North Valleys Little League: Constitution

Friday, January 27

NORTH VALLY LITTLE LEAGUE CONSTITUTION

ARTICLE 1- NAME-

North Valleys Little League shall also be known and do business as “North Valleys Little League.”

ARTICLE 2- OBJECTIVE

SECTION 1

The objective of North Valleys Little League shall be to implant firmly in the children of the community the ideals of good sportsmanship, honesty, loyalty, courage and respect for authority, so that they may well adjusted, stronger, and happier children and will grow to be good, decent, healthy and trustworthy citizens.

SECTION 2

TO achieve this objective, the North Valleys Little League will provide a supervised program under the Rules and Regulations of Little League Baseball, Inc. (“Little League Baseball”). All Directors, Officers, and Members, shall bear in mind that the attainment of exceptional athletic skill or the winning of games is secondary, and the molding of future citizens is the prime importance to the purpose of operation of the North Valleys Little League. In accordance with Section 501 ©-(3) of the Federal Internal Revenue Code, or its successor provisions as it may be amended periodically, the North Valley’s Little League shall operate exclusively as a nonprofit, educational organization providing a supervised program of competitive baseball games. No part of the net earnings of North Valleys Little League shall inure the benefit of any private shareholder or individual. No substantial part of the activities of North Valleys Little League shall be committed to activities, which carry on propaganda, or otherwise attempt to influence legislation. North Valleys Little League shall not participate in or intervene in any political campaign on behalf of any candidate of public office.

ARTICLE 3- MEMBERSHIP

SECTION 1

Eligibility. Any person sincerely interested in active participation to further the objectives of North Valleys Little League may apply to become a Member.

SECTION 2

Classes.

There shall be the following classes of members:

(a) Player Members.

Any player candidate meeting the requirements of Little League Regulation IV shall be eligible for participation. Player members shall have no rights, duties, or obligation in the management or in the property of North Valleys Little League.

(b) Regular Members. Any adult person, resident in the City of Reno and actively interested in furthering the objectives of North Valleys Little League, may become a regular member upon election and payment annually of the dues. Regular Members may, be issued a card numbered in a sequential order annually. The Secretary shall maintain the roll of membership to qualify voting members. Only Regular Members in good standing are eligible to vote at the General Membership Meetings. All Officers, Board Members, Committee Members, Managers, Coaches, Volunteer Umpires and other elected or appointed officials shall be active Regular Members in good standing.

(c) Contributing Members.

Regular Members who contribute at a level about the specified annual dues as provide for the Board shall be carried as Contributing Members. Other persons, organizations or businesses who would not otherwise qualify as Regular Members, but which contribute at the level as provided for by the Board shall be carried as Supporting Members, but such other persons, organizations or businesses shall be without the voting benefits afforded to Regular Members. All Team Sponsors shall automatically, be carried as Supporting Members.

(d) Supporting Members.

Regular Members who contribute at a level above specified annual dues, as provided for by the Board shall be carried as Supporting Members. Other persons, organizations or businesses who would not otherwise qualify as Regular Members, but which contribute at the level as provided for by the Board shall be carried as Supporting Members, but such other persons, organizations or businesses shall be without the voting benefits afforded to Regular Members. All Team Sponsors shall automatically be carried as Supporting Members.

(e) Affiliate Member.

The City of Reno and Washoe County shall be affiliate Members and shall have only the special rights, duties and obligations as contained in these bylaws and as set forth by the Board of Directors in a Memorandum of Understanding signed by both the Board and the City of Reno Washoe County.

SECTION 3

Other Affiliations

(a) Members, whether Player or Regular, shall not be required to be affiliated with another organization or group to qualify as members of the North Valleys Little League.

(b) Regular Members should not be actively engaged in the promotion and/or operation of any other baseball program.

SECTION 4

Suspension or Termination.

Membership may be terminated by expiration, Resignation or action of the President as follows:

(a) The President or, if unavailable, two-thirds vote by the executive board, shall have the authority to discipline any Member or to suspend or terminate the membership of any Member of any class. Including managers and coaches, when the conduct of such person is considered detrimental to the best interests of the North Valleys Little League and/or Little League Baseball. Should the member in question request a meeting, the Member involved shall be notified of such meeting. informed of the general nature of the charges, and given an opportunity to appear at the meeting to answer such charges.

(b) The Board of Director shall, in case of a Player Member, give notice to parent or guardian of the Player Member with a copy of said notice provided to the manager of the team for which the player is a Player Member. Said manager shall appear, in the capacity of an adviser, with the player before the Board of Directors or a duly appointed committee of the Board of Director. The Player’s parent(s) or legal guardian(s) may also be present. The Board of Directors shall have full power to suspend or revoke suck player’s rights to further participation by two-thirds vote of those present at any duly constituted meeting (quorum is required).

ARTICLE 4 – GENERAL MEMBERSHIP MEETINGS

SECTION 1

Definition.

A General Membership Meeting is any meeting of the membership of the league (including special General Membership Meeting. Section 7). A minimum of one General Membership Meeting every two years (Annual Meeting, see Section 6) is required.

SECTION 2

Notice of Meeting.

Notice of each General Membership meeting shall be delivered personally, electronically or by mail to each Member at the last recorded address at least fourteen (14) days in advance of the meeting setting forth the place, time and purpose of the meeting. In lieu of the above methods, notice may be given in such form as may be authorized by the Members from time to time at a regularly convened General Membership Meeting.

SECTION 3

Quorum.

At any General Membership Meeting, the presence in person or representation by absentee ballot of twenty-five (25 percent) of the members shall constitute a quorum. If a quorum is not present, no business shall be conducted.

SECTION 4

Voting.

Only Regular Members in good standing shall be entitled to make motions and vote at General Membership Meetings. However, the Board of Directors may invite, admit and recognize guests for presentations or comments during General Membership Meetings. (Those eligible to take part at meetings of the Board of Directors are described in Article 4, Section 4).

SECTION 5

Absentee Ballot.

For the expressed purpose of accommodating a Regular Member in good standing who cannot be in attendance at the Annual Meeting, or any General Membership meeting at which new board members will be elected, an absentee ballot may be requested and obtained from the Secretary of the League, or in the discretion of the Board, absentee ballots may be sent to all Regular Members with the Notice of such meeting. The absentee ballot shall be properly completed, signed and returned in a sealed envelope to the Secretary before the date of the election. The secretary shall present all absentee ballots to the Election Chairperson on the date of the meeting, prior to the voting portion of the election process.

SECTION 6

Annual Meeting of the Members.

The Annual Meeting of the Members of the North Valleys Little League shall be held the last week of September, or as soon thereafter as possible, each year for the purposes of electing new Members, electing the Board of Directors, receiving reports, reviewing the Constitution, appointing committees, and for the transaction of such business as may properly come before the meeting.

(a) The Membership shall receive at the Annual Meeting of the Members of the North Valleys Little League a report, Verified by the President and Treasurer, or by a majority of the Directors, showing:

1. The condition of the North Valleys Little League to be presented by the President or his/her designated:

2. A general summary of funds received the expended by the North Valleys Little League for the previous year, the amount of funds currently in possession of the North Valleys Little League and the name of the financial institution in which such funds are maintained

3. The whole amount of real and personal property owned by the North Valleys Little League, where said property is located, and, if said personal property in the form of investment instruments, where and how invested;

4. For the year immediately preceding the amount and nature of the property acquired with the date of the report and the manner of the acquisition, the amount applied, appropriated or expended, and the purposes, objects or person to or for which such applications, appropriations or expenditures have been made.

5. The names of the persons who have been admitted to regular membership in the North Valley Little League during such year. This report shall be filed with the records of the North Valleys Little League and entered in the minutes of the proceedings of the Annual Meeting. A copy of such report shall be forwarded to Little League Baseball Headquarters.

(b) The Board of Directors shall nominate a state of candidates. Other Regular Members may nominate candidates in writing to the Secretary. Such nominations shall be received by September 25th. The secretary shall contact all nominees to confirm their willingness to be placed on the ballot.

(c) At the Annual Meeting, the Members shall, with the recommendation of the outgoing board, determine the number of Directors to be elected for ensuing year and shall elect such number of Directors. The number of directors elected shall not be less than six and not more than eleven.

(d) After the Board of Directors is elected, the Board shall meet top elect the officers. After the election of the Board of Directors shall assume the performance of its duties on October 1st. The Board’s term of office shall continue until its successors are elected and qualified under this section.

(e) The officers of the Board of Directors shall include, at the minimum, the President, one or more Vice Presidents, Treasurer, secretary, Player Agent and Safety Officer.

SECTION 7

Special General Membership Meetings.

The Secretary or President may call by the Board of Directors or special meetings of the members at their discretion. The President shall preside at the special meetings, called due to a specific subject. No other business shall be conducted until the specific subject has been discussed, and the decision or plan of action is established.

SECTION 8

Rules of Order for General Membership Meetings.

Robert’s Rules of Order shall govern the proceedings of all General Membership Meetings, except where same conflicts with this Constitution of North Valleys Little League.

ARTICLE 5 – BOARD OF DIRECTORS

SECTION 1

Authority.

The Management of the property and affairs for the North Valleys Little League shall be vested in the Board of Directors.

SECTION 2

The Board shall be composed of:

(a) A minimum of six (and a maximum of eleven) members elected annually by the members of North Valleys Little League.

(b) The board shall include a minimum of one manager and one volunteer umpire.

SECTION 3

Vacancies.

If any vacancy occurs in the Board of Directors, by death, resignation or otherwise, it may be filled by a majority of vote of the remaining Directors At any regular Board meeting or at any Special Board Meeting called for that purpose.

SECTION 4

Board Meetings, Notice and Quorum.

Regular meetings of the Board of Directors shall be held immediately following the Annual Meeting and on such days thereafter as shall be determined by the Board.

(a) The President of the Secretary may, whenever they deem it advisable may issue a call for a Special Board Meeting. In the case of Special Board Meetings, such notice shall include the purpose of the meeting and no matters not so stated may be acted upon at the meeting.

(b) Notice of each Board meeting shall be given by the Secretary personally, electronically or by mail to each Board Member at least two days before the time appointed for the meeting to the last recorded address of each Board Member or by e-mail to the known e-mail address of the Board member.

(c) Five members of the board of Directors shall constitute a quorum for the transaction of business. If a quorum is not present, no business shall be contacted.

(d) Only members of the Board of Directors my invite, admit and recognize guests for presentations or comments during Board meetings.

SECTION 5

Duties and Powers.

The Board of Directors shall have the power to appoint such standing committees, as it shall determine appropriate and to delegate such powers to them as the Board shall deem advisable and which it may properly delegate. The Board may adopt such rules and regulations for the conduct of its meetings and the management of North Valleys Little League as it may deem proper, provide that such rules and regulations do not conflict with the Constitution. The Board shall have the power, by a two-thirds vote of those present at any regular Board or Special Board Meeting, to discipline, suspend or remove and Director or Officer or Committee member of the North Valleys Little League in accordance with the procedure set forth in Article three section four (a and b)

SECTION 6

Rules of Order for Board Meetings.

Robert’s Rules of Order shall govern the proceedings of all Board of Directors Meetings, except where same conflicts with this Constitution of North Valleys Little League.

ARTICLE 6 – DUTIES AND POWERS OF THE BOARD

SECTION 1

Appointments.

The Board of Directors may appoint such agents as it may deem necessary to desirable and may prescribe the powers and duties of each. Appointed agents shall have no vote on actions taken by the Board of Directors unless such individuals have been elected to the Board by the membership or have been elected to fill a vacancy on the Board.

SECTION 2

President.

The President shall:

(a) Conduct the affairs of North Valleys Little League and execute the policies established by the board of Directors.

(b) Present a report of the condition of North Valleys Little League at the Annual Meeting.

(c) Communicate to the Board of Directors such matters as deemed appropriate, and make such suggestions as may tend to promote the welfare of North Valleys Little League.

(d) Be responsible for the conduct of North Valleys Little League in conformity with its policies, principles and the Rules and Regulations of Little League Baseball, as agreed to under the conditions of charter issued North Valleys Little League by that organization.

(e) Designate in writing other officers, if necessary, to have power to make the and execute for/and in the name of North Valleys Little League such contracts and leases they may receive and which have had prior approval of the Board.

(f) Investigate complaints, irregularities and conducts detrimental to North Valleys Little League and report thereon to the Board of Executive Committee as circumstances warrant.

(g) Prepare and submit an annual budget to the Board of Directors and be responsible for the proper operation thereunder.

(h) With the assistance of the Player Agent, examine the application and supporting proof-of-age documents of every player candidate and certify to residence and age eligibility before the player may be accepted for tryouts and selection.

SECTION 3

Vice President.

The Vice President shall:

(a) Perform the duties of the President in the absence or disability of the President, provided he or she is authorized by the President or Board so to act. When so acting, the Vice President shall have all the powers of that office.

(b) Perform such duties as from time to time may be assigned by the Board of Directors or by the President.

(c) Be considered the President-Elect subject to a conformation vote of the succeeding elected Board.

SECTION 4

Secretary.

The Secretary shall:

(a) Be responsible for recording the activities of the North Valleys Little League and maintain appropriate files, mailing lists and necessary records.

(b) Perform such duties as are herein specifically set forth, in addition to such other duties as are customarily incident to the Office of Secretary or as may be assigned by the Board of Directors. Maintain lists of all Regular, Sustaining and Honorary members, Directors and Committee members and give notice of all meetings of North Valleys Little League, The Board of Directors and Committees.

(c) Issue membership cards to Regular Members, if approved by the Board of Directors.

(d) Keep the minutes of the meetings of the Members and the Board of Directors, which minutes shall thereafter be approved by the Board. Following the Board’s approval of the minutes, the Secretary shall cause them to be recorded in a book kept for that purpose.

(e) Conduct all correspondence not otherwise specifically delegated in connection with said meeting and shall be responsible for carrying out all orders, votes and resolutions not otherwise committed.

(f) Notify Members, Directors, Officers, and Committee Members of their election or appointment.

SECTION 5

Treasurer.

The Treasurer shall:

(a) Perform such Duties as are herein set forth and such other duties as are customarily incident to the Office of Treasurer or may be assigned by the Board of Directors.

(b) Receive all monies and securities and deposit same in a depository approved by the Board of Directors.

(c) Keep records for the receipt and disbursement of all monies and securities of North Valleys Little League, approve all payments from allotted funds and draw checks therefore in agreement with policies established in advance of such actions by the Board of Directors.

(d) Prepare and annual budget under the direction of the President, for submission to the Board of Directors at the Annual Meeting.

(e) Prepare and annual financial report under the direction of the President for submission to the Membership and Board of Directors at the Annual Meeting and to the Little League Headquarters.

SECTION 6.

Player Agent.

The Player Agent shall:

(a) Record all player transactions and maintain an accurate and up to date record thereof.

(b) Receive and review applications for player candidates and assist the President in verifying residence and age eligibility.

(c) Conduct the tryouts, the player draft and all other player transaction or selection meetings.

(d) Prepare the Player Agent’s list.

(e) Prepare for the President’s signature and submission to Little League Headquarters, team rosters including players’ claimed and the tournament team eligibility affidavit.

(f) Notify Little League Headquarters of any subsequent player replacements or trades.

(g) At his or her option form a Player Agent’s Committee to assist in the tasks set forth in (a)-(f) above. The Player Agent shall chair and this ad hoc Committee and shall have ultimate responsibility for actions taken or recommended by the committee. In no event shall the committee have authority over the Player Agent.

SECTION 7.

Safety Officer.

The Safety Officer shall:

(a) Be responsible to create awareness through education and information of the opportunities to provide a safer environment for youngsters and all participants of Little League Baseball.

(b) Develop and implement a plan for increasing safety of activities, equipment and facilities through education, compliance and reporting.

NOTE: In order to implement a safety plan using education, compliance and reporting, the following suggestions may be utilized by the Safety Officer.

1. Education – Should facilitate meetings and distribute information among participants including players, managers, coaches, umpires, league officials, parents, guardians, and other volunteers.

2. Compliance – Should promote safety compliance leadership by increasing awareness of the safety opportunities that arise from these responsibilities.

3. Reporting – Define a process to assure that incidents are recorded, information is sent to league/ district and national offices and follow-up information on medical and other data is forwarded as available.

SECTION 8.

League Information Officer.

The League Information Officer shall:

(a) Manage the League’s official home page on eteam.com.

(b) Assign administrative rights to League volunteers and teams.

(c) Ensure that League News and scores are updated on a regular basis.

(d) Collect, post and distribute important information on League.

(e) Serve as primary contact person for Little League and eteam.com regarding optimizing use of the internet for League Administration and for Distributing information to League Members and to Little League Baseball.

SECTION 9.

Coaching Coordinator.

The Coaching Coordinator shall:

(a) Represent Coaches and Managers in the League.

(b) Present a Coach and Manager training budget to the Board of Directors.

(c) Gain the support and funds necessary to implement a League wide training program.

(d) Order and distribute training materials to Players, Coaches and Managers.

(e) Coordinate mini-clinics as necessary.

(f) Serve as the contact person for Little League and it’s Manager/Coach education program for the league.

ARTICLE VII – EXECUTIVE COMMITTEE

SECTION 1.

The Board of Directors may appoint an Executive Committee which shall consist of not less than three (3) nor more than six (6) Directors, one of whom shall be the President of the North Valley’s Little League.

SECTION 2.

The Executive Committee shall advise and assist the Officers of North Valley’s Little League in all matters concerning its interests and the management of its affairs and shall have such other powers as may be delegated to it by the Board of Directors but in no event will the Executive Committee have authority over the Board of Directors.

SECTION 3.

At any meeting of the Executive Committee, a majority of the total number of Members of such Committee then in office shall constitute a quorum for the transaction of business, and the act of a majority present at any meeting at which there is a quorum shall be the act of the Committee.

ARTICLE VIII – OTHER COMMITTEES

SECTION 1.

Nominating Committee.

The Board of Directors may appoint a Nominating Committee consisting of three (3) Directors and other appointed Regular Members. The Committee shall investigate and consider eligible Candidates and submit at the Annual Meeting a slate of candidates for the Board of Directors. The Committee shall also submit for consideration by the Board of Directors a slate of Officers and Committee Members.

SECTION 2.

Membership Committee.

The Board of Directors may appoint a Membership Committee consisting of one (1) or more Directors and other appointed Regular

Members. The Committee shall receive the names of perspective Honorary, Sustaining and Regular Members investigate for eligibility and recommend those qualified for election at the annual, regular or any special meeting of the Members or the Board of Directors as the case may be.

SECTION 3.

Finance Committee.

The Board of Directors may appoint a Finance Committee consisting of not less than one (1) or more than three (3) Directors. The Treasurer shall be an ex-officio member of the Committee. The Committee shall investigate ways and means of financing the North Valleys Little League including team sponsorships and submit recommendations. It shall be responsible for taking up collections at games, if such collections are authorized by the North Valleys Little League, and shall turn over said collections to the Treasurer immediately after each game.

SECTION 4.

Building and Grounds Committee.

The Board of Directors may appoint a Building and Grounds Committee consisting of at least two (2) Directors and other appointed Regular Members. The Committee shall investigate and recommend available, suitable sites and plans for development, including ways and means the latter in cooperation with the Finance Committee. It shall be responsible for repair and improvement recommendations other than normal maintenance and supervise the performance of approved projects. This Committee, which, shall also be responsible for the care and maintenance of the playing field(s), buildings and grounds. It shall operate within the amount appropriated in the approved budget for that purpose.

SECTION 5.

Playing Equipment Committee.

The Board of Directors may appoint Playing Equipment Committee, which shall secure needed supplies, and equipment with the approval and oversight of the Board. The Committee shall be responsible for the proper issuance of such supplies and equipment and for the repair, cleaning and storage thereof at the close of the season.

SECTION 6.

Managers Committee.

The Board of Directors may appoint a Managers Committee consisting of at least three (3) Directors. The Board may also appoint Regular members to serve on this Committee. The Committee shall interview and investigate prospective Managers and Coaches, including those for the Minor League teams and recommend acceptable candidates to the President for appointment and subsequent approval by the Board of Directors. It shall, during the playing season, observe the conduct of the Managers and Coaches and report it’s findings to the President of the North Valleys Little League. It shall, at the request of the President or Board of Directors, investigate complaints concerning Managers and Coaches and make a report thereof to the President or Board of Directors as appropriate.

SECTION 7.

Umpire Committee.

The Board of Directors may appoint an Umpire Committee consisting of at least one (1) Director and other appointed Regular Members. The North Valleys Little League President shall be chairman of any such Committee. The Committee shall recruit, interview and recommend to the President for appointment a staff of Umpires, including a Chief Umpire and replacements. When appointed, the staff of Umpires shall be under the personal direction of the Chief Umpire, who in consultation with the President, shall train, observe and schedule the staff.

SECTION 8.

District Committee.

The Board of Directors may appoint a District Committee consisting of the North Valleys Little League President as chairman and at least one (1) other Director. The Committee shall assist the District Administrator in inter-league district functions including the selection of members of the District Administrator’s Advisory Committee and the selection of tournament sites and area tournament directors.

SECTION 9.

Auditing Committee.

The Board of Directors may appoint an Auditing Committee consisting of not less than one (1) Director and other Regular Members. The President, Treasurer or Signatories of checks are not eligible. The Committee will review North Valleys Little League’s books and records annually prior to the Annual Meeting and attach a statement of it’s findings to the annual financial statement to the President and Treasurer; or may, if directed by the Board of Directors or Membership, secure the services of a Certified Public Accountant to accomplish such review.

SECTION 10.

Minor League Committee.

The Board of Directors may appoint a Minor League Committee consisting of not less than one Director. The Chairman of the Committee shall be the Minor League President and be responsible to the North Valleys Little League President for the Proper conduct of the Minor League operation.

ARTICLE IX. – AFFILIATION

SECTION 1.

Charter.

The North Valleys Little League shall annually apply for a charter from Little League Baseball, Inc., and shall do all things necessary to obtain and maintain such charter. The North Valleys Little League shall devote its entire energies to the activities authorized by such charter and it shall not be affiliated with any other program or organization or operate any other program.

SECTION 2.

Rules and Regulations.

The Official Playing Rules and Regulations as published by Little League Baseball, Incorporated, Williamsport, Pennsylvania, shall be binding on this North Valleys Little League.

SECTION 3.

Local Rules, Ground Rules and/or By-Laws.

The local rules, ground rules and/or By-Laws of this North Valleys Little League shall be adopted by the Board of Directors, and may be amended as appropriate, but shall in no way conflict with the Rules, Regulations and Policies of Little League Baseball, Incorporated, nor shall they conflict with this Constitution. The local rules, ground rules and/or By-Laws of this North Valleys Little League shall expire at the end of each fiscal year and are not considered part o f this Constitution. (See Article X, Section 5 for fiscal year of this league.)

ARTICLE X – FINANCIAL AND ACCOUNTING

SECTION 1.

Solicitations.

The Board shall not permit the solicitation of funds in the name of Little League Baseball unless all of the funds so raised are placed in the North Valleys Little League Treasury.

SECTION 2.

Disbursement of Funds.

All North Valleys Little League expenditures must be approved or ratified by the Board. The Board shall not permit the disbursement of North Valleys Little League funds for any purpose other than the conduct of Little League activities in accordance with rules, regulations and policies of Little League Baseball, Incorporated. All disbursements shall be made by check. All checks shall be signed by the North Valleys Little Treasurer and such other officer or officers or persons as the Board or Directors shall determine.

SECTION 3.

Compensation.

No Director, Officer or Member of the North Valleys Little League shall receive, directly or indirectly any salary, compensation or emolument from North Valleys Little League for services rendered as Director, Officer or Member.

SECTION 4.

Deposits.

All monies received, including Auxiliary Funds, shall be deposited to the credit of the North Valleys Little League in/at US Bank, or such other banking institution designated by the Board.

SECTION 5.

Fiscal Year.

The fiscal year of the North Valleys Little League shall begin on October 1 and shall end on September 30.

Distribution of Property upon Dissolution.

Upon dissolution of the North Valleys Little League and after all outstanding debts and claims have been satisfied, the members shall direct the remaining property of the North Valleys Little League to another incorporated entity which maintains the same objectives as set forth in Article II of this Constitution, which are or may be entitled to exemption under Section 501-(c)-(3) of the Internal Revenue Code or any successor provision.

ARTICLE XI – AMENDMENTS

This Constitution may be amended, repealed or altered in whole or in part by a majority vote at any duly organized meeting of the Members provided notice of the proposed change is included in the notice of such meeting. Draft of all proposed amendments shall be submitted to Little League Baseball, Incorporated, for the approval before implementation.

The North Valleys Little League Membership approved this Constitution on January 22, 2007.

_Cory Meyer  1/27/12__________________ _______________________ _________

President’s Name President’s Signature Date

League ID No. 04280117



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