Home of the Butler Jr. Bulldogs: Bulldog News: September General meeting Minutes

Wednesday, October 21
September General meeting Minutes

Butler Jr. Bulldogs

General Meeting Minutes

September 24, 2009

 

Attendance:  26 members of the organization attended.   

  • Meeting start - 8:15pm
  • Welcome
    • Sean began the meeting introducing Liz Mack as the new Event Director and Carolyn Logan as the new Treasurer. 
    • Sean noted that the new poles are in place at WTB and that power would be in next week sometime.  He thanked the people involved in helping this idea of lights becoming a reality.  He also thanked everyone for their flexibility and ability to work together this season.
    • We are combining the Pep Rally with the Bon Fire as a way to make up for rained out event.
       
  • Past Meeting Minutes
    • No past meeting minutes were available.  No objections.

 

  • Treasurer’s Report
    • Amanda presented the financial report dated 9/24/2009.  No questions asked.
    • She thanked everyone for selling an extra raffle ticket this year to aide our organization.

 

  • Cheering Report (Carolyn)
    • The league meeting dealt with league competition.  We plan to have 2 squads enter the league competition.
    • Carolyn noted that cheerleaders are only to take a 5 minute break at halftime and stay with their squads. 
    • One cheerleader on “A” squad was injured but not severely.
    • Shells can be worn on Mondays following a win.

 

  • Football Report (Joe)
    • The league meeting discussion centered on changes in rules.  Other than that nothing to report.
    • Joe thought all squads had very good starts to the season.  He noted that the Totowa game will be a different start time moving ½ hour later than usual. 
    • A question was raise about the color jersey to wear to Friday in school versus game day.   Joe asked that in school only BLUE Jersey’s be worn.  Game day will vary this year until every team is required next year to have Home and Away Jersey’s.  Joe listed the game colors for the rest of the season and will ensure a clear communication goes out. 
    • Joe reported injuries on “A” and “C” squads during summer but nothing since the start of the season.

 

  • Fundraising Report (Lisa)
    • Sponsorships are going well and banners will be ready for the 1st home game.
    • Chilli’s night is Nov 2nd.
    • Tag day is almost here.  Buckets and time reminders will go out shortly.
       
  • Snack Stand (Amanda)
    • Amanda noted that the small stand during practice has done very well.

 

  • Events / Apparel (Liz)
    • Apparel will ship this week and be in next week ready for distribution.
    • Blue and Gold is almost here.  A lot of help from local businesses has been generated.  A ton of food will be there that night.  Tickets are still available and will be on sale Sunday at the game.

 

  • Informational Items
    Dates for General Meetings: 

(10/22 & 11/19) @ 8pm
 

  • Old Business
    • None

 

  • New Business
    • Nominations:
      • President – Sean Walsh nominated by Kevin and seconded by George.
      • Secretary – Tom Drexler nominated by Lisa and seconded by Kevin.
    • Question was asked about mold on uniforms in the trailers.  The answer is yes but all uniforms will be professionally cleaned at the end of this year.
    • Field Update: The field is just about done.  It looks great.  The town will help maintain the new fields and the town is helping to build the new storage shed.
    • The calendar raffle winners will be posted at the snack truck and on the website.
    • Team’s can practice on Friday’s but that is up to the individual coach.
    • The bylaws will wait until the new board is in place next year and should start in January.  This early start is good since they need to be presented at two general meetings before the board approves them.
    • A question was asked about coach’s family’s requirement to work the snack stand.  There are many considerations to this discussion and should be examined when the by-laws are changed.
    • A question was raised about junior cheering coaches not teaching the cheerleaders in a correct (positive) manner.  The board agreed and did address this issue raised.
    • A question was asked about an audit of the past financial statements.  We explained that in a past meeting this year we presented a New Jersey charity law that indicates that organizations under $250,000 per year are not required to audit their books.  The copy will be at next months meeting.

 

  • Meeting adjourned at 8:50pm.

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