MA District 12: Safety Zone

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Facility Survey

SAFETY PLAN FACILITY SURVEY

LEAGUE PRESIDENTS: Many leagues that turn in a safety plan to Little League, do not turn in the facility survey, and their plans are rejected. The facility survey is mailed to your league's address every year along with all of the other ASAP materials. The facility survey is simply a three page form that needs to be filled out about your baseball fields. If you do not have this form, I have uploaded it in a PDF file in the handout section. It is also linked below this paragraph.

LEAGUE PRESIDENTS: I would also like to urge everyone to go to this website http://facilitysurvey.musco.com. This is the official Little League/Musco Lighting Facility Survey Center. All you have to do is login with your League ID# and password. You can fill out your Facility Survey right there and it even gives you the option of printing it out afterwards in a PDF file. If this is your first time using this, you will have to obtain your password from Little League. You can send Heather Anderson an email at heather.anderson@musco.com requesting your password. Just include your name, League ID# and affiliation with the league. I strongly urge everyone to take advantage of this.


Handout: Little League ASAP Forms

D-12 Safety Mission

Animated Announcements Logo

This years goal of the District Safety Initiative is to have 100% compliance from all league with their safety plans. For leagues that need help with their Safety Programs, the Distict is always willing to help. I've put together a Sample Safety Plan in a PDF File located below this paragraph as well as the Handout Section.

Introduced in 1994, ASAP has already increased Little League's overall safety awareness and reduced insurance costs for participating leagues. This summer, the annual ASAP Awards will recognize the leagues with the best safety programs.

You can always find Vital Safety Information from Little League's Official website. If you follow the Link below you will be directed to Little League Internationals ASAP Requirements. There is more Information once you explore the website. If you ever have any question please don't hesitate to contact a District Official or the District Information Officer at any time.

Safety Plan Requirements


Handout: District 12 Information

Reasons Why Your Safety Plan Failed

ASAP Safety Plan Requirements Explained

Requirement 1

Have an active Safety Officer on file with Little League International.

This position needs to be a dedicated person, who should definitely not be the president.

Update your Little League either through:

- The Little League Data Center

- Or return the League Officer Change Form to Little League (fax to 570-322-2376)


Requirement 2

PUBLISH and distribute a paper copy of the applicable safety manual to all appropriate and applicable volunteers.

Print and distribute the safety plan to all staff: concession manual to concession workers, equipment policies to facilities crew, first aid to managers and coaches, etc. Keep copies in common areas for all volunteers.

While safety plans may be posted on the internet, individuals must be provided with printed copies to carry with them to the areas where their duties are performed.

Samples can be found in the example safety manuals on the CD or Little League web site

Include all relevant material for coaches, including these minimum standards.

Keep a complete copy for your league. Send a copy to your District Administrator or District Safety Officer. Little League International does not keep copies for leagues’ future use.


Requirement 3

Post and distribute emergency and key officials’ phone numbers.

Include league president and safety officer, consider head umpire, board members.

Include emergency procedures for handling injuries and who to contact to track/report them.

Include emergency phone numbers for ambulance, police, fire department, etc.


Requirement 4

Use the Little League official Volunteer Application Form and check for sexual abuse.

Managers, coaches, board members and any others, volunteers or hired workers, who provide regular services to the league and/or have repetitive access to or contact with players or teams must fill out an application form as well as provide a government-issued photo identification card for ID verification. Check name spellings and numbers for accuracy.

League must at a minimum conduct a search of the Department of Justice’s nationwide sex offender registry, using Volunteer Application Forms, on all applicable volunteers.

Information on running background checks that go beyond this minimum to contain not only references of those on a sex offender registry, but also include other crimes of a sexual and non-sexual nature, can be found on the Little League website

May conduct nationwide criminal background check using resources such as LexisNexis® Screening Solutions.

Anyone refusing to fill out the Volunteer Application is ineligible to be even a league member.

League president must retain these confidential forms for the year of service.

Do not send in volunteers’ filled out forms; provide a blank copy of league’s application form from correct year with league safety plan.


Requirement 5

Provide and require fundamentals training, with at least one coach or manager from each team attending (fundamentals including hitting, sliding, fielding, pitching, etc.).

It is not necessary for the first aid and fundamentals training to be held before your league’s Safety Plan is submitted. It is acceptable for scheduled dates/locations to be listed to meet the requirement.

Document the date, location, and who is required to attend as well as who did attend. Intent is to provide training to ALL coaches and managers; a minimum of one participant per team must attend training annually.

Training qualifies a volunteer for 3 years; but one team representative is still required each year to attend the training.

High school, college or experienced league coaches can be great resources to provide the training to a league’s coaches/managers.

Break down the training to specific divisions of play, giving the needed information for Minor Leagues separate from Little League, or Juniors, Seniors, etc. Provide training appropriate to the age and skills of the players involved. Give softball and baseball specific training as needed.

Districts can assist by providing training sessions on a district-wide basis.

Training should be modified annually to meet the local needs of players and their facilities.


Requirement 6

Require first-aid training for coaches and managers, with at least one coach or manager from each team attending.

It is not necessary for the first aid and training fundamentals to be held before Safety Plan is submitted. It is acceptable for scheduled dates/locations to be listed to meet requirement.

Due to their training and education, it is not necessary for licensed medical doctors, licensed registered nurses, licensed practical nurses and paramedics to attend first aid training in order to meet requirement; however, it is recommended that leagues utilize these professionals from their league/community to present the training.

Other individuals who attend various outside first aid training and courses are not exempt.

Document the date, location, and who is required to attend as well as who did attend. Again, the intent is to provide training to ALL team coaches/managers; a minimum of one participant per team must attend training annually.

Training qualifies volunteer for 3 years, but one team representative still needed each year.


Requirement 7

Require coaches/umpires to walk fields for hazards before use.

Recommend leagues use form to track and document any facility issues needing to be fixed.

Common sense activity — look for rocks, glass, holes, etc.

Specify who is responsible for doing this — home coach, visitors, umpire, or all?

  • Hey Coach (Checklist poster for coaches reminding of the need to check the field before playing begins)
  • Umpire Guidelines (Card for umpires to make sure field is checked before playing begins)
  • Umpire Guidelines (En Espanol)

Requirement 8

Complete the annual Little League Facility Survey

As a requirement each year, it can help leagues find and correct facility concerns.

Provided by mailing to League Safety Officers, also available electronically from web site - http://facilitysurvey.musco.com or email asap@musco.com

Excel spreadsheet and pdf included on Safety Officer Manual CD for easy filing or recording for future use and records.

Keep a copy on file for future needs; Little League does not maintain copies of surveys.


Requirement 9

Have written safety procedures for concession stand; concession manager trained in safe food handling/prep and procedures.

Local restaurant operators are good resources for training assistance.

Training should also cover safe use, care and inspection of equipment.

See concession suggestions: April and June, 2000, issues of ASAP News available on Little League’s website and Safety Officer Manual CD.


Requirement 10

Require regular inspection and replacement of equipment.

Coaches and umpires inspect equipment before each use by players.

Don’t just discard bad equipment: destroy it or make it unusable to stop children from attempting to “save it” from waste.

Recommend use of form to remind coaches and to track equipment needs.


Requirement 11

Implement prompt accident reporting and tracking procedures.

Requiring accident forms be filed with safety officer within 24-48 hours of an incident is common.

Forms are available through Little League website and on CD.

Track “near-misses” as a proactive tool to evaluate practices and avoid future injuries.

Share information on accidents and “near-misses” with District staff.


Requirement 12

Require a first-aid kit at each game and practice.

Many leagues have a complex, but each team needs some form of first-aid kit for off-site practices or travel/tournament games.

Local hospitals and medical supply companies are good sources.

If necessary, fund through special drive.


Requirement 13

Enforce Little League rules including proper equipment.

Most Little League rules have some basis in safety — follow them.

Ensure players have required equipment at all times, even catchers warming up during infield.

Make sure coaches and managers enforce rules at practices as well as games.

Make sure all fields have all bases that disengage from their anchors, as required starting in 2008.

Remind managers, coaches they are not allowed to catch pitchers (Rule 3.09); this includes standing at backstop during practice as informal catcher for batting practice.



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