Lakehurst Manchester Soccer Assoc.: LMSA By-Laws
LMSA By-Laws
LAKEHURST-MANCHESTER SOCCER ASSOCIATION BY - LAWS
The following Amended By-Laws were proposed by the By-Laws Committee, with second reading and General Membership approval.
These amended By-Laws also contain all General Membership approved
Changes current to this date.
ARTICLE I. NAME
This organization shall be known as LAKEHURST-MANCHESTER SOCCER ASSOCIATION, (hereinafter referred to as L.M.S.A.).
ARTICLE II. PURPOSE
The purpose of L.M.S.A.. is:
A: To promote the welfare of the game of soccer;
B: To encourage the spirit of fair play and sportsmanship;
C: To organize teams for the welfare of children and adults.
ARTICLE III. MEMBERSHIP
A. VOTING MEMBERS
1. EXECUTIVE BOARD MEMBERS, BOARD OF TRUSTEES AND TEAM VOTING MEMBERS
In order to qualify as a voting member, a person must be either a member of the Executive Board or Board of trustees, a coach (one per team), assistant coach (one per team), or a designated parent representative (one per team),designated at each meeting.
2.GENERAL VOTING MEMBERS
a. Any person may apply to the General Membership at a regular monthly meeting to become a member of L.M.S.A. and may vote at the eighth monthly club meeting in which they have attended within a period of twelve (12) months.
b. To retain their vote, a General Voting Member must attend eight (8) monthly meetings within a period of one year.
(Approved )
3. Each voting member of L.M.S.A. will be entitled to one (1)vote
only, regardless of the number of categories under which they may qualify as set forth in paragraphs 1 and 2 herein.
B. ASSOCIATE MEMBERS
1. All non-voting adults and currently registered players in the Club shall be considered Associate Members.
2. Associate Members shall not have voting privileges.
ARTICLE IV. EXECUTIVE BOARD
A. The Executive Board shall consist of the following Elected Officers of the Club:
1. President;
2. First Vice President
3. Traveling Teams Vice President
4. Instructional Teams Vice President
5. Vice President/Clinic
6. Treasurer
7. Registrar
8. Recording Secretary
9. Sergeant-At-Arms
B. In order to qualify as a candidate for an office of L.M.S.A.,
the person seeking candidacy must be a voting member over the
age of 18 years.
C. DUTIES OF ELECTED OFFICERS
1. President
The President will:
a. Preside at all meetings of this Club;
b. Represent this Club at meetings or conferences with other organizations;
c. Be registered at the bank to co-sign with the Treasurer on all financial transactions of L.M.S.A.;
d. Appoint all Committee Chairpersons;
e. Perform any and all other duties as are usually associated with the office of President;
f. Use his or her power of vote only on a secret ballot or any case where the vote would change result.
2. First Vice President
The First Vice President will:
a. Perform all the duties and have all powers of the President in the absence of the President;
b. Be registered at the bank to enable him or her to sign checks in the President's absence;
c. Be the Safety Officer of L.M.S.A. and follow up on any injured child or person registered with L.M.S.A.;
d. Maintain a record of insurance reports of injuries sustained by players and general members. A final disposition of all reports should be recorded as to payments, reimbursements, etc.
3. Traveling Teams Vice President
The Traveling Teams Vice President will:
a. Coordinate all activities for the 11 aside program
(Traveling).
b. Perform the duties of the First Vice President in their absence.
c. Age Group Management:
1. Conduct club Tryouts
2. Make recommendations to the Board for annual
Approval of Head and Support Coaches.
3. Team consolidations.
4. Instructional Vice President
The Instructional Vice President will:
a. Coordinate all activities for the instructional program, (age groups 5,6,7, as appropriate).
b. Age Group Management
1.Set Teams:
Boys
Girls
Mixed
2. Coordinate:
Ages
Abilities
Special Need
Teams Size (6 vs 6, ect.)
c. Recruit new coaches
d. Appoint assistants
1. Schedules
2. Referees
3. Sponsors
e. Recommend head coach and assistant coaches for 8 aside Division.
5. Clinic Vice President
The ClinicVice President will:
a. Coordinate all activities for Clinic program
b. Age Group Management
1. Set team formations to assure successful
Transition to 11 aside program.
2. Recommend head coaches and support coaches
To Board for approval.
3. Set Teams:
Boys
Girls
Mixed
Special Needs
6. Treasurer
The Treasurer will:
a. Collect all monies of L.M.S.A. and deposit same in a
Designated depository;
b. Pay all obligations of the L.M.S.A. after such payment
Is approved by the Executive Board, with L.M.S.A. funds.
c. Submit a written report of the financial condition of
L.M.S.A.. at all regular monthly meetings;
d. Notify the Executive Board of any delinquent payments
of financial discrepancies following such discovery
by the treasurer;
7. Registrar
The Registrar will:
a. Maintain all records and attend to the proper registration of all players and coaches as provided in the Rules and Regulations of LM.S.A.. for carded teams.
8. Recording Secretary
The Recording Secretary will:
a. Keep an accurate account of all meetings of the L.M.S.A.. and submit a written report to the President and Chairman of the Board of Trustees at each regular meeting;
b. Maintain the membership roster.
9. Sergeant-At-Arms
The Sergeant-At-Arms will:
a. Maintain order at all meetings of L.M.S.A..;
b. Serve as parliamentarian at each meeting.
D. TERMS OF OFFICE OF ELECTED OFFICERS (Executive Board)
1. The terms of office for all officers will be two (2) years.
2. If a vacancy arises for the office of President, the First Vice President shall succeed him. All other vacancies will be filled by appointment of the President.
3. A vacancy will exist:
a. If an officer misses three (3) consecutive General Membership meetings; or
b. If an officer is dismissed by the Board of Trustees;
c. If an officer resigns, by submitting his resignation in writing;
d. All vacancies as set forth in Section 3 hereof will be filled by appointment of the President.
4. An officer is expected to turn over anything rightfully belonging to L.M.S.A.. upon his or her dismissal or resignation.
5. The election of all Officers shall take place at the
regular General Membership meeting in June, with
nominations to be presented by the Nominating Committee in
May. Nominations for Officers will also be accepted
from the floor in May and may be amended in June
prior to the vote.
E. The Executive Board shall be empowered to meet and conduct L.M.S.A. business between regular membership meeting when deemed necessary by the President. The Chairman of the Board of Trustees must be notified of all meetings held by the Executive Board other than regular monthly General Membership meetings.
F. QUORUM
A quorum shall consist of a majority of at least four (4) of the Executive Board Members. A quorum shall be required at any meeting in order to conduct LM.S.A.. business.
G. Dismissals of Executive Board Members
An Officer can be dismissed by the Board of Trustees if he or she is deemed to be willfully negligent in carrying out his or her duties as an officer or acts in a manner detrimental to the welfare and or purpose of this club.
The person under consideration for dismissal must be notified in writing of the reason for dismissal and the date of the special meeting of the Board of Trustees at which he or she can be present to present his or her viewpoints. At least three (3) members of the Board of Trustees must be present at the meeting. Three (3) negative votes of the Board of Trustees are required for an officer to be dismissed. An appeal can be made at the next regular scheduled General Membership meeting provided a written notice is presented to a Trustee of L.M.S.A.. within the seven (7) day period following dismissal by The Board of Trustees.
ARTICLE V. TRUSTEES-BOARD OF TRUSTEES
A. The Board of Trustees is composed of the Trustees and is the governing body of this organization.
B. DUTIES OF THE TRUSTEES
The Trustees shall insure that all By-Laws and Rules and Regulations of Lakehurst-Manchester Soccer Association are adhered to; and insure the welfare of the program participants.
C. TERM OF OFFICE FOR TRUSTEES
1. A slate of Trustees for the existing vacancies, who shall
be voting members, shall be presented by the Executive
Board at the June General Membership Meeting. New
Nominations will also be accepted from the floor at the
June meeting and can be amended prior to the vote at
The June Annual Meeting of the General Membership.
2. Trustees will serve staggering terms of two years each.
At each subsequent Annual Meeting, nominations will be accepted for Trustees to fill the following terms:
Three (3) Trustees to serve a Two (2) year Term:
Three (3) Trustees to serve a Two (2) year Term:
3. A vacancy will exist:
a. If a Trustee misses three (3) consecutive General Membership meetings, or
b. If a Trustee resigns, by submitting his resignation in writing.
D. DISMISSALS
If a Trustee is deemed to be willfully negligent in his of her duties as a Trustee or acts in a manner detrimental to the welfare and or purpose of the L.M.S.A., the remaining members of the Board of Trustees, by a majority vote of at least three (3) votes, shall ask for his or her resignation. The Trustee may either resign or notify the Board of his intention to have the matter presented before the General membership at the next scheduled meeting, notification to present the matter before the membership must be given to the Board of Trustees within seven (7) days of their request for resignation. An affirmative vote of two-thirds of the voting members present at the meeting is required for the Trustee to remain in office. The General Membership's decision will be binding on all parties.
ARTICLE VI. MEETINGS
A. The annual meeting of the L.M.S.A.. shall be held on the first Tuesday in January for the purpose of election of the Officers and Trustees and other club business.
B. Regular meeting shall be held on the first Tuesday of each month.
C. Special meetings may be called at the discretion of the President, either for the General Membership or for the Executive Board only. The Board of Trustees, through its Chairman, must be notified of all special meetings.
D. All General Membership meetings shall follow a formal agenda.
ARTICLE VII. COMMITTEES
The chairpersons of all committees, both standing and special, shall be appointed by the President. These chairpersons in turn shall pick members to serve with them.
A. STANDING COMMITTEES
The standing committees of L.M.S.A. and their duties are as follows:
1. Registration:
The registrar's duties shall include maintaining all records and attending to the proper registration of all players and coaches as provided in the Rules and Regulations of L.M.S.A. for all carded teams.
2. Ways and Means:
The Ways and Means Committee shall be responsible for
organizing all fund raisers for the L.M.S.A..; maintaining
Records for same and delivering a written report to the
Executive Board. The Chairman of the Ways and Means
Committee may appoint sub-committees for each specific fund
Raising event, at his or her discretion.
3. Publicity:
The Publicity Committee shall be responsible to insure public exposure for teams and Club related events; and during the playing season, to issue a newsletter to the parents through the coaches.
4. By-Laws:
The By-Laws Committee shall conduct an annual review of the By-Laws and Rules and Regulations and present their proposals, if any, at the annual meeting held each March.
5. Scheduling:
The Scheduling Committee shall be responsible for the scheduling of all practice and game facilities equitably among the teams. The Chairman shall keep accurate records, with a copy of same to the Executive Board, to reflect the games scheduled at all locations, practices scheduled at all locations and any rescheduling of games. The Chairman shall provide a written copy of the game schedule for all fields to the Township Committee and the Police Department, as required.
6. Association Representatives:
a. Ocean County League: Shall attend all regularly scheduled meetings and act on behalf of the L.M.S.A. at the direction of the Executive Board.
b. Jersey Coast Youth Soccer: Shall attend all regularly scheduled meetings and act on behalf of the L.M.S.A. at the direction of the Executive Board.
c. Monmouth-Ocean: Shall attend all regularly scheduled meetings and act on behalf of the L.M.S.A. at the direction of the Executive Board.
d. Garden State: Shall attend all regularly scheduled
Meetings and act on behalf of the L.M.S.A.. at the
Direction of the Executive Board.
e. Any league association, affiliated with New Jersey
Youth Soccer approved by LM.S.A. Executive Board,
Shall have a representative attend all regularly
Scheduled meetings of that league and act on behalf
of the L.M.S.A. at the direction of the Executive Board.
All association representatives shall be required to file monthly reports to the General Membership at the regular monthly meeting.
7. Awards:
The Awards Committee shall coordinate with the Township Committee and or Recreation Committee of the Township on the purchasing of all awards. The Committee shall be responsible for scheduling award presentations.
8. Grievance Committee:
The Grievance Committee shall investigate all complaints presented to it in writing and deliver their recommendation for action on the complaint to the Executive Board. The Grievance Committee shall serve as the first level of investigation for all complaints by a coach concerning actions by a player or parent; and by a parent or player concerning actions by a coach. Standing members of this Committee shall be the Head Coach who shall serve as Chairman, the Head Referee and the Registrar. In each instance of complaint, two (2) impartial voting members shall be called upon to serve on the Committee.
This Committee is empowered to make their recommendation for resolution of the problem first to the grieving party and party against whom the complaint has been lodged; and, if a resolution of the problem cannot be accomplished, to the present their recommendation to the Executive Board.
B. SPECIAL COMMITTEE:
Other Special Committees may be appointed by the President at his or her discretion. At the time each committee is formed, the committee Chairperson shall be informed of the duties expected from said Committee.
The President may remove any appointed Chairperson from any Committee if the Committee is not accomplishing their duties as set forth herein or as directed at the time the Committee was appointed by the President.
ARTICLE VIII. APPOINTED POSITIONS
The President shall appoint the following positions at the August meeting of year:
A. Head Coach;
B. Head Referee.
C. Director of Training.
The duties of these positions shall be set forth in the Rules and Regulations of L.M.S.A.
ARTICLE IX. RULES AND REGULATIONS
The Rules and Regulations, which all voting members and associate members shall abide by, shall be those prescribed and voted on by the voting membership at all meetings exclusive of those held by the Executive Board. They shall be included in a separate section, apart from the By-Laws entitled "Rules and Regulations".
1. These Rules and Regulations may be added to, amended or repealed at meetings detailed above, provided there is a majority vote of the voting members present.
2. If it is the obligation of the team representative to notify all parents for their respective team of all changes passed as set forth in paragraph 1. above.
ARTICLE X. ORDER OF BUSINESS
The Order of Business for each meeting of this Club shall be as follows:
1. Call to Order;
2. Secretary's Report;
3. Treasurer's Report;
4. Call for New Members;
5. Communications and Bills;
6. Committee Reports;
7. Unfinished Business;
8. New Business;
9. Good of the Order;
10. Adjournment;
ARTICLE XI. AMENDMENTS
Amendments to the By-Laws may be presented by the By-Laws Committee at any meeting of the General Membership and voted on at the next such meeting.
1. A two-thirds vote of the voting members present will be required for the passage of any amendment.
ARTICLE XII. AFFILIATION
This Club may affiliate any number of teams with any other organization. Any team so affiliated will be subject to the rules and regulations of that organization, in addition to the Rules and Regulations of L.M.S.A.
ARTICLE XIII. AUDITING
The financial year shall be from July 1 to June 30. An audit shall be performed by a C.P.A. prior to the new Executive Board taking office.
Shared Values
"Always For The Kids"
1. Coaching Integrity
Specific Behaviors:
- Demonstrate concern for the players
- Conduct coaching in a professional manner
- Maintain a professional attitude during games, specifically with referees and opposing coaches. Including foul language, alcohol, and confrontations
- Maintain a perspective of long-term gains for the benefit of the players
2. Ethical Coaching Philosophy
Specific Behaviors:
- Provide positive and gentle coaching
- Work with fellow coaches for the betterment of the Club and players
- Always coach to find something "right"
- Be honest, fair and supportive
3. Respect for the Game
Specific Behaviors:
- Comply with the rules of the game, including coaching from the side line
- Promote the game to players and parents
- Learn the latest in coaching techniques and tactics
- Promote player development through camps, select teams, and high level games
- Make an extraordinary effort to develop the players and team
- Provide a challenging practice for player development
- Present a coaching philosophy that requires skill development and ball control
4. Team Work
Specific Behaviors:
- Openly practice the policy of shared ownership L.M.S.A.
- Openly acknowledge the good work, support, and efforts of other Club Members
- Openly support Club development
5. Accountability
Specific Behaviors:
- Support of co-coaches and our Club, and know that their success depends on your actions
- Be there for the kids; show up for practices and games consistently.
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LAKEHURST-MANCHESTER SOCCER ASSOCIATION
RULES AND REGULATIONS
The Rules and Regulations of this Club will be those prescribed in the booklet entitled "Laws of the game and Universal Guide for Referees:, current issue, published by the Federation Internationale De Football Association, and, for affiliated players, the Rules of New Jersey Youth Soccer Association, with the following amendments, modifications and exceptions:
SECTION I. REGISTRATION
A. REGISTRATION OF PLAYERS
1. Registration, open to all youth under 19 and adults age 19 or older, will be held prior to the start of each season.
a. Fall season shall be defined as September 1, to January 31.
b. Spring season shall be defined as February 1, to August 31
c. Exceptions for registration of out of town players.
A: Grandfather existing players.
B: To maintain teams with a majority of Lakehurst and Manchester Township
Resident players.
1: for a higher level of play team
2: for any level of play team
c: All out of town players must be approved by LMSA Executive Board
d: Before accepting out of town players in any age group all existing players must have a place to play
within age group. (Approved )
2. A registration fee shall be charged of all players who wish to participate in the Soccer program
a. The fee shall be set each June prior to the beginning of the seasonal year by the Executive Board;
b. Any fee increase in excess of 20% of the current fee shall require general membership approval;
c. The fee set for registration at the start of the seasonal year shall be a per season fee and will remain the same for both the Fall and Spring seasons of the seasonal year;
d. A full season's fee shall be required of all players regardless of when during the season they registered:
e. New players registering during the seasonal year will go to the traveling team coach of their age group for evaluation, Then be placed accordingly.
B. COMPETITION OF TRAVELING TEAMS
Competition traveling team status can be requested by application to the Executive Board in writing.
1. Application shall include as a minimum:
a. Coach's and assistant coach's experience profile;
b. Parental commitment;
c. Player roster;
d. Tournament commitment-- one (1) per seasonal year.
The Executive Board will have the right of approval or denial of all applications for competition traveling status on a yearly basis.
2. Competition traveling team requirements:
a. Hold tryouts on a yearly basis for newly registered players;
b. Request players from an existing team;
c. Request players be transferred to other teams from the competition teams;
d. No minimum playing time requirement;
e. Roster size based on coach's discretion.
f. The competition traveling team will be required to play in a higher level league approved by the L.M.S.A. Executive Board.
g. All player assignments and changes will be coordinated
through the Traveling Teams Vice President who will
notify the Registrar.
3. Application for competition traveling status cam be applied for upon completion of one (1) year of the instructional program.
4. The Executive Board may also designate a team to achieve competition status
5. Grandfather Clause:
a. Existing teams (1979 and older can apply for
Competition traveling status and may maintain
Existing players based on ability;
b. Existing teams not applying for competition traveling status may maintain an existing player based on parental request, however, a coach may not hold a player or refuse a player's right to transfer on or off the team;
c. All transfers of players will be done by written request to the Traveling Teams Vice President who
will notify the Registrar. Request will be reviewed for approval by the Executive Board;
d. All transfers will be in accordance with NJSYSA requirements
e. The L.M.S.A. Executive Board will have final approval of competition traveling teams, transfer of players, approval of tryouts, and selection of coaches;
f. Approval or denial will be based on the total impact to the Club and teams.
g. Where this motion conflicts with the 15 player rule, this motion will supersede the rule.
C. ROSTERS (Team Assignments)
1. Players registering at any time during a seasonal year will be bound to the roster to which they are assigned for the balance of that particular seasonal year, unless:
a. The coach and parent mutually agree to a transfer of
the player from the team roster and advise the appropriate Vice President (Traveling Teams, 8 Aside or Instructional) who will notify the registrar prior to the transfer,
b. In the event that the coach and parent do not mutually
agree to a transfer of a player, the party requesting the transfer may appeal to the Grievance committee according to the procedures provided;
c. There will be no refund of fees paid for any player
quitting a team after the seasonal year has begun.
d. The competition travel team is formed in accordance with Section I., B..
2. Existing Teams
a. Prior to the open registration set forth in paragraph A 1 above, each coach will be required to submit a listing of all players returning for the following season, up to a maximum of (18) names. A minimum of (8) players must be returning to constitute an "existing team". In the event the roster is less than the maximum of 18, the coach will advise the appropriate Vice President (Traveling Teams, 8 Aside, Instructional) who will notify the registrar at that time of the number of additional players that will be accepted on each roster. Each team must accept at least 15 players. The same procedure shall be applied for both the Fall and Spring seasons.
b. Players who have participated in the L.M.S.A. program
in the past will be given priority when rosters are being established, as follows:
i. Original team members will automatically be assigned to that team, unless a specific valid request is made, mutually agreeable to the coach and parent, as set forth in Paragraph B 1 above;
ii. Children who have previously participated in the L.M.S.A. program, but not participated in the immediately preceding season, will be assigned to existing rosters as roster size permits; or, should there be no room on an existing team they will be assigned to a waiting list for a new team. Players who have requested transfers from an existing roster will be assigned under the provisions of the paragraph (B2bii)
iii. New participants will be assigned to existing teams after the assignment of original team members and returning or transferred players, as roster size permits; or, should there be no room on an existing team, they will be assigned to a waiting list for a new team.
c. Prior to the open registration, based on the listings provided by the coaches,through their Vice Presidents, the Registrar will prepare a list of the ages and numbers of players which can be accepted for existing rosters at the time of registration, players requesting transfers, players who have previously played and participated in the L.M.S.A. program but not in the immediately preceding season, and new players will be advised, if appropriate, that a waiting list may be established and that possibly they may be assigned to a completely new team; or, should there be insufficient registration to establish a new team, not play during that particular season. All registration notices will contain this statement.
3. New Teams
When open registration warrants )i.e. number of new, transferred or previous participants is sufficient, new
rosters will be established by the appropriate Vice
president (Traveling Teams, 8 Aside or Instructional) in conjunction with the coaches in that age group. Players returning to a team where less than eight (8) team members are returning will be kept together on a "new" team when ever possible. In all cases, parents will be advised at the time of registration that all new teams are contingent upon obtaining a coach.
4. Age and Divisions
a. The age splits for divisions shall be those of the New Jersey State Youth Soccer Association. Players shall play within their own age group for the purpose of creating and maintaining teams in every age group and
therefore developing the maximum soccer potential for the players of L.M.S.A.
b. Individual players may request, in writing, to play
out of their age group by one year when:
1. There are insufficient numbers of players in the proper age group to form a team.
2. The player has no other team on which to play.
c. All request for exceptions will be reviewed for
approval by the L.M.S.A. Executive Board. Approved
requests must meet all of the following criteria:
1. The approval must be a benefit for the team in
the player’s proper age group. The Head Coach in
the player’s proper age group must agree with
this determination.
2. The approval must be a benefit for the older
team. The Head Coach in the older age group
must agree with this determination.
3. The approval must be a benefit for L.M.S.A. The
approval must not inhibit L.M.S.A.’s ability to maintain teams and players in the proper age Group.
d. Team Mergers: Teams may be merged when there are
Insufficient players in the age group to form a team.
Team mergers must not cause undue hardship on players
Or create a situation that causes a significant number
Of players not to play.
5. Roster Size
a. In no instance will a roster for players in Divisions I and V exceed 18 players. Roster size will be set based upon the request of the coach, subject to Paragraph B2a;
b. Instructional team rosters may exceed 18 players at the discretion of the coach.
SECTION II. LEAGUE AFFILIATION
1. The Club may affiliate any team or teams with Any league and or intramural program. When doing so, all teams will be expected to comply with the Rules and Regulations of said League or program.
2. The Club will consider the following Leagues for team participation, including, but not limited to:
a. Ocean County League: Teams will be entered in this League if:
i. New teams, as set forth in Section I, Paragraph B3;
ii. Existing teams with less than 3 returning players;
iii. Teams moving from the Instructional Program into Division V with less than two (2) seasons playing experience;
iv. Request of the Coach
b. Jersey Coast Youth Soccer: All other teams not specified in 2a above will be entered in this league, unless:
i. No division exists for play;
ii. A coach makes a specific request to the Traveling
Teams Vice President in writing who will notify the
Registrar, substantiating that the team should play at a higher or lower level of competition.
3. All new teams will be restricted to the above two Leagues during their first year of competitive play within L.M.S.A, provided there are teams available for them to compete against within these leagues. A coach will have the right to request either of the above leagues for his or her team to compete in based on their experience with the team.(i.e. a higher or lower level of competition).
4. Affiliation with Monmouth-Ocean Soccer Association or any
higher level of play league approved by L.M.S.A. Executive Board
Participation in MOSA or other league will be considered in the following instances:
a. Lack of competition in Jersey Coast Youth Soccer Ass. substantiated by the team record, and at the specific request of the coach;
b. Before any team may be entered in MOSA, or any higher level of play league approved by L.M.S.A. Executive board, team parents must be notified, in writing, of the travel commitment which must be made on behalf of each player and the change in schedule to Sunday play.
SECTION III. UNIFORMS AND EQUIPMENT
A: All L.M.S.A. player’s shall wear a Lakehurst-Manchester Soccer Association Approved Uniform at ALL Lakehurst-Manchester Soccer Association Sanctioned Affiliated
League games and tournaments.
1: Approved Club Uniform colors will be primary Blue,
with Gold and/or White.
2: Only Club Uniforms approved by the L.M.S.A. Executive Board
and presented to the membership for approval will be allowed.
B. All players shall be required to wear soccer shoes or sneakers and shin guards at all regular games; and will not be permitted to play in any footwear that could present a hazard to themselves or other.
C. Any player refusing to return the property of L.M.S.A. (i.e. uniform) in a timely manner shall be barred from participation in the L.M.S.A. program until such time as the said property is returned or until reimbursement is make to the Club for the cost of said property.
SECTION IV. CONDUCT OF CLUB MEMBERS
A. All players and coaches are expected to exhibit good sportsmanship at all times, on and off the field, at all games, regular league or tournament, and at practice sessions.
1. Any player who continuously presents a disciplinary problem or fails to attend practice sessions may be suspended from participation in one (1) game. Any suspension in excess of one game must be brought to the attention of the Executive board, who may, if warranted, bar the player from participation in the program. The parents will have the right to appeal a coaches decision via the Grievance Committee, as provided.
2. A coach shall be responsible for the conduct of his or her players, himself and the spectators for his or her team. In the event a player or spectator behaves in an unsports- manlike manner, the coach shall immediately report same to the Executive Board for action. In the event a player or spectator or the coach behaves in an unsportsmanlike manner and or a coach takes no action with respect to a player behaving in such a manner thereby permitting such behavior to occur, the Executive Board may institute disciplinary
action against the coach.
3. No alcohol will be permitted at any field when players are present.
4. All coaches, parents, players and spectators are responsible for containing litter on and off the fields. At the conclusion of each game, the home team should inspect the field to insure that all litter has been placed in the receptacle and or removed from the field and surrounding area.
B. Players and coaches will shake hands with the opposing team after every game.
SECTION V. REFEREES
A. The referee assigned will be determined by the League in which a team is competing.
1. In those instances where Club referees are required, the Head Referee will attempt to comply with the League requirements and guidelines in assigning referees and will familiarize the Club referees with the League Rules.
a. The Head Referee will have complete authority over all Club referees and take all assignments which call for Club referees.
b. In all instances where Club referees are used, the
Head Referee will work with all new referees to
develop skills, periodically evaluate referees,
investigate completely any complaints concerning
referees, and provide the referees with a list of
Guidelines which should be followed.
2. State Youth Referee assignments, where required, will be made by the League appointed assignor.
3. All complaints concerning referees, either Club or State Youth, should be directed to the Head Referee. In the event the complaint involves a possible protest, the coach should contact the Head Referee as soon as possible after the game so that the appropriate action might be taken. No protest may be filed without first consulting the Head Referee.
4. A coach has the right to request identification from any Club or State Youth referee. Club Referees must provide their names, when requested.
B. The Head Referee will organize and run referee meetings (no
less than two per year); and will keep the general membership advised of all area referee courses or Club clinics which are offered.
C. The Head Referee will report all complaints concerning referees or complaints from referees concerning spectators, coaches or players to the Executive Board for further action.
D. In instances where State Youth referees are assigned, fees will be paid in advance at the monthly General Membership meeting to the coach, assistant coach or team representative. Checks will only be distributed at the monthly General Membership meetings.
SECTION VI. COACHES
1. Executive Board reserves the right to suspend any coach for any infractions of the By-Laws or Regulations.
A. All Head Coaches, new coaches and assistant coaches must be
approved by the Executive Board.
B. All Head Coaches, coaches and assistant coaches will be
reappointed yearly by the Executive Board, which reappointment shall not be unjustly withheld.
C. Any appeal of he Executive Board decision concerning appointment or reappointment of a coach or assistant coach shall be made though the Grievance Committee.
D. The Head Coach, and or the Director of Coaching shall organize and run coaches meetings, or clinics as required.
E. Head Coach
The duties of the Head Coach shall be:
1. To conduct coaches meeting, as required.
2. To assist, on request, new coaches and teams in their basic development.
3. To attend practice sessions and or games upon request of the coach; and provide the coach with opinions as to possible drills, changes in formation, etc., to assist the team.
4. To observe any team which has requested a move to a higher or lower competitive level and make his recommendation to the Executive Board.
5. To be available at the request of all coaches to assist teams at all levels.
6. To make recommendations to the Executive Board concerning the reappointment and appointment of coaches and assistant coaches.
7. To assist the Registrar, and Vice Presidents (Traveling Teams, 8 Aside,) on questions of League affiliation and player transfer requests.
8. To call to the attention of the Executive Board any problem which he feels might warrant their action.
F. DIRECTOR of training
The duties of the Director of Coaching are;
1. To conduct coaches meeting and or clinics as required.
2. To assist, on request, all coaches and teams in their
basic development.
3. To attend practice sessions and or games upon request
of the coach; and provide the coach with opinions as to
possible drills, changes in formation, etc., to assist
the team.
4. To observe any team which has requested a move to a higher
or lower competitive level and make his recommendations
to the Head Coach and to the Executive Board.
5. To call to the attention of the Executive Board any
problems which he feels might warrant their action.
G. HEAD COACH AGE GROUP
The duties of the Head Coach Age Group are;
1. Be Head Coach for all teams assigned to age group in
that Division.
2. Be a member in good standing in L.M.S.A. as defined in Article 3 and Shared Values Clause.
3. Follow all rules and regulations of L.M.S.A. to the best of their ability.
4. Assist Traveling Teams Vice President and Division
coaches with placement of all players in age group.
5. Attend practice sessions and games of all teams in age
Group as available to observe. Make recommendations
and give opinions and or assistance to coaches and teams
in age group.
6. Make recommendations to the Executive Board concerning the
reappointment and appointment of coaches and assistant
coaches in that age group division.
7. Coordinate all activities affecting age group with L.M.S.A. Executive Board.
H. It is requested that Coaches be asked to play all players a minimum of one half (1/2) per game, with the exception of a discipline problem, in which case the parent and or player must be advised at the start of the game or at the time the problem arises during the game, the reason for the child's non-participation or removal from the game.
I. TEAM / INDIVIDUAL INSTRUCTION
Any team or individual wishing to engage an instructor, for a L.M.S.A. approved activity, must:
A. Have approval by the L.M.S.A. Executive Board,
B. Must have a valid NJYS Coaches License and a Coaches Pass or a certificate of insurance for insurance purposes,
C. Must be submitted and approved prior to beginning of any practice or training session,
D. Must complete the NJYS Employment/Volunteer Disclosure
Statement (Kid Safe Fourm) and be on file with LM.S.A.
SECTION VII. TOURNAMENT PARTICIPATION
A. The Executive Board will approve all teams to be entered in any tournament. Any teams who independently enter a tournament without Board approval will be subject to disciplinary action, with an automatic one (1) year suspension of the coach and assistant coach.
B. All teams are encouraged to enter into Tournaments during the
Seasonal Year.
1. All Teams are responsible for their tournament fees and cost of Patches required for said tournaments.
2. All teams may be assisted with fees for tournaments by L.M.S.A. as set up in the Guide Lines of the Budget Committee yearly Report approved by the L.M.S.A. Executive Board.
3. Any team which forfeits any game during the seasonal year without justification, resulting in a forfeit fee being paid by L.M.S.A. will be barred from having any tournament fees paid for by L.M.S.A.
C. Teams will not be allowed to withdraw from a tournament without approval of the Executive Board.
D. State Cup Competition
State Cup entry fees will be paid for teams that take first or second place in League play in the season immediately preceding their entry into Cup Competition.
If any team does not meet these requirements but would still like to participate in State Cup, the team may, with Executive Board approval, enter Cup play provided they pay for the entrance fee and the referee's fees for the first game. If the team advances beyond the first game, the Club will pay the remaining referee fees.
SECTION VIII. FUND RAISING
A. All teams will be expected to participate in the fund raising of L.M.S.A. Any team not participating in fund raising will not receive approval to enter any tournament; and the coach of said team will be subject to disciplinary action by the Executive Board.
B. Team Fund Raising
Any team fund raising must be approved by the Team Fund Raising Committee prior to its commencement.
1. Fund raising will only be permitted for a valid reason, as approved by the Committee. Any violations of the rules as set forth in this Paragraph B1,2,3,4 will result in an immediate on(1) year suspension of the coach.
2. A complete accounting of each fund raiser must be provided to the Club through the Committee; and the money to raised will be as close to the amount needed as possible.
3. Approaching individual businessmen is considered fund raising and must be approved by the Committee before the approach can be made.
SECTION IX. POACHING
Any team which attempts to induce or, through its members or representatives. induces a registered player of any other team under the jurisdiction of this Club to sign a player registration form with it and to leave his present team before the end of the current seasonal year, shall be deemed to have committed an offense and shall be subject to one (1) year's suspension for the first offense and permanent suspension for a subsequent offense for the player, offending coach or representative of the team. In the event a parent makes such an approach, the Executive Board may, at its discretion, impose the penalty upon the player or coach.
SECTION X. GRIEVANCE COMMITTEE
The following steps must be followed for all complaints, regardless of who the complaint is against:
STEP ONE: The initial complaint must be made by the grieving party, either verbally or in writing, to the person against whom the complaint is being lodged. Complaints will not be accepted at Step Two until Step One has been complied with.
STEP TWO: In the event that a mutually agreeable solution is not reached after discussion between the parties, the grieving party may file a complaint, in writing at the next level, as set forth herein below. The complaint will be investigated at this level, with a recommendation being made to the parties for a resolution of the complaint. In the event that the recommendation is not mutually agreeable to the grieving party, either party may by written notice within seven (7) days after the aforesaid recommendation has been made, notify the next level, as set forth hereinbelow, of their intention to appeal the recommendation.
STEP THREE: A full hearing of all issues involved in the complaint will be held at this level, with consideration being given to the recommendation of the previous level of complaint, the grieving party and the party against whom the complaint is being made. Only those issues raised initially at Step One, and at Step Two, will be considered. The decision at this level will be binding on all parties.
NO ONE MAY FILE A COMPLAINT OTHER THAN THE GRIEVING PARTY OR THEIR DESIGNATED REPRESENTATIVE. SUCH DESIGNATION MUST BE MADE IN WRITING.
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APPROVED STANDING MOTIONS
1. Lakehurst-Manchester Soccer Association will pay the bill for any coach attending a State coach's license course. (One per coach, per year, per team)
2. The Lakehurst-Manchester Soccer Association will present scholarships annually in conjunction with the Manchester Township High School program and may also award additional scholarships to qualified applicants
that are current members of Lakehurst-Manchester Soccer Association in good standing, and may not have attended Manchester Township High School. The amount and the determination of proceeds will be
determined by the Budget Committee yearly report approved
by the L.M.S.A. Executive Board.
3. All teams must have a representative attend all monthly
meetings. No exceptions! The representative may be a coach, an assistant coach or a parent. Any team not represented will be fined $10.00 per meeting. The Club will use all means available to collect the fines. Any waiver of the fines will be taken on an individual basis by the Executive Board.
4. Attached L.M.S.A. Basic Expectation Age Group Head Coach.
5. Budget Committee Yearly Report Approved by Executive Board.
6. Lakehurst-Manchester Soccer Association will award a scholarship to individuals that have been selected to play for the New Jersey State
Olympic Development Program. The amount and the determination of proceeds will be determined by the Budget Committee yearly report approved by the L.M.S.A. Executive Board.
Players must be registered and in good standing with Lakehurst-Manchester Soccer Association, and must be actively participating on a Lakehurst-Manchester team, unless injured or with a prolonged illness.
If a player is no longer active with Lakehurst-Manchester Soccer Association, the scholarship will be withdrawn. Exceptions will be given
to college bound players. Players are required to have completed a total of 6 active seasons in order to become eligible for this scholarship.
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