Huntsville High School Band: Monthly Meeting Minutes

Thursday, August 20
HHS BPA Monthly Meeting Minutes

HUNTSVILLE HIGH SCHOOL BAND

HHS 2015 – 2016

HHS BPA Meeting Minutes

Tuesday, August 18, 2015

7:30 pm

 

 

 

 

The HHS Band Parent Association meeting was held in the HHS Auditorium at 7:30 pm. The meeting was called to order by President, Lisa McCrary.

 

Lisa McCrary, President

Lisa welcomed all the HHS BPA parents to the first official BPA meeting of the school year. There will be a lot of new information provided, including more on the Italy trip. Most marching uniforms are ready for pickup, and the red and green Viva Italia shirts are ready for pickup tonight.

 

CALENDAR:   Aug 21:              Jamboree football game (6:15)

                        Aug 28:              football game (Mountain Brook – away)

Sept 3:               Milton Frank Stadium full Band rehearsal (4:00 – 6:00 pm)

Sept 4:               First full Band football game (Grissom – Milton Frank)

Sept 11:             Band football game (Buckhorn – Milton Frank - Homecoming)

Oct 24-25:          Marching Band Competition in Rome, GA & Six Flags

March 21-28:      International Trip to Italy

 

 

Stuart Ivey, HHS Band Director

Mr. Ivey greeted the Band parents. First schedule detail noted was for the September 3rd full Band rehearsal at Milton Frank stadium from 4 to 6 pm. This will give all students an opportunity to learn seating arrangements and practice on the field before the first full band football game. No buses will be available because they will still be doing school routes, so students and parents will need to drive themselves.  This is the same night as Open House, so students will be able to go directly back to school in time for Open House.

 

Mr. Ivey presented an option for the Band to participate in an overnight trip to the upcoming marching band competition in Rome, GA. Originally, we planned for two marching band competitions, but the quotes for the buses on the other competition event came back excessively high. So, instead the Band can have fun doing an overnight event going to the marching band competition in Rome, GA on October 24th, and then a hotel stay and a day at Six Flags in GA on October 25th. There will be a small additional fee to help cover costs for the Six Flags tickets, the hotel and the buses of about $100.This could be a band trip option for those students unable to go on the Italy trip, and Mr. Ivey hopes the whole band can participate.

 

Fundraisers are continuing. We have front loaded many fundraisers to help with the costs of the international trip, but so far the participation rate has been low, with only about 30-40% of band members participating. It takes a lot of man hours to organize these events, so we will have to re-evaluate the work and participation to see if it is worth continuing to do more fundraisers. The alternative is to just increase band fees, and there seems to be a portion of the membership that prefers to just write a check.

 

For the international trip to Italy, if you have not registered yet, please register as soon as possible. We need an accurate count for planning.  We also still need a nurse to attend with the students according to school rules. The school requires that every trip have a school nurse along to handle all medications. There are some additional responsibilities, including a 2-day course to qualify under HCS rules. Mr. Ivey hopes that a band parent will volunteer, so that we do not have the extra expense of hiring a HCS school nurse. The volunteer will have most of their trip paid for by the Band. Mr. Ivey had an interested person volunteer, and they will work together on the details. If you would like to use Charms account money for the Italy trip, please let our Treasurer, Susan Pendergrass, know as soon as possible. We will try to make two combined payments to the travel company, with the first one to be made by the end of the month. Please, also check the registration list to be sure name is accurately on the list, if you have already registered. Be sure to get your passports ready. We are currently scheduled to leave the school on the buses on Monday, March 21st at 9 am for an airline departure time of 6:29 pm out of Atlanta. We will be returning from Rome to Atlanta on Monday, March 28th at 5:20 pm, with a return on the buses back to school by approximately 11:30 pm.

 

Lisa McCrary, President

Lisa was pleased to make the announcement of the arrival of Mr. Ivey’s new baby, Vivian, who was born on August 12th, at 7:07 pm, weighing 7 lbs. 2 ozs. Vivian and mother, Courtney, are doing well. All students need to turn in the Medical Consent form and the Out of County Trip forms as soon as possible before students can be allowed on any bus trips. The Out of County Trip form does NOT have to be notarized this year. Forms are available at the meeting and on the Band’s website. Please try to have forms turned in by Friday. Sign up for Celly text messages for quick notices about weather or time changes. See the Band emails or the website on how to sign up. The Band also needs donations of cases of bottled water for games and events. Lisa began introducing the HHS BPA Board members and Committee Chairs.

 

Andrew White, VP-Chaperones

The week of band camp went well and we appreciate all of our volunteers who came out to help. Football games will be starting soon, and we will need volunteers for home games and away games. The Band will need 9 chaperones for home games and 12 chaperones for away games. Chaperones earn Service Credits that can be applied to their student’s Charms account for Band Fees. You may call or text Andrew to sign up, but the fastest and easiest way to sign up is to use the SignUp Genius website, and a link can be found in the Band emails sent out by Christi Robinson.

 

Margaret Turner and Sherry Seals-Tonini, VP-Fundraising

Margaret and Sherry discussed the next fundraising opportunities. Remember to use your Publix cards for the Band. Margaret searched online and found that the top three recipients in Alabama were Randolph school, Hampton Cove Elementary, and HHS PTSA. Last year we raised $3,000, and every little bit helps. The Football Media Guides are in development and will include the Senior bios. The books will be sold at the first football game for $20. The FanCloth fundraiser was just finished, and orders will be delivered soon. The Coupon Book orders can be turned in tonight at the meeting, but at the latest must be turned in by Friday. The orders will be sent into the company on Friday.

 

The next fundraiser will be the Simply Sheets sales. This has been a very popular fundraiser, with 1800 count bed sheet sets for sale at $40 a set. Students can get $10 per set sold applied to their Charms account for Band fees or trip money. Sales will start in September and orders should be ready for delivery by Fall Break. The next fundraiser will be the Holiday Marketplace and Silent Auction at the time of the Winter Concert.

 

Susan Pendergrass, Treasurer

Susan presented the proposed Budget for the HHS BPA and Band for the 2015-2016 year. Susan went over the income and expense details listed out on the second page of the meeting agenda. The school system provides Mr. Ivey and the BPA has to cover the rest. A motion was made to approve the proposed Budget, and with no objections, the Budget was approved by the BPA by a showing of hands of those in favor. There is a 5% discount for making full payment of band fees tonight at the meeting. Checks can also go to the Band Box in the Band Room. Please always put money in an envelope with the Student’s name and the purpose of the payment. If you choose the send payment by mail, the Band does have a P.O. Box, which is listed on the Band website. Band camp and Fancloth credits are in Charms, and she tries to update the Charms accounts as soon as she can.

 

Tracy Lovik, Secretary

A meeting sign-in sheet is being passed around the auditorium. If you didn’t have a chance to sign-in, please see me at the front after the meeting. If you can’t make it to one of the meetings, the Minutes will be posted on the Band website.

 

Christi Robinson, Communications

Christi introduced herself as the Communications Chair, who sends the weekly (and sometimes more often) band email news. Please note on any email replies to the weekly email only go to her email address. She teaches part-time and tries to reply as soon as she can. She has to forward any emails that are intended for another person. If you need to contact someone other than Christi, it will be much faster to email that person directly. The Band website is huntsvillehighband.com, and please don’t confuse our website with Huntsville High in Texas.

 

Teri Estes, Credit Keeper

Teri introduced herself as the Service Credit Keeper, and invited anyone to contact her if they had any questions.

 

Open Position, Media Coordinator

Lisa presented this as an open position. Please contact Lisa if you are interested in the position. Also, check the Band Facebook page for fun pictures of the Band students at various events.

 

Mary D’Arienzo, VBC Liaison

Mary is still looking for more people willing to do wristbanding at the VBC.  Concessions are going well, and students are getting involved. Students 16 years old can work concessions at the VBC, and no training is required for concessions. Please wear a light, comfortable black top, black pants and close-toed shoes. A concessions jacket will be provided. For wristbanding, a 2 hour class is required by the VBC, and parents can work at concerts, Havoc games, Hammers games, and more. The Band earns $7.25/hour, with $5 going to the student Charms account. When you sign up for an event, Mary will send out an email with instructions on times and where to park. Service credits for the Band have a limit, but VBC work is unlimited.

 

Lisa McCrary, Uniforms

Lisa is looking for a reliable Uniforms replacement that can work with her this year for training. She has done this job for 4 years, and has enjoyed the time with the students. The uniforms person is in charge of issuing marching band uniforms and concert uniforms, and will attend football games in order to hand out and take up the plumes for the hats. It is a great way to get involved and get to know the kids. You can partner with another person, if you are interested in the position. The marching band uniform consists of the jacket, band shirt, bib, hat, hanger and garment bag (no hat for the pit, unless it is a special event or parade). Students must also wear tall, black socks. Upper classmen need to find and continue to use their shoes from last year. New students can pick up their shoe orders tonight. There will be one more shoe order for those who still need shoes, and the cost is $35. The first full uniform football game will be September 11th for Homecoming. For the first games before Homecoming, the students will wear their red Band shirt with either khaki shorts or pants. The designated dry cleaner is Wilson’s in Hampton Cove and on Whitesburg. We have an arrangement with Wilson’s for cleaning for $5.50.

 

Janet Kaylor, Hospitality

Janet is our new Hospitality Chair, She will help coordinate a number of events for the Band, including MPA, the Holiday Market Place, and Senior Night and end of the year events.

 

Shelley Corbett, Concessions/Brick Sales

Lisa presented for Shelley, who will be available to take Commemorative Brick sale orders. Order forms are available at the meeting and on the Band website. There is a sign-up sheet for concessions opportunities at the football games. We need 16 people for this Friday’s football game. HCS decides what dates the Band gets as opportunities to work concessions, and the volunteers get free parking at the stadium. It is a fundraiser opportunity for the Band.

 

Ben Davis, Equipment

Ben handles the Band trucks and the band-owned instruments. This is his last year and he is looking for a replacement to train. He also needs another truck driver, and you do not need a CDL. Please call or email, if you are interested.

 

Color Guard, Sarah Spear and Percussion, Darryl Ailor

Lisa introduced the Color Guard and Percussion instructors, who have been working hard with our students to prepare for the marching band season.

 

Guest Speaker, Bill Burkhard - Warburton

Lisa introduced Bill, who spoke about custom mouth pieces and training tools designed by Warburton. Last year, his daughter was a Drum Major with the Band. Feel free to contact him with questions or for fittings.

 

The meeting was adjourned by Lisa McCrary, President.

 

The next HHS BPA meeting will be on Tuesday, September 15, 2015 at 7:30 pm.

 

Respectfully submitted by:

Tracy Lovik, HHS BPA Secretary

_________________________________________________________________________________ 

 



Thursday, April 23
HHS BPA Monthly Meeting Minutes

HUNTSVILLE HIGH SCHOOL BAND

HHS 2014 – 2015

HHS BPA Meeting Minutes

Tuesday, April 21, 2015

7:30 pm

 

 

 

 

The HHS Band Parent Association meeting was held in the HHS Band Room at 7:30 pm. The meeting was called to order by President, Rich Arnold.

 

Rich Arnold, President

Tonight is the last official BPA meeting of the school year. The actual last meeting will be the Spring Concert scheduled for May 5th. The All State Festival in Mobile was a great experience. We had 7 students attend this year, while last year we had 4 students. The St. Louis trip was a blast, with fun activities such as family game night. The concert was streamed live over the internet, with about 237 views.

 

Please see the Agenda for upcoming events.

 

CALENDAR:   April 28 & 30:    Color Guard Clinic (3:30 – 5:30 pm)

April 28:             Drumline Clinic / Rehearsal (6:00 – 8:00 pm)

May 1:                Color Guard Auditions (3:30 – 5:30 pm)

May 2:                Solo & Ensemble at Liberty Middle School in Madison

May 4:                Full Band Rehearsal (3:30 – 5:30 pm)

May 5:                Spring Concert (7:00 – 8:30 pm)

May 12-14:         Drumline Auditions (3:30 – 5:30 pm)

May 15:              End of Year Band Awards Banquet in HHS Cafeteria (6–8pm)

 

Stuart Ivey, HHS Band Director

Mr. Ivey congratulated the students that went to the All State Festival, and recognized Gus Arnold as the recipient of the ABA Photography by Suzanne state-wide scholarship. The Contract of Participation form for the next academic year is due Friday. The middle-school students have also been provided a participation form. Please have students sign and return the form by Friday. Auditions for next year will be held after the Concert from May 7th to the 15th, which (except for Seniors) will count for ½ of the final exam grade. Next year’s show will be Viva Italia to go along with our planned international trip to Italy.

  

Rich Arnold, President

Rich presented the slate of Nominees for the next academic year for 2015-2015 Officers and Committee Chairs, which was announced by the Nominating Committee at the last meeting.

            Lisa McCrary, President

            Andrew White, 1st VP Chaperones

            Margaret Turner, 2nd VP Fundraising

            Sherry Seals-Tonini, 2nd VP Fundraising

            Susan Pendergrass, Treasurer

            Tracy Lovik, Secretary

            Christi Robinson, Communications

            Lisa McCrary, Uniforms

            Color Guard – position not to be filled as a Committee Chair

            Shelley Corbett, Concessions and Bricks Chair

            Mary D’Arienzo, VBC Coordinator

            Trips Coordinator – to remain open until Committee is needed

            Lauren Carter, Credit Keeper

            Ben Davis, Equipment

            Hospitality – Janet Kaylor

            New Position – Media Coordinator – open position

The HHS BPA voted without opposition in favor of the slate of Officers and Committee Chairs.

Congratulations to the new HHS BPA Board! There remains one open position for Media Coordinator, and if the position remains open, the President can appoint a person to fill the position.

 

Yvonne Meier and Margaret Turner, VP-Fundraising

Margaret and Yvonne discussed the next fundraising opportunities. Remember to use your Publix cards and Brick sales are continuing. The next fundraisers are the Coupon Books and the Football Season Media Guide. Ad sales for the Media Guide are due by July 8th. If the Band sells a quota of $1500 worth of sales, then the Band gets back 15% as a fundraiser. Margaret will email out the forms and information for company sponsors. There is a do-not-touch list of current sponsors that are already covered by certain organizations. Seniors can either sell an ad or pay $50 to have their color picture and bio included in the Media Guide. Ad sales can be to business or personal family ads, with a ¼ page black and white ad at a starting cost of $90. And, remember the VBC opportunities, which will continue through the summer.

 

There was a suggestion to plan a Class of 2016 Seniors meeting in May after the Concert before school lets out to help parents plan for Seniors activities, the Media Guide bios, Senior Night, scholarships, etc.

 

Susan Pendergrass - Treasurer

Susan will be sending out statements by email. Please print out your statements to keep track of your itemized credits and balances. The program will roll over balances and credits for next year as a single total, so it is each individual’s responsibility to track their own history on itemized details.

 

Lisa McCrary, Uniforms

Lisa is looking for a reliable Uniforms replacement that can work with her next year for training. Please dry clean and return all uniforms. There will be a $25 charge for uniforms that have not been cleaned. Students cannot graduate if they have not turned in their uniforms.

 

Shelley Corbett, Concessions/Brick Sales

Shelley said she is still taking orders for Brick sales, and please see the form on the website. She will be getting more information on concessions opportunities.

 

Mary D’Arienzo, VBC Liaison

Mary is still looking for more people willing to do wristbanding at the VBC.  Concessions are going well, and students are getting involved. Students 16 years old can work concessions at the VBC. Please wear a light, comfortable black top, black pants and close-toed shoes. A concessions jacket will be provided. Rich asked Mary if it would be possible to plan a Responsible Vendor class for the incoming Freshman parents.

 

Rich made a few special Thank-Yous for his last meeting as President. Special thanks to Christy Robinson for Communications for diligently distributing so many emails and notices. Special thanks to Susan Pendergrass for the hardest job of all as Treasurer and for getting all the bills paid on time. Special thanks to Tracy Lovik for the extra work on the ByLaws update. Special thanks to Ben Davis for his dedication in maintaining the trucks and equipment and for always being then whenever needed. Special thanks to Mary D’Arienzo for her dedication at the VBC, even while she no longer has a child in the Band. Special thanks to Margaret Turner and Yvonne Meier on Fundraising, which is the job that never ends. And, special thanks to Lisa McCrary, who is “The Band Mom” for us all and who works more hours than even Mr. Ivey. He feels confident that he is leaving the Band in the best hands.

 

The meeting was adjourned by Rich Arnold, President.

 

The last meeting will be the Spring Concert on Tuesday, May 5, 2015 at 7:00 pm.

 

Respectfully submitted by:

Tracy Lovik, HHS BPA Secretary

 



Friday, March 20
HHS BPA Monthly Meeting Minutes

HUNTSVILLE HIGH SCHOOL BAND

HHS 2014 – 2015

HHS BPA Meeting Minutes

Tuesday, March 17, 2015

7:30 pm

 

 

The HHS Band Parent Association meeting was held in the HHS Band Room at 7:30 pm. The meeting was called to order by President, Rich Arnold.

 

Rich Arnold, President

Tonight, we will be hosting the company trip coordinator from World Strides for next year’s international trip to Italy. He will make a presentation after some BPA business, and we have invited the 8th grade middle school students who are interested in Band for their upcoming Freshmen year at HHS.

 

Please see the Agenda for upcoming events. There were two meetings coming up for the Spring Trip, and students and a parent are required to attend one. The next trip meeting will be held on March 31st at 5:00 pm. The trip rehearsals are Tuesday from 3:30 to 5:00 pm. Color Guard auditions have been delayed to the school re-zoning issues. They are delayed until April. The All-State Festival is in Mobile, and we have 6 students going, with others going as alternates. The next Band BPA meeting will be held on April 21st.

  

CALENDAR: Tuesdays in March:  St. Louis Spring Trip Band Rehearsals 3:30 to 5:00 pm

March 31:    St. Louis Spring Trip Meeting at 5:00 pm (after rehearsal)

April 9-12:   Spring Band Trip to St. Louis

                     April 15-17: All State Festival in Mobile, AL

                     April 21:      Next Band Parent Association Meeting (7:30 pm)

May 2:         Solo & Ensemble at Liberty Middle School in Madison

May 5:         Spring Concert

May 11-14:  Audition Interviews: Drum Major, Section Leader, Drumline, etc.

May 15:       Band Awards Banquet in HHS Cafeteria

 

Stuart Ivey, HHS Band Director

Mr. Ivey announced that the Color Guard auditions have been delayed for about 4 weeks until April, due to ongoing changes with the school re-zoning issues.

 

Rich Arnold, President

Rich announced that the Nominating Committee has been working on a slate of proposed officers and Committee Chairs for the next academic year for 2015-2016. Susan Pendergrass presented the proposed slate of Officer and Committee Chairs.

            Lisa McCrary, President

            Andrew White, 1st VP Chaperones

            Margaret Turner, 2nd VP Fundraising

            Sherri Tonini, 2nd VP Fundraising

            Susan Pendergrass, Treasurer

            Tracy Lovik, Secretary

            Christi Robinson, Communications

            Lisa McCrary, Uniforms

            Color Guard – position not to be filled as a Committee Chair

            Shelley Corbett, Concessions and Bricks Chair

            Mary D’Arienzo, VBC Coordinator

            Trips Coordinator – to remain open until Committee is needed

            Lauren Carter, Credit Keeper

            Ben Davis, Equipment

            Hospitality – open position

            New Position – Media Coordinator – open position

The HHS BPA will have a vote on the proposed slate of officers and Committee Chairs at the next BPA meeting in April.

 

Please see the Calendar of events. Spring Trip preparations and rehearsals are scheduled, and the All-State Festival is coming up next. Check the Agenda and the website for upcoming events.

 

Andrew White, VP-Chaperones

Please watch the website and emails about Summer Band Camp. He will need volunteers and wants to be sure to include new parents from upcoming Freshmen.

 

Yvonne Meier and Margaret Turner, VP-Fundraising

The next fundraising opportunities are the Coupon Books and the Football Season Media Guide. And, remember the VBC opportunities, which will continue through the summer.

 

Mary D’Arienzo, VBC Liaison

Lisa presented for Mary, who was working at the VBC tonight.  The international Italy trip is coming up and it is a great time to work VBC events. Students 16 years old can work Concessions at the VBC. Please wear black clothes and Concessions requires no training. The Havoc season is ending, but the Hammers season is just getting started. There will be concerts and baseball games at Joe Davis Stadium. Workers do not have to pay for parking at the VBC, but workers may have to be flexible about where they park during very busy events.

 

Lisa McCrary, Uniforms

Lisa is looking for a reliable Uniforms replacement that can work with her this year for training. It is a big job, but a very rewarding and important job to work so closely with the kids on a daily basis. The work includes maintaining the uniforms, uniform fittings, Band pictures and composites, and being available for Band trips and events.

 

Shelley Corbett, Concessions/Brick Sales

Shelley said she is still taking orders for Brick sales, and please see the form on the website.

 

Ben Davis, Equipment

Ben presented planning ideas for truck repairs.

 

Tim McElyea, Webmaster

Rich made an announcement for Tim that it is the last chance for Senior pictures.

 

Christi Robinson , Communications

Christi invited the attending 8th grade parents and students to sign up for email notices and visit the website for calendar events and other information.

 

David Helms, World Strides International Discovery

The BPA hosted David Helms from World Strides International Discovery to present the opportunities to attend next year’s Band international travel trip to Italy. David presented a slide show presentation of the places to visit on the itinerary and options for paying for the trip. Please consider the payment options available and be sure to get your passports early. Pick up a trip packet from the Band room and explore the website for more details. What a great opportunity!

 

Rich made a few last announcements. See the calendar for the rest of the year. The Spring Concert is scheduled for May 5th. Solo and Ensemble events will be held at Liberty Middle School on May 2nd.

 

The meeting was adjourned by Rich Arnold, President.

 

HHS BPA Meetings are held on the 3rd Tuesday of each month.

The next meeting is to be held on Tuesday, April 21, 2015 at 7:30 pm in the HHS Band Room.

 

Respectfully submitted by:

Tracy Lovik, HHS BPA Secretary

 

 



Sunday, February 22
HHS BPA Monthly Meeting Minutes

 

HUNTSVILLE HIGH SCHOOL BAND

HHS 2014 – 2015

HHS BPA Meeting Minutes

Tuesday, February 17, 2015

8:00 pm

 

 

The HHS Band Parent Association meeting was held in the HHS Auditorium 8:00 pm after the Pre-MPA Concert. The meeting was called to order by President, Rich Arnold.

 

Rich Arnold, President

This will be a quick meeting, since we are meeting after the Pre-MPA Concert. Please see the Agenda for upcoming events. There are two meetings coming up for the Spring Trip, with one on March 17th and another on March 31st, and we will meet in the Band Room after rehearsals.

 

CALENDAR: February 26:  MPA participating ABA District One Schools (HHS Auditorium)

March 17:   St. Louis Spring Trip Band Rehearsal 3:30 to 5:30 pm

March 17:   St. Louis Spring Trip Meeting at 5:00 pm (after rehearsal)

                      March 17:   BPA Officer Nominations for 2015-2016 Board (at BPA Meeting)

March 17:   Next Band Parents Association Meeting  (7:30 pm)

March 30-31:  Color Guard Audition Clinic

March 31:   St. Louis Spring Trip Meeting at 5:00 pm (after rehearsal)

April 2:       Color Guard Auditions

April 9-12:  Spring Band Trip to St. Louis

April 15-18: All State Festival in Mobile, AL

May 2:         Solo & Ensemble at Liberty Middle School in Madison

May 7:         Spring Concert

May 11-14:  Audition Interviews: Drum Major, Section Leader, Drumline, etc.

May 15:       Band Awards Banquet in HHS Cafeteria

 

After School Rehearsals:  3:30 to 5:30 pm

                        Concert Band: (4, 6, 7 periods) Monday and Wednesday

                        Symphonic Band: (2nd period)   Tuesday and Thursday

 

Stuart Ivey, HHS Band Director

 

Mr. Ivey said having just finished up the Pre-MPA concert, he will be brief. Please keep up with Spring Trip preparations. Mary will present the current opportunities with the VBC, and we risk losing spots without more participation. We are working on needs for the Hospitality Room for MPA. Please be aware of coming notices to make up for weather delays.

 

Rich Arnold, President

 

The BPA has been working for several months to update the BPA ByLaws, since they have not been updated since 2008. The proposed changes have been presented at the previous meetings, and over the website and the weekly email newsletters. Rich presented a summary of the changes, including combining certain committees, clarifying committee duties that have changed over time, and adding technology for communications. Rich made a motion to vote to adopt the proposed ByLaws, and was quickly seconded by several in attendance. Rich asked if anyone had any opposition, and since none opposed, the ByLaws have been duly adopted and approved by the BPA.

 

Please see the Calendar of events. MPA is coming up on Thursday, February 26th. Our Band is scheduled for later in the afternoon. Please see announcements to be sent out with more information. There will be Spring Trip rehearsals on March 17th, and the next BPA Meeting will also be March 17th. In February, the BPA formed the Nominations Committee for open Band Board and Chairman positions. Please see Susan Pendergrass, Christi Robinson or Tracy Lovik if you are interested in participating. Check the Agenda and the website for upcoming events.

 

Andrew White, VP-Chaperones

 

HHS will be hosting the MPA state competition on Thursday, February 26th, and we will need lots of volunteers. Currently, only 3 have signed up. He needs about 5 volunteers per shift, with 2 shifts per day. Shifts run 8 am to 1 pm and 1 pm to 6 pm. He needs supervisors for the gym practice area, Hospitality, hallway helpers for directions, outside helpers for buses, and a runner. Please see Andrew or send an email.

 

Yvonne Meier and Margaret Turner, VP-Fundraising

 

Margaret said they are looking for additional fundraising ideas.

 

Mary D’Arienzo, VBC Liaison

 

Mary needs wristbanders for the VBC Havoc hockey games and other events. She has only about a dozen regulars. She held a Responsible Vendors class on short notice, and only had two come. Concessions opportunities may be opening up soon. Sparkman softball season is done, and their spots could open up. Please encourage your students to participate. Students need to be 16 years old. Concessions service does not require any special training and is usually about a four hour shift.

 

Susan Pendergrass, Treasurer

 

Please check your accounts for fee balances, and contact her with any questions. The Budget is printed on the back of the Meeting Agenda.

 

Lisa McCrary, Uniforms

 

If your student is in 2nd period Symphonic Band, please unsnap and dry clean your marching uniform and return it to the Band room. Please wipe out the inside of the hat with Clorox wipes. If your student is in Concert Band for 4th, 5th, or 6th period, please dry clean your marching band uniform and keep it for the MPA band competition. No hat is needed for the MPA competition. After MPA, please dry clean the uniform and turn them in at the Band Room. If you are going on the Spring Trip, you can keep the garment bag and the hanger to use on the trip. The Symphonic Band Concert uniform is a tux shirt for boys and the dress for girls. About 20 Concert uniforms have yet to be picked up, and parents may need to alter the pants. Please pick up the uniforms ASAP. Next year will be Lisa’s last year, and she needs a volunteer to work with next year to learn about the Uniforms position and then to take over for the 2016-2017 year.

 

Shelley Corbett, Concessions/Brick Sales

Shelley said she is still taking orders for Brick sales, and please see the form on the website.

 

Ben Davis, Equipment

Ben said the trucks have been running well this week.

 

Stephanie Thomas, Hospitality

 

Stephanie will be planning the hospitality service for the MPA Band competition, and will be looking for volunteers.

 

Tim McElyea, Webmaster

Rich made an announcement for Tim that he needs Senior pictures as soon as possible, including a baby picture and a favorite band picture, for the Senior Video.

 

Rich made a few last announcements. See the calendar for the rest of the year. The Spring Concert is scheduled for May 7th. Camps for upcoming Freshmen will be in May, also.

 

The meeting was adjourned by Rich Arnold, President.

 

HHS BPA Meetings are held on the 3rd Tuesday of each month.

The next meeting is to be held on Tuesday, March 17, 2015 at 7:30 pm in the HHS Band Room.

 

Respectfully submitted by:

Tracy Lovik, HHS BPA Secretary

 

 



Monday, January 26
HHS BPA Monthly Meeting Minutes

 

HUNTSVILLE HIGH SCHOOL BAND

HHS 2014 – 2015

HHS BPA Meeting Minutes

Tuesday, January 20, 2015

7:30 pm

 

 

The HHS Band Parent Association meeting was held in the HHS Band Room at 7:30 pm. The meeting was called to order by President, Rich Arnold.

 

Rich Arnold, President

 

Rich announced that this was the first meeting of the new year, also occurring after a three-day weekend, and thanked everyone for coming. These meetings are important to get more information about upcoming events and an opportunity to ask any questions. Rich presented the calendar events and the meeting Agenda.

 

CALENDAR:   January 22-24:  All State Jazz Band / AMEA Winter Conference in Montgomery

January 30:    All State Concert Band Auditions (Sparkman Freshman Academy)

January 31:     National Anthem for Huntsville Havoc Hockey @ VBC

February 17:   Pre-MPA Practice Concert in HHS Auditorium (6:00 pm)

February 17:   Next Band Parents Association Meeting  (7:30 pm)

February 26-27:  MPA participating ABA District One Schools (HHS Auditorium)

March 17:     BPA Officer Nominations for 2015-2016 Board (at BPA Meeting)

April 2:         Color Guard Auditions

April 9-12:    Spring Band Trip to St. Louis

April 15-18:  All State Festival in Mobile, AL

May 2:          Solo & Ensemble at Liberty Middle School in Madison

May 7:          Spring Concert

May 15:        Band Awards Banquet in HHS Cafeteria

 

After School Rehearsals:  3:30 to 5:30 pm

                        Concert Band: (4, 6, 7 periods) Monday and Wednesday

                        Symphonic Band: (2nd period)   Tuesday and Thursday

 

Stuart Ivey, HHS Band Director

 

Mr. Ivey discussed the Spring Band Trip, and the first deposits for the trip are due. Fewer people have signed up than expected. With fewer signed up, the cost increases a little to about $485 per student. The chaperone rate will be about $550, which includes a small cut from the actual rate because we need more chaperones. Chaperones can upgrade to a two-to-a-room rate of about $600, or a three-to-a-room rate of about $525-$550. A guest rate, for other family members, is about $600. Since the Cardinals game is not available, the event discount will be applied to the trip price. The hotel rooms final number has to set by February 2nd with Springdale Travel. All trip registrants and a parent must attend at least one of two meetings available, with the first to be held March 17th at 5:00 pm and the second to be held on March 31st.

 

Mr. Ivey also announced that the first academic assignment for the semester is due this Friday. There is a paper assignment and a Google voice assignment that is posted on the board in the band room. There will be a substitute teacher on Friday, when the assignments are due, because Mr. Ivey will be at a conference. Another new calendar for the rest of the school year and a schedule for January and February was passed out.

 

Rich Arnold, President

 

Under General Announcements, Rich went over the Agenda and the calendar of upcoming events. Upcoming events are listed on the Agenda and the website. The All State Festival will be held in Mobile this year, and the rooms are paid for those attending. Students just have to pay for their trip down to Mobile. They will play at the Mobile Civic Center and rehearse at the Mobile Convention Center. On January 31st, the Band will play the National Anthem at the Havoc game. Students can sell tickets as a fundraiser. Tickets cost $10, with $1 going to the student account and a small portion to the Band and the rest to the VBC. Students need to be ready at the VBC by 6:15, but it is free jersey night, so others might want to line up early. The students get into the game free, but parents and others will need a ticket. Students are free to leave after the National Anthem or they can stay for the game.

 

Andrew White, VP-Chaperones

 

Andrew announced that the Band still needs about 2 more chaperones for the Spring Trip to St. Louis. He will also be recruiting volunteers for service positions at MPA on February 26th and 27th. There will be 5 volunteers per shift, with 2 shifts per day. Shifts run 8 am to 1 pm and 1 pm to 6 pm.

 

Yvonne Meier and Margaret Turner, VP-Fundraising

 

Margaret explained the fundraiser for the Havoc ticket sales. The tickets are $10 each, with $3 going back to the Band, divided with $1 going to the student account and $2 to the Band. The student selling the most tickets will get a prize. All tickets and money must be returned back to the Band room by January 28th, which is the Wednesday before the game. Next year is the international trip, and many were interested in additional fundraising opportunities. There was a discussion about doing the sheet sale again, which was very popular. There is also the Media Guide Sales coming up, because the Media Guide goes to press the 1st week of Band Camp. Margaret and Yvonne will also reach out to the upcoming 8th graders.

 

Susan Pendergrass, Treasurer

 

The Budget is printed on the back of the Meeting Agenda.

 

Tracy Lovik, Secretary

The Board has been working for several months on updating the BPA Band ByLaws, which have not been updated for many years. A proposed draft of the new ByLaws will be sent out by email for everyone to review. Please plan to attend the next Band Meeting on February 17th, where we will have a discussion and vote on the updated ByLaws.

 

Lisa McCrary, Uniforms

 

If your student is in 2nd period Symphonic Band, please unsnap and dry clean your marching uniform and return it to the Band room. If your student is in Concert Band for 4th, 5th, or 6th period, please dry clean your marching band uniform and keep it for the MPA band competition. If you are going on the Spring Trip, you can keep the garment bag and the hanger to use on the trip. Next year will be Lisa’s last year, and she needs a volunteer to work with next year to learn about the Uniforms position and then to take over for the 2016-2017 year.

 

Mary D’Arienzo, VBC Liaison

 

Mary needs wristbanders for the UAH and Havoc hockey games. Concessions opportunities may be opening up soon, so please encourage your students to participate. Another  Responsible Vendor class is coming up, and Mary will invite parents of the upcoming 8th graders. Concessions service does not require any special training.

 

Stephanie Thomas, Hospitality

 

Stephanie will be planning the hospitality service for the MPA Band competition, and will be looking for volunteers.

 

Tim McElyea, Webmaster

Rich made an announcement for Tim that he needs Senior pictures as soon as possible, including a baby picture and a favorite band picture. Put the pictures on a CD and write your student’s name on the CD. Put the CD in the Band room box. There will be a video cut for the banquet in May. This is a big project, since there are 40-42 Seniors this year. Please get those pictures in ASAP.

 

Mr. Ivey made a BIG announcement that he and his wife are expecting a baby in early August, right around the time of Band Camp for the summer. Band camps dates are expected to be:  Color Guard -  July 13th-17th.  Rookie Camp – July 15th-17th.  First Band Camp Week – July 20th-24th.  Second  Band Camp Week – July 27th-31st.   School starts August 6th.

 

Rich closed the meeting with an announcement to check Facebook and the website for events and pictures. And, be sure to sign up to Celly for special text announcements. One item to note that is not yet listed on the long term events calendar is that the Band plays at Graduation, and more details are coming.

 

The meeting was adjourned by Rich Arnold, President.

 

HHS BPA Meetings are held on the 3rd Tuesday of each month.

The next meeting is to be held on Tuesday, February 17, 2015 at 7:30 pm after the Pre-MPA practice in the HHS Auditorium.

 

Respectfully submitted by:

Tracy Lovik, HHS BPA Secretary

 

 

 

 



Friday, November 21
HHS BPA Monthly Meeting Minutes

HUNTSVILLE HIGH SCHOOL BAND

HHS 2014 – 2015

HHS BPA Meeting Minutes

Tuesday, November 18, 2014

7:30 pm

 

 

The HHS Band Parent Association meeting was held in the HHS Band Room at 7:30 pm. The meeting was called to order by President, Rich Arnold.

 

Rich Arnold, President

 

Rich announced that pictures continue to be posted on the Band website and the FaceBook page. Band members recently participated in the UAH Honor Band and the Twickingham Winds Concert. Upcoming Events for the Band include the HHS Band Winter Concert and the Huntsville Christmas Parade. Rich went over the calendar events and the meeting Agenda.

 

CALENDAR:   December 6:  Huntsville Holiday Parade (Mandatory)

December 9: Winter Concert/ Holiday Marketplace; HHS Auditorium (Mandatory)

December 10:  Make Up Auditions and Chair Test (Mandatory)

December 19:  End of 1st Semester

January 20:      Band Parents Association Meeting in Band Room (7:30 pm)

January 22-24: All State Jazz Band / AMEA Winter Conference in Montgomery

January 30:      All State Concert Band Auditions (Sparkman Freshman Acad.)

 

After School Rehearsals:  3:30 to 5:30 pm

                        Concert Band: (4, 6, 7 periods) Monday and Wednesday

                        Symphonic Band: (2nd period)   Tuesday and Thursday

 

Stuart Ivey, HHS Band Director

 

Mr. Ivey announced the new after-school rehearsal schedule. Concert Band (4th, 6th, 7th periods) will practice Monday and Wednesday from 3:30 to 5:30 pm. Symphonic Band (2nd period) will practice Tuesday and Thursday from 3:30 to 5:30 pm. A new calendar for the rest of the school year was passed out. Optional events are noted in italics and mandatory events are noted in bold. The Jazz Band will continue to practice after school this Wednesday at 6 to 8 p.m. HHS will be hosting the MPA state competition on February 26th and 27th, and we will need lots of volunteers.

 

The Winter Concert will be held on Tuesday, December 9th at 7 pm. The Holiday Marketplace will be held before the Concert from 5 to 7 pm. The Concert is a mandatory event. Please have students dress in Sunday clothes; dress shirt and tie for boys, dress/skirt or nice pants for girls, and holiday themed attire is also welcome. Mr. Ivey presented the idea of purchasing an iPad Mini to have as a drawing item, and tickets for donations could be sold by students with the first $10 going to the BPA and the remaining fundraiser amounts going toward the student accounts. The Board voted in favor of the fundraiser. The ticket holder does not have to be present to win. Refreshments will be served after the Winter Concert in the new Freshman Academy Commons, and items can be dropped off their on your way into the Concert.

 

The HHS Band Saxophone Quartet was selected to play at the Alabama Music Educators Association for their state conference, so the Band gives special recognition to Gus Arnold, Sam McPheeters, Sam Neighbors, and Neal Kelso.

 

In preparation for the Spring trip, Springdale Travel from Mobile, the travel company organizing our trip, visited the BPA meeting to help explain details about the trip. Debra Smith, and her assistant Donna, presented highlights of each day and answered questions. They will be going on the trip with our students. An informational hand out with the Itinerary was provided for the meeting. Coordinators are still working on the final pricing, which is based on the number of students that will go on the trip, but the cost is estimated at about $500. A final student sign up agreement will come out in January, after band fees are paid. Some of the highlights for the trip include the Gateway Arch tour, Mississippi River tour, the City Museum, Six Flags, a Masters class and an evening performance.

 

Rich Arnold, President

 

Under General Announcements, Rich gave another reminder to sign up for the text message alerts. The Winter Concert acts as our December BPA meeting, so the next BPA meeting to be held in the Band Room will be on January 20th. Please remember to check the upcoming events listed on the Agenda.

 

Andrew White, VP-Chaperones

 

Rich presented for Andrew, and requested volunteers for the upcoming Christmas parade.

 

Yvonne Meier and Margaret Turner, VP-Fundraising

 

The next fundraising sale is the Flag Bags made by Phoenix Industries. Students can sign out samples for demonstration to take sale orders after the Christmas break. Margaret announced that she has about 11 vendors signed up for the Holiday Marketplace on December 9th for the evening of the Winter Concert. Music ensembles will be performing on the lobby during the Marketplace. We are looking for silent auction and drawing items, and a form is available on the website if you know of an interested business or individual that has an item or service that can be donated for the event. We also need volunteers for the event to help with set up, tear down, table hosts and cashiers.

 

Susan Pendergrass, Treasurer

 

The Budget is printed on the back of the Meeting Agenda. Please keep track of outstanding amounts on band fees.

 

Christy Robinson, Communications

 

Band emails continue to be sent out, and a special email went out today about the Spring Trip information to be presented at this evening’s meeting.

 

Lisa McCrary, Uniforms

 

If your student is in Concert Band for 4th, 5th, or 6th period, please dry clean your marching band uniform and keep it for the upcoming parade and the MPA band competition. Symphonic Band will be getting their tuxedo uniforms in December. There is also the possibility that the Band may participate in Huntsville’s St. Patrick’s Day Parade.

 

Mary D’Arienzo, VBC Liaison

 

Havoc hockey games are ongoing, and she sent out an email with a new list of dates for additional opportunities to do wristbanding and earn credit for your student accounts. Mr. Ivey has also taken the Responsible Vendor class. Concessions service does not require any special training.

 

Lauren, Credit Keeper

 

Service credits continue to be posted to your student’s account.

 

 

The meeting was adjourned by Rich Arnold, President.

 

HHS BPA Meetings are held on the 3rd Tuesday of each month.

The next meeting is to be held on Tuesday, January 20, 2015 at 7:30 pm.

 

Respectfully submitted by:

Tracy Lovik, HHS BPA Secretary

 

 

 

 



Monday, October 27
HHS BPA Meeting Minutes

 

HUNTSVILLE HIGH SCHOOL BAND

HHS 2014 – 2015

HHS BPA Meeting Minutes

Tuesday, October 21, 2014

7:30 pm

 

 

The HHS Band Parent Association meeting was held in the HHS Band Room at 7:30 pm. The meeting was called to order by President, Rich Arnold.

 

Rich Arnold, President

 

Rich announced that Bill Burkard videoed the Marching Band Competition performance from Pell City on October 18th, including the train running through the back of the field. The video is up on the website. There are only 2 more football games left for the regular season. Then, we have the Huntsville Veterans Day Parade, HHS Band Winter Concert, and the Huntsville Christmas Parade, before we switch to Concert season. Rich gave a reminder that if a student is going to miss an event, they must give advance notice to Mr. Ivey, so that arrangements can be made. This is especially important in sections where a select few students play the same instrument.

 

CALENDAR:    October 24: Senior Night at Milton Frank; HHS vs JCHS

                        October 30: Final Regular Season game; HHS vs Florence @ UNA Stadium

                        November 3-7: Concert Band Chair Test / Auditions

                        November 11:  Huntsville Veteran’s Day Parade (TBA)

                        November 14-15: UAH Honor Band (Requires Mr. Ivey’s approval)

                        November 15:   Univ of So Alabama Marching Honor Band

                        November 18:  Band Parents Meeting in Band Room (7:30 pm)

  December 6:  Huntsville Holiday Parade

                        December 9: Winter Concert/ Holiday Market Place in HHS Auditorium (7:00)

 

Ann Fulmer – Senior Night Coordinator

 

Senior recognition will be held during half-time at the Friday football game. There are 41 Seniors from the Band this year. Students will line up on the home side in order of first name, and walk onto the field with their parents. Each Senior will get a bag with a blanket with their name embroidered on it, along with a bag of candy. Parents will be presented with a rose on the sidelines. It will be an abbreviated half-time show for our Band, since there is limited time and the other school’s band will also perform.

 

Stuart Ivey, HHS Band Director

 

Mr. Ivey announced the rehearsal schedule will be modified to Thursdays on the football practice field, and no practice next week. The Florence game has been moved from Friday to THURSDAY at 7 pm. The Band will be taking charter buses and leave school around 2:30 pm, with a stop at a nearby mall for dinner. The Band is still offering a Spirit Package for parents and other students for $30, which includes a seat on the charter bus, a ticket to the game and a pom pom (or other spirit item).  Semester Exam Auditions will be held November 3rd  to 7th during class time, and will act as the semester exam grade.

 

Next month, the travel company for the Spring Trip will be coming to the BPA meeting to help explain details of the trip. Coordinators are still working on the final pricing, which is based on the number of students that will go on the trip. A final student sign up agreement will come out in January, after band fees are paid. Next year will be the international trip, and he will plan a passport meeting in the Spring.

 

Rich Arnold, President

 

Under General Announcements, remember to sign up for the text message alerts. All State Jazz Band audition tapes are due October 31st. Eight students have been accepted for the UAH Honor Band. Please remember to check the upcoming events listed on the Agenda.

 

Andrew White, VP-Chaperones

 

Andrew sent out a thank you to all of those who have volunteered for the different events. All the football games are covered. There are still some volunteer spaces open for the upcoming Parades. Volunteers at the Parades will walk along with the Band, help with water, drum sticks, etc.

 

Yvonne Meier and Margaret Turner, VP-Fundraising

 

The Simply Sheets fundraiser went very well, with about $11,000 in product sold and 60 students participating. There is interest in doing this fundraiser again, and hope that even more students will participate next year. Please pick up any remaining sheet orders from the Band Room. The next sale is the Flag Bags made by Phoenix Industries. Students can sign out samples for demonstration to take sale orders, and students can earn $5 per bag sold for their band accounts. We are looking for silent auction and raffle items that can be offered at the Winter Concert for the upcoming Holiday Marketplace. Another fundraising opportunity is coming up to sell Havoc hockey January 31st game tickets for $10, with a percentage of sales going to the student’s account. The Band will have the honor of playing the National Anthem, and it will also be “jersey” night at the Havoc game.

 

Dr. Spencer’s Brass Band of Huntsville is selling Boston Butts for $40 cooked by Jim Caneer to raise money for a trip to Ft. Wayne, Indiana. An email with more information went out today.

 

Susan Pendergrass, Treasurer

 

The Budget is printed on the back of the Meeting Agenda. Sheet sale funds are being posted to student accounts, and service credits will be posted in November.  Please pay your band fees.

 

Tracy Lovik, Secretary

 

BPA Meeting Minutes have been posted in the Band Room on the Bulletin Board, and also posted on the Band website.

 

Christy Robinson, Communications

 

Band emails continue to be sent out.

 

Mary D’Arienzo, VBC Liaison

 

The Responsible Vendors class went well, with 13 new people attending, and 5 have already served. It was difficult to get people over Fall Break and during Homecoming. Havoc hockey games start November 1st, and there are often 2 games a week. Concession opportunities are coming up for Thursday and Friday. Parents and students who are at least age 16 can serve, and no special training is needed. For concessions work, please dress in all black, and the VBC provides a chef’s jacket.

 

Ben Davis, Equipment

 

Rich spoke on behalf of Ben Davis.  He has been very busy with repairs and maintenance this year, including fixing the truck ramp. 

 

The meeting was adjourned by Rich Arnold, President. 

HHS BPA Meetings are held on the 3rd Tuesday of each month.

The next meeting is to be held on Tuesday, November 18, 2014 at 7:30 pm.


Respectfully submitted by:

Tracy Lovik, HHS BPA Secretary

 


 



Friday, September 19
HHS BPA Meeting Minutes

HUNTSVILLE HIGH SCHOOL BAND

HHS 2014 – 2015

HHS BPA Meeting Minutes

Tuesday, September 16, 2014

7:30 pm

 

 

The HHS Band Parent Association meeting was held in the HHS Band Room at 7:30 pm. The meeting was called to order by President, Rich Arnold.

 

Rich Arnold, President

 

Rich welcomed everyone to the second HHS BPA meeting of the school year.

Now through October, the Band has a very busy schedule with Marching Band and the early fundraisers. Please note that at the Homecoming game, the Band Performance will be after the game, since the Homecoming court will be presented during half-time. Pictures from events are being posted on FaceBook and Flicker. Please “like” our FaceBook page. Also, sign up for Band Alert text messages by texting to # 23559.

 

CALENDAR:   September 19: HHS vs Sparkman at SHS in Harvest

                        September 21: HHS Jazz Clinic with Ron Carter (3 - 5:30 pm in Band Room)

                        September 26: HHS Jazz Band Auditions (1 - 4 pm during school ½ day)

                        September 26: HHS vs Austin at Milton Frank (Homecoming Game)

                        October 2:  HHS vs Gadsden City (H) at Milton Frank (6:30 pm) THURS

                        October 9:  HHS vs Hazel Green (A) at HGHS (6:30 pm) PEP BAND

                        October 16: HHS vs Bob Jones (H) at Milton Frank (4:00 pm) THURS

  October 18: HHS Marching Band Competition (Pell City High School)

  October 21: Band Parents Meeting in Band Room (7:30 pm)

  October 31: Final Regular Season Football game (Florence)
             November 11: Huntsville Veteran’s Day Parade

  November 14-15: UAH Honor Band (requires Mr. Ivey approval)

  November 15: Univ of So Alabama Marching Honor Band (Reg deadline Oct 12)

                        December 6: Huntsville Holiday Parade

                        December 9: Winter Concert/ Holiday Market Place in HHS Auditorium (7:00)

 

Stuart Ivey, HHS Band Director

 

Mr. Ivey began noting that by the next BPA meeting we will have performed at the Marching Band Competition. This Sunday, HHS will host a Jazz Clinic with guest Jazz Educator Ron Carter. HHS jazz band auditions will be later next week, on the afternoon of the Homecoming game after the ½ day of school. If any students are interested in auditioning, see Mr. Ivey for the music. The Bob Jones football game is on October 16th on a Thursday school day at 4 pm. Plan on the kids having to leave early from school for the bus trip there. Please have students understand what bus number they are on. The Marching Band Competition is on October 18th in Pell City, but they don’t announce the performance time until a few days before days before the event. As a large band, we usually perform late, so we plan to return to school on the buses around midnight. We expect a college band exhibition, the Pell City Band home show and then the awards presentation. The band will charter buses for the Florence and Pell City football games. The Florence game is also on a school ½ day. The Band is offering a Spirit Package for the Florence game for band parents or other students, which includes a seat on the charter bus, a ticket to the game, and a pom pom (or another spirit item). There are 25 seats available for sale. To clarify the attendance policy, if you have to leave early from a game, please let Mr. Ivey know in advance of the game day. The Hazel Green game in during Fall Break, and is a voluntary Pep Band event. There will be one bus going, and no penalty for not attending. Extra credit is being considered as an incentive.

 

Rich Arnold, President

 

Rich spoke for Lisa McCrary on Uniforms, who had to leave early. Please have the band uniforms dry cleaned, as often as needed. The preferred dry cleaner is Wilson’s. They are considering a policy for next year of turning in receipts to better care for the uniforms. Please have them cleaned before the Marching Band competition. The band is offering polo shirts for sale, in blue for the Board members and in red for band parents and students. The prices are $30 for sizes through XL, $35 for XXL and $40 for size XXL.

 

Please sign up for text message alerts from the band.

 

Andrew White, VP-Chaperones

 

Volunteer opportunities for football games are filling up quickly. The next events to be posted are the Marching Band Competition, and then the upcoming Parades. Please send an email to Andrew White to get signed up for volunteer opportunities at upcoming events.

 

Yvonne Meier and Margaret Turner, VP-Fundraising

 

The next fundraiser is Simply Sheets through September 24th. They offer 1200 thread count sheet sets for $40 a set. Students can earn $10 for each set sold for their account. Please put order forms and payments in the Band box before the September 24th deadline. Extra order forms are in the Band Room, and were sent home with the students. We have been trying to front load fundraising opportunities early for Band dues and then for the Band trip. Sales opportunities will be winding down around Christmas. The next sale will be for the Flag Bags.

 

Susan Pendergrass, Treasurer

 

Please try to log into Charms to be sure that you can access your Charms account and view your statements.

 

Tracy Lovik, Secretary

 

BPA Meeting Minutes have been posted in the Band Room on the Bulletin Board, and also posted on the Band website.

 

Christy Robinson, Communications

 

Band emails continue to be sent out. Please check Charms for your information and accounts. Let her know if you have any trouble logging into Charms.

 

Shelley Corbett, Concessions/Bricks

 

Shelley expressed a big thank you to those who worked the last game for concessions. This is a great way to earn service credits for fees and trips. She will let us know when the next opportunity is scheduled.

 

Mary D’Arienzo, VBC Liaison

 

Wristbanding requires taking the Responsible Vendors class, and another is coming up on September 29th at 6 pm. It is 2 hours long, with a simple test. VBC work allows for unlimited earned credit hours, which can also be carried over to the next year and saved up for the upcoming international trip. There is a Luke Owen concert on the night of the Homecoming game, and Mary needs 10 people to help. Parents and students can also work concessions at age 16, and no special training is needed. For concessions work, please dress in all black, and the VBC provides a chef’s jacket.

 

Sherri Tonini, Trips Coordinator

 

Sherri was not able to attend, and Mr. Ivey presented the announcements on the Band Trip. Springdale Travel has been selected to coordinate the trip to St. Louis, and they have shown to be reliable in the past. We are working on the final price, which will be determined based on the number of students attending. The Cardinals are not in town for a game during that time, so we may replace that activity or provide extra money for a meal on the trip. The price will be close to $500. We will try to have an itinerary for the October meeting.

 

Lauren Carter, Credit Keeper

 

Lauren has Publix cards to pass out. If you work an event, credits get turned in at the end of the month. Please allow for processing time to get Service Credits posted to the statements, and check your account at the end of the statement period.

 

Ben Davis, Equipment

 

Ben reported that he has nothing new at this time.

 

Parents had a few questions at the meeting. One question was about bus ride assignments, and whether there would be a Senior Bus this year. Mr. Ivey will consider having a Senior bus on some of the upcoming longer bus trips, but sections should stay together on shorter trips. There were a few questions about the upcoming Senior Night. We need a non-Senior parent to help out as an additional photographer for that evening. Also, parents were interested in having Photo Buttons of their student to wear on Senior Night. Lisa McCrary made her own last year as an example, and Lifetouch Photo offers buttons at $12 for a set of 2.

 

The meeting was adjourned by Rich Arnold, President.

 

Upcoming HHS BPA Meetings will be held on the 3rd Tuesday of each month.

The next meeting is to be held on Tuesday, October 21, 2014 at 7:30 pm.

 

Respectfully submitted by:

Tracy Lovik, HHS BPA Secretary

 

 

 



Thursday, August 21
HHS BPA Meeting Minutes

HUNTSVILLE HIGH SCHOOL BAND

HHS 2014 – 2015

HHS BPA Meeting Minutes

Tuesday, August 19, 2014

7:30 pm

 

 

The HHS Band Parent Association meeting was held in the HHS Auditorium at 7:30 pm. The meeting was called to order by President, Rich Arnold.

 

Rich Arnold, President

 

Rich welcomed everyone to the first HHS BPA meeting of the school year.

 

CALENDAR:   August 21: Rehearsal at Milton Frank Stadium (4:00-5:30)

                        August 28: Marching Band debut at Milton Frank Stadium (6:30)

                        September 1: Labor Day Holiday

                        September 4: HHS PTSA Open House

                        September 5: HHS vs Grissom (H) at Milton Frank Stadium (6:30)

                        September 12: HHS vs Buckhorn (A) at BHS, New Market, AL (7:30)

                        September 16: Band Parents Meeting in Band Room (7:30)

                        October 18: Marching Band Competition (TBD)

                        October 31: Final Regular Season Football game (Florence)
                        November 11: Huntsville Veteran’s Day Parade

                        December 6: Huntsville Holiday Parade

                        December 9: Winter Concert in HHS Auditorium (7:00)

 

The first payment for band fees is due tomorrow. Payments can be made in 4 installments, or payment in full with a $20 discount. Forms need to be turned in before September 12th.

The first semester is Marching Band, and the second semester is Concert Band.

With the brand new year, we also have a brand new Band Director. Please welcome Mr. Stuart Ivey.

 

Stuart Ivey, HHS Band Director

 

Mr. Ivey introduced himself, and said his door is open and emails are welcome. The rehearsal at Milton Frank Stadium is Thursday at 4 pm. Please have students wear their red band shirt, khaki shorts, gloves and band shoes. Please have students bring their instruments and a water bottle. There will be coolers of ice water available. The Coordinate Sheet, showing a picture of where your students will be on the field, is available on the website and can be printed. The full Band calendar and forms are online. Some spring dates on the calendar might change. Only excused absences are for illness with a doctor’s note, a death in the family, or a school day approved absence.

 

For the first game, please have students wear their red band shirt, khaki shorts and tennis shoes. It will be too hot for the jacket, and it will also save wear and tear on the uniforms. Students will be required to stay for the full football game, unless notified for other circumstances, such as weather. There won’t be time to breaks to the concession stands, so eat before coming to the game or have a snack ready with you.

 

There has been some problems with late pick ups after practices. Please pick up your students on time after practices.

 

The October 18th Marching Band Competition is yet to be determined, but likely to be Pell City (about 2 hours away). The other possibility might be Muscle Shoals. It will be an all day event, with an approximate return time after midnight, and it is to be our only marching competition this year. The location for the Bob Jones game on the calendar for October 17th also has yet to be determined.

 

Mr. Ivey has 2 main goals for the students: 1) get them to be better people, and 2) get them into college with scholarships.

 

Rich Arnold, President

 

Rich introduced the new BPA Officers and Committee Chairs. There is an open position with Fundraising, for those interested. Please see the website for forms and further information. Forms are due September 12th. Remember the Out of County form needs to be notarized. The Jazz music is on the website for the All State Jazz Band Auditions. The deadline to get an audition CD to Mr. Ivey is November 1st.

 

Andrew White, VP-Chaperones

 

Presented by Rich Arnold: Check the website for volunteer opportunities, Please send an email to Andrew White to get signed up for volunteer opportunities at upcoming events.

 

Yvonne Meier, VP-Fundraising

 

The Coupon Book fundraiser is finishing up, and books and orders are due on Friday. The next fundraiser is the Bed Sheets sale, which has been very popular in the past. It will be $40 for a set of 1200 thread count sheet sets, with $5 to the band and $5 to the student. In November, the band will offer Boston Butts. In December, we will have the Holiday Marketplace and Raffle. Yvonne handed out the Publix band cards. There is a second position open for another Fundraising officer.

  

Susan Pendergrass, Treasurer

 

The new proposed Budget for the 2014-2015 Band Year is on the back of the Meeting Agenda. There have already been many early summer costs, so it is helpful to pay Band fees as soon as possible. Susan can take credit cards tonight, and there is a $20 discount if band fees are paid in full.  Susan will prepare monthly statements at the end of the month, and statements are posted on Charms. Service Credits take a little time to consolidate and post to statements. VBC Service Credits can take up to 2-3 weeks to process from the VBC.

 

Susan brought a Motion to the band association membership to approve the proposed Budget, and Rich Arnold seconded the Motion. By a verbal vote, the membership approved the Budget.

 

Christy Robinson, Communications

 

Band emails have been going out since the summer. Please update your email addresses in Charms, if needed.

 

Lisa McCrary, Uniforms

 

Most uniforms have been sent home with the students. The uniform consists of the coat with a zip back, bib pants, red band shirt, tall black socks, black band shoes and white gloves (please write the student’s name on the inside of the gloves). Please use Wilson Cleaners exclusively for dry cleaning uniforms. There is a location on Whitesburg and a location in Hampton Cove for $5.50. Do NOT use any home cleaning, because the uniforms can shrink and bleed colors. No purses or back packs are to be brought into the stadium at football games. Each student should have a plastic bag for the coat, and the bag and gloves can be tucked into the hat. Do NOT sew or alter the sleeves or pant legs. Only adjust using the snaps in the hems.

 

The Band Photos were taken during Band Camp, but there will be a day in October for retakes.

 

For the 1st game, students are to wear the red band shirt (tucked in), khaki shorts and tennis shoes (but, no gloves).

 

Lisa is looking to recruit a replacement Uniforms officer that can work with her for training next year.

 

Shelley Corbett, Concessions/Bricks

 

The Courtyard Bricks come in two sizes: 4x8 and 8x8 bricks. Order forms are on the website and in the Band Room. Last year, she did 2 orders during the year. She is working on getting a final schedule for concession service nights for home football games. Please email her if you would like to volunteer to work. She needs about 14 – 16 people per game in the new concessions area, and volunteers earn Service Credits. Please arrive 90 minutes prior to the game, at approximately 5:30 pm.

 

Mary D’Arienzo, VBC Liaison

 

Wristbanding will be starting back up again for Havoc games, concerts, events and shows. There is no limited on Service Credits that can be earned for your student’s account with wristbanding and VBC concessions. Volunteers for wristbanding have to take a required Responsible Vendor Class, but only need to take the class once. Mary will be organizing another class, so email her if you are interested. Students can also work concessions at age 16, and no special training is needed. Please email Mary to schedule for events and classes.

 

Sherri Tonini, Trips Coordinator

 

Sherri is gathering info on the trip arrangements. The likely trip destination will be St. Louis around April 8th to the 12th. More information to come as the details are settled.

 

Lauren Carter, Credit Keeper

 

Please allow for processing time to get Service Credits posted to the statements.

 

Ben Davis, Equipment

 

Students must be sure to load their instruments on the truck on game days. There is one truck for instruments and another truck for percussion and cases. Ben Neighbors is the second driver, but an alternate would be helpful and no CDL is needed. Also, he needs 3 to 4 dads at games to help load the cases. Please email Ben, if you are interested.

 

Tim McElyea, Webmaster

 

Tim will be recruiting for a new Webmaster for next year, for those who are interested. He will continue posting photos on the website and on the smug mug site. Feel free to order prints or take copies. He will be taking high def video of the half time shows on the field and from the press box. He would like some help running the cameras, for anyone who is interested. Please send in Senior pictures (and baby pictures) for the Senior Video.

 

The meeting was adjourned by Rich Arnold, President.

 

Upcoming HHS BPA Meetings will be held on the 3rd Tuesday of each month.

The next meeting is to be held on Tuesday, September 23, 2014 at 7:30 pm.

 

Respectfully submitted by:

Tracy Lovik, HHS BPA Secretary

 

 

 



Friday, April 4
HHSBPA General Meeting Minutes 4-1-14

HHSBPA GENERAL MEETING

April 1, 2014

 

Rich Arnold, President, called the meeting to order at 7:35 p.m.

 

Rich Arnold, President

·        This is the last official meeting of the year. The Awards Banquet May 9 will be the next time we’ll be together.

·        Rising seniors are needed to be section leaders for band camp.

·        CALENDAR: April 7: Jazz Band practice

April 8: Trip Band Mini Camp for Williamsburg trip; this is MANDATORY; Sectionals 3:30-5:30 p.m.; Dinner Break; Full Band 6:30-7:30 p.m.

April 9: All State Super Solo contest at 7 p.m., UAH Roberts Hall

April 10-12: All State bands at VBC (Free from 1-3:00 p.m. on April 12)

April 10: deadline for solo ensemble

April 14: Jazz Band rehersal

April 15-18: trip band 3:30-4:45

April 21: Jazz Band rehersal

April 22-23: Trip Band, depart for Williamsburg on April 23 at 7:00 p.m.

April 24-27: Williamsburg, VA trip

April 28: Flag and Drum Majors tryouts start

May 3: Solo Ensemble; cost is $5 per event

May 6: Spring Concert

May 9: Awards Banquet

May 23: Graduation at VBC, 5:30 p.m.

May 27: Freshman band camp begins

·        Approval of 2014-2015 BPA Officer/Committee Slate:

President: Rich Arnold

1st VP Chaperones: Andrew White

2nd VP Fundraising: Yvonne Meier/Open

Treasurer: Susan Pendergrass

Secretary: Tracy Lovik

Communications: Christy Robinson

Uniforms: Lisa McCrary

Color Guard: Cathey  Patneaude

VBC Liason: Mary D’Arienzo

Concessions/Bricks: Shelley Corbett

Trips Coordinator: Open

Credit Keeper: Lauren Carter

Web Master: Tim McElyea

Hospitality: Stephanie Thomas

Equipment: Ben Davis/Ben Neighbors

*Rich requests consideration for all open positions.

 

Dr. David Spencer, Band Director

·        Discussed above calendar

·        Participants in the All State Super Solo contest will be Clay Brown and Gus Arnold. Please come to see a fantastic performance on April 9!

·        Interviews for new band director will start soon. Many applications have been received!

·        Some of the band bricks have been temporarily been moved from the courtyard for 9th Grade Academy construction.

·        He was able to move the Williamsburg performance from early Saturday morning April 26 to Friday April 25 at 7 p.m.

 

Andrew White 1st VP Chaperones

·        He has all of the chaperones for the spring trip.

·        No more chaperones are needed for the rest of the year.

 

Cynthia Smith, 2nd VP Fundraising

·        She asked for someone to consider the open 2nd VP fundraising position and thanked the group for allowing her to serve.

·        Football Media Guide sales will occur over the summer; emails with details will follow.  The guides are sponsored by the Football Booster Club.  They give the band a sales goal to solicit ads from local businesses. An approved list will be provided; businesses not listed are “fair game.” Students receive a percentage of the ad sold as an account credit added to NEXT YEAR’S ACCOUNT (2015-15). There are no caps on ad sales.

 

Rebecca Brooks, Treasurer

·        ALL BAND FEES MUST BE PAID BEFORE STUDENTS ARE ALLOWED TO GO ON SPRING TRIP TO WILLIAMSBURG.

·        April 7 is the deadline for payment of trip fees.

 

Marcy Simon, Secretary

She is moving to GA over the summer and thanked everyone for allowing her to serve.

 

Barbara Bozeman, Communications

She made an announcement for Tim McElyea, web master. Senior pictures for the senior video are due April 9, this is a firm deadline.

You can put picture CD’s in the band box. PLEASE LABEL CD’S WITH STUDENT NAMES.

Please consider adding future plans for senior students so this can be included in the video.

 

Lisa McCrary, Uniforms (not present)

She will be issuing concert uniforms for trip soon.  PLEASE NOTE THAT BOYS GOING ON TRIP WILL NEED TO PURCHASE A WHITE TUXEDO SHIRT.

 

Mary D’Arienzo, VBC Liason

·        She needs more wrist banders due to graduating seniors.

·        VBC Concessions are going well. Money earned works the same way as wrist banding.

·        She’s working on organizing another vendor training class.

 

Jennie Davis, Trip Coordinator

·        She has list of what each family owes for the trip.

·        She’ll send out a suggested packing list.

·        Students will need a bag to  put changed clothes from the performance since they will be leaving afterwards for the dinner cruise.

 

Shelley Corbett, Brick Chairperson

·        The second order of bricks will be installed by the end of the week.

 

Ben Davis, Equipment

There will be 2 drivers for next school year. Rich encouraged someone to volunteer as a third driver in case a back-up is needed.

 

Rich Arnold adjourned the meeting 8:15 p.m.

 

 

 



 

 



Wednesday, February 26
BPA Meeting Minutes February 25, 2014

HHSBPA GENERAL MEETING

February 25. 2014

 

 

Rich Arnold, President, called the meeting to order at 7:34 p.m.

He called up Dr. Spencer to make a special announcement.

 

Dr. David Spencer, Band Director

·        Dr. Spencer announced his retirement date as June 1, 2014 after 34 years of service. He stated that he is trying to arrange to be at Huntsville High part time next year to ease the transition and assist the new band director. He will be participating in the interviews for a new director, and he will be here for freshman band camp this summer.

·        He plans on participating in the overseas trip in 2016.

·        MPA is March 13 and 14, and chaperones are needed.

·        He encouraged everyone to attend All State April10-12 at VBC.

·        The Williamsburg spring trip with the choir has been finalized.

 

Rich Arnold, President

·        Cookie dough credits are currently being applied to student accounts. The delay is because more cookie dough was shipped than was ordered; the company would not split up cases. Therefore, not enough money was raised initially to apply credits. The Fundraising committee has been selling frozen items at a reduced cost to make up the difference.

·        Service hour credits are not one for one.  Volunteering at away games earns maximum of 2 credit hours, even if you work greater than 2 hours. Maximum number of service credits per year is 35. However, wristbanding, VBC concessions, and football game concessions have no caps on the amount of money that can be earned. If you are missing some service credits, please see the organizer of the event to be sure that they reported your hours to the credit keeper.

·        CALENDAR: Feb. 26-Intermediate Band Rehersal

March 4- Intermediate Band Flutes/Clarinets

March 5-Intermediate Saxophones

March 6-Intermediate Trumpets

March7-Intermediate Low Brass/Low Woodwinds

March 10, 11, 12- Intermediate Band practice after school

March 13-Advanced Band MPA at James Clemens H.S.

March 14-Intermediate Band MPA at James Clemens

March 24-28-Spring Break

April 24-27-Williamsburg, VA trip

PLEASE NOTE: DUE TO SPRING BREAK, THE NEXT SCHEDULED BPA MEETING WILL BE ON TUESDAY APRIL 1, 2014.

·        Super Solo Festival is April 9 at UAH. See Dr. Spencer to sign up.

·        Solo and Ensemble is April 5 or May 3, location TBA. Note that HHS prom is May 3.

·        BPA officer/Committee Nominations are currently being accepted for 2nd VP Fundraising, Treasurer, and Secretary, and Credit Keeper.

 

Andrew White, 1st VP Chaperones

Not present, but Rich announced that all Williamsburg chaperone slots are filled. 

Chaperones are still needed for MPA on March 13 and 14. Please contact Andrew.

 

Cynthia Smith and Lauren Carter, 2nd VP Fundraising

·        They are selling remaining frozen items left over from cookie dough sale. Items range from $3 to $5.

·        Flag tote bag sale is being extended to March 10. They are $16.20 each with $5/bag going to student accounts. Order form and flier was sent on Sunday Feb. 23 in the weekly band announcements.

·        There will be NO Pork Butt sale this year; the chef had surgery and is unable to cook.

·        Media guide advertisement sales will start soon. Money raised by selling advertisements will be applied to next year’s account. Media guide sales are organized by the Football Booster Club.

 

Rebecca Brooks, Treasurer

She will send updated financial statements this week. She thought that she had already sent them and apologized for the error.

 

Lisa McCrary, Uniforms

·        Concert uniforms are hanging in the band room and ready to go home; Please take! DO NOT cut hems ore dresses for alteration. This will make them unusable for next year.

·        CLEAN marching band uniforms from Advanced Band students are due back NOW.

·        She requests donations of old band shoes.

Mary D’Arienzo, VBC Wristbanding

·        Wrisbanding is going well, but she is still looking for a larger pool of volunteers who have taken the responsible vendor training course. She will lose some parents when their students graduate.

·        Parents and students who are at least16 years old can work VBC concessions and earn money in a similar fashion to wristbanding.

·        The hourly rate earned is $7.25.  $2.25 goes to BPA and $5 goes to the student accounts.

 

Shelley Corbett, Concessions/Brick Chairperson

She will be placing a brick order next week and will be advertising for brick sales in the Panther Postings.

Jennie Davis. Trips Coordinator

·        There will be a flier in the Sunday’s weekly band announcement detailing the spring trip to Williamsburg.

·        The trip cost has been reduced to $550 for students. The chaperone cost will vary depending on how many are sharing a hotel room.

·        They added a dinner cruise with dancing/DJ and also an additional breakfast will be included in the cost.

·        FINAL PAYMENT DUE DATE IS APRIL 1, 2014.

·        Students are required to register for the trip online.  Dr. Spencer has fliers with the details.

·        The choir  is taking 1 bus and the band will have 2 busses.

·        ALL BAND FEES NEED TO BE PAID IN FULL BEFORE STUDENTS WILL BE ALLOWED TO GO ON THE SPRING TRIP.

 

 Meeting was adjourned at 8:10 p.m.

 

 

 

 



Wednesday, February 5
BPA Meeting Minutes February 4, 2014

HHSBPA GENERAL MEETING

February 4, 2014

 

Rich Arnold, President

Meeting was called to order at 7:35 p.m.

·       There were some difficulties getting Williamsburg spring trip information in time for tonight’s meeting.  Jennie Davis is working on it, and she will have trip details as soon as possible.

·        CALENDAR: Feb. 14-15-District Honor Band at Bob Jones. Concert will begin  at 7 p.m. on Feb. 15.  Feb. 14 is a scheduled practice. Information is available at http//abadistrict1.info

He recommends bringing a lunch on Sat. Feb. 15

Feb. 18-Pre MPA contest concert at HHS auditorium (TBA)

March 13-14-MPA (Music Performance Assessment) at James Clemens High School (Advanced band on March 13; Intermediate band on March 14). Busses will be provided.

March 24-28- Spring Break

·        Super Solo Contest/Festival will be April 9 at UAH . Interested students should see Dr. Spencer.

·        He congratulated all students who made District Honors Band and/or All State. A record number of students made these two distinctive events!

·        Huntsville High School has been reclassified as a 7A school for next year. This means the furthest the band will have to travel to a football game is Gadsden City (no more games in Birmingham or Pell City), with the possible exeption of playoff games.

·        Please check the band website for all updated information.

Dr. Spencer

·        Congratulations to the 12 students who made All State and 17 students who made District Honors Band! He encouraged everyone to attend District Honors Concert on Feb. 15.

·        The band will perform in Newport News, VA during the spring break trip. Choir will be performing in Williamsburg. The trip is in the process of being finalized.

·        He mentioned the dates for MPA and the pre MPA concert (see above).

·        Thursday, Feb. 20 will be Freshman orientation for next school year. It will be held in the auditorium at 6:30 p.m. The band plans to have a table in the lobby from 6 to 6:30 p.m. with information about the band. There will also be items for sale such as cookie dough (from earlier fundraiser).

·        He pointed out the new cabinets that have been built in the band room for extra storage.

Andrew White, 1st VP Chaperones

·        He needs a total of 10 chaperones for the spring trip; he currently has 8 parent volunteers. There will be a total of 3 busses going on the trip (2 for band and 1 for choir).

·        He needs 4 chaperones per day for MPA. Students will be riding busses. Volunteers will earn credits.

Cynthia Smith and Lauren Carter, 2nd VP Fundraising

·        The chef who was going to prepare pork butts for our fundraiser is having surgery and will be unable to cook. We are exploring other options for a different cook.

·        Band will be selling U.S. flag totes made by a local company called Phoenix Industries. They hire disabled employees who make burial flags for Veterans. They make the totes with leftover scraps of fabric. The sale price will be $15 per tote; students will earn $5 credit per each bag sold.

Rebecca Brooks, Treasurer

·        She asked attendees to see the treasurers report on the back of the meeting agenda.

·        She will be sending out statements this month. No statements were emailed in January.

Lisa McCrary, Uniforms

·        She has started issuing concert uniforms. Uniforms were available for parents to take home tonight. Males, please make sure that pants fit. She requested that concert uniforms NOT be permanently altered in any way.

·        She requested that Advanced band students return CLEANED marching uniforms (bib and jacket) on issued hangar in red garment bag as well as hats. Uniforms should be cleaned ONLY at Wilson Cleaners (cost is $5.50). If a uniform is returned dirty, student accounts will be charged to cover the cleaning costs.

·        Intermediate band-please keep marching uniform for MPA

·        Intermediate students going to Williamsburg will  be issued concert uniforms at a later date.

·        Males need to purchase a white tuxedo shirt.

Mary D’Arienzo, VBS Wristbanding Liason

She was ill and not present. Rich made announcements in her place

·        She still needs more parent volunteers for wristbanding; this is a great way to earn credits.

·        She will be announcing another responsible vendor training course which is required in order to wristband.

Shelley Corbett, Concessions/Brick Chairperson

·        She is currently accepting additional orders for bricks. Please use yellow forms in band room.

Jennie Davis, Trips Coordinator

·        Spring break trip to Williamsburg will cost approximately $550, depending on the total number of students going. The trip is planned for April 23-27.

·        She will have the finalized breakdown of costs soon.

·        All band fees need to be paid BEFORE students can attend trip.

Tim McElyea, Web Master

·        Only 1 person has sent him pictures for the senior video.

·        He encourages all senior parents to put pictures on a DVD labeled with student’s name and place in the band room box. Another option is to email pictures to him (address on band website).

·        He will give each student a duplicate copy of the video.

Ben Davis, Equipment

·        He has 2 truck drivers and is looking for 1 more as a back-up.  No special license is required. Please let him know if you are interested.

 

Rich Arnold adjourned the meeting at 8:10 p.m.  Our next meeting will be on Tuesday Feb. 25 and subsequent meetings will be the last Tuesday of the month.

 



Wednesday, October 9
BPA Meeting Minutes - October 8, 2013

HHSBPA GENERAL MEETING

OCTOBER 8, 2013

 

Rich Arnold, President

Rich made announcements for Dr. Spencer, who was absent.

·      Students have started playing concert music. Chair tests will be soon, as well as playing selections for a grade.

·      End of marching band season will be here soon; band will play during games if the football team makes it to playoffs. There will be no more afternoon practices once the season ends.

·      He encouraged students to start practicing All State tryout music.

·      There is a link to the All State Music Educators Association (AMEA) website on the HHS band website.

·      All State Jazz auditions are due NOVEMBER 1, 2013. Students need to record their music then transfer it to a CD to submit by mail.

·      Please let Dr. Spencer know in advance if a student is unable to attend a band event.

·      Rich reminded everyone that the General BPA meeting is scheduled for the second Tuesday of every month at 7:30 in the band room (auditorium if there is a large attendance) and encouraged attendance by all band parents.

·      UPCOMING SCHEDULE:

·      Friday, October 11-Away football game, Pell City. Students will be dismissed at 2:15 p.m.to load chartered busses which will leave at 3:00 p.m. Students will be allowed to leave backpacks on the busses, which will be locked with drivers present. Please bring $5 for pizza. Pell City is 2.5 hours away, so expect late arrival back at HHS (around 1 a.m.). Parents, please be on time. Students will call when 30 minutes away. Please do NOT park on Billie Watkins to allow room for the busses to pass. Park in the new parking lot, which can be entered from Marscheutz by the softball field.

·      Friday, October 18-Homecoming Game vs. Chalkville at Milton Frank, 5:45 p.m. Please be aware that the band will not be performing during the half-time show due to Homecoming activities.

·      Friday, October 25-Home football game vs. Gadsden City, 5:45 p.m. This is Senior Night, which honors the senior band and cheerleading members, and football players. Margaret Turner (not present) has volunteered to chair the band portion of Senior Night.

·      Saturday, October 26-Marching band competition in Florence, AL, 2:00 p.m. departure time. Students taking the ACT test that day will be finished in time to participate.

·      Senior parents- Please remember to submit pictures for the end of the year senior video. Prior emails have been sent with details.

·      The next BPA meeting will be Tuesday, November 12, which is AFTER the Veteran’s Day Parade on Monday, November 11. The band will be participating in the parade.

 

Andrew White, V-P Chaperones (not present)

Rich stresses that being a chaperone is a difficult  but rewarding job!

Several chaperones are still needed for the Florence competition on October 26. Please contact Andrew if you are interested.

 

Cynthia Smith and Lauren Carter, 2nd V-P Fundraising

·      They have placed the last order for Enjoy the City coupon books; order should arrive soon.

·      Our next fundraiser is the cookie dough/SCC collegiate tumbler sale. 100% of money raised goes directly to the student’s account. This is a fantastic opportunity to raise money for band fees and/or the Spring trip to Williamsburg.

·      December: Holiday Market Place and Silent Auction (100$ proceeds to BPA)

·      March: BBQ Pork Butt sale (100% to student account)

·      April 2014: Media Guide Sales (100% to student account)

 

Rebecca Brooks, Treasurer (not present)

Rebecca is able to collect band fees via credit card over the phone.

Goal is to have band fees paid in full by December, so parents can start making payments toward spring trip.

 

Marcy Simon, Secretary

Minutes should be posted to the band website by early next week.

 

Barbara Bozeman, Communications

No announcements

 

Lisa McCrary, Uniforms

·      There have been issues with lost uniform pieces, i.e. 1 shoe. She has some “found” pieces in her office in the band room. Lisa is in band room all day on Fridays and after most practices.

·      PLEASE take uniforms to the dry cleaners often. She has noticed some dirty uniforms, and stains are harder to remove if left for long periods of time. She would like all uniforms to be cleaned before the Florence competition on October 26. PLEASE USE ONLY WILSON CLEANERS (IN HAMPTON COVE OR ON WHITESBURG). COST IS $5.67 INCLUDING TAX.

·      If anyone is interested, she can do another order for parent band shirts.

 

Cathey Patneaude, Color Guard (not present)

No announcements

 

Mary D’Arienzo, VBC Wristbanding Liason

·      Mary stated that 35 people attended a responsible vendor class at the VBC, which is a requirement in order to participate in wristbanding.

·      Even with this large number of people, she is not getting enough volunteers to work the past two VBC events. For example, she only had 3 people at an event that she had requested 10.

·       We could lose our privilege to wristband if there is not more participation.

·      There are no limitations on the money that you can earn by wristbanding.

·      Please make sure that you are on Mary’s email list to receive notification of upcoming events (i.e. Havocs Hockey season). Please add Mary’s name to your address book to ensure that her emails won’t go to Spam.

 

Shelley Corbett, Concessions/Brick Chairperson (not present)

She has placed brick orders; they should arrive in approximately 1 month. She is still able to take orders. Students earn $5 for a small brick and $10 for a large brick with no sales limit.

 

Jennie Davis, Trips Coordinator (not present)

Check band website for preliminary information on the spring trip to Williamsburg, VA. She should have a better idea of cost and agenda in November.

 

Susan Pendergrass, Credit Keeper (not present)

No announcements

 

Tim McElyea, Webmaster (not present)

No announcements

 

Stephanie Thomas, Hospitality (not present)

No announcements

 

Ben Davis, Equipment (not present)

PLEASE DON’T PARK ON BILLIE WATKINS FOR LATE PICK-UP AFTER A GAME OR OUT OF TOWN EVENT. ROAD NEEDS TO BE CLEAR FOR PASSAGE OF BUSSES.

 

Meeting was adjourned at 8:05 p.m.

 

 

 

 



Thursday, September 12
BPA Meeting Minutes - September 10, 2013

HUNTSVILLE HIGH SCHOOL BAND PARENT ASSOCIATION (HHSBPA)

GENERAL MEETING

September 10, 2013

 

Rich Arnold, President

·      The second monthly meeting was called to order by Rich Arnold, President, at 7:30 p.m. in the auditorium.

·      Rich thanked everyone for attending.

·      The best way to get band information is via website, emails, and by attending the monthly meetings.

·      Some student band forms have still not been turned in. He brought some copies for anyone needing them. Rich urged everyone to return completed forms ASAP. This is imperative before travel to Oxford for an away game. Andrew White, Chaperone chair, has a list of students with missing forms. Parents can also check Charms.

·      Our next game is Sept. 13 vs. Lee at Milton Frank. Students need to be there by 5:45.

·      There has been some controversy and about parking fees at Milton Frank. Those eligible for free parking include only 1) band student drivers, 2) concessions volunteers, and 3) chaperones. The football boosters have a mandate from the city of Huntsville to pay for parking, and they are just following the rules. Proceeds from parking go to Milton Frank and to pay for the officials. Rich encouraged band parents NOT to antagonize parking attendants. If you are just dropping off your child, attendants will hold your $5 and return it when you leave.

·      Sept. 20 is an away game at Oxford. Students need to arrive at the school at 3:00 p.m. This is a half day of school for students. Please bring $5 for pizza.

·      Sept. 27: HHS vs. Bob Jones at AL A & M. Students will be riding buses. Time TBA.

·      Sept. 28 is the 49th Annual Mid-south Marching Band Festival in Gadsden, AL. at Gadsden City Stadium. HHS usually plays near the end of the festival, but Rich encourages parents to arrive early to enjoy the other bands, and to find the best parking. Time TBA.

·      Oct. 4: Away game vs. Albertville

·      Oct. 8 is the next BPA meeting (second Tues. of each month). It will be in the auditorium or band room. Please look for directional signs in the band hallway.

·      Oct. 25 is Senior Night during half-time of the Gadsden game. Seniors will be highlighted on the field with their parents, and will receive a gift. A NON-SENIOR parent volunteer is needed to coordinate this special event. Traditionally the volunteer has been a junior parent, but a freshman or sophomore parent is fine. Parent volunteer will receive service credit hours.

·      BUDGET: The proposed and actual budget is printed on the back of tonight’s agenda.

·      The band is working on establishing a Facebook page. This will be a CLOSED group to post informatio, pictures, and communication.

·      Rich introduced Dr. Spencer for announcements.

 

Dr. David Spencer, Band Director

·      Dr. Spencer has started listening to students play for a grade, and this will continue for another 2-3 weeks.

·      Please see website for important dates, including the Veterans Day Parade in Nov., and Christmas Parade and HHS holiday concert in Dec.

·      He requests that students visit the State website, Alabamamea.org to download and print music per their instrument. Click band and go to 2014 All State requirements.

·      Band practices may run past scheduled end time in order to fine tune the marching routine.

 

Andrew White, 1st VP Chaperones

·      He thanked volunteers for their time.

·      He has enough chaperones for the Lee game, but he needs more volunteers for other upcoming games. Please email him (address on website) if you are interested. He will fill positions on a first come, first serve basis.

·      He will be collecting required band forms tonight.

 

Cynthia Smith and Lauren Carter, 2nd VP Fundraising

·      Enjoy the City coupon books are currently due. Parents will be charged for unsold books not returned ASAP! Books will be arriving in 2-3 weeks.

·      Our next fundraiser is cookie dough. 100% of orders will go directly to student accounts.

·      Please remember to use BAND Publix key tag cards for every grocery purchase. Publix pays an annual amount to the band for every card presented.

·      The Holiday Bazaar and Silent Auction will be in Dec. If you know anyone who wants a booth for the marketplace and/or  someone willing to donate an item for the silent auction, please contact Cynthia or Lauren. The band asks the vendor to donate a $25 or $30 item for the silent auction in lieu of a table fee.

 

Rebecca Brooks, Treasurer

·      Rebecca can take payments on the computer or swipe your card on her cell phone.

·      August credits have been turned in. Please make sure you look under miscellaneous at the bottom of your statement to view credits.

·      First payment of $110 is due by Sept. 15.

·      The next statement will be sent in mid Sept. You can also check your account on Charms.

 

Marcy Simon, Secretary

Reminded everyone that a copy of the minutes from each meeting will be posted on the band room whiteboard within a week. Minutes will also be posted on the band website. Please notify me of any discrepancies.

 

Barbara Bozeman, Communications

No announcements

 

Lisa McCrary, Uniforms

·      There are currently no more parent band shirts in stock. However, Lisa will be placing orders for moisture wicking polo shirt with the HHS band emblem. These will be available in Men’s or Women’s sizes for $25. Order deadline is Wed. Sept. 18. Barbara Bozeman will email order forms in the morning. Checks can be made payable to HHSBPA.

·      Oct. 4 will be individual picture retakes as well as sectional pictures.

·      Lisa made an urgent plea to please snap the bottom of the bib pants. Otherwise, they drag the ground and fray the material. She may have to start charging for damaged uniforms. Uniforms are very expensive, and they need to last for at least another 7 years. Be aware that pants may be unsnapped by Wilson Cleaners, and need to be resnapped.

·      If any uniform part (jacket, bib, hat, etc.) is broken, please bring it to Lisa. Please do not attempt to mend on your own.

·      Remember to bring a plastic bag to protect jackets while not being worn. You can store these bags in the hats.

·      Please check your uniform # on the red garment bag to be sure that all uniform parts match.

 

Mary D’Arienzo, VBC Wristbanding Liason

·      VBC will be holding two training classes for those interested in wristbanding at VBC events. The dates are Sept. 18 at 6 p.m. and Sept. 21 at 1 p.m. This class is MANDATORY in order to wristband. She will send out an e mail with class details.

·      So far, about 40 people have expressed interest in wristbanding, but it is likely that only 50% will actually attend training class and volunteer for VBC events.

·      Remember that you can earn UNLIMITED service hours for wristbanding.

·      She has a sign up sheet tonight for the classes or please email her ASAP so she can give the VBC a head count.

 

Shelley Corbett, Concessions/Brick Chairperson

·      Shelley needs 3-4 more people to work concessions at the home game on Sept. 13. This is the last opportunity for the band to make money on concessions. Work hours are 5:30 until the end of the game. Workers will be in four different areas selling drinks, chips, cookies, and candy.

·      BRICKS: There are yellow order forms in the band room. Band students can sell small engraved bricks for $50 or large bricks for $100. These bricks will be installed in the flag courtyard sometime in Oct.  There is no cap on sales.

 

Jennie Davis, Trip Coordinator

·      She brought handouts with preliminary details for the spring trip to Williamsbug, VA April 23-27, 2014.

·      Approximate trip cost will be $550, which includes transportation, hotel, three breakfasts, three dinners, and event admissions, including Busch Gardens.

·      Parents can start making payments Oct. 15; full balance is due Feb. 15. Please see website for more details.

·      Please be aware that if you are not current on band fees, any money submitted for trip will be applied to band fees first.

·      Let Andrew White know if you are interested in being a chaperone. Chaperone costs are approximately the same as student cost, but may be more depending on room preference.

 

Tim McElyea, Webmaster

Not present; information provided by Rich Arnold

·      Tim has a photos page on the website with great pictures from games and other band events. He does a fantastic job, so please check out the website pictures!

·      Tim makes a senior video which is shown at the end of the year banquet. He needs senior pictures (i.e. baby, other) on a CD labeled with students name. Barbara Bozeman will send a detailed email.

 

Ben Davis, Equipment

·      Please ask your students to close their instrument cases BEFORE loading them on the truck after the games.

 



Sunday, August 25
BPA Meeting Minutes - August 20, 2013

HUNTSVILLE HIGH SCHOOL BAND PARENT ASSOCIATION (HHSBPA)

GENERAL MEETING

August 20, 2013

 

The first HHSBPA monthly meeting was called to order by Rich Arnold, President, at 7:30 p.m. in the auditorium. Meetings are scheduled for the second Tuesday of every month. Any changes to this schedule will be announced.

 

Rich Arnold, President

  •  Welcome
  • The first semester consists of marching band during home and several away football games, which will all be held on Friday nights this year. When buses are used to transport students to out of town games, competitions, and trips, parent chaperones will be needed. The band will also participate in two competitions, one in Gadsden on Saturday Sept. 28 and one in Florence on Saturday Oct. 26. Other events that marching band will participate in are the Veteran’s Day and Christmas parades
  • During second semester, the students are in concert band, consisting of advanced and intermediate. Chair tests will take place sometime after marching band season. Students will perform a set piece for Dr. Spencer. The winter concert will be in early December. In January or February, students will participate in the Music Performance Assessment (MPA), during which judges score their performance. Last year, the HHS Intermediate Band received all 1’s, which is the highest attainable score!
  • State events (optional) include All State Jazz Band, where students record CD’s of scales and two jazz pieces and submit them for evaluation. The deadline for submissions is November 1. All State Concert auditions are in January. The participants tryout and receive scores. The top performers proceed to All State and All District competitions. Solo Ensemble competition will be in the spring (April or May).
  • All parents of band students are encouraged to volunteer in some capacity during the school year. Credits are awarded for service hours, and credits earned help offset students’ individual band expenses. There are also multiple fundraiser opportunities to help offset costs. Some involve a 50/50 split with BPA and others go 100% to the student accounts. Please see Rich, Rebecca Brooks, or Dr. Spencer if you have any financial and/or account concerns.
  • Introduction of Dr. David Spencer, HHS band director. He earned his BA from Auburn, his Masters from University of South Mississippi, and Doctorate from North Texas. He has been HHS director for 34 years. He is also involved with the Huntsville Symphony Orchestra (plays trumpet) and the Twickenham Winds. He is a Recipient of the Harold J. Wilson Music Educator of the Year award.

 

David Spencer, Band Director

 

Dr. Spencer stated that his goal is “to instill culture and excellence in the band program via hard work.”

  • His first and last class rules are to be on time. Only water is allowed in the band room (no food or gum). Pranks will not be tolerated. Electronic devices (i.e. phones, etc.) will be confiscated if used during class.
  • If your child needs to miss a rehersal, please let him know in advance via email. His address is William.spencer@hsv.k12. org. You can also access his email via the band and school website links.
  • Mondays will be free days, which is a good time to schedule doctor and other appointments. Unexcused absences will be reflected in students’ grades. First 9 week grades consist of 50% attendance and 50% music performance. He expects each student to play music during the requested time.
  • Charter buses will be used for the Oxford and Pell City games (see schedule on website). Yellow busses will be used for the games closer to home. Dr. Spencer prefers that students ride the bus to games. If a parent wants to take their child home, please tell a chaperone!
  • Students need to bring everything that they will need for away games that morning. This applies to games where students need to load busses right after school.
  • Parents are responsible for getting students to any events at Milton Frank Stadium.
  • December 12, 2013 will be the first HHS formal concert.
  • Combined spring trip with the Choir is planned for April 24-27 in Williamsburg, VA.
  • Important websites include:

1) Charms Music (www.charmsoffice.com). This site is used to generate band emails. There is a link to this site on the band website as well. User name is huntsvillehsband  and password is the last four digits of student’s social security number.

 All financial records can be accessed from the Charms website. Please update all personal information on charms including name, address, emails, and all phone numbers.

2) www.huntsvillehighband.com

Tim McElyea is Webmaster for this site.

The four mandatory forms can be downloaded from this site. They are due Friday, August 30.The HHS Field Trip form has to be notarized. This form is used for all field trips associated with HHS. Ms. Sharpe, our school secretary, is a Notary. You can also obtain Notary services at banks and credit unions.

  • The band schedule for each week will be sent via email, usually on Sunday nights. Please be aware that the band website is approximately 90% accurate. Updates are made as timely as possible.
  • The football schedule is posted on the band website; it is subject to change.
  • This Thursday, August 22, is the Jamboree at Milton Frank Stadium. It is a scrimmage game. The band will play the National Anthem and Fight Song; we will plan to leave after half time. Please wear red band shirts and jeans.
  • Donations of 2 cases of water/student are requested.
  • MPA will be in Hartselle this year (end of February) due to construction at HHS.
  • Please remember that the band room is not locked. Do not leave any valuables unattended! Dr. Spencer suggests leaving valuables in your school locker or you may leave items in Dr. Spencer’s office or the uniform room, which is locked.

 

 

 

INTRODUCTION OF BPA BOARD AND COMMITTEE BY RICH ARNOLD

BPA is a parent run organization and it operates via by- laws outlined on the band website. The board and committee members main job is to support Dr. Spencer.

 

Barbara Bozeman, Communications

 

She generates all of the band emails via Charms. The messages come from

Dr. Spencer and various people on the board and committees, not directly from her. Please alert Barbara if you are not receiving emails.

Please note that Barbara does not handle band finances. Please address Treasurer Rebecca Brooks with any concerns.

 

Shelley Corbett Concessions/Brick Chairperson

Not present

 

Tim McElyea, Web Master

Not present

 

Stephanie Thomas, Hospitality

Not present

 

Andrew White, 1st VP Chaperones

Chaperones are needed for Oxford and Pell City football games, MPA in Hartselle, spring trip, and competitions. Please see band website for chaperone duties.

 

Cynthia Smith and Lauren Carter, 2nd VP Fundraising

  • All fundraising opportunities are listed on tonight’s handout.
  • Enjoy the City coupon book sales are extended until September 5. There will be an announcement of Cynthia and/or Lauren’s availability to collect orders and money. These books have $5 Star coupons, which are also accepted at Publix. This is a great selling point!
  • Please use Publix Partners key cards (passed out during tonight’s meeting) at Hampton Cove and Whitesburg Publix stores. These earn money for the band whenever you shop there.
  • Donors are needed for December market and silent auction
  • Leftover band items (T-shirts, magnets, coffee mugs, etc.) will be available at reduced prices after meeting.

 

Rebecca Brooks, Treasurer

  • Rebecca stressed that BPA is not a booster club, and fees are mandatory.
  • Credit cards will be accepted this year. However, there will be a 3% service charge for credit card use. If all band fees are paid in full by September 15, 2013, the 3% fee will be waived.
  • There is a statement generated monthly via Charms. Please make sure that a PARENT’S email is entered in Charms so the student doesn’t receive the statement. Please check the statement before the monthly meeting so you can address any concerns with Rebecca. Mistakes do happen!
  • When submitting a check, please make sure the student’s name and what payment if for is noted on the memo line. Checks can be deposited in secure payment box in band room. PLEASE DO NOT USE CASH!
  • The 2013-2014 budget was presented, and copies were distributed to band parent members at the meeting. A motion was made to accept, followed by a second motion and a vote. Budget was approved.

 

Lisa McCrary, Uniforms

  • Lisa is in the band room almost every day if you need anything related to uniforms.
  • Lisa showed a sample of the band uniform. Red band shirt is worn under bib, and jacket is worn on top. Hats are also issued to band members.
  • Black crew length socks are required. Ankle socks are NOT acceptable. If a student does not have their own socks, she will charge their band account $5.
  • The uniforms cost $60,000 and are only purchased every 10 years. Each piece is numbered and assigned to individual students. She keeps a list of the assignments with her at all times, and the list will be posted on Charms.
  • She urges everyone to take good care of the uniforms. This includes regular dry cleaning of the bibs and jackets. Wilson’s Cleaners on Whitesburg Drive and in Hampton Cove are the ONLY AUTHORIZED CLEANERS. They offer a discounted rate of $6.50. Lisa will charge $15 to a student’s account if she has to take a dirty uniform to be cleaned.
  • If you receive a jacket with marks over the shoulder area, it was worn by a percussion or sousaphone player. The instrument straps leave marks.
  • Uniforms are issued in red garment bags and include hangars. Please return these hangars at the end of the year along with the garment bags.
  • Please don’t altar the uniforms in any way. Jacket sleeves and bibs have snaps to adjust length. Turn pants inside out while wearing shoes to make adjustments. PLEASE BE SURE TO SNAP PANTS AND JACKET SLEEVES BEFORE GAMES. Bib hems are damaged if they drag the ground.
  • SHOES: Freshmen can pick up their shoes in the band room. Returning students needing shoes have two options: 1) buy a new pair for $35 or 2) bring gently used pair to exchange for another gently used pair.
  • Red band shirts should be here by tomorrow.
  • Please try on band shirts and shoes BEFORE the game to be sure that they fit, and to ensure that you have both shoes! She has very limited numbers and sizes of spare shoes and red shirts.
  • Please provide your student with a plastic bag to store coats while in the stands.
  • Lisa will send an email later in the year stating when jackets and bibs are to be returned. Students planning on returning to band next year may keep red shirts and shoes.
  • Chaperones will hand out plumes and gloves at the games and collect them afterwards.
  • She requested that students limit what they bring to games (i.e. no purses). There are pockets in the jackets for wallets, phones, and money.
  • Lisa also handles the uniforms for concert season.

 

Cathy Patneaude, Color Guard

  • Garment bags will be issued next week.
  • Color guard members are allowed to go on band trips.

 

Jennie Davis, Trip Coordinator

  • Parents can make a head start on payments for the spring trip if desired. Please mark on check what the payment is designated for. Payment will be listed as Miscellaneous in Charms for now.

 

Mary D’Arienzo, VBC Wristbanding Liason

  • Parents can earn money for accounts by wristbanding at VBC events (concerts, Havocs hockey games, etc.). This involves checking ID’s for legal drinking age, and then placing a wristband on VBC patrons can purchase alcohol.
  • Wristbanders must be over 21 years of age and attend a required training course (approx. 2-3 hours) at the VBC. This course is only required one time.
  • VBC pays the BPA an hourly wage per wristbander ; a small portion of this money goes to the BPA and a larger portion is deposited directly into the student’s band account. There are no limits on the amount of wristbanding  you may do.
  • Mary needs wristbanders due to the loss of people due to graduation. You get into the event that you are working for free.
  • She will send an email detailing events and dates to all band parents.
  • If you are interested, please contact Mary. She has a volunteer sheet with her tonight.

 

Shelley Corbett, Concessions/Brick Chairperson

Shelley was not present; Rich made announcements

  • Last year, a total of $8000 was made on home game concessions ($4000 to parents, $4000 to BPA).  Parents earn money that goes directly into their accounts.
  • Please click on Shelley’s link on the band website and provide name and email. She’ll contact parents regarding duties, times, etc.
  • BRICK SALES: The band sells engraved commemorative bricks during the school year, which are placed in the school courtyard by the flagpole. Yellow forms are located on the wall in the band room. Students earn $5 for each small brick (2 lines) and $10 for each large brick (3 lines). There is no limit on the number of brick sales.

 

Susan Pendergrass, Credit Keeper

  • Susan works closely with the Treasurer.
  • There is a maximum of 35 service credits/year for a total of $175.

 

Stephanie Thomas, Hospitality

  • Not present; no announcements were made

 

Ben Davis, Equipment

  • Please remind students to load their instrument cases onto one of the two white band box trucks after games.
  • Dr. Spencer interjected to make sure names are on the cases (i.e. via tape, luggage tag).
  • Cases will be placed on the ground for the students; they must load their own instrument and load it on the trucks following the games.
  • Students help to load instruments on the trucks before games.

    Marcy Simon, Secretary 

    I will post minutes on the band website. Please make me aware of any changes or corrections. I will also post a copy of the minutes on the whiteboard in the band room.

Meeting was adjourned at approximately 8:45 p.m.

 

 

 



Saturday, November 16
BPA Meeting Minutes November 12, 2013

HHSBPA GENERAL MEETING

November 12, 2013

 

Rich Arnold, President

Meeting was called to order at 7:33 p.m.

Dr. Spencer not present due to a prior obligation.

·        Recap of October’s travel games and contest in Florence. Band got 1’s, the highest possible score, in every category!

·        Thanks to all of the chaperones.

·        November 27 to December 1 is Thanksgiving break.

·        NO BPA MEETING DECEMBER 10

·        December 7 is Holiday Parade, which starts at 12 p.m. Drop off is at Lot K (same as Veteran’s Day Parade) at 11 p.m. The route is longer than the Veteran’s Day Parade, ending at Huntsville Middle School. Band trucks will be near Adam’s Street; please make plans to get there early to locate trucks and park for pick-up. Band will not march if bad weather.

·        December 12 is the holiday concert which starts at 7 p.m. Plan on it lasting approximately 2 hours. There will be a dessert reception in the cafeteria following the concert. Look for emails requesting food.

·        SILENT AUCTION/MARKETPLACE (vendors selling their goods) will take place in the auditorium lobby prior to the concert. Bidding for the silent auction will end at 7 p.m. All money raised for both events goes to the BPA general fund. Last year, the band made approximately $1244. Please plan on arriving early (more details on shopping start time to follow) to shop!

·        Band is planning to have a truck or golf cart follow behind the band in all future parades to carry water and transport sick/injured students.

·        NEW DAY FOR MONTHLY BPA MEETINGS STARTING IN JANUARY 2014 WILL BE 4TH TUESDAY OF EACH MONTH (same time and place). This change was necessary due to conflicts of some of the board members meeting the 2nd Tuesday.

·        Several band parents have expressed dissatisfaction with Lifetouch band pictures. Rich will work with parents and Principal Mincher to resolve any problems. Lisa McCrary stated that Lifetouch refused to provide her pictures on a CD so that she could review them prior to printing. They had allowed this in the past.

·        There was a recommendation to implement a “411” texting program to keep parents/students informed of all band announcements. Rich will look into this.

Andrew White, V-P Chaperones

·        Chaperones are needed for the Holiday Parade, MPA (2014), and Williamsburg spring trip (goal for trip is 1 chaperone for every 10 kids). Please email Andrew if you can help.

Cynthia Smith and Lauren Carter, 2nd V-P Fundraising

·        The band earned $2000 (general fund) for Enjoy the City book sales!

·        Cookie dough sales amounted to approximately $3000. Approximately half of the sold amount will go directly to the students’ accounts.

·        Remember to use Publix key cards at checkout to raise money for the band.

Rebecca Brooks, Treasurer (not present) (Rich made announcements)

·        The budget is currently in good shape.

·        Rebecca will send updates on student accounts via email. They are also available via Charms.

Marcy Simon, Secretary

·        Please notify me of any inaccuracies of the minutes.

Lisa McCrary, Uniforms

·        Please be sure to take uniforms to dry cleaners before the Holiday parade.

·        Many hats are broken. Please ask students NOT to throw hats onto ground.

·        Please continue to snap pant cuffs to prevent them from fraying.

·        She will start issuing concert uniforms this week. UAH honors band students will be the first to receive uniforms since the performance is this weekend.

·        If a student is in intermediate band they will be issued uniforms for the spring trip performance.

·        Boys need to purchase their own tux shirts (cumberbunds and bowties will be provided).

·        Dress for Holiday concert is “Sunday clothes.”

Cathey Patneaude, Color guard (not present)

Mary D’Arienzo, VBC Wristbanding Liason

·        Eight parents out of the 35 who took the vendor training class have been working events.

·        NEW-The VBC is now allowing parents and/or students to work concessions (students have to be at least 16 years old). This opportunity will not be taking work away from permanent VBC employees. They have a shortage of workers so we are needed! Just like wristbanding, a portion of money earned will go to the band and the MAJORITY will go to the student’s account (great opportunity to offset band fees). THERE IS NO LIMIT ON MONEY THAT CAN BE EARNED.

·        Mary stated that if students sign up, they need to be responsible and show up to work at designated time.

·        Concession workers will need to wear black shirt, black pants, and black shoes. VBC will provide a chef jacket.

·        She needs 14 people to work concessions and wristbanding for the UAH-A & M game on November 14. Please respond to her email.

Shelley Corbett, Concessions/Brick Chairperson

·        Bricks have been installed in the courtyard.

·        Less money than expected was made on football concessions.

Jennie Davis, Trips Coordinator (not present, Rich made announcements)

·        The spring trip to Williamsburg will be approximately $600 for students and chaperones. An exact amount should be announced by the end of the month.

·        The original itinerary is approximately 90% accurate at this time.

Susan Pendergrass, Credit keeper (not present) 

Tim McElyea, Webmaster (not present)

·        Rich asked if there were any recommendations for the band website.

Ben Davis, Equipment

·       TWO MORE EQUIPMENT TRUCK DRIVERS ARE NEEDED FOR NEXT SCHOOL YEAR. No special license is required. Please let Ben know if you are interested.

Meeting was adjourned at 8:10 p.m.

 

 

 

 



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