Kettle Moraine Girls Basketball Club: By-Laws

Monday, January 13



Mission Statement - teach fundamental, sound basketball skills in a safe and positive atmosphere

The Kettle Moraine Girls’ Select Program is designed to provide girls in grades 4 through 8 an opportunity to participate in a basketball program that has a higher level of skill and competition.

The program is open to any girl who resides or attends a school within the KM district in grades 4, 5, 6, 7 or 8 during the basketball season. 

The Select Program’s efforts are ultimately directed at the development of players for a successful high school program. Based on this objective, the Board supports and works directly with the Kettle Moraine High School Girls Basketball Program and the coaches.

We believe that basketball is a fun game, and there is no reason why basketball at this level should be anything but fun. We have expectations of our players and coaches and we are committed to developing our teams and program. However, we will not lose sight of the fact that enjoying ourselves in the process is central to what we’re doing.

More emphasis will be placed on winning in the Select Program versus the Laser Youth Basketball Association program (LYBA).

We believe that the development of our athletes will be best served with hard work, dedicated coaching, and a positive athletic experience. We look to develop our players on the court with discipline, knowledge of the game and skill development and off the court by promoting positive life experiences, dedication to the community and respect for our families.

We must also teach our players they each have a role on the team. While that role can and must change with improved play and skill development, each player needs to know their role in helping the team succeed.

We believe that each player should have a positive experience…these experiences include playing time. We will always strive to give equitable playing time to all players on each team. All questions about playing time and the reason for the amount can be discussed with the coaching staff and the Coaching Director. Our minimum expectations for equitable playing time are as follows:

• Playing time is not guaranteed.  However, a goal of 25% minimum playing time over the course of the season will be encouraged.


Team Selection

There is a standardized system to pick the Select teams. Players will be evaluated and selected by a team of evaluators that will make up the selection committee appointed by the Board of Directors.

We will attempt to fill two teams per grade. While every effort is made to allow all players to join a team, especially at the 4th- 6th grade level, we cannot guarantee that all players trying out will be selected. For those players not selected, the LYBA league is open for any girl. Girls may participate in both leagues at one time.

Player selection will be determined by the results of tryout evaluations, combined with position considerations and past coaches’ evaluations.

Tryouts are held each year in mid- to late-August. Practices will begin in mid-October and the league season typically starts the first week in November.

Tryouts will be scheduled in order of age group. (i.e.; 4th grade tryout first, 5th grade tryout second, etc…).

“A” team / “B” team philosophy in grades 5-8. If there are sufficient numbers for 2 teams at the 4th grade level, teams will be evenly divided.

Teams will be comprised of no less than 8 players and no more than 10 players per team.  Exceptions can be made with board approval.

League play and tournament play will coincide with the “A/B” selection system.  Sixth, seventh and eighth grade teams will be encouraged to and may elect to practice three times per week.

The A and B teams will practice together throughout the season.  Practice schedules and practice format will be evenly coordinated between A and B coaches.  Although it may be rare, players can be moved between A and B teams for non-league tournaments within the season.  Teams will be designated during the practice with as much lead time as possible prior to the tournament date.  Decision will be made by both teams’ head coaches.  The coaching director will need to approve any in-season moves.

Based on evaluator consensus, if a player demonstrates significantly advanced skills within their age group, they will be invited to tryout with the next age group by the tryout director.  However, for a player to be placed on a team above their designated age, they must, based on evaluator consensus, qualify within the top 3 players on the A team for the older team.  At the 4th grade if there are less than 10 players at tryouts, we will open the tryout to 3rd graders but the same rules apply (unless there are less than 8 fourth graders).


Expectations of Players

All players are expected to attend all practices and games. If for some reason you are going to be late or miss a practice, let your coach know with as much advanced notice as possible.

  • Treat others with dignity and respect on and off the court.

  • A player may never question a “call” by a referee. This is the role of the coach.

  • A player may never make a negative comment to a referee.

  • Basketball is a long season with many highs and low. We expect each player to work at being positive and to embrace the team attitude. If you feel down or confused about your role on the team, let your coach know and he/she will talk to you on an individual basis.

  • BE ON TIME!!!! This means on the floor and ready to start at the designated time for practice or for games.


  • Be respectful of the equipment and uniforms provided for your use by the program.

  • Provide coaches your full attention and respect.

  • The success of the season directly relates to what takes place on the practice floor.

  • Compete hard but always treat our opponents with respect. If you win or if you lose, treat everyone with respect.

  • At the end of the game, always line up and congratulate the other team.

  • Have fun.


Expectations of Parents

  • Support the players and coaches.

  • Serve in various roles throughout the year, such as: team manager, scorer, clock keeper, transporter, etc. Parents are also required to volunteer for the Sweetheart Tournament.

  • Respect the referees.

  • Represent Kettle Moraine in a positive manner at each league and tournament game.


  • Sign the insurance and participation waiver for your child. Players will not participate if the parent or guardian has not signed the designated forms prior to the beginning of the season.

  • Pay the annual participation fee in the Select Program, which is due in full at tryouts. If a parent has financial difficulty paying the annual participation fee, the parent is directed to confidentially contact Kelly Donaldson in the KM Community Education Office to request a scholarship for waiver of the annual participation fee (note: this waiver request will be maintained in strict confidence between the parent and representative of KM Community Education without Board intervention) game.

  • Bring to the coach’s attention any condition or issues that may impact the player’s ability during the season.


Operating Rules

  • Grades 5-8 will have an A Team and a B Team in each grade.

  • Any athlete not selected will be directed to LYBA.

  • One head coach will be assigned to each team by the Board of Directors. The head coach will select an assistant coach based upon the board’s approval. If the head coach is unable to find a suitable assistant coach, the board will help locate and appoint (if necessary) an assistant coach.

  • Girls must reside in the KM District or attend a school in the KM District.

  • The club will not financially support participation in any tournament past the weekend prior to the Girls State High School Basketball Tournament and will encourage teams to complete their seasons within this time frame.


Sweetheart Tournament

Each year the Board will be responsible for organizing the Sweetheart Tournament in February. This tournament will be open to 5th, 6th, 7th and 8th grade “A” and “B” teams.

All KM Select teams will participate in this tournament.

The Tournament Director is responsible for the planning and execution of the tournament.

Parents are REQUIRED to volunteer to help make the Sweetheart Tournament successful.

This tournament is the main fund raising function for the Select league and a successful tournament will require that all parents participate. Failure of parents to participate, or find a suitable replacement, in the Sweetheart Tournament may result in assessment of additional player fees not to exceed an amount equivalent to the player entry fee and subject to Board vote.



Quality of basketball coaching is one of the most critical components of a successful Select basketball program. Head coaches must be able to work with youth players and have an appropriate level of knowledge and expertise for the age and ability level of the team they are coaching. Demonstrated past experience in coaching and playing will be strongly considered. Anyone interested in coaching must submit a completed Coaching Application to KM Community Education.

The Board of Directors will determine the members of the search/selection committee. It shall be the responsibility of this committee to identify potential candidates, interview the new candidates, and make the final coaching decisions. Coaches selected the previous year do not automatically qualify to coach the current year and must reapply each year; however, interviews of prior coaches reapplying may be waived unless the search/selection committee determines it necessary to re-interview based on coach evaluations from the prior year or to arrive at an informed selection. The most qualified applicants at each grade level will be selected. Greater emphasis will be placed on locating highly-qualified non-parent coaches for the 7th and 8th grade level, with a non-parent coach applicant selected over an “equally qualified” parent-coach applicant.

Non-parent coaches may not follow a team to the next age level; (i.e.; coaching 5th grade A and 6th grade A in consecutive years) without board approval.  Parent coaches may not coach the same team more than two consecutive years without board approval. 

All coaches will have a background check conducted prior to the season starting. If an issue arises during the background check and the issue cannot be resolved, the individual will not be allowed to coach.  Assistant coaches must be approved by the Coaching Director and must undergo standard background checks.


Coaches’ Expectations

The following performance areas outline the major expectations and responsibilities of all coaches in the Kettle Moraine Girls’ Select Program:

  • Leadership

  • Provide a positive learning experience not necessarily a winning experience

  • Be a positive and mature role model for the players

  • Give ALL players the opportunity to improve

  • Exhibit diligence, enthusiasm, honesty, and a love for the game

  • Rapport

  • Represent Kettle Moraine in the basketball community

  • Respect the players, parents, referees, and opponents

  • Maintain open and timely communication with players, parents, and the Board

  • Organization

  • Take care of the equipment provided for your team

  • Conduct a parent meeting at the beginning, middle, and end of the season

  • Complete a year-end player evaluation no later than May 1st for every member of your team, and submit one copy of each evaluation to the Board for consideration in next year’s selections.

  • Be available to answer questions of the tryout committee on any player trying out for next season that you coached in the previous season.


Coaching Techniques

  • Run challenging, well-organized practice sessions that emphasize skill/fundamental development necessary to meet the expectations of each grade level as set forth in the

  • Coaches Manual provided.

  • Become current with coaching techniques and strategies as required by the Board

  • Attend mandatory coaches’ meetings/clinics

  • Attend coaching seminar provided by the Board

  • Utilize the “Coaches’ Library” housed in the Community Education office

  • Provide to the coaching director a written report explaining the circumstances on any technical fouls called on the coach or the assistant coaches


Grievance Procedure

The purpose of this procedure is to resolve disputes between players and coaches and/or parents and coaches.

It is a step by step procedure to try to come to an equitable resolution to problems.

The following steps, in order, are to be followed:

1. A player and/or parent must first contact their coach verbally and in writing of the complaint... Try and be as specific and objective as possible about the issue(s).

2. The coach has 3 days to respond to the parent/player with his or her answer. A copy of the complaint and response must be forwarded by the coach to the Program Director.

3. If the player/parent is not satisfied with the coach’s response or the coach has failed to respond in a timely manner (not to exceed one week), the player/parent must submit a written grievance to the Grievance Committee within three (3) days. The Program

Director will select (3) non-conflicting board members who will make up the Grievance Committee.

4. The Grievance Committee will review the grievance within 5 days and:

a. Make a written decision on the grievance, which is final and binding.

b. Have the coach and parent/player come before the 3 person Grievance Committee for a hearing. The Committee will listen to each party’s case and make a decision within 3 days of the hearing. The decision will be communicated to both parties verbally and in writing.

Everyone should try and resolve their problems at step 1. Good verbal communication between all parties should resolve most issues at step 1. Trying to jump steps will only delay resolution. The Coach must always be the first contact in any problem except if there is physical abuse of a player.


The Board

The Board of Directors is responsible for establishing the direction, policy, structure and management of the Select program.

The Board shall be made up of ten (10) voting individuals (listed below).

All decisions shall be made by majority vote, and must have at least a majority of filled voting board positions to be binding. Voting via email is acceptable as long as all board members are copied on the email.

Board members are expected to attend all monthly meetings. There are exceptions to this requirement for obvious personal obligations; however, failure of an individual Board member to attend three consecutive Board meetings will be grounds for termination or considered a resignation from the Board.

The Board may establish special committees as needed.

The Board is made up of the following positions:


1. President

2. Vice President

3. Secretary

4. Treasurer

5. Sweetheart Tournament Director

6. League Director

7. Coaching Director

8. Non Parent at large Board member

9. Community Education Director (on going)

10. High School Girls Varsity Basketball Coach (on going)

April 1st of Odd Years (2009, 2011, 2013, etc…) for:

1) President 3) Secretary 5) Sweetheart Tournament Director 7) Coaching Director

April 1st of Even Years (2010, 2012, and 2014 etc…) for:

2) Vice President 4) Treasurer 6) League Director 8) Non Parent at large Board member

A description of these board positions including their responsibilities is contained in a supplemental document to these bylaws and available upon request.


Board Responsibilities:

  • Establish policy for the KM Select Program.

  • Manage all financial aspects of the program.

  • Select the coaches for the program. Establish expectations for the coaches and hold the coaches responsible to meet these expectations.

  • Provide adequate training for coaches.

  • Select tryout evaluators and establish expectations for the players.

  • Assist coaches in securing tournament play for each of the teams.

  • Provide equipment and uniforms required for practice and games.

  • Organize the Sweetheart Tournament each year.

  • Hold monthly Board meetings and special session when necessary.

  • Coordinate the year-end annual Player Banquet.

  • Support the players, coaches, parents, and KM High School program.

  • Coaches’ packet of information.

  • Enforce grievance procedure.

  • Distribute and collect both player and coach surveys at end of year.

Any of the rules and regulations in this entire document may be changed at any time with a majority vote by the Board.

For questions/concerns/comments regarding the KM Girls Basketball Club, please contact the Community Education Office at 968-6273 x5326 to be referred to one of the board members.


Board Meetings

All board meetings will allow a specific time for attendance and input from the community.  It is recommended to call the Community Education Office to confirm a meeting date.

A board member may motion for an “Executive Session” in order to discuss a sensitive subject or a topic that is private.  A motion to go into an executive session shall be approved by a majority vote of the present board members.   The secretary will note the time of the executive session but minutes will not be taken.   Anyone who is not a current board member will be asked to leave the meeting at this time.

Meeting dates are set one year in advance and are subject to change. All meetings are scheduled in the high school Laser Room (or alternatively the library when necessary) beginning at 6:30 p.m. Meetings typically are held on the 3rd Monday of the month.

(Updated 10/2013)