The AAYFDT league will be taking all nominations via email and handling the ballots / voting...
Please send all Nominations to the address below..
President@aayfdt.org
Any questions please send your request to the AAYFDT League address above.
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Article X: Booster Club Officers
Section 1: President
The office of President shall be elected and shall be eligible to one vote. His/Her activities shall be:
(a) Shall preside over all Booster Club Board of Directors meetings and moderate all debate under “Roberts Rules of Order”.
(b) Shall be responsible for scheduling all Booster Club Board of Directors meetings. There shall be no maximum or minimum number of meetings, but there should be, as a guideline, one (1) meeting per month.
(c) Shall have the authority to call emergency meetings.
(d) Shall have the authority to appoint special and standing committees.
(e) Should attend practices, as time permits, of both football and drill teams and to be present at all games, competition and other A.A.Y.F.D.T. functions.
(f) Shall attend all A.A.Y.F.D.T. meetings and be given one vote at those meetings.
(g) Shall designate two (2) alternates to attend the A.A.Y.F.D.T. meetings in the event the President cannot do so. Each alternate will be given a proxy vote for said meetings. One alternate shall be the Vice president and the other shall be chosen at the discretion of the President.
(h) Shall present all written complaints to the Booster Club Board of Directors for investigation.
(i) Shall not vote unless a tie-breaking vote is necessary.
(j) Shall have the authority to make emergency decisions on behalf of the Booster Club Board of Directors interest. All said decisions are to be reported to the Booster Club Board of Directors within 72 hours.
(k) May be one of the two required signatures on checks written from the booster club bank account as described in Article VIII Section 3.
Section 2: Vice President
The office of Vice President shall be elected and shall be eligible to one vote. His/Her activities shall be:
(a) Shall assume all duties of the President in the event of illness or absence of the President.
(b) Shall attend all A.A.Y.F.D.T. meetings as a proxy of the President.
(c) Shall assist in all matters of the Booster Club Board of Directors when requested by the appropriate officers.
(d) Is encouraged to attend all Booster Club Board of Directors and A.A.Y.F.D.T. activities.
(e) Shall chair the Booster Club Board of Directors scholarship approval committee.
(f) Shall chair the Booster Club Board of Directors registration committee.
(g) Shall chair the Booster Club Board of Directors equipment handout committee.
(h) May be one of the two required signatures on checks written from the booster club bank account as described in Article VIII Section 3.
Section 3: Treasurer
The office of Treasurer shall be elected and shall be eligible to one vote. His/Her activities shall be:
(a) Shall be responsible for the collection and bookkeeping of all booster club monies.
(b) All money raised by any booster club member for support of the Booster Club shall be surrendered to the treasurer.
(c) Shall accept all moneys from fundraising activities and registration for both football and drill team functions.
(d) The treasurer shall keep documented record of all booster club financial transactions using A.A.Y.F.D.T. approved financial software and A.A.Y.F.D.T. specified chart of accounts.
(e) Shall keep booster club funds in a bank account of the A.A.Y.F.D.T. prerogative.
(f) Shall always be one of the required signatures on checks written from the club bank account as described in Article VIII Section 3.
(g) Shall provide Booster Club Board of Directors monthly financial statements.
(h) Shall provide the A.A.Y.F.D.T. treasurer with monthly financial statements.
(i) Shall write all checks to cover expenses of the Booster Club.
(j) Shall NOT pay for expenses unless said expense is a line item on either the executive, football or drill team approved budget.
(k) Shall issue purchase order numbers for booster club orders when possible.
(l) Shall NOT pay any non-budgetary item without prior APPROVAL of the Booster Club Board of Directors.
(m) Shall have the authority to suspend all monies for activities not listed in the football, drill team, or administrative budgets pending investigation by the Booster Club Board of Directors.
(n) Shall sit on Booster Club Board of Directors scholarship approval committee.
(o) Shall sit on the Booster Club Board of Directors registration committee.
Shall sit on the Booster Club Board of Directors equipment handout committee.
Section 4: Secretary
The office of Secretary shall be elected and shall be eligible to one vote. His/Her activities shall be:
(a) Shall schedule each regular monthly meeting of the Booster Club Board of Directors and secure an appropriate location for the members to convene.
(b) Shall notify voting members of the date, time and location of the regular monthly meeting at least seven days prior to the meeting.
(c) Shall keep the official attendance records of the board members.
(d) Shall record all minutes of Booster Club Board of Directors meetings.
(e) Shall deliver meeting minutes to all voting members within seven days after the meeting by either fax, U.S. Mail or by Internet e-mail.
Shall issue each voting board member a binder for the purpose of information storage. The binder shall be prepared and organized with the following information:
i. A.A.Y.F.D.T. board of directors contact information
ii. A.A.Y.F.D.T. Official Rules and Regulations
iii. Booster Club Board of Directors voting and non-voting board of director contact information
iv. Booster Club Board of Directors football coaches contact information
v. Booster Club Board of Directors drill team instructor contact information
vi. Booster Club Board of Directors by-laws
vii. an area for storing minutes of monthly meetings
viii. an area for storing financial reports as presented by the Treasurer along with the booster club budgets
ix. an area for storing A.A.Y.F.D.T. board of director minutes
(g) Shall direct the annual Booster Club Board of Directors elections in accordance with items as stated under Article III, Sections 2 and 3 of the Booster Club Board of Directors.
Shall handle all clerical and correspondence duties for activities of the Booster Club Board of Directors.
Shall assist in all official Booster Club Board of Directors activities.
Section 5: Athletic Director
The office of Athletic Director shall be elected and shall be eligible to one vote. His/Her activities shall be:
(a) Shall have the authority and responsibility to conduct the football athletic program for the Booster Club Board of Directors.
(b) Shall present a budget to the Booster Club Board of Directors concerning projected monetary expenses for all football activities. Budget is subject to be approved by a majority vote of the Booster Club Board of Directors. The Athletic Director shall enforce said budget.
(c) Shall accept applications for all coaching positions and present them to the Booster Club Board of Directors for selection and approval. Athletic Director shall be responsible for verification of all football coaches references.
(d) Shall govern the operation and be responsible for player safety at all football practices. This includes the final word on practice delay, postponement or cancellation due to inclement weather.
(e) Shall reside over all weigh-ins at football games.
(f) Shall handle all protests of officiating at all games following A.A.Y.F.D.T. guidelines.
(g) Shall enforce proper conduct of all coaches at games and practices.
(h) Shall attend all A.A.Y.F.D.T. “Coaches Sub-Committees” or arrange for an alternate with a proxy vote to represent the Booster Club Board of Directors interest.
(i) Shall appoint non-voting positions for Assistant Athletic Director(s), as deemed best manageable, whose responsibilities will be to aide the A.D. in the management of the Freshman, Sophomore, Junior, and Senior football teams, as well as maintenance of all football players and coaches equipment..
(j) Shall handle parent complaints regarding football operations in the following manner:
(1) Shall inform complainant that all issues must be made in writing.
(2) Shall require the complainant to 1st discuss the written complaint with the Head Coach when applicable.
(3) The Athletic Director shall be the 1st level of appeal after discussing the problem with the Head Coach.
(4) The President shall be the 2nd level of appeal.
(5) The Booster Club Board of Directors shall be the 3rd level of appeal.
(6) The A.A.Y.F.D.T. shall be the 4th and final level of appeal.
Section 6: Drill Team Director
The office of Drill Team Director shall be elected and shall be eligible to one vote. His/Her activities shall be:
(a) Shall have the authority and responsibility to conduct the Drill Team program for the Booster Club Board of Directors.
(b) Shall present a budget to the Booster Club Board of Directors concerning projected monetary expenses for all drill team activities. Budget is subject to be approved by a majority vote of the Booster Club Board of Directors. The Drill Team Director shall enforce said budget.
(c) Shall accept applications for all instructor positions and present them to the Booster Club Board of Directors for selection and approval. Drill Team Director shall be responsible for verification of all drill team instructors references.
(d) Shall govern the operation and be responsible for dancer safety at all drill team practices. This includes the final word on practice delay, postponement or cancellation due to inclement weather.
(f) Shall enforce proper conduct of all instructors at games and practices.
(g) Shall attend all A.A.Y.F.D.T. Drill Team Directors meetings or arrange for an alternate with a proxy vote to represent the Booster Club Board of Directors interest.
(h) Shall make an inventory of costumes, props and uniforms. Shall be responsible for providing safe and secure storage of said equipment.
(i) Shall appoint a non-voting position of Assistant Drill Team Director whose responsibility will be to aide the Drill Team Director in the management of Drill Team activities.
(j) Shall handle parent complaints regarding drill team operations in the following manner:
(1) Shall inform complainant that all issues must be made in writing.
(2) Shall require the complainant to 1st discuss the written complaint with the Head Instructor when applicable.
(3) The Drill Team Director shall be the 1st level of appeal after discussing the problem with the Head Instructor.
(4) The President shall be the 2nd level of appeal.
(5) The Booster Club Board of Directors shall be the 3rd level of appeal.
(6) The A.A.Y.F.D.T. shall be the 4th and final level of appeal.
Section 7: Fundraising Director
The office of Fundraising Director shall be elected and shall be eligible to one vote. His/Her activities shall be:
(a) Shall present to the Booster Club Board of Directors, strategies for fundraising activities and manage those activities by a majority vote of the Booster Club Board of Directors.
(b) Shall be co-responsible with the Publicity Director to provide coverage to sell and distribute booster club memorabilia.
(c) Shall surrender all monies collected to the Treasurer.
(d) Shall initiate all bids with companies for group pictures and memorabilia.
(e) Shall appoint a non-voting position of Corporate Fundraiser, whose responsibility will be to solicit donations and sponsorships from surrounding business.
(f) Shall appoint a non-voting position of Participant Fundraiser, whose responsibility will be to direct the mandatory fundraiser for each player and dancer.
Section 8: Team Mom Coordinator – Football
The office of Team Mom Coordinator - Football shall be elected and shall be eligible to one vote. His/Her activities shall be:
(a) Shall work with Head Coaches to find team moms for the four (4) football teams and present their applications to the Booster Club Board of Directors for approval.
(b) Shall coordinate all teams, spirit-boosting activities such as sign painting, posters, flags, etc.. to support the football teams.
(c) Shall coordinate weekly assignments to provide proper refreshments for football players.
(d) Shall assist in collecting all fundraising and registration money from all football players and surrender said monies to the Treasurer. There shall be a receipt book issued for said monies.
(e) Shall assist the Athletic Director to ensure all proper registration paperwork is completed and on file with the A.A.Y.F.D.T.
(f) Shall assist the coaches as requested to boost the team spirit.
Section 9: Team Mom Coordinator – Drill Team
The office of Team Mom Coordinator – Drill Team shall be elected and shall be eligible to one vote. His/Her activities shall be:
(a) Shall work with Drill Team Directors to find team moms for the Junior and Senior drill teams and present their applications to the Booster Club Board of Directors for approval.
(b) Shall coordinate all teams, spirit-boosting activities such as sign painting, posters, flags, etc.. to support the drill teams.
(c) Shall coordinate weekly assignments to provide proper refreshments for drill team members.
(d) Shall assist in collecting all fundraising and registration money from all drill team members and surrender said moneys to the Treasurer. There shall be a receipt book for said money.
(e) Shall assist the Drill Team Director to ensure all proper registration paperwork is completed and on file with the A.A.Y.F.D.T..
(f) Shall assist the instructors as requested to boost team spirit.
