GCMFL Captains Meeting - July 17th 2003

The Glen Cairn Men's Fastball League held a meeting for the team captains on July 17th at 7PM the Kanata Sports Club.

Captains in attendance were: Dale McKenzie (Don's), Jamie Miller (RBC), Dylan Waugh (Urbandale), Norm Philips (Restore-All), Dan Seguin (on behalf of Gary Bochert - KSC), Darren Ladouceur (Murray's), Jay Cohan (State Farm), Troy Drew (Komputer Korner), Jim Murphy (WSI).

Absent were Sean Jeffery (K-Deck), Paul Leduc (First Canadian Title), and Terry Aiken (Willy's Pizza). Sean and Paul knew in advance that they'd be absent and emailed their votes on the agenda items to the executive.

  1. Agenda Items:
    1. Equipment: the league will continue to buy bats - several teams depend on league-supplied bats. It was suggested that the league mark the bats next season, perhaps using fluorescent paint on the handle of the bat, to allow easy identification of league bats.
       
    2. Lockbox: we will go ahead with the plan to build a larger steel lockbox (4' wide, 2' deep, 3' high) at the A.Y. Jackson diamond to hold all of the equipment. Charlie will check to see if we can get insurance on the contents, Jay will ask Ken Leslie to look into it in case our current carrier will not cover us. Eric will check with the city to make sure we have permission to build the box. Most were in agreement that a combination lock is preferred since it doesn't require the key holder to be present, though a lock whose combination can be changed (every season for example) would be desirable for enhanced security. Estimated cost will be $700 plus the cost of the lock.
       
    3. Banquet location: the annual league end-of-season banquet will be held this year at The Masters Club (White Rose plaza - Bells Corners). The date for the banquet is Saturday October 18th.
       
    4. AGM date/location: at The Masters Club before the banquet. The AGM will get underway at 6PM on Oct 18th with the banquet to follow once the AGM wraps up. Trevor will be asked to keep the golf machines turned off during the AGM (to keep everyone's attention) as well as during the awards portion of the banquet.
       
    5. Tournament format: several league members had expressed a desire for a one or two day format to the tournament. No proposals were submitted at the captains meeting so there will be no changes for now, though league members will be invited to submit proposals for a two-day (Fri/Sat) or one-day (Sat) format for consideration by all members at the AGM. This will likely mean that teams are only guaranteed two games rather than three. Those wishing to submit format proposals should keep in mind that we typically book A.Y. and J.C. from Friday night at 6PM through Sunday night at 6PM.
       
    6. Metal cleats: a discussion was held concerning the use of metal cleats by defensive players, and whether they put base runners or other infielders at risk. Given the number of pitchers who need to use metal cleats it was decided that the current rule would remain in effect.
       
  2. Other items:
    1. Schedule: The schedule has been updated to include all of the existing rained-out games. There will be further changes if more rain-outs occur; we're trying to get the season wrapped up by August 14th so that the playoffs can start on August 18th.
       
    2. AGM: In the interest of keeping the AGM brief, league members will be asked to submit agenda items in advance of the meeting. Member-submitted agenda items will only be discussed if the submitting member is present at the AGM. There will be time allowed for "other matters" at the end of the AGM, but the amount of time will be limited since the banquet follows the AGM this year.
       
    3. Protection rule: A constitutional amendment was made, making the draft-day protection rule stay in effect for three years at a time. The current format (captain plus six) will remain in effect for three more seasons; it may be revisited during the 2006 season with the change taking effect for the 2007 season. It is anticipated that this will make the AGM a shorter and more enjoyable experience for all involved. As per the constitution, the captains and executive must agree for any constitutional changes to occur. Voting by the executive members present was unanimous (Gary was reached via cell phone, Richard was working but sent his vote later). The captains voted 8-1 in favor of the amendment:

         Yay: Dale, Jamie, Dylan, Norm, Dan (sitting in for Gary), Darren, Troy, Jim.
         Nay: Jay

The meeting adjourned at approximately 8:15PM.

Eric