development the objective, players will pitch.  On delivery of ball four, the coach will finish pitching the ‘at bat’.  (Coach-pitch or the coach placing the ball in the pitching machine is a local league option.)  Defensive coaches will pitch to the batters.”  The motion was seconded and carried 7-2 with 3 abstentions.
  • Farm Division SB – Collette Livermore (Powell) moved that Farm SB #7 read as follows:  “No game shall continue past two hours of play.”  The motion was seconded and carried.
  • Farm Division BB – Bill Hoffmeister (Centennial) moved that Farm BB #2 should match Farm SB #2 (prior to Heather Adams’ addition) and read as follows:  “With pitcher development the objective, players will pitch.  On delivery of ball four, the coach will finish pitching the ‘at bat’.  (Coach-pitch or the coach placing the ball in the pitching machine is a local league option.)  Defensive coaches will pitch to the batters.”  The motion did not carry.
  • Farm Division BB – Jimmy Fisher (Lents) moved that Farm BB #2 should read as follows:  “With pitcher development the objective, players will pitch.  On delivery of ball four, the coach will finish pitching the ‘at bat’.  (Coach-pitch or the coach placing the ball in the pitching machine is a local league option.)  Offensive coaches will pitch to their batters from the pitching rubber.”  The motion was seconded and carried.
  • Farm Division BB – Don Wyler (Clackamas) moved that Farm BB #2 should read as follows:  “With pitcher development the objective, players will pitch.  On delivery of ball four, the coach will finish pitching the ‘at bat’.  (Coach-pitch or the coach placing the ball in the pitching machine is a local league option.)  Offensive coaches will pitch to their batters from the pitching rubber set at no less than 40 feet.”  The motion was seconded and carried.

·         Farm Division SB – Heather Adams (Portland) moved that Farm SB #2 should read as follows:  “Teams will use coach or machine-pitch the first two innings.  With pitcher development the objective, players will pitch the remaining innings.  Upon delivery of ball four, the coach will finish pitching the ‘at-bat’. (Coach-pitch or the coach placing the ball in the pitching machine is a local league option.)  Defensive coaches will pitch to the batters.  In the event of a Hit-By-Pitch, the batter has the option to take their base or complete the “at-bat”.”  The motion was seconded and carried.

  • Dave Barrett (Mt. Hood) moved that we approve the Interleague Rules for both baseball and softball as written with the above changes.  The motion was seconded and carried.

Combined Teams

  • Leagues combining must make arrangements on combined teams so all players are receiving equal treatment, to include uniforms, equipment, team pictures, etc.
  • Agree on pricing, who is covering what, how the tournament team will be selected, how tournament staff will be selected at season start, so there is no confusion or disagreement at all-star time.
  • If there are no signatures on combined team forms (including age break-downs), they can’t be submitted to West Region.  President need to get sign before they leave today.  Email Age Breakdown forms to Georgia so forms can be completed.

 

Interleague Groupings

 

ROOKIE BB

Barlow/Gresham

 

FARM BB

Playing “in house” only - Reynolds

Barlow/Gresham/Centennial

Clackamas/Mountain View

Lents/Mt. Hood/Taborvilla

Portland/Powell

 

MINOR BB

Playing “in house” only - Reynolds

Barlow/Gresham/Centennial

Clackamas/Mountain View

Lents/ Mt. Hood/Taborvilla

Portland/Powell

 

MAJOR BB

Playing “in house” only – none

Barlow/Gresham/Reynolds

Centennial/Clackamas/Lents-Mt. Hood/Portland-Powell

 

FARM SB

Lents/Mt. Hood/Powell/Taborvilla

Barlow/Centennial/Clackamas/Gresham

 

MINOR SB

Barlow/Centennial/Clackamas/Gresham/Mountain View

Lents/Mt. Hood/Portland/Powell/Taborvilla

 

MAJOR SB

ALL 

 

The meeting adjourned to the interleague group meetings at 4:26 pm.

 

The next meeting will be TBA (May) at Powellhurst Baptist Church.

 

Respectfully Submitted,

Kristine Lewis

District #2 Secretary

 

 

 

Baseball Interleague meeting followed the district meeting with managers and coaches attending.  Field location, availability and scheduling needs will be shared.  Softball Interleague meeting will be held tomorrow.

 

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Oregon District #2

Presidents Meeting

December 5, 2013

 

The meeting was called to order by District Administrator Georgia Herr at 6:32 pm.

 Leagues Present:  Barlow, Centennial, Clackamas, Gresham, Lents, Mt. Hood, Portland, Powell, Reynolds, Taborvilla, South Clackamas.

Leagues Absent:  Mountain View.

Websites

District 2 www.eteamz.com/ord2website

Oregon www.eteamz.com/orll

Western Region www.eteamz.com/llbwest

Little League, Inc. www.littleleague.org

District 2 Info Line

503-764-1559

 

Minutes

  • October 13 minutes were presented and discussed.  One correction:  The information about the Leadership Training Conference needs to be amended to read 2014, not 2013.  Shelley Hooper (Clackamas) moved that we approve the minutes as revised.  The motion was seconded and carried.

Treasurer’s Report

  • October 1, 2013-December 4, 2013 treasurer’s report was presented and discussed.  Colette Livermore (Powell) moved that we approve the treasurer’s report as written.  The motion was seconded and carried.

Announcements

Send your charters in NOW – prior to 12/31/13. 

·         Once they receive your charter, you’ll get your box of free rulebooks and Operating Manual.  Estimate your team numbers on your charter paperwork based on what you had for the 2013 season.  Williamsport adjusts numbers once you submit the actual roster to them and credits you back on the next season’s charter fees if you overestimate.

Umpire Training

·         Start your planning for them now.  District 2 staff will come give clinics at your leagues.  Get them scheduled.  We are a wealth of resource to your umpires.  Bill Hoffmeister (Centennial) – Will there be a district-wide umpire clinic?  Doug Speer (Reynolds) – We would send umpires to a district-wide training.  We’ll host it again, too.   Jim Martin (District) – I want to put together a

clinic that has one full day on the field and another full day (or two evenings) of class work.  Bill Hoffmeister (Centennial) – Reynolds, when will you select dates so we can get it on the league calendar?  Doug Speer (Reynolds) – Soon.  I’ll sent info to Georgia for distribution once it’s set.

Softball Meeting

·         There will be a softball meeting for all leagues held on January 12 at 4:30 pm in the crow’s nest of Mt Hood LL.  All leagues should send their softball reps to attend.

Mail

  • Past due invoices distributed.
  • The State Directory has not yet been published.  If there are changes to president contact info from what you previously reported, please get that info to Kristine so the most up-to-date information is being sent for publication in that State Directory.
  • Discussion with Bill Hoffmeister in regards to Centennial’s charter hold.  Bill shared it was the first he was hearing of this and that he would look into it.
  • No ASAP Plans in yet.  There is a new procedure for 2014.  If you have no previous plan in place, send in your entire plan.  If you’ve previously sent in an ASAP Plan, fax in corrections/changes only.
  • The President’s Checklist was reviewed point by point, everyone being asked if they’d completed that task on the list. 
    • Sign Up Information – sign up information needs to be sent to Kristine for creation of a district-wide sign-up document for all leagues to utilize at their sign-ups.
    • Constitution – now is the time to look this over.  Remember to send Georgia the approved version once Western Region has approved it.  If you would like Georgia to look your Constitution over prior to sending it in, she can do so if you get it to her in the next couple of weeks.  Standing Rules/By-Laws/Local League Rules are reviewed and approved annually by the Board of Directors.
    • Maps – no boundary changes have been submitted to date.  We are too close to sign-ups.  Boundaries will be “as is” for the 2014 season.
    • LIO – the League Information Officer is a fantastic resource.  Use your websites!  Set up league Facebook pages.  Get your program out there in public viewing.
    • Audit Committee – the audit committee should be auditing FY13 activity.  Get this moving.  Don’t forget this very important facet.  You don’t know if theft is a problem if you aren’t conducting annual and monthly audits and reviews.  Remember dual statements to both presidents and treasurers AND to get copies of checks written included in your statements (or print posted checks from online banking) to verify that what is written on the cancelled check is what is reported in the checkbook logs.
    • New Budget – your budget committee should be looking at the budget for FY14.  Live within it.  It’s absolutely no good if you don’t follow it.
    • Inner Leagues City Survey – this needs to be completed by Mt. Hood, Taborvilla, Clackamas, Gresham, Barlow, Mountain View, Reynolds.

Training

  1. Oregon Leadership Conference.  January 10-12, 2014 at the Seven Feathers Casino Resort in Canyonville, Oregon.  Send as many board members as you can.  This is a fantastic training opportunity to all our new people.
  2. Anyone hosting a Volunteer Day like Lents used to?  Melissa Fisher – Lents is planning to host one again this season.
  3. Is there any Positive Coaching Alliance interest?  Matt Duckworth – Powell is interested.  Bill Hoffmeister – Centennial is out.  Shelley Hooper – I don’t know where Clackamas stands at this time.  Discussion ensued but the basic thread was apathy.  Georgia Herr – It’s hard to pass up the training when we can clearly see that district-wide our negativity has dramatically decreased.  Doug Speer – it’s tough to commit to it when leagues (like Reynolds) already have our March week-ends all book up with events.
  4. Player Agent Training
    1. Player Agent Cookbooks were distributed, two to a league.  Much of the cookbook is directly from the Operating Manual and/or rulebook. Italics throughout are Georgia’s opinions and thoughts.
    2. Do NOT sign up out-of-boundary players.  The first station at sign-ups is the map station and families should be required to show their residence on the map to a board member.  Proofs of residence should be collected at sign-ups, NOT come all*star time.  If you need a II(d) for any player, request it in January, February, or March, not June.  Fill out the form, get the three PORs preferably copied onto one sheet and turn them into Georgia. 
    3. You have control of who you appoint as managers/coaches.  Be careful.  Be selective.  Make them attend mandatory clinics.  They are working with your players and representing your league.
    4. Try-outs should not be run by the managers.  They are there to observer and evaluate.  How can they evaluate player skill with a mitt in hand instead of a clipboard.  Other colunteers should be running the try-outs and the Player Agent is in charge of the entire training evolution. 
    5. There should be equal distribution of player strength across all teams.  No team should be “stacked”.  A perfect season is one in which all teams have a 50/50 win-loss record.
    6. Discussion on the contents, with Georgia flipping through the cookbook pointing out key points.
    7. After registration is complete, we need to reconcile the district’s II(d) files for players continuing to play.  Please make sure your Player Agents respond when they receive the list.
    8. District pays charter for Senior SB and Big League SB and Big League BB.  Get player registration forms for these divisions to Leanne Handley (upper division baseball) or Terry Thompson (upper division softball) as soon as possible.
    9. Discussion on the “A Year in the Life of a Hometown Little League” section of the cookbook.  Discussion on the sample letters included.
    10. Discussion on how leagues handle proof of residency (POR) collection for those who utilize online registration.  Many leagues stipulate that EVERYONE needs to come in to a sign-up session at minimum turn in their PORs (if they signed up online).
    11. Discussion on retaining PORs and birth certificates from January collection to all*star season and then from season to season.

 The meeting adjourned at 7:34 pm.

Respectfully Submitted,

Kristine Lewis

 

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Oregon District #2

Presidents Meeting

October 13, 2013

The meeting was called to order by District Administrator Georgia Herr at 2:05 pm.

Leagues Present:  Barlow, Centennial, Clackamas, Gresham, Mt. Hood, Mountain View, Portland, Powell, Reynolds and South Clackamas.