BYLAWS OF THE HASTINGS FORCE WRESTLING CLUB
ARTICLE I – NAME
Section 1 – The organization shall be known as the Hastings Force Wrestling Club, located in the city of Hastings, in the state of Nebraska.
ARTICLE II – PURPOSE
Section1 – To elevate the level and participation of boys in the sport of wrestling in Hastings. This is accomplished by developing and promoting a basic to advanced understanding and appreciation of wrestling on part both young boys and parents, and competitive program of wrestling.to prepare them for the next levels of wrestling in middle and high school programs throughout Hastings.
Section 2 – To supervise, sponsor, and financially assist a disciplined and
Section 3 – To develop in members, the ideals of good sportsmanship, honesty, and respect for authority.
ARTICLE III – MEMBERSHIP
Section 1 - Any boy grade 2nd – 8th that have a minimum of two years experience in the school wrestling clubs desiring active membership will be registered at the club registration at the beginning of the season. Wrestlers with the less than two years of experience must be approved by the head coach and committee.
Section 2 – Membership in the organization requires payment of annual membership fee which will be determined by the committee prior to start of each season and completion of the club’s membership application.
Section 3 – Membership period shall be from late November / early December through late February of the following year.
ARTICLE IV – COMMITTEE OFFICERS
Section 1- The Board shall consist of the following seven positions:President, Vice-President, Secretary, Treasurer, Registrar, Equipment Manager, Head Coach,
Section 2 – Officer shall be elected by a simple majority of those present in the March meeting, which shall include all current officers and members.
Section 3 – Officers shall hold office for a minimum of two years with alternating election to maintain a good working balance within the club or until: (a) a successor is duly elected, (b) death or disability, (c) resignation, (d) removed from office by a 2/3 majority of all voting members.
Section 4 – Vacancy for any reason shall be filled by appointment of the remaining officers until the next March meeting.
ARTICLE V – DUTIES OF OFFICERS
Section 1 – President – The President shall supervise all the club’s business affairs, and enforce all the rules of the club. He/she shall preside at all meetings and assure that orderly and complete meetings are conducted. The President shall be a co-signer on checks behalf of the club.
Section 2 – Vice-President – The Vice President shall assist the President in the performance of his duties. In the absence of the President, the Vice- President shall perform the duties of the President. The Vice-President shall also perform other duties as assigned by the President.
Section 3 – Secretary – Records the minutes of all meetings and prepares a copy of such minutes for permanent record, and for each member present at the next meeting. The Secretary is also responsible for the correspondence of the club as deemed necessary. Upon notification by the President, the Secretary shall notify all members by phone, mail, e-mail, or by personal contact of the time and place of all meetings, other than those regularly scheduled in advance and already published or posted.
Section 4 – Treasurer – Maintains the financial records of the Club, and prepares checks as directed by the Board or President. The Treasurer shall make timely bank deposits, and give a current financial report at each meeting. The Treasurer shall be a co-signer on checks issued in behalf of the Club.
Section 5 – Registrar – Registers all new members; collects membership fees; see that all paperwork is filled out and complete; submits registration forms and fees to USA Wrestling on a timely basis; and maintains and updates club roster regularly.
Section 6 – Equipment Manager – Issues club singlets to each registered member prior to his first tournament, and maintains a record of the same; collect singlets from members when that are through wrestling for the season; notifies Secretary to bill members who have failed to return their singlet at the end of the season; arranges for club shirts and sweats for those members wishing to purchase them; reports to the Board annually on the quantity and condition of the club singlets, and makes recommendations concerning the purchase of new ones.
Section 7- Head Coach – Prepares and implements coaching syllabus for season and individual practices; attends all scheduled practices and instructs technique to wrestlers.
ARTICLE VI – MEETINGS
Section 1 – The Club’s Committee (officers and members) shall meet at least monthly from September through March, or as necessary to effectively conduct the orderly business of the club.
Section 2 – Upon notification by the President, the Secretary shall notify all members by mail, newsletter, phone, or in person, of the time and place of all meetings, other than those regularly scheduled, at least 5 days in advance.
Section 3 – All meetings and discussions of the Committee shall be open to any member.. In case of discipline matters, the officers shall have the option of meeting in a private “executive session”.
Section 4 – All meetings shall be run in an orderly manner. No member may have the floor for discussion unless recognized by the President or presiding person.
Section 5 – Minutes of all meetings shall be recorded and made available in writing at the next official meeting. Copies of all meeting minutes are to be maintained for future reference.
ARTICLE VII – QUORUM
Section 1 - A quorum shall consist of at least a minimum of a simple majority of the Committee in order to conduct ordinary business. Approval by at least 2/3 of all present at a monthly meeting is necessary to amend, add, or replace any articles in these bylaws.
ARTICLE VIII – FINANCES
Section 1 – Contracts – Only the Committee may authorize contracts on the part of the organization.
Section 2 – Loans – No loans may be contracted on behalf of the Club.
Section 3 – Checks – all checks of any amount require two signatures. Those approved to sign checks include the President, Vice-President, and Treasurer.
Section 4 – Deposits – All funds of the Club not otherwise employed for its purposes shall be deposited from time-to-time to the credit of the Club in such banks or other depositories as the Committee may direct.
ARTICLE VIIII – DISCIPLINE
Section 1 – Methods of Procedure – Any member or members having a complaint against another member for the infraction of any provision of these bylaws or Club rules, as for conduct injurious to the welfare of the Club, may report the same in writing to the Committee. Such complaint, shall set forth the facts in the case, together with the names of the witnesses, if any. After receiving such complaint, a meeting of the Committee shall be held as soon as practicable to investigate the same. The complainant or complainants, and the member of the complained of, shall receive at least seven days notice, of such meeting, and may be heard with their witnesses. The statements and evidence shall be reduced to writing and filed by the Secretary, and then mail copies thereof to the complainant or complainants, and to the member complained of. The decision by the Committee is final.
