High Impact Volleyball Club: Club Handbook

Approved for 2013 Season

Welcome to High Impact Volleyball Club

High Impact VBC is completely dedicated to providing its athletes with the technical, tactical & physical training to reach their highest potential as a volleyball player. We are also committed to providing the most cost effective situation for its families and their club volleyball experience. We keep costs low by utilizing donated practice facilities, administrative volunteers and the great support from our community and families.

Our mission at High Impact VBC is to provide a supportive environment in which young student-athletes are provided training in the skills and techniques of competitive volleyball, while enhancing and developing values that foster leadership in life as well as on the court: responsibility, self-discipline, teamwork, sportsmanship and an appreciation for community.

Our player/parent handbook is designed to educate you about our club, our coaching philosophy and how to be successful within High Impact VBC.

Board

Club Director:

Amanda Sior

Treasurer:

Lyndy Stack

Secretary:

Trish Ricard

509-710-1277

highimpactvbc@yahoo.com

Tryouts

We will have multiple coaches evaluating players during our tryouts. Each year during tryouts we consider every athlete as a prospective player. We will evaluate as best as we can during the duration of the tryout. Selection will be based upon the following criteria:

A player’s performance during the tryout - skill level, effort, competitiveness and interaction with other athletes.

Our perception of that player’s athletic potential – what she may be able to do over the course of the season.

Our perception of the coachability of the player.

Evaluations of players during the past club season, camps or the current high school season.

Being in good standing with the High Impact VBC and USA Volleyball.

Past history of parental involvement or behavior

Notification

With this first call the player and her parents will be asked to verbally commit to the team. The verbal commitment will be formalized on the commitment day and/or at the Team Sign-Up Meeting. 

Sign-up Meeting

Within two weeks of tryouts, we will have a Team Sign-Up Meeting. Location and times will be posted for each team on the club website. We have several tasks that need to be completed during this meeting:

Complete and turn in paperwork which includes the:

USAV Medical History and Release Form

USAV Letter of Intent

USAV Parent/Spectator Code of Conduct Form

Parent Code of Conduct Form

Player Code of Conduct Form

Payment of full team fee or deposit

Sizing of player jerseys and/or warm-ups

Parent meeting to outline season and answer questions

Scorekeeper Clinic

Every player and coach is required to attend a scorekeeping clinic. The clinic is free for players or adult chaperones that wish to attend. If players are not able to attend the scheduled club clinic then they need to contact the club director to find out information on make-up clinic options. Players will not be put on a roster until they have attended a scorekeeper clinic. Clinics will be scheduled during December or January.

Commitment

While representing High Impact VBC, all athletes, parents, and coaches are expected to behave responsibly and treat each other with the utmost respect.

The coaching staff and directors of High Impact VBC are excited about the upcoming season. While coaching, our staff will be devoting 100% of their time and effort and we require the same from our athletes. Parental support and commitment are key elements to having a successful season.

Practice

Generally, all of our teams practice twice a week. Team practices are usually 1.5-2 hours in length. Some teams may have additional specialty practices based upon coach preferences for their teams. Coaches will sometimes schedule additional practices in preparation for major tournaments. We do our best to offer practice time/days that accommodate the coach and player schedules. We support player activities in other sports, school and family events. There are times when our practice schedule will change based on weather conditions or school events. You will be notified via text regarding last minute practice changes. Parents and players should monitor their email and our website for important information about practices.

Practice Rules:

Every practice is important.

All athletes are expected to make every effort to attend practice. If a player must miss a practice, a telephone call or text (not email) to their head coach is expected BEFORE practice. Advanced notice is expected if the missed practice is due to vacation, school function or another event scheduled in advance. Notifying us of your absence as early as possible helps your coach plan and modify their practice.

Missing practice may result in loss of playtime as decided by the coach.

Injured athletes who can attend school are expected to attend practice to support their team and be available to help where they can, even if they cannot physically participate in practice. Players with fever or stomach flu (diarrhea and/or vomiting) should not come to practice.

Scheduled practice time is start time and not arrival time. Please arrive early enough (usually 15 mins) to be dressed and on the court by start time.

All practices are open and parents are welcome to observe practices at any time. Parents may not coach or offer instruction to their daughter or another team member at any time during practice. Parents are not permitted on the court, unless requested by the coaching staff.

There will be no jewelry allowed at practice. Please leave your jewelry at home.

Tournaments

Tournaments are typically held all day on Saturdays or Sundays. The typical one-day tournament schedule starts at 8:00 AM with pool play consisting of three or four matches followed by bracket play in the afternoon. Depending upon how well the team is playing will determine how long they play that day. A tournament day can end as early as 2pm or as late as 9pm.

Upon arrival, the team will identify a team area where the girls can leave their bags and hang out between playing and officiating. The area may be a room, table or simply a spot in a hallway. Either way, the team area represents our club and should be kept neat and organized at all times. Most girls will bring some type of blanket and/or pillow, homework, a book, an mp3 player or other items to help pass the time between matches. Remember, the team area is not secure and valuables should be left at your own risk. Also, be sure to properly dispose of any trash and leave the area as we found it when the tournament is over.

Parent Guidelines:

We strongly recommend that players get a nutritious meal and have a 10:00PM curfew the night before a tournament.

Parents are responsible for the transportation of their daughter to and from tournaments. Car-pooling can be arranged with other teammates and is encouraged.

Almost all tournaments allow WATER ONLY in the gym area. Teams may be penalized by the tournament site director if parents or team supporters ignore this rule.

Generally, players are expected to bring their own healthy food, drinks, and snacks to sustain them during the entire day. Most tournaments will NOT have food to purchase. Plan to bring your own. Occasionally teams will have potlucks or a team cooler.

Good sportsmanship toward all other players, teams, and referees is the model you need to portray at tournaments.

Tournaments are not the time or place to discuss playing time issues. Coaches are concentrating on the team and tournament. Please schedule a different day for these discussions.

NO CELL PHONES

The use of cell phones during practice or tournaments is prohibited. Cell phones are a huge distraction from the player focusing on the team and their play. Please, make sure that your phones are turned off and are in your bags and out of sight. Each coach will have their own policy dealing with this rule infraction.

Playing Time

Playing time is based on positions teams require, practice, attitude, skills, and chemistry.

Each coach will have personal views and policies regarding playing time. The general High Impact VBC philosophy regarding playing time is as follows:

During pool play, our goal is to play all players. During bracket play, coaches will use their discretion to play the players that they feel will give the team the best chance of winning.

Scorekeeping

High Impact VBC strives to provide the best score keeping at the tournament. "Officiate how you would want your match to be officiated". Rules to follow while score keeping:

a. Appear on time to perform your duties

b. Stand alone while performing your duties

c. Do not talk to anyone during the match except for the referees/officials

d. Do not use electronic devices or engage in any other distraction during the match (NO Cell phones, CD players, iPods, games, etc…

Your coach will assign officiating duties.

Every player is required to stay at the tournament until the entire team has completed their assignment and your coach has released the team.

Supernova Tournaments

High Impact VBC hosts the one to two tournaments at the beginning of the season. The income from the tournaments supports the club with unforeseen expenses, coach training, and new equipment. Families may be asked to donate time, concession items, or raffle items in support of the tournament.

Chaperones

The chaperone position is required for all USAV teams and they are listed on the team roster. The club director will choose chaperones for each team. The chaperone must attend the coaches meeting at the beginning of the tournament and remain at the tournament. High Impact Chaperones duties include helping communicate information to the team via texting, email, and verbally.

Travel

Parents are responsible for all costs for travel and meals for themselves as well as their daughter. Your dues cover the travel expenses for the coaching staff.

Hotel Policies:

Our policy is that players will stay with their parents when traveling requires the team to stay in a hotel. If a player will not have a parent at the tournament then the parent should make arrangements with another female parent or guardian on the team to stay with that family. In no case will a player stay in a room by herself.

We prefer to have the entire team and their families stay together in the same hotel. The club will reserve a block of rooms for the tournament travel.

All players are expected to be in their rooms and in bed at curfew time as defined by the coach.

Though your hotel is your temporary home, it is also the temporary home of many others. You must respect the needs of others by keeping your voice down throughout the hotel.

No boys, who are not relatives, are allowed in your hotel room at any point, for any reason.

Athletes may not leave the hotel area at any time without permission from their parent or the parent that they are staying with. Athletes should never be alone. Use the buddy system.

An athlete found in breech of the USAV Code of Conduct (use of drugs/alcohol or possession of weapons) will be sent home immediately at the expense of the parent or guardian.

An athlete who damages any property at a hotel or lodging will be personally responsible for damages.

Team Fees & Billing

Team Fees:

Team fees vary based on how much your team practices and the tournament schedule that your coach selects. Your daughter’s team fee includes:

Admin Fee – covers registration for staff, equipment, website, tax preparation, etc.

Coaching Fee – covers coaching stipends for head and assistant coaches.

Gym Fee – covers costs for practice gyms.

Travel – covers hotel, mileage and meal per diem for coaching staff (not for players).

Uniform – covers jerseys and warm-ups for players.

Your daughter’s team fee does not include the following expenses:

Any travel expenses or meals for players.

Team cooler expenses

USAV membership for players.

Apparel or accessories such as spandex, warm-up shirts, kneepads, shoes, socks or gym bags/backpacks.

Billing and Payment Policies

A 50% deposit and residual payment plan will be announced during the Team Sign-Up meeting. You may always pay your dues in full ahead of the payment schedule. If you need to make other payment arrangements, please talk to the club director or treasurer to figure out a plan to meet your needs.

Refunds – Refunds are only given in extreme situations such as major injury.

Payments – Accounts may be paid by check or cash. Checks should be made out to High Impact VBC. Please write the players name in the memo line on any checks. Payments should be mailed to the club post office box:

High Impact VBC

PO Box 15111

Spokane, WA 99215

Delinquent Payments – A player who is delinquent with payments will not be placed on the tournament roster. Players not on the tournament roster are not able to play. Players are still able to participate in practice. Accounts that remain unpaid after May 1st will be considered "Not in Good Standing" and reported to the Evegreen Region office of USAV which may affect a players participation during the subsequent club season.

Communication

We feel that communication is important. Clear notification of practice schedules, tournament schedules, etc. helps our players and families. You can expect communication via texting, emails and our website. Please check your email and our website before calling your coach if you have schedule questions.

The primary way that you will receive communication from your club director will be through email. If a last minute change occurs with a practice or with a tournament we will try to text out that information or use our team parents to call parents directly. It is critical that you provide the club with all email addresses where you want information sent as well as cell phone numbers for both parents and the player. If changes occur, please update the club director.

Please check your email!!

Our expectation from parents and player is that immediate communication (about something in the next 24 hours) be made to coaches by text or phone call. If the subject is more distant we recommend email. We also recommend following up any important verbal notification with an email to act as a confirmation and reminder.

Website – highimpactvbc.org

Our website has important information to help you have a successful season. We will post tournament and practice schedules as well as changes to these schedules. Parents will be asked to sign a release to post player names, pictures or recruiting information on the website.

Social Media & Facebook

High Impact VBC has a Facebook page and we encourage you to post the page and update everyone with results and pictures of our players and teams.

Social media can sometimes have a negative role and we would encourage players and parents to not use social media in a way that would be disruptive to team chemistry and cohesion. A good rule of thumb is to not post anything that you would not feel comfortable saying directly to the team or a particular person.

Conversations & Resolving Issues

Player to Coach

Both players and coaches are responsible for establishing a relationship of trust and mutual respect. Bringing up a problem can be very difficult for a player but this is one of those life skills that sports can teach. Parents may need to push their daughter to take the first step though. Our coaches work to be approachable and to create a safe environment for player to bring up concerns.

For players, the most common concern that they have revolves around playing time. Our expectation is that the player should start this conversation by asking what she needs to do to play more and how she can work towards playing a larger role in contributing to the team’s success.

Player to Player

It is our expectation that if a conflict arises between players on a team then it gets resolved outside of practice/tournaments time, if possible, so as to minimize the affect that it can have on the chemistry of the team. It is important for players to realize that they do not have to like everyone on the team or be friends with them but they can still respect their contribution to the team. If the conflict is not reconcilable then it is our expectation that the players involved should not aggravate the problem by involving other players or parents on the team with gossip, rumors or attacking people on Facebook or other social media.

Parents to Coach

We encourage appropriate communication between our parents and the coaching staff of their daughter’s team. What is appropriate communication?

Any information about your daughter’s health. Recent illnesses, medical restrictions relative to practice, allergies, medication needs are all examples of important information that we want you to communicate to your coaches.

Any information about your daughter’s emotional health. It may be important for your coach to know if your daughter is struggling in school or had a recent death in the family or is dealing with another emotionally charged issue. Without this context, your daughter’s behavior in practice or during a tournament may be interpreted as being lazy, unfocused or disrespectful.

A quick heads up that your daughter is struggling to talk with the coaches. This is appropriate if it is only a head’s up and not a detailed email. Remember that we need to begin this conversation with the player first.

Your positive experiences with the coach or the team. If we are doing things right then reinforce that by letting us know.

Your willingness to become more involved. If you want to help with pictures, video, fundraising or other activities to support your team and the club then let us know!

Finding the Best Time to Talk

In looking for a good outcome to any meeting with your coach it is important to find the best time and setting for the conversation to occur. Here are some guidelines for finding the best time to talk.

Little problems are easier to fix than big ones and little problems have a way of getting bigger when not addressed. If there is a question about what a player needs to do to play more, don’t wait for half the season to begin the conversation.

Don’t ask to meet during practice or during a tournament. Your coach will not meet with you at this time. Before or after practice is usually the best time. Please allow plenty of time for the meeting.

The 24-hour rule is a good rule because it works! If there is any emotion to an issue then wait at least 24 hours after the issue before having a meeting.

Provide a little prep for your coach but not too much before the meeting. Let your coach know why you want to meet but don’t send a lengthy email. Emails or long phone messages tend to be too emotional and accusatory. Avoid that with just a brief note or conversation.

Resolution Procedure

Competitive team athletes, by their very nature, create situations where everyone may not be happy all the time. Knowing when to communicate and how to communicate with your athlete’s coach is a concern for almost every parent at some time during the season.

FIRST, we expect the player to talk to the coach when she has a problem or question.

If there is still a question after the athlete has talked to the coach(s) then the procedure is as follows:

SECOND, the parent and player should speak to or meet with the head coach. Parents should call the coach on the phone to set a face-to-face meeting. Meetings are to be times and locations other than tournaments or during practice.

If the matter remains unresolved, or if the parent has reasonable concern that speaking to the coach will not resolve the matter then…

THIRD, the parent may request a meeting with the player, coach AND the Club Director.

High Impact VBC will not tolerate any hostile, aggressive confrontation between a parent and any official, any other parent, any athlete or any coach, regardless of whether the coach, athlete or other parent is a member of High Impact VBC or not. Violation of this policy may result in the athlete being dismissed from the club.

It is inappropriate and undesirable for an athlete or a parent to approach other parents and athletes to complain about a problem the athlete or parent has with High Impact VBC. This is one of the biggest factors in disrupting the chemistry of a team.

We encourage parents to approach us earlier rather than later about concerns they have. There is little we can do to rectify a situation that is not brought to our attention until the end of the season. It is much better to have open lines of communication about problems as soon as they arise.

HAVE FUN!!!

Let’s all work together to have a great volleyball season!!