Huntsville High School Band: Monthly Meeting Minutes

Friday, April 4
HHSBPA General Meeting Minutes 4-1-14

HHSBPA GENERAL MEETING

April 1, 2014

 

Rich Arnold, President, called the meeting to order at 7:35 p.m.

 

Rich Arnold, President

·        This is the last official meeting of the year. The Awards Banquet May 9 will be the next time we’ll be together.

·        Rising seniors are needed to be section leaders for band camp.

·        CALENDAR: April 7: Jazz Band practice

April 8: Trip Band Mini Camp for Williamsburg trip; this is MANDATORY; Sectionals 3:30-5:30 p.m.; Dinner Break; Full Band 6:30-7:30 p.m.

April 9: All State Super Solo contest at 7 p.m., UAH Roberts Hall

April 10-12: All State bands at VBC (Free from 1-3:00 p.m. on April 12)

April 10: deadline for solo ensemble

April 14: Jazz Band rehersal

April 15-18: trip band 3:30-4:45

April 21: Jazz Band rehersal

April 22-23: Trip Band, depart for Williamsburg on April 23 at 7:00 p.m.

April 24-27: Williamsburg, VA trip

April 28: Flag and Drum Majors tryouts start

May 3: Solo Ensemble; cost is $5 per event

May 6: Spring Concert

May 9: Awards Banquet

May 23: Graduation at VBC, 5:30 p.m.

May 27: Freshman band camp begins

·        Approval of 2014-2015 BPA Officer/Committee Slate:

President: Rich Arnold

1st VP Chaperones: Andrew White

2nd VP Fundraising: Yvonne Meier/Open

Treasurer: Susan Pendergrass

Secretary: Tracy Lovik

Communications: Christy Robinson

Uniforms: Lisa McCrary

Color Guard: Cathey  Patneaude

VBC Liason: Mary D’Arienzo

Concessions/Bricks: Shelley Corbett

Trips Coordinator: Open

Credit Keeper: Lauren Carter

Web Master: Tim McElyea

Hospitality: Stephanie Thomas

Equipment: Ben Davis/Ben Neighbors

*Rich requests consideration for all open positions.

 

Dr. David Spencer, Band Director

·        Discussed above calendar

·        Participants in the All State Super Solo contest will be Clay Brown and Gus Arnold. Please come to see a fantastic performance on April 9!

·        Interviews for new band director will start soon. Many applications have been received!

·        Some of the band bricks have been temporarily been moved from the courtyard for 9th Grade Academy construction.

·        He was able to move the Williamsburg performance from early Saturday morning April 26 to Friday April 25 at 7 p.m.

 

Andrew White 1st VP Chaperones

·        He has all of the chaperones for the spring trip.

·        No more chaperones are needed for the rest of the year.

 

Cynthia Smith, 2nd VP Fundraising

·        She asked for someone to consider the open 2nd VP fundraising position and thanked the group for allowing her to serve.

·        Football Media Guide sales will occur over the summer; emails with details will follow.  The guides are sponsored by the Football Booster Club.  They give the band a sales goal to solicit ads from local businesses. An approved list will be provided; businesses not listed are “fair game.” Students receive a percentage of the ad sold as an account credit added to NEXT YEAR’S ACCOUNT (2015-15). There are no caps on ad sales.

 

Rebecca Brooks, Treasurer

·        ALL BAND FEES MUST BE PAID BEFORE STUDENTS ARE ALLOWED TO GO ON SPRING TRIP TO WILLIAMSBURG.

·        April 7 is the deadline for payment of trip fees.

 

Marcy Simon, Secretary

She is moving to GA over the summer and thanked everyone for allowing her to serve.

 

Barbara Bozeman, Communications

She made an announcement for Tim McElyea, web master. Senior pictures for the senior video are due April 9, this is a firm deadline.

You can put picture CD’s in the band box. PLEASE LABEL CD’S WITH STUDENT NAMES.

Please consider adding future plans for senior students so this can be included in the video.

 

Lisa McCrary, Uniforms (not present)

She will be issuing concert uniforms for trip soon.  PLEASE NOTE THAT BOYS GOING ON TRIP WILL NEED TO PURCHASE A WHITE TUXEDO SHIRT.

 

Mary D’Arienzo, VBC Liason

·        She needs more wrist banders due to graduating seniors.

·        VBC Concessions are going well. Money earned works the same way as wrist banding.

·        She’s working on organizing another vendor training class.

 

Jennie Davis, Trip Coordinator

·        She has list of what each family owes for the trip.

·        She’ll send out a suggested packing list.

·        Students will need a bag to  put changed clothes from the performance since they will be leaving afterwards for the dinner cruise.

 

Shelley Corbett, Brick Chairperson

·        The second order of bricks will be installed by the end of the week.

 

Ben Davis, Equipment

There will be 2 drivers for next school year. Rich encouraged someone to volunteer as a third driver in case a back-up is needed.

 

Rich Arnold adjourned the meeting 8:15 p.m.

 

 

 



 

 



Wednesday, February 26
BPA Meeting Minutes February 25, 2014

HHSBPA GENERAL MEETING

February 25. 2014

 

 

Rich Arnold, President, called the meeting to order at 7:34 p.m.

He called up Dr. Spencer to make a special announcement.

 

Dr. David Spencer, Band Director

·        Dr. Spencer announced his retirement date as June 1, 2014 after 34 years of service. He stated that he is trying to arrange to be at Huntsville High part time next year to ease the transition and assist the new band director. He will be participating in the interviews for a new director, and he will be here for freshman band camp this summer.

·        He plans on participating in the overseas trip in 2016.

·        MPA is March 13 and 14, and chaperones are needed.

·        He encouraged everyone to attend All State April10-12 at VBC.

·        The Williamsburg spring trip with the choir has been finalized.

 

Rich Arnold, President

·        Cookie dough credits are currently being applied to student accounts. The delay is because more cookie dough was shipped than was ordered; the company would not split up cases. Therefore, not enough money was raised initially to apply credits. The Fundraising committee has been selling frozen items at a reduced cost to make up the difference.

·        Service hour credits are not one for one.  Volunteering at away games earns maximum of 2 credit hours, even if you work greater than 2 hours. Maximum number of service credits per year is 35. However, wristbanding, VBC concessions, and football game concessions have no caps on the amount of money that can be earned. If you are missing some service credits, please see the organizer of the event to be sure that they reported your hours to the credit keeper.

·        CALENDAR: Feb. 26-Intermediate Band Rehersal

March 4- Intermediate Band Flutes/Clarinets

March 5-Intermediate Saxophones

March 6-Intermediate Trumpets

March7-Intermediate Low Brass/Low Woodwinds

March 10, 11, 12- Intermediate Band practice after school

March 13-Advanced Band MPA at James Clemens H.S.

March 14-Intermediate Band MPA at James Clemens

March 24-28-Spring Break

April 24-27-Williamsburg, VA trip

PLEASE NOTE: DUE TO SPRING BREAK, THE NEXT SCHEDULED BPA MEETING WILL BE ON TUESDAY APRIL 1, 2014.

·        Super Solo Festival is April 9 at UAH. See Dr. Spencer to sign up.

·        Solo and Ensemble is April 5 or May 3, location TBA. Note that HHS prom is May 3.

·        BPA officer/Committee Nominations are currently being accepted for 2nd VP Fundraising, Treasurer, and Secretary, and Credit Keeper.

 

Andrew White, 1st VP Chaperones

Not present, but Rich announced that all Williamsburg chaperone slots are filled. 

Chaperones are still needed for MPA on March 13 and 14. Please contact Andrew.

 

Cynthia Smith and Lauren Carter, 2nd VP Fundraising

·        They are selling remaining frozen items left over from cookie dough sale. Items range from $3 to $5.

·        Flag tote bag sale is being extended to March 10. They are $16.20 each with $5/bag going to student accounts. Order form and flier was sent on Sunday Feb. 23 in the weekly band announcements.

·        There will be NO Pork Butt sale this year; the chef had surgery and is unable to cook.

·        Media guide advertisement sales will start soon. Money raised by selling advertisements will be applied to next year’s account. Media guide sales are organized by the Football Booster Club.

 

Rebecca Brooks, Treasurer

She will send updated financial statements this week. She thought that she had already sent them and apologized for the error.

 

Lisa McCrary, Uniforms

·        Concert uniforms are hanging in the band room and ready to go home; Please take! DO NOT cut hems ore dresses for alteration. This will make them unusable for next year.

·        CLEAN marching band uniforms from Advanced Band students are due back NOW.

·        She requests donations of old band shoes.

Mary D’Arienzo, VBC Wristbanding

·        Wrisbanding is going well, but she is still looking for a larger pool of volunteers who have taken the responsible vendor training course. She will lose some parents when their students graduate.

·        Parents and students who are at least16 years old can work VBC concessions and earn money in a similar fashion to wristbanding.

·        The hourly rate earned is $7.25.  $2.25 goes to BPA and $5 goes to the student accounts.

 

Shelley Corbett, Concessions/Brick Chairperson

She will be placing a brick order next week and will be advertising for brick sales in the Panther Postings.

Jennie Davis. Trips Coordinator

·        There will be a flier in the Sunday’s weekly band announcement detailing the spring trip to Williamsburg.

·        The trip cost has been reduced to $550 for students. The chaperone cost will vary depending on how many are sharing a hotel room.

·        They added a dinner cruise with dancing/DJ and also an additional breakfast will be included in the cost.

·        FINAL PAYMENT DUE DATE IS APRIL 1, 2014.

·        Students are required to register for the trip online.  Dr. Spencer has fliers with the details.

·        The choir  is taking 1 bus and the band will have 2 busses.

·        ALL BAND FEES NEED TO BE PAID IN FULL BEFORE STUDENTS WILL BE ALLOWED TO GO ON THE SPRING TRIP.

 

 Meeting was adjourned at 8:10 p.m.

 

 

 

 



Wednesday, February 5
BPA Meeting Minutes February 4, 2014

HHSBPA GENERAL MEETING

February 4, 2014

 

Rich Arnold, President

Meeting was called to order at 7:35 p.m.

·       There were some difficulties getting Williamsburg spring trip information in time for tonight’s meeting.  Jennie Davis is working on it, and she will have trip details as soon as possible.

·        CALENDAR: Feb. 14-15-District Honor Band at Bob Jones. Concert will begin  at 7 p.m. on Feb. 15.  Feb. 14 is a scheduled practice. Information is available at http//abadistrict1.info

He recommends bringing a lunch on Sat. Feb. 15

Feb. 18-Pre MPA contest concert at HHS auditorium (TBA)

March 13-14-MPA (Music Performance Assessment) at James Clemens High School (Advanced band on March 13; Intermediate band on March 14). Busses will be provided.

March 24-28- Spring Break

·        Super Solo Contest/Festival will be April 9 at UAH . Interested students should see Dr. Spencer.

·        He congratulated all students who made District Honors Band and/or All State. A record number of students made these two distinctive events!

·        Huntsville High School has been reclassified as a 7A school for next year. This means the furthest the band will have to travel to a football game is Gadsden City (no more games in Birmingham or Pell City), with the possible exeption of playoff games.

·        Please check the band website for all updated information.

Dr. Spencer

·        Congratulations to the 12 students who made All State and 17 students who made District Honors Band! He encouraged everyone to attend District Honors Concert on Feb. 15.

·        The band will perform in Newport News, VA during the spring break trip. Choir will be performing in Williamsburg. The trip is in the process of being finalized.

·        He mentioned the dates for MPA and the pre MPA concert (see above).

·        Thursday, Feb. 20 will be Freshman orientation for next school year. It will be held in the auditorium at 6:30 p.m. The band plans to have a table in the lobby from 6 to 6:30 p.m. with information about the band. There will also be items for sale such as cookie dough (from earlier fundraiser).

·        He pointed out the new cabinets that have been built in the band room for extra storage.

Andrew White, 1st VP Chaperones

·        He needs a total of 10 chaperones for the spring trip; he currently has 8 parent volunteers. There will be a total of 3 busses going on the trip (2 for band and 1 for choir).

·        He needs 4 chaperones per day for MPA. Students will be riding busses. Volunteers will earn credits.

Cynthia Smith and Lauren Carter, 2nd VP Fundraising

·        The chef who was going to prepare pork butts for our fundraiser is having surgery and will be unable to cook. We are exploring other options for a different cook.

·        Band will be selling U.S. flag totes made by a local company called Phoenix Industries. They hire disabled employees who make burial flags for Veterans. They make the totes with leftover scraps of fabric. The sale price will be $15 per tote; students will earn $5 credit per each bag sold.

Rebecca Brooks, Treasurer

·        She asked attendees to see the treasurers report on the back of the meeting agenda.

·        She will be sending out statements this month. No statements were emailed in January.

Lisa McCrary, Uniforms

·        She has started issuing concert uniforms. Uniforms were available for parents to take home tonight. Males, please make sure that pants fit. She requested that concert uniforms NOT be permanently altered in any way.

·        She requested that Advanced band students return CLEANED marching uniforms (bib and jacket) on issued hangar in red garment bag as well as hats. Uniforms should be cleaned ONLY at Wilson Cleaners (cost is $5.50). If a uniform is returned dirty, student accounts will be charged to cover the cleaning costs.

·        Intermediate band-please keep marching uniform for MPA

·        Intermediate students going to Williamsburg will  be issued concert uniforms at a later date.

·        Males need to purchase a white tuxedo shirt.

Mary D’Arienzo, VBS Wristbanding Liason

She was ill and not present. Rich made announcements in her place

·        She still needs more parent volunteers for wristbanding; this is a great way to earn credits.

·        She will be announcing another responsible vendor training course which is required in order to wristband.

Shelley Corbett, Concessions/Brick Chairperson

·        She is currently accepting additional orders for bricks. Please use yellow forms in band room.

Jennie Davis, Trips Coordinator

·        Spring break trip to Williamsburg will cost approximately $550, depending on the total number of students going. The trip is planned for April 23-27.

·        She will have the finalized breakdown of costs soon.

·        All band fees need to be paid BEFORE students can attend trip.

Tim McElyea, Web Master

·        Only 1 person has sent him pictures for the senior video.

·        He encourages all senior parents to put pictures on a DVD labeled with student’s name and place in the band room box. Another option is to email pictures to him (address on band website).

·        He will give each student a duplicate copy of the video.

Ben Davis, Equipment

·        He has 2 truck drivers and is looking for 1 more as a back-up.  No special license is required. Please let him know if you are interested.

 

Rich Arnold adjourned the meeting at 8:10 p.m.  Our next meeting will be on Tuesday Feb. 25 and subsequent meetings will be the last Tuesday of the month.

 



Wednesday, October 9
BPA Meeting Minutes - October 8, 2013

HHSBPA GENERAL MEETING

OCTOBER 8, 2013

 

Rich Arnold, President

Rich made announcements for Dr. Spencer, who was absent.

·      Students have started playing concert music. Chair tests will be soon, as well as playing selections for a grade.

·      End of marching band season will be here soon; band will play during games if the football team makes it to playoffs. There will be no more afternoon practices once the season ends.

·      He encouraged students to start practicing All State tryout music.

·      There is a link to the All State Music Educators Association (AMEA) website on the HHS band website.

·      All State Jazz auditions are due NOVEMBER 1, 2013. Students need to record their music then transfer it to a CD to submit by mail.

·      Please let Dr. Spencer know in advance if a student is unable to attend a band event.

·      Rich reminded everyone that the General BPA meeting is scheduled for the second Tuesday of every month at 7:30 in the band room (auditorium if there is a large attendance) and encouraged attendance by all band parents.

·      UPCOMING SCHEDULE:

·      Friday, October 11-Away football game, Pell City. Students will be dismissed at 2:15 p.m.to load chartered busses which will leave at 3:00 p.m. Students will be allowed to leave backpacks on the busses, which will be locked with drivers present. Please bring $5 for pizza. Pell City is 2.5 hours away, so expect late arrival back at HHS (around 1 a.m.). Parents, please be on time. Students will call when 30 minutes away. Please do NOT park on Billie Watkins to allow room for the busses to pass. Park in the new parking lot, which can be entered from Marscheutz by the softball field.

·      Friday, October 18-Homecoming Game vs. Chalkville at Milton Frank, 5:45 p.m. Please be aware that the band will not be performing during the half-time show due to Homecoming activities.

·      Friday, October 25-Home football game vs. Gadsden City, 5:45 p.m. This is Senior Night, which honors the senior band and cheerleading members, and football players. Margaret Turner (not present) has volunteered to chair the band portion of Senior Night.

·      Saturday, October 26-Marching band competition in Florence, AL, 2:00 p.m. departure time. Students taking the ACT test that day will be finished in time to participate.

·      Senior parents- Please remember to submit pictures for the end of the year senior video. Prior emails have been sent with details.

·      The next BPA meeting will be Tuesday, November 12, which is AFTER the Veteran’s Day Parade on Monday, November 11. The band will be participating in the parade.

 

Andrew White, V-P Chaperones (not present)

Rich stresses that being a chaperone is a difficult  but rewarding job!

Several chaperones are still needed for the Florence competition on October 26. Please contact Andrew if you are interested.

 

Cynthia Smith and Lauren Carter, 2nd V-P Fundraising

·      They have placed the last order for Enjoy the City coupon books; order should arrive soon.

·      Our next fundraiser is the cookie dough/SCC collegiate tumbler sale. 100% of money raised goes directly to the student’s account. This is a fantastic opportunity to raise money for band fees and/or the Spring trip to Williamsburg.

·      December: Holiday Market Place and Silent Auction (100$ proceeds to BPA)

·      March: BBQ Pork Butt sale (100% to student account)

·      April 2014: Media Guide Sales (100% to student account)

 

Rebecca Brooks, Treasurer (not present)

Rebecca is able to collect band fees via credit card over the phone.

Goal is to have band fees paid in full by December, so parents can start making payments toward spring trip.

 

Marcy Simon, Secretary

Minutes should be posted to the band website by early next week.

 

Barbara Bozeman, Communications

No announcements

 

Lisa McCrary, Uniforms

·      There have been issues with lost uniform pieces, i.e. 1 shoe. She has some “found” pieces in her office in the band room. Lisa is in band room all day on Fridays and after most practices.

·      PLEASE take uniforms to the dry cleaners often. She has noticed some dirty uniforms, and stains are harder to remove if left for long periods of time. She would like all uniforms to be cleaned before the Florence competition on October 26. PLEASE USE ONLY WILSON CLEANERS (IN HAMPTON COVE OR ON WHITESBURG). COST IS $5.67 INCLUDING TAX.

·      If anyone is interested, she can do another order for parent band shirts.

 

Cathey Patneaude, Color Guard (not present)

No announcements

 

Mary D’Arienzo, VBC Wristbanding Liason

·      Mary stated that 35 people attended a responsible vendor class at the VBC, which is a requirement in order to participate in wristbanding.

·      Even with this large number of people, she is not getting enough volunteers to work the past two VBC events. For example, she only had 3 people at an event that she had requested 10.

·       We could lose our privilege to wristband if there is not more participation.

·      There are no limitations on the money that you can earn by wristbanding.

·      Please make sure that you are on Mary’s email list to receive notification of upcoming events (i.e. Havocs Hockey season). Please add Mary’s name to your address book to ensure that her emails won’t go to Spam.

 

Shelley Corbett, Concessions/Brick Chairperson (not present)

She has placed brick orders; they should arrive in approximately 1 month. She is still able to take orders. Students earn $5 for a small brick and $10 for a large brick with no sales limit.

 

Jennie Davis, Trips Coordinator (not present)

Check band website for preliminary information on the spring trip to Williamsburg, VA. She should have a better idea of cost and agenda in November.

 

Susan Pendergrass, Credit Keeper (not present)

No announcements

 

Tim McElyea, Webmaster (not present)

No announcements

 

Stephanie Thomas, Hospitality (not present)

No announcements

 

Ben Davis, Equipment (not present)

PLEASE DON’T PARK ON BILLIE WATKINS FOR LATE PICK-UP AFTER A GAME OR OUT OF TOWN EVENT. ROAD NEEDS TO BE CLEAR FOR PASSAGE OF BUSSES.

 

Meeting was adjourned at 8:05 p.m.

 

 

 

 



Thursday, September 12
BPA Meeting Minutes - September 10, 2013

HUNTSVILLE HIGH SCHOOL BAND PARENT ASSOCIATION (HHSBPA)

GENERAL MEETING

September 10, 2013

 

Rich Arnold, President

·      The second monthly meeting was called to order by Rich Arnold, President, at 7:30 p.m. in the auditorium.

·      Rich thanked everyone for attending.

·      The best way to get band information is via website, emails, and by attending the monthly meetings.

·      Some student band forms have still not been turned in. He brought some copies for anyone needing them. Rich urged everyone to return completed forms ASAP. This is imperative before travel to Oxford for an away game. Andrew White, Chaperone chair, has a list of students with missing forms. Parents can also check Charms.

·      Our next game is Sept. 13 vs. Lee at Milton Frank. Students need to be there by 5:45.

·      There has been some controversy and about parking fees at Milton Frank. Those eligible for free parking include only 1) band student drivers, 2) concessions volunteers, and 3) chaperones. The football boosters have a mandate from the city of Huntsville to pay for parking, and they are just following the rules. Proceeds from parking go to Milton Frank and to pay for the officials. Rich encouraged band parents NOT to antagonize parking attendants. If you are just dropping off your child, attendants will hold your $5 and return it when you leave.

·      Sept. 20 is an away game at Oxford. Students need to arrive at the school at 3:00 p.m. This is a half day of school for students. Please bring $5 for pizza.

·      Sept. 27: HHS vs. Bob Jones at AL A & M. Students will be riding buses. Time TBA.

·      Sept. 28 is the 49th Annual Mid-south Marching Band Festival in Gadsden, AL. at Gadsden City Stadium. HHS usually plays near the end of the festival, but Rich encourages parents to arrive early to enjoy the other bands, and to find the best parking. Time TBA.

·      Oct. 4: Away game vs. Albertville

·      Oct. 8 is the next BPA meeting (second Tues. of each month). It will be in the auditorium or band room. Please look for directional signs in the band hallway.

·      Oct. 25 is Senior Night during half-time of the Gadsden game. Seniors will be highlighted on the field with their parents, and will receive a gift. A NON-SENIOR parent volunteer is needed to coordinate this special event. Traditionally the volunteer has been a junior parent, but a freshman or sophomore parent is fine. Parent volunteer will receive service credit hours.

·      BUDGET: The proposed and actual budget is printed on the back of tonight’s agenda.

·      The band is working on establishing a Facebook page. This will be a CLOSED group to post informatio, pictures, and communication.

·      Rich introduced Dr. Spencer for announcements.

 

Dr. David Spencer, Band Director

·      Dr. Spencer has started listening to students play for a grade, and this will continue for another 2-3 weeks.

·      Please see website for important dates, including the Veterans Day Parade in Nov., and Christmas Parade and HHS holiday concert in Dec.

·      He requests that students visit the State website, Alabamamea.org to download and print music per their instrument. Click band and go to 2014 All State requirements.

·      Band practices may run past scheduled end time in order to fine tune the marching routine.

 

Andrew White, 1st VP Chaperones

·      He thanked volunteers for their time.

·      He has enough chaperones for the Lee game, but he needs more volunteers for other upcoming games. Please email him (address on website) if you are interested. He will fill positions on a first come, first serve basis.

·      He will be collecting required band forms tonight.

 

Cynthia Smith and Lauren Carter, 2nd VP Fundraising

·      Enjoy the City coupon books are currently due. Parents will be charged for unsold books not returned ASAP! Books will be arriving in 2-3 weeks.

·      Our next fundraiser is cookie dough. 100% of orders will go directly to student accounts.

·      Please remember to use BAND Publix key tag cards for every grocery purchase. Publix pays an annual amount to the band for every card presented.

·      The Holiday Bazaar and Silent Auction will be in Dec. If you know anyone who wants a booth for the marketplace and/or  someone willing to donate an item for the silent auction, please contact Cynthia or Lauren. The band asks the vendor to donate a $25 or $30 item for the silent auction in lieu of a table fee.

 

Rebecca Brooks, Treasurer

·      Rebecca can take payments on the computer or swipe your card on her cell phone.

·      August credits have been turned in. Please make sure you look under miscellaneous at the bottom of your statement to view credits.

·      First payment of $110 is due by Sept. 15.

·      The next statement will be sent in mid Sept. You can also check your account on Charms.

 

Marcy Simon, Secretary

Reminded everyone that a copy of the minutes from each meeting will be posted on the band room whiteboard within a week. Minutes will also be posted on the band website. Please notify me of any discrepancies.

 

Barbara Bozeman, Communications

No announcements

 

Lisa McCrary, Uniforms

·      There are currently no more parent band shirts in stock. However, Lisa will be placing orders for moisture wicking polo shirt with the HHS band emblem. These will be available in Men’s or Women’s sizes for $25. Order deadline is Wed. Sept. 18. Barbara Bozeman will email order forms in the morning. Checks can be made payable to HHSBPA.

·      Oct. 4 will be individual picture retakes as well as sectional pictures.

·      Lisa made an urgent plea to please snap the bottom of the bib pants. Otherwise, they drag the ground and fray the material. She may have to start charging for damaged uniforms. Uniforms are very expensive, and they need to last for at least another 7 years. Be aware that pants may be unsnapped by Wilson Cleaners, and need to be resnapped.

·      If any uniform part (jacket, bib, hat, etc.) is broken, please bring it to Lisa. Please do not attempt to mend on your own.

·      Remember to bring a plastic bag to protect jackets while not being worn. You can store these bags in the hats.

·      Please check your uniform # on the red garment bag to be sure that all uniform parts match.

 

Mary D’Arienzo, VBC Wristbanding Liason

·      VBC will be holding two training classes for those interested in wristbanding at VBC events. The dates are Sept. 18 at 6 p.m. and Sept. 21 at 1 p.m. This class is MANDATORY in order to wristband. She will send out an e mail with class details.

·      So far, about 40 people have expressed interest in wristbanding, but it is likely that only 50% will actually attend training class and volunteer for VBC events.

·      Remember that you can earn UNLIMITED service hours for wristbanding.

·      She has a sign up sheet tonight for the classes or please email her ASAP so she can give the VBC a head count.

 

Shelley Corbett, Concessions/Brick Chairperson

·      Shelley needs 3-4 more people to work concessions at the home game on Sept. 13. This is the last opportunity for the band to make money on concessions. Work hours are 5:30 until the end of the game. Workers will be in four different areas selling drinks, chips, cookies, and candy.

·      BRICKS: There are yellow order forms in the band room. Band students can sell small engraved bricks for $50 or large bricks for $100. These bricks will be installed in the flag courtyard sometime in Oct.  There is no cap on sales.

 

Jennie Davis, Trip Coordinator

·      She brought handouts with preliminary details for the spring trip to Williamsbug, VA April 23-27, 2014.

·      Approximate trip cost will be $550, which includes transportation, hotel, three breakfasts, three dinners, and event admissions, including Busch Gardens.

·      Parents can start making payments Oct. 15; full balance is due Feb. 15. Please see website for more details.

·      Please be aware that if you are not current on band fees, any money submitted for trip will be applied to band fees first.

·      Let Andrew White know if you are interested in being a chaperone. Chaperone costs are approximately the same as student cost, but may be more depending on room preference.

 

Tim McElyea, Webmaster

Not present; information provided by Rich Arnold

·      Tim has a photos page on the website with great pictures from games and other band events. He does a fantastic job, so please check out the website pictures!

·      Tim makes a senior video which is shown at the end of the year banquet. He needs senior pictures (i.e. baby, other) on a CD labeled with students name. Barbara Bozeman will send a detailed email.

 

Ben Davis, Equipment

·      Please ask your students to close their instrument cases BEFORE loading them on the truck after the games.

 



Sunday, August 25
BPA Meeting Minutes - August 20, 2013

HUNTSVILLE HIGH SCHOOL BAND PARENT ASSOCIATION (HHSBPA)

GENERAL MEETING

August 20, 2013

 

The first HHSBPA monthly meeting was called to order by Rich Arnold, President, at 7:30 p.m. in the auditorium. Meetings are scheduled for the second Tuesday of every month. Any changes to this schedule will be announced.

 

Rich Arnold, President

  •  Welcome
  • The first semester consists of marching band during home and several away football games, which will all be held on Friday nights this year. When buses are used to transport students to out of town games, competitions, and trips, parent chaperones will be needed. The band will also participate in two competitions, one in Gadsden on Saturday Sept. 28 and one in Florence on Saturday Oct. 26. Other events that marching band will participate in are the Veteran’s Day and Christmas parades
  • During second semester, the students are in concert band, consisting of advanced and intermediate. Chair tests will take place sometime after marching band season. Students will perform a set piece for Dr. Spencer. The winter concert will be in early December. In January or February, students will participate in the Music Performance Assessment (MPA), during which judges score their performance. Last year, the HHS Intermediate Band received all 1’s, which is the highest attainable score!
  • State events (optional) include All State Jazz Band, where students record CD’s of scales and two jazz pieces and submit them for evaluation. The deadline for submissions is November 1. All State Concert auditions are in January. The participants tryout and receive scores. The top performers proceed to All State and All District competitions. Solo Ensemble competition will be in the spring (April or May).
  • All parents of band students are encouraged to volunteer in some capacity during the school year. Credits are awarded for service hours, and credits earned help offset students’ individual band expenses. There are also multiple fundraiser opportunities to help offset costs. Some involve a 50/50 split with BPA and others go 100% to the student accounts. Please see Rich, Rebecca Brooks, or Dr. Spencer if you have any financial and/or account concerns.
  • Introduction of Dr. David Spencer, HHS band director. He earned his BA from Auburn, his Masters from University of South Mississippi, and Doctorate from North Texas. He has been HHS director for 34 years. He is also involved with the Huntsville Symphony Orchestra (plays trumpet) and the Twickenham Winds. He is a Recipient of the Harold J. Wilson Music Educator of the Year award.

 

David Spencer, Band Director

 

Dr. Spencer stated that his goal is “to instill culture and excellence in the band program via hard work.”

  • His first and last class rules are to be on time. Only water is allowed in the band room (no food or gum). Pranks will not be tolerated. Electronic devices (i.e. phones, etc.) will be confiscated if used during class.
  • If your child needs to miss a rehersal, please let him know in advance via email. His address is William.spencer@hsv.k12. org. You can also access his email via the band and school website links.
  • Mondays will be free days, which is a good time to schedule doctor and other appointments. Unexcused absences will be reflected in students’ grades. First 9 week grades consist of 50% attendance and 50% music performance. He expects each student to play music during the requested time.
  • Charter buses will be used for the Oxford and Pell City games (see schedule on website). Yellow busses will be used for the games closer to home. Dr. Spencer prefers that students ride the bus to games. If a parent wants to take their child home, please tell a chaperone!
  • Students need to bring everything that they will need for away games that morning. This applies to games where students need to load busses right after school.
  • Parents are responsible for getting students to any events at Milton Frank Stadium.
  • December 12, 2013 will be the first HHS formal concert.
  • Combined spring trip with the Choir is planned for April 24-27 in Williamsburg, VA.
  • Important websites include:

1) Charms Music (www.charmsoffice.com). This site is used to generate band emails. There is a link to this site on the band website as well. User name is huntsvillehsband  and password is the last four digits of student’s social security number.

 All financial records can be accessed from the Charms website. Please update all personal information on charms including name, address, emails, and all phone numbers.

2) www.huntsvillehighband.com

Tim McElyea is Webmaster for this site.

The four mandatory forms can be downloaded from this site. They are due Friday, August 30.The HHS Field Trip form has to be notarized. This form is used for all field trips associated with HHS. Ms. Sharpe, our school secretary, is a Notary. You can also obtain Notary services at banks and credit unions.

  • The band schedule for each week will be sent via email, usually on Sunday nights. Please be aware that the band website is approximately 90% accurate. Updates are made as timely as possible.
  • The football schedule is posted on the band website; it is subject to change.
  • This Thursday, August 22, is the Jamboree at Milton Frank Stadium. It is a scrimmage game. The band will play the National Anthem and Fight Song; we will plan to leave after half time. Please wear red band shirts and jeans.
  • Donations of 2 cases of water/student are requested.
  • MPA will be in Hartselle this year (end of February) due to construction at HHS.
  • Please remember that the band room is not locked. Do not leave any valuables unattended! Dr. Spencer suggests leaving valuables in your school locker or you may leave items in Dr. Spencer’s office or the uniform room, which is locked.

 

 

 

INTRODUCTION OF BPA BOARD AND COMMITTEE BY RICH ARNOLD

BPA is a parent run organization and it operates via by- laws outlined on the band website. The board and committee members main job is to support Dr. Spencer.

 

Barbara Bozeman, Communications

 

She generates all of the band emails via Charms. The messages come from

Dr. Spencer and various people on the board and committees, not directly from her. Please alert Barbara if you are not receiving emails.

Please note that Barbara does not handle band finances. Please address Treasurer Rebecca Brooks with any concerns.

 

Shelley Corbett Concessions/Brick Chairperson

Not present

 

Tim McElyea, Web Master

Not present

 

Stephanie Thomas, Hospitality

Not present

 

Andrew White, 1st VP Chaperones

Chaperones are needed for Oxford and Pell City football games, MPA in Hartselle, spring trip, and competitions. Please see band website for chaperone duties.

 

Cynthia Smith and Lauren Carter, 2nd VP Fundraising

  • All fundraising opportunities are listed on tonight’s handout.
  • Enjoy the City coupon book sales are extended until September 5. There will be an announcement of Cynthia and/or Lauren’s availability to collect orders and money. These books have $5 Star coupons, which are also accepted at Publix. This is a great selling point!
  • Please use Publix Partners key cards (passed out during tonight’s meeting) at Hampton Cove and Whitesburg Publix stores. These earn money for the band whenever you shop there.
  • Donors are needed for December market and silent auction
  • Leftover band items (T-shirts, magnets, coffee mugs, etc.) will be available at reduced prices after meeting.

 

Rebecca Brooks, Treasurer

  • Rebecca stressed that BPA is not a booster club, and fees are mandatory.
  • Credit cards will be accepted this year. However, there will be a 3% service charge for credit card use. If all band fees are paid in full by September 15, 2013, the 3% fee will be waived.
  • There is a statement generated monthly via Charms. Please make sure that a PARENT’S email is entered in Charms so the student doesn’t receive the statement. Please check the statement before the monthly meeting so you can address any concerns with Rebecca. Mistakes do happen!
  • When submitting a check, please make sure the student’s name and what payment if for is noted on the memo line. Checks can be deposited in secure payment box in band room. PLEASE DO NOT USE CASH!
  • The 2013-2014 budget was presented, and copies were distributed to band parent members at the meeting. A motion was made to accept, followed by a second motion and a vote. Budget was approved.

 

Lisa McCrary, Uniforms

  • Lisa is in the band room almost every day if you need anything related to uniforms.
  • Lisa showed a sample of the band uniform. Red band shirt is worn under bib, and jacket is worn on top. Hats are also issued to band members.
  • Black crew length socks are required. Ankle socks are NOT acceptable. If a student does not have their own socks, she will charge their band account $5.
  • The uniforms cost $60,000 and are only purchased every 10 years. Each piece is numbered and assigned to individual students. She keeps a list of the assignments with her at all times, and the list will be posted on Charms.
  • She urges everyone to take good care of the uniforms. This includes regular dry cleaning of the bibs and jackets. Wilson’s Cleaners on Whitesburg Drive and in Hampton Cove are the ONLY AUTHORIZED CLEANERS. They offer a discounted rate of $6.50. Lisa will charge $15 to a student’s account if she has to take a dirty uniform to be cleaned.
  • If you receive a jacket with marks over the shoulder area, it was worn by a percussion or sousaphone player. The instrument straps leave marks.
  • Uniforms are issued in red garment bags and include hangars. Please return these hangars at the end of the year along with the garment bags.
  • Please don’t altar the uniforms in any way. Jacket sleeves and bibs have snaps to adjust length. Turn pants inside out while wearing shoes to make adjustments. PLEASE BE SURE TO SNAP PANTS AND JACKET SLEEVES BEFORE GAMES. Bib hems are damaged if they drag the ground.
  • SHOES: Freshmen can pick up their shoes in the band room. Returning students needing shoes have two options: 1) buy a new pair for $35 or 2) bring gently used pair to exchange for another gently used pair.
  • Red band shirts should be here by tomorrow.
  • Please try on band shirts and shoes BEFORE the game to be sure that they fit, and to ensure that you have both shoes! She has very limited numbers and sizes of spare shoes and red shirts.
  • Please provide your student with a plastic bag to store coats while in the stands.
  • Lisa will send an email later in the year stating when jackets and bibs are to be returned. Students planning on returning to band next year may keep red shirts and shoes.
  • Chaperones will hand out plumes and gloves at the games and collect them afterwards.
  • She requested that students limit what they bring to games (i.e. no purses). There are pockets in the jackets for wallets, phones, and money.
  • Lisa also handles the uniforms for concert season.

 

Cathy Patneaude, Color Guard

  • Garment bags will be issued next week.
  • Color guard members are allowed to go on band trips.

 

Jennie Davis, Trip Coordinator

  • Parents can make a head start on payments for the spring trip if desired. Please mark on check what the payment is designated for. Payment will be listed as Miscellaneous in Charms for now.

 

Mary D’Arienzo, VBC Wristbanding Liason

  • Parents can earn money for accounts by wristbanding at VBC events (concerts, Havocs hockey games, etc.). This involves checking ID’s for legal drinking age, and then placing a wristband on VBC patrons can purchase alcohol.
  • Wristbanders must be over 21 years of age and attend a required training course (approx. 2-3 hours) at the VBC. This course is only required one time.
  • VBC pays the BPA an hourly wage per wristbander ; a small portion of this money goes to the BPA and a larger portion is deposited directly into the student’s band account. There are no limits on the amount of wristbanding  you may do.
  • Mary needs wristbanders due to the loss of people due to graduation. You get into the event that you are working for free.
  • She will send an email detailing events and dates to all band parents.
  • If you are interested, please contact Mary. She has a volunteer sheet with her tonight.

 

Shelley Corbett, Concessions/Brick Chairperson

Shelley was not present; Rich made announcements

  • Last year, a total of $8000 was made on home game concessions ($4000 to parents, $4000 to BPA).  Parents earn money that goes directly into their accounts.
  • Please click on Shelley’s link on the band website and provide name and email. She’ll contact parents regarding duties, times, etc.
  • BRICK SALES: The band sells engraved commemorative bricks during the school year, which are placed in the school courtyard by the flagpole. Yellow forms are located on the wall in the band room. Students earn $5 for each small brick (2 lines) and $10 for each large brick (3 lines). There is no limit on the number of brick sales.

 

Susan Pendergrass, Credit Keeper

  • Susan works closely with the Treasurer.
  • There is a maximum of 35 service credits/year for a total of $175.

 

Stephanie Thomas, Hospitality

  • Not present; no announcements were made

 

Ben Davis, Equipment

  • Please remind students to load their instrument cases onto one of the two white band box trucks after games.
  • Dr. Spencer interjected to make sure names are on the cases (i.e. via tape, luggage tag).
  • Cases will be placed on the ground for the students; they must load their own instrument and load it on the trucks following the games.
  • Students help to load instruments on the trucks before games.

    Marcy Simon, Secretary 

    I will post minutes on the band website. Please make me aware of any changes or corrections. I will also post a copy of the minutes on the whiteboard in the band room.

Meeting was adjourned at approximately 8:45 p.m.

 

 

 



Saturday, November 16
BPA Meeting Minutes November 12, 2013

HHSBPA GENERAL MEETING

November 12, 2013

 

Rich Arnold, President

Meeting was called to order at 7:33 p.m.

Dr. Spencer not present due to a prior obligation.

·        Recap of October’s travel games and contest in Florence. Band got 1’s, the highest possible score, in every category!

·        Thanks to all of the chaperones.

·        November 27 to December 1 is Thanksgiving break.

·        NO BPA MEETING DECEMBER 10

·        December 7 is Holiday Parade, which starts at 12 p.m. Drop off is at Lot K (same as Veteran’s Day Parade) at 11 p.m. The route is longer than the Veteran’s Day Parade, ending at Huntsville Middle School. Band trucks will be near Adam’s Street; please make plans to get there early to locate trucks and park for pick-up. Band will not march if bad weather.

·        December 12 is the holiday concert which starts at 7 p.m. Plan on it lasting approximately 2 hours. There will be a dessert reception in the cafeteria following the concert. Look for emails requesting food.

·        SILENT AUCTION/MARKETPLACE (vendors selling their goods) will take place in the auditorium lobby prior to the concert. Bidding for the silent auction will end at 7 p.m. All money raised for both events goes to the BPA general fund. Last year, the band made approximately $1244. Please plan on arriving early (more details on shopping start time to follow) to shop!

·        Band is planning to have a truck or golf cart follow behind the band in all future parades to carry water and transport sick/injured students.

·        NEW DAY FOR MONTHLY BPA MEETINGS STARTING IN JANUARY 2014 WILL BE 4TH TUESDAY OF EACH MONTH (same time and place). This change was necessary due to conflicts of some of the board members meeting the 2nd Tuesday.

·        Several band parents have expressed dissatisfaction with Lifetouch band pictures. Rich will work with parents and Principal Mincher to resolve any problems. Lisa McCrary stated that Lifetouch refused to provide her pictures on a CD so that she could review them prior to printing. They had allowed this in the past.

·        There was a recommendation to implement a “411” texting program to keep parents/students informed of all band announcements. Rich will look into this.

Andrew White, V-P Chaperones

·        Chaperones are needed for the Holiday Parade, MPA (2014), and Williamsburg spring trip (goal for trip is 1 chaperone for every 10 kids). Please email Andrew if you can help.

Cynthia Smith and Lauren Carter, 2nd V-P Fundraising

·        The band earned $2000 (general fund) for Enjoy the City book sales!

·        Cookie dough sales amounted to approximately $3000. Approximately half of the sold amount will go directly to the students’ accounts.

·        Remember to use Publix key cards at checkout to raise money for the band.

Rebecca Brooks, Treasurer (not present) (Rich made announcements)

·        The budget is currently in good shape.

·        Rebecca will send updates on student accounts via email. They are also available via Charms.

Marcy Simon, Secretary

·        Please notify me of any inaccuracies of the minutes.

Lisa McCrary, Uniforms

·        Please be sure to take uniforms to dry cleaners before the Holiday parade.

·        Many hats are broken. Please ask students NOT to throw hats onto ground.

·        Please continue to snap pant cuffs to prevent them from fraying.

·        She will start issuing concert uniforms this week. UAH honors band students will be the first to receive uniforms since the performance is this weekend.

·        If a student is in intermediate band they will be issued uniforms for the spring trip performance.

·        Boys need to purchase their own tux shirts (cumberbunds and bowties will be provided).

·        Dress for Holiday concert is “Sunday clothes.”

Cathey Patneaude, Color guard (not present)

Mary D’Arienzo, VBC Wristbanding Liason

·        Eight parents out of the 35 who took the vendor training class have been working events.

·        NEW-The VBC is now allowing parents and/or students to work concessions (students have to be at least 16 years old). This opportunity will not be taking work away from permanent VBC employees. They have a shortage of workers so we are needed! Just like wristbanding, a portion of money earned will go to the band and the MAJORITY will go to the student’s account (great opportunity to offset band fees). THERE IS NO LIMIT ON MONEY THAT CAN BE EARNED.

·        Mary stated that if students sign up, they need to be responsible and show up to work at designated time.

·        Concession workers will need to wear black shirt, black pants, and black shoes. VBC will provide a chef jacket.

·        She needs 14 people to work concessions and wristbanding for the UAH-A & M game on November 14. Please respond to her email.

Shelley Corbett, Concessions/Brick Chairperson

·        Bricks have been installed in the courtyard.

·        Less money than expected was made on football concessions.

Jennie Davis, Trips Coordinator (not present, Rich made announcements)

·        The spring trip to Williamsburg will be approximately $600 for students and chaperones. An exact amount should be announced by the end of the month.

·        The original itinerary is approximately 90% accurate at this time.

Susan Pendergrass, Credit keeper (not present) 

Tim McElyea, Webmaster (not present)

·        Rich asked if there were any recommendations for the band website.

Ben Davis, Equipment

·       TWO MORE EQUIPMENT TRUCK DRIVERS ARE NEEDED FOR NEXT SCHOOL YEAR. No special license is required. Please let Ben know if you are interested.

Meeting was adjourned at 8:10 p.m.

 

 

 

 



Subscribe to this site