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Wednesday, January 2 FGSC Team Handbook Sections A-D FOREST GROVE SWIM CLUB
THE FIERCE AND MIGHTY DRAGONS
TEAM HANDBOOK 2007-2008
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Program Overview |
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Phase |
Group |
Ages |
Teaching vs. Training |
Practices/Week |
Yardage per Week |
|
Basic Skill Development |
White |
8-11 |
80% / 20% |
3 |
2000-3000 |
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Purple |
8-10 |
70% / 30% |
4 |
7000-10000 |
|
|
Basic Training Development |
Black |
11-13 |
60% / 40% |
5 school year / 5 + 2 Dryland summer |
20000-35000 |
|
Cross Training |
12-18 |
50% / 50% |
5 + 2 Dryland |
15000-25000 |
|
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Progressive Training |
Gold I |
14+ |
40% / 60% |
8 + 2 Dryland school year/ 8+2 Dryland Summer |
30000-50000 |
|
Advanced Training |
National |
14+ |
20% / 80% |
9 + 2 Dryland |
40000-65000 |
The following guidelines are to inform parents and swimmers of the coaches’ policies regarding practice. These policies have been developed over many years and are designed to provide the best possible practice environment for all.
Each training group has specific attendance requirements appropriate for the objectives of that group. As a rule, the least possible interruption in the training schedule will produce the greatest amount of success. The club encourages younger swimmers to participate in other activities in addition to swimming. The expectation level of the coaches to attend practices increases as swimmers move to higher groups.
For the swimmers’ protection, they should arrive no earlier than 15 minutes before their workout time. They should also be picked up no later than 15 minutes after their practice is over. Swimmers should be ready to swim ten minutes before the start of their practice.
In case a youngster is late for practice, it is our hope that the parents will send a note with the child explaining the reason for tardiness.
Athletes should plan to stay the entire practice. The last part of practice is very often the most important. Usually, there are also announcements made at the end of each practice.
Occasionally, most of a practice group may be attending a meet, in which case you will be notified of a practice change or cancellation.
The club has an obligation to act as guests while in the pool facility (both swimmers and parents). Every member of the club needs to do everything possible to respect this privilege. Any damages to FGAC property may result in financial liability of the swimmer's parents. Any damage may also result in the swimmer being asked to leave the team permanently.
Parents are not allowed on the pool deck during practice unless it is an emergency.
White Group This is where it all begins. The novice group spends the majority of their time working with Coach Nancy on stroke technique, balance, line, and posture. These swimmers practice 3 times a week for 45 minutes. To move from White group to Purple group, the athlete must be 9 years old, able to swim all four competitive strokes legally, and meet the exit criteria. (See Section I for exit criteria.)
Purple Group
Purple group members bring the positive stroke techniques learned in the white group, and transfer those techniques to actual practice sets. During this group Coach Tabor will still emphasize on stroke development, but goal setting is added as well as speed. These swimmers practice 4 times a week for 75 minutes. 15 minutes of dry land and 60 minutes of swimming. To move from the Purple group to the Black group, the athlete must be 12 years old and able meet the exit criteria. (See Section I for exit criteria.)
Black Group
Black group members are those athletes who have demonstrated not only fast swimming, but are also starting to make a commitment to the sport. Training becomes more of an emphasis as well as goal setting, arousal control and over all speed. These swimmers practice 5-6 times per week for 2 hours. 30 minutes of organized dry land and 90 minutes of swimming. To move from the Black group to the Gold group, the athlete must be 14 and meet the exit criteria. (See Section I for exit criteria.)
Gold/National Groups
These athletes have demonstrated and willingness and ability to swim fast while maintaining technique. They have also made the difficult decision to focus exclusively on one sport. These athletes are expected to be mature, dedicated, responsible, and dependable role models. As our more advanced swimmers increase their commitment to swimming, we insist that they maintain good academic standing, and develop leadership skills. These swimmers practice at least 8 times per week.
Any youth swimmer who is known to use alcohol, drugs or tobacco is subject to suspension from the team.
Never interfere with the progress of another swimmer during practice or otherwise.
At all club functions, whether practice, meets, or social gatherings, we expect each swimmer to behave in such a way that their actions reflect positively on the team.
All members of the club, whether parents or swimmers, shall continue to protect and improve the excellent reputation the club has throughout the city, state and country.
SECTION D
PARENTS… YOUR ATHLETES NEED YOU…
To have a successful program there must be understanding and cooperation among parents, swimmers, and coaches. The progress your athlete makes depends to a great extent on the triangular relationship. You have done a great deal to raise your child. You create the environment in which they are growing up. Your child is a product of your values, the structure you have provided, and the model you have been. Human nature, however, is such that a parent loses some of his/her ability to remain detached and objective in matters concerning their child’s athletics. The following guidelines will help you keep your child’s development in the proper perspective and help your child reach his/her full potential as an athlete.
We want your swimmer to relate to his or her coach as soon as possible concerning swimming matters. This relationship between coach and swimmer produces best results. When parents interfere with the coach’s opinions as to how the swimmer swim or train, it causes considerable, and often times, insurmountable confusion as to whom the swimmer should listen to. If you have a problem, concern, or complaint, please make an appointment to meet with the coaching staff.
The coach’s job is to motivate and constructively criticize the swimmer’s performance. It is the parent’s job to supply the love, recognition, and encouragement necessary to make the child work harder in practice, which in turn gives him/her the confidence to perform well in competition.
10 & Unders are the most inconsistent swimmers and this can be frustrating for parents, coaches, and the swimmer alike! Parents and coaches must be patient and permit these young athletes to learn to love the sport. When a young swimmer first joins FGSC, there may be a brief period during which he/she appears to slow down. This is a result of the added concentration on stroke technique, but in the long run this will lead to much faster swims for the individual.
Even the very best swimmer will have meets where they do no swim their best times. These “plateaus” are a normal part of swimming. Over the course of a season times should improve. Please be supportive of the meets when a swimmer does not post a best time. The older swimmers may have only two or three meets a year for which they will be rested and tapered, thus able to achieve that elusive best time.
The best contribution you can make to your swimmer’s progress is to be a loving, supportive parent.
THE TEN COMMANDMENTS FOR PARENTS OF ATHLETIC CHILDREN…
Reprinted from The Young Athlete by Bill Burgess (“The Swim Parents Newsletter”)
Make sure your child knows that win or lose, scared or heroic, you love him/her, appreciate their efforts, and are not disappointed in them. This will allow them to do their best without fear of failure. Be the person in their life they can look to for constant positive reinforcement.
Try your best to be completely honest about your child’s athletic ability, competitive attitude, sportsmanship, and actual skill level.
Be helpful, but don’t coach him/her on the way to the pool or on the way back, or at breakfast, and so on. It’s tough not to do, but it’s a lot tougher for the child to be inundated with advice and pep talks.
Teach them to enjoy the thrill of competition, to be “out there trying,” to be working to improve swimming skills, and attitudes. Help him/her to develop the feel for competing, for trying hard and for having fun.
Try no to re-live your athletic life through your child in a way that creates pressure; you lost as well as won. You were frightened, you backed off at times, and you were not always heroic. Don’t pressure your child because of your pride. Athletic children need their parents so you must not withdraw. Just remember there is a thinking, feeling, sensitive free spirit out there in that uniform who needs a lot of understanding, especially when his world turns bad. If he/she is comfortable with you – win or lose – he/she is on their way to maximum achievement and enjoyment.
Don’t compete with the coach. If the coach becomes an authority figure, it will run from enchantment to disenchantment with your athlete. It is better to show your child that the coach, parents on the team, and other swimmers on the team are all working towards the same goal.
Don’t compare skill, courage, times, or attitudes of your child with other members of the team.
Get to know the coach so that you can be assured that the coaching philosophy, attitudes, ethics, and knowledge are such that you are happy to have your child under their leadership.
Remember that children often exaggerate. Temper your reaction and investigate before over-reacting. Work with the coach to get all of the facts and develop a plan of action if necessary.
Make a point of understanding your child’s level of courage. Some of us climb mountains, and are afraid to fight. Some of us will fight, but turn to jelly if a bee approaches. Everyone is frightened in certain areas. Explain that courage is not the absence of fear, but a means of doing something in spite of fear or discomfort.
COMMUNICATION
Communication such as the newsletter, meet calendars, meet information, qualifying times, etc., will generally be sent out in electronic form. Please make sure that the coaching staff, registration chair, and meet entry chair all have your email address.
Meet entries will be posted as a hard copy on the team bulletin board above the drinking fountains. Please double-check these against the entries that are posted on the website. Mistakes happen. It is easier to correct prior to the meet than on the day of the meet.
QUESTIONS FOR THE COACHING STAFF?
When contacting the coaching staff, please be considerate. The best way to speak with the coaches is to meet them after practice, however this may not always be possible due to overlapping practices. Setting up an appointment, via e-mail, would be the quickest and most efficient way to guarantee a meeting.
Listed below are some guidelines for a parent raising issues with a coach on staff:
Try to keep foremost in your mind that you and the coach have the best interests of your child at heart. If you trust that the coach’s goals match yours, even though his/her approach may be different, you are ore likely to enjoy good rapport and a constructive dialogue.
Keep in mind that the coach must balance your perspective of what is best for your child with the needs of the team or the group. A training group can range in size from 5-35 members. On occasion, an individual’s interest may need to be subordinate to the interests of the group, but in the long run the benefits of membership in the group compensate for the occasional short-term inconvenience.
If your child swims for an assistant coach, always discuss the matter first with that coach, following the guidelines listed above. If the assistant coach cannot satisfactorily resolve your concern, then ask that the head coach join the dialogue as a third party.
If another parent uses you as a sounding board for complaints about the coach’s performance or policies, listen empathetically, but encourage the other parent to speak directly with the coach. He/she is the only one can resolve the problem.
SECTION E
Volunteer Policy
The strongest clubs in USA Swimming have an active volunteer policy. Volunteering helps kids and parents learn about swimming at all levels from local clubs on up to the Olympics and helps swimming families get to know each other. Good working relationships develop which also leads to lasting friendships and helpful associations for car pooling, running fun and efficient meets, recruiting new swimmers and increasing community support for water sports. The members of FGSC are wonderful people to work with and volunteering together helps you as well as the club.
Volunteer hours required.
Because the FGSC is a collaborative effort of all the members, each family is expected to contribute a fair share of their time to keep the club running. Two parent families are required to contribute at least 30 volunteer hours per year and one parent families 15 volunteer hours per year. Most of the work centers around the swim meets that our club hosts. The jobs for home swim meets are posted before each meet on sign up sheets near the mailboxes.
Extra privileges extend beyond just earning time for the hours worked at swim meets for parents who become OSI certified stroke and turn officials or OSI certified timing officials, so becoming a certified official is highly encouraged.
Payment of $15/hour is a valuable, appreciated, and acceptable alternative in lieu of volunteer hours for those who choose not to contribute their time and effort. The volunteer coordinator will keep track of hours worked. To keep the workload even, each family should aim for dividing the hours fairly evenly between the long course and short course seasons.
It is helpful if you schedule your volunteer time when your swimmer is not in the water. For example if you have an older swimmer who swims in the afternoon session, schedule your volunteer time during the morning shifts or at set up or clean up. That way you can still watch your child swim at meets. Vice versa for young swimmers who swim in the morning. Or one parent can work while the other parent watches and trade off the next day.
For now each member needs to make notes of their volunteer hours and report them to the volunteer coordinator on a regular basis. Tracking hours on line will be available within the coming year.
Expectations for Away Meets
Each family is also expected to pitch in at away meets also. For each swimmer you have at an away meet there is a general rule that you sit as a back up timer 1-2 hours each day that your swimmer participates. These hours do not count toward your volunteer requirements at home meets but they do ensure that all swimmers get credit and an official time for their efforts in their events. Without back up timers swim meets would not exist.
Few if any clubs have enough certified officials to totally run a meet. Each club is expected to have stroke and turn officials and/or timing officials attend away meets as well. The number of officials expected is based on the number of swimmers entered in the meet. FGSC officials who work at away meets will have their hours count toward the number of hours expected of each family.
The volunteer coordinator has a list of activities that need volunteers during the year. The following list has several examples. Choosing one or a few that suit your interest will help you quickly reach your required volunteer hours.
A. Standing positions
Volunteer Coordinator – Sponsored by President
Fund raising committee – Sponsored by VP
All fund raising activities including swim meet ad sales
Pacific University meets
Special events committee i.e. celebrations – Sponsored by Member at Large.
Meet Coordinator – Sponsored by Coach and Board
Meet preparation – Sponsored by Meet coordinator
Meet supplies
Meet prep, printing, collating, assembly
Heat sheet typesetting
Equipment and storage manager – Sponsored by Secretary
Work days – Sponsored by Equipment and storage manager
Board member – Sponsored by parents
Meet registrar – Sponsored by Board
Documentation and Education – Sponsored by Secretary
Website maintenance & development
Cash contribution. Payment of $15/hour is a valuable and appreciated alternative in lieu of volunteer hours.
Grant writer - Sponsored by President
Positions associated with swim meets
Stroke and Turn Official
Starter
Referee
Console Operator
Computer
Head Timer
Hospitality
Concessions
Runner
Awards
Announcer
C. Roles not considered for overall volunteer hours
Lane Timers (Exception - up to 5 hours of lane timing at home meets will count toward yearly total)
Fund raising activities not approved or managed by the VP/fund raising committee
Detailed job descriptions for meet positions are posted before each meet.
SECTION F
BOARD OF DIRECTORS
The Board of Directors oversees the administrative functions of the club. The board consists of five individuals elected for one-year terms with the elections happening annually in September. Please refer to team by-laws for specifics concerning election rules
Your Board of Directors for ’07 - ’08 is:
President Paul Butcher
Vice President Russ Smith
Treasurer Crystal Vanek
Secretary Kate Allnutt
Member at Large Jim Kenny
With the focus of the club always on the swimmer, the Board of Directors exists to ensure the continuation and excellence of the Forest Grove Swim Club by:
· Providing necessary business functions
· Assisting and supporting the coaching staff
· Communicating
· Communicating
· Communicating
Each board member is assigned a specific area of responsibility. For a list of the current members and their positions, please see Appendix B located in the back of this handbook. Following are the board positions and their general areas of responsibility:
Conducting meetings
Board membership
Counseling
Facilitator
Coordinator
Appoint Committees
Calling special meetings
Delegating authority and responsibility
Holding elections
Board membership/job descriptions
Locating/organizing pool availability
Maintaining staff
Conducting of meetings in absence of President
Oversees fundraising committees
Oversees social committee
Registration with USA Swimming (in conjunction with Membership chair)
Payroll/benefits
Budgets
Filing taxes
Paying bills
Maintaining receipts
Financial reports
Collecting fees, dues
Oversees finance committee
Maintaining business records
Recording minutes of meetings
Sending thank you notes
Maintaining historical records
Club mailings
Writing necessary letters
Sending gifts
Maintaining publicity scrapbook
Each board member is also assisted by standing committees, which are composed of appointed parents from the club.
SECTION G
The current monthly club dues are:
15% discount for additional family member(s).
Discount taken off lower priced dues.
|
White |
$45.00 |
$38.25 |
|
Purple |
$50.00 |
$42.50 |
|
Black |
$60.00 |
$51.00 |
|
Gold |
$70.00 |
$59.50 |
|
National |
$90.00 |
$77.50 |
|
College* |
$35.00 |
|
*This group is specially built for Pacific University swimmers who want to maintain a training base while not in season.
These fees reflect only club dues. Members are also required to purchase pool memberships.
Any changes in standing with the club need to be sent to the coaching staff and the treasurer in writing beforehand for any changes to become official. (Example if you are leaving for the summer and you tell the coach but do not tell the treasurer, you will continue to owe dues for the months that you are gone.)
Dues are paid monthly, but a seasonal commitment is assumed of each swimmer. To avoid accounting difficulties, billing will not be suspended for periods of less then three months; e.g., while a child participates in another sport.
It is required of all Forest Grove Swim Club swimmers that they have a current United States Swimming (USS) membership. This membership not only supports swimming throughout the country, it also provides very important accident and medical insurance for every swimmer and every club.
The annual membership cost for United States Swimming is currently $48.00 per year. This fee is charged and collected at the time of registration.
Each swimmer is covered at any organized practice of Forest Grove Swim Club and every competition that is USS sanctioned. Insurance does not cover social outing or events. A summary of the coverage is available upon request.
Characteristic of any business, FGSC expenses begin the first day of every month. A positive cash flow is required to assure payroll requirements and various other expenditures. It is, therefore, imperative for all FGSC parents to pay their swimmer’s monthly installment on or before the first of each month, just as you do your credit card, mortgage or utility payments.
SECTION H
COMPETITIVE STROKES
The four competitive strokes are: Freestyle; Backstroke; Breastroke; and Butterfly. Events are held in all competitive strokes at varying distances depending on the age of the swimmer. An individual medley (IM) is the swimming of all four strokes in turn. Other swimming events include relays, where are a group of four swimmers who either all swim Freestyle (Free Relay), or each swim on of the competitive strokes (Medley Relay).
SWIM SEASONS
The swim year is divided into two seasons. The “Short Course” season (SC) runs from September to March. These meets are held in 25-yard pools (SCY) and 25-meter pools (SCM). The “Long Course” season (LC) runs from April to August. Meets are generally held in 50-meter pools. This is the distance used at the Olympics and World Championships.
TYPES OF SWIM MEETS
Developmental Meets – also known as Dual Meets, these are generally held on Saturday mornings. They generally do not have qualifying times. Great meets for new swimmers. Each athlete generally swims 2-3 individual swims and 1 relay.
Invitational Meets – Large meets, generally 300 or more athletes, which run 2-3 days. Most are open to all athletes regardless of time.
Qualification Meets – These meets have some type of qualification time standard(s) that a swimmer must meet in order to enter the meet. For example, in order to participate in an A/B meet, a swimmer must have a “B” time in each event entered.
State Championship – Oregon Swimming, our LSC, holds State Championship meets every season. 10 & Unders are at one meet; 11-14 at one meet; and the Senior Champs meet that is open to any swimmer who has achieved the qualifying standard.
Age Group Sectionals – An age group Championship level meet that includes LSCs from the states of Oregon, Washington, Idaho, Montana, Alaska, and Hawaii. These times are faster than the State Championship times.
Senior Sectionals – A Championship level meet that includes LSCs from Oregon, Washington, Idaho, Montana, Alaska, Hawaii, Colorado, Arizona, Utah, New Mexico, Wyoming. This meet is one step below Junior Nationals.
Junior Nationals – The fastest meet for 19-under swimmers.
Senior Nationals – The fastest annual meet in the country. There is a SC meet and a LC meet. Swimmers can qualify for various national teams that represent the U.S. in international competition by their performances at Senior Nationals.
Olympic Trials – Generally considered the fastest meet, top to bottom, in the world. This is where our Olympic Team is chosen.
MEET SCHEDULE
Each season’s meet schedule is distributed at the outset of the season.
The meet schedule has been established with the expectation that swimmers will attend the highest meet they qualify for.
Groups will generally have 1-2 meets per month.
The coaching staff will make the meet schedule and also enter the athletes into events.
It is the goal of the coaching staff that all athletes will swim every event every season in their age group. The more meets swum, the more opportunities to swim preferred events.
TEAM UNIFORM
Beginning in April the Forest Grove Swim Club will be sponsored by Reebok. All meet suits must be Reebok and all team members are encouraged to purchase Team Warm Ups to fully represent the Team at all opportunities. The team colors are purple and black. These colors are to be worn at meets and outings where athletes will be representing the FGSC. Team suits as well as a team cap are a required part of the uniform when competing.
Team suits as well as caps, goggles, kick-boards, sweats, parkas, etc. are available at JD Pence.
3139 Pacific Avenue
Forest Grove, OR 97116
(503) 359-4779 | 1-800-547-2520
SO WHAT DO I BRING TO A MEET?
Going to your child’s first meet can seem like you are packing for a cross-country trek. Here is a list to help you the first couple of times.
Bring your swimmer. No swimmer… no meet.
Swim suit.
Backup suit.
Goggles
Replacement goggles
Towel (x3)
A blanket/sleeping bag, something to sit on.
Sweats/Parka/PJs – something to wear to keep warm. This also means shoes and socks.
T-shirts.
Games – I-pods, computer games, books, board games, HOMEWORK.
Snack food… and snack food means HEALTHY snack food. Granola bars, yogurt, juices, fruits, sandwiches. And lots of WATER.
You’ll notice that everything is plural. When in doubt bring an extra. They are kids and they will lose something… or forget something… or think that because it’s July they don’t need sweats. As I write this it is July 18th and it’s raining.
Special Parent's Note
The pool area is usually very warm. Therefore, you need to make sure you dress appropriately. Nothing is worse than being hot at a swim meet. It makes the time pass very slowly! At some of the meets, the parents are allowed to sit with the swimmers at the blanket area. If you don't think that a gym floor is comfortable, feel free to bring folding chairs to sit on. Better yet, become an official and get involved! You get to be close to the action and take the focus off of your own child!
SECTION I
CONSTITUTION AND BY-LAWS OF THE
FOREST GROVE SWIM CLUB
FOREST GROVE, OREGON
Revised 12-2007
ARTICLE -1 Name
The name of this corporation, herein known as the Club, shall be Forest Grove Swim Club, Inc. and is associated with Oregon Swimming and United States Swimming.
ARTICLE - 2 Purpose
The purpose of this club shall be to provide a competitive swim experience for youth through the development of their skills and confidence in a competitive environment. The club shall participate in United States Swimming (USS) sanctioned meets.
ARTICLE-3 Office and Agent
Forest Grove Swim Club, Inc., is a non—profit corporation incorporated under and subject to the provisions of Chapter 65 of the Oregon Revised Statutes (ORS), other relevant State and Federal laws and regulations, and the governing bodies of Oregon Swimming and United States Swimming.
The registered office of the corporation shall be the address of the Forest Grove Aquatic Center. The Registered Agent shall be an officer elected by a majority vote of the Directors.
ARTICLE - 4 Membership
Membership of the Club shall consist of the parents or guardians of registered family swimmers of the Forest Grove Swim Club.
ARTICLE - 5 Club Meetings
The Annual Meeting of the Club shall be held not sooner than the First (1st) of September or later than the Thirtieth -(30th) of September. At a location to be designated by the Board. At this meeting the Directors for the next administrative year shall be installed, and other business that may come before the membership.
Special meetings of the Club shall be held at the call of the President of the Board of Directors of the Club, or one of the Directors, or by written demand by five (5) members of the Club received by the Secretary of the Board. The demand must state the purpose of the meeting and must be signed and dated by the members making the demand. Purposes noted in the demand may be the only matters discussed in the special meeting.
5.1 Notice
Notice of any special meeting of the Club must be given no fewer than 30 days prior or more than 60 days prior to the meeting. Notice must state the place, day and hour of all meetings, and (in the case of special meetings) the purpose of the meeting.
An emergency meeting may be called by the Board of Directors with telephone notification if the emergency is of a nature that proper notice cannot be used.
5.2 Quorum
A simple majority of registered members must be in attendance to constitute a quorum; in accordance to Article
4 and 5.3.
5.3 Voting
Each family who is entitled to vote will be able to cast one vote.
5.4 Proxies
A member may appoint a proxy to vote or otherwise act for the member with a personal signature or the signature of the member’s attorney in fact on an appointment form. The proxy appointment is effective when received by the Secretary of the club and is valid for 11 months from receipt, unless a different time period is expressly provided in the appointment form. An appointment of a proxy can be revoked by the person appointing the proxy by attending a meeting and voting in person, by signing and delivering to the Secretary a written statement revoking the appointing of the proxy, by submitting a subsequent appointment form, by his/her attorney-in—fact, by resignation from membership, or by death.
5.5 Absentee Ballots
Absentee ballots must be available within two weeks of the meeting and must be returned to the Secretary of the Club prior to the call to order of the respective meeting at which the vote shall be taken. The Board shall determine the manner of distributing and collecting absentee ballots to ensure the validity of the members votes and to avoid duplication of votes by any member.
5.6 Matters Requiring Club Action
Actions requiring Club action include approval of Restated Articles of Incorporation, approval of amendments to the Constitution and Bylaws; elections of Club Officers; approval of the annual budget; changes to the budget, and matters referred to the Club.
Notwithstanding any other provisions of the Constitution and Bylaws no sale assignment, transfer, or mortgage of real property or borrowing of money other than in the course of the usual business operation of the Club shall be done without the approval by a two thirds vote of the members present at a meeting.
ARTICLE - 6 Officers
6.1 Number and Titles
The four officers of the club shall be the President, Vice- President, Secretary, and Treasurer.
6.2 Election and term of office
The officers shall be elected by July 1st for a term of one year. They shall assume office at the beginning of the short course season. No officer shall serve more than five consecutive terms.
6.3 Qualifications
Officers must have been a member for one full year and whose swimmer has competed in at least 50% of the meets scheduled in the preceding year.
6.4 Duties
President. The President shall call and preside at all annual and special meetings of the Club, serve as President of the Board, and be an ex-officio member of all standing committees and Board-appointed committees. Present the member at large for Board approval.
Vice-President. The Vice-President shall call and preside over all annual and special meetings of the Club in the President’s absence. Serve as Vice-President of the Board and be an ex-officio member of all standing committees and Board appointed committees in the Presidents absence. The Vice-President will chair the Fund Raising Committee.
Secretary. The secretary shall serve as Secretary of the Board. The Secretary shall be responsible for club records and maintaining minutes of the Directors Meetings and membership meetings. The Secretary shall be responsible for insuring the maintenance of committee records and team correspondence.
Treasurer. The treasurer shall be responsible for the disbursements and collection of funds of the Club and maintenance of records in accordance with policies approved by the Board and also all required payroll and payroll tax reports and filings. The Treasurer shall prepare and maintain a current list of the membership and swimmers. On consultation with the Head Coach review dues hardship cases for recommendation to the Board of Directors.
6.5 Resignation
Any officer may resign at any tine by delivering written notice to the Board. The resignation is effective when the notice is received unless the notice specifies a later effective date. The Board may fill the pending vacancy before the effective date if the Board provides that the successor does not take office until the effective date of the resignation.
6.6 Removal
Any officer may be removed from office by a majority vote of the Club.
6.7 Filling Vacancies
Any vacancy occurring in an officer position shall be filled by majority vote of the Board on recommendation (s) from the nominating committee. The vacancy shall be filled only for the unexpired portion of the term.
ARTICLE-7 The Board
7.1 Authority
The ultimate authority of the club shall rest with the members. The Board shall perform its duties according to the authority granted in the Articles of Incorporation, by the authority granted in the Constitution and Bylaws, and by official action of the Club. The Board may not bind the Club from one fiscal year to another without approval of the Membership.
7.2 Number and Term of Office
The Board shall consist of the Officers of the Club, and one member at large appointed by the President and approved by the Officers by simple majority, and the Head Coach.
7.3 Duties
All Club powers shall be exercised by or under the authority of the Board. The Board shall concern itself with policy and the business affairs of the Club, except in matters specifically reserved for the members as stated in article 5.4.
7.4 Committees
The Board shall establish and maintain those committees it deems necessary to carry out its functions as prescribed elsewhere in the Constitution and Bylaws and shall approve policies and procedures for their operation. Each committee member shall serve a term of one year. The Board will approve members who are not Board members to be on standing and ad hoc committees.
A majority of each committee shall constitute a quorum.
7.5 Nominating Committee
The Nominating committee shall present to the Board a slate of nominees who have given their consent to be considered for election to offices by the club at the annual meeting and shall also supply nominees for other vacancies as required by the Constitution and Bylaws. It shall be chaired by a Board Member.
7.6 Fund Raising Committee
The Fund Raising Committee shall present to the Board a program for supplementing income from dues to meet club expenses. The Fund Raising committee shall oversee all fund raising activities of the club. It shall be chaired by the Vice-President of the club.
7.7 Regular Meetings
The Board shall meet on a day and hour specified by the Board. The Board may by resolution provide the place and time for holding regular meetings without other notice than such resolution.
7.9 Special Meetings
Special meetings of the Board may be called by the President, by vote of the Board, or by written demand of 3 Board members, received by the Secretary. The notice of a special meeting must state the specific purpose(s) for that meeting. The person or persons authorized to call special meetings for the Board may fix the place, day, and hour for holding any special meeting of the Board called by them, in accordance with article 7.9.
7.10 Quorum and Voting
Four (4) members shall constitute a quorum and must be present for actions of the Board to be official.
7.11 Notice
The Board shall establish its own regular schedule of meetings. Regular meetings of the Board may be held without notice of the date, time, place, or purpose of the meeting. No other notice shall be necessary. Notice of special meetings shall be given by telephone, or written notice deposited in the United States mail (first class) by the seventh day before the meeting or by notice given at a regular meeting of the Board while a quorum is present.
7.12 Actions Without Meetings
No actions without meetings or actions by written ballots are allowed. Only actions taken by the Board in regular or special meeting shall be accepted by the members.
7.13 Executive Committee
The Executive Committee members shall be the President, Vice-President, Secretary, Treasurer, and Member at large. The Executive Committee may meet in closed session for the purposes of reviewing Personnel issues or other matters requiring confidentiality. Perform annual reviews of the Coaches performance. Actions of the committee cannot bind the Club in any way except in those matters delegated to it by the Board or Club membership.
7.14 Indemnification
Each person who is or was an officer, committee chair or employee of the Club (including the heirs, executors, administrators, or estate of such person) shall be indemnified by the Club to the full extent permitted by the Nonprofit Corporation Law of the state of Oregon against any liability cost or expense incurred in the capacity as officer, committee chair, or employee, or arising out of the status as an officer, committee chair or employee.
The Club may maintain insurance, at its expense, to protect itself and any such person against any such liability, cost, or expense.
ARTICLE- 8 The Head Coach
8.1 Selection Process
The Board of Directors shall make the final decision for employment of the Head Coach.
8.2 Terms of Employment
Shall be established by the Board subject to review annually by the Executive Committee. All Club Coaches must meet standards established by Oregon State Swimming and United States Swimming.
8.3 Duties
The Head Coach shall advise the Board on matters of meet scheduling. The Coach shall keep the Board informed of meetings and activities of the Oregon Swimming and United States Swimming.
The Head Coach shall have control of the methods and systems of practice and shall be in supervisory control of swim club members during practice sessions and meets. The Coach will arrange pool time with the City of Forest Grove Aquatics Director to provide swimmers with practice and meet facilities. The Head Coach shall recommend individuals for assistant coach positions if needed subject to the limits of the budget of the Club. The Head Coach shall be responsible for the supervision of assistant coaches and their discharge if necessary.
ARTICLE - 9 Amendments
The Constitution and Bylaws may be amended at any meeting of the Club by a two-thirds vote, provided that the amendment has been submitted in writing to the Club, and that notice of such amendment shall be furnished to each member with notice of that meeting.
White Group Exit Criteria
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Training Set Requirements |
Competitive Performance |
Biomechanical Progressions |
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Physical: Can complete the following sets:
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Has participated in competitive situations for the primary purpose of skill development. |
Physical:
Cognitive:
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Physiological Progressions |
Character Development |
Psychological Skills |
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Physical:
Cognitive:
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Championship Behavior and Accountability
Work Ethic and Self-Discipline:
Time Management:
Commitment and Team Loyalty: The swimmer will take PRIDE in being a member of FGSC.
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Understands that mental training plays an important role in the swimmers development Arousal Control:
Self Image:
Self Talk:
Concentration:
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Purple Group Exit Criteria
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Training Set Requirements |
Competitive Performance |
Biomechanical Progressions |
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Physical: Can complete all the following sets:
And any one of the following sets:
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Has competed in all the events offered in his/her age group and has met all of the following time standards in a competition:
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Physical:
Cognitive:
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Physiological Progressions |
Character Development |
Psychological Skills |
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Physical:
Aerobic Endurance:
Cognitive:
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Championship Behavior and Accountability:
Work Ethic and Self-Discipline:
Time Management:
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Arousal Control:
Self-Talk:
Concentration:
Goal Setting:
Self Image:
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Black Group Exit Criteria
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Training Set Requirements |
Competitive Performance |
Biomechanical Progressions |
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Physical: Can complete all the following sets:
And any one of the following sets: 20*100 FR @ 1:20 20*100 FLY @ 1:30 20*100 BK @ 1:30 20*100 BR @ 1:40 4*500 FR @ 6:30 4*400 IM @ 6:00
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Has competed in all the events offered in his/her age group and has met all of the following time standards in a competition: Boys Girls
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Physical:
Cognitive:
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Physiological Progressions |
Character Development |
Psychological Skills |
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Physical:
Cognitive:
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Championship Behavior and Accountability:
Work Ethic and Self-Discipline:
Time Management:
Commitment and Team Loyalty:
The swimmer understands the relationship between his/her personal commitment level and results. |
Arousal Control:
Imagery/Visualization:
Self Talk:
Self Image:
Goal Setting:
Concentration:
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Gold Group Exit Criteria
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Training Set Requirements |
Competitive Performance |
Biomechanical Progressions |
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Physical: Can complete all the following sets:
And any one of the following sets: 24*100 FR @ 1:10 24*100 FLY @ 1:20 24*100 BK @ 1:20 24*100 BR @ 1:30 4*500 FR @ 5:45 4*400 IM @ 5:30
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Senior Sectional time in at least one event. |
Physical:
Cognitive:
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Physiological Progressions |
Character Development |
Psychological Skills |
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Physical:
1. Swims T-30 regularly with improvement Cognitive:
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Championship Behavior and Accountability:
Work Ethic and Self-Discipline:
Time Management:
Commitment and Team Loyalty:
The swimmer understands the relationship between his/her personal commitment level and results. |
Arousal Control:
Imagery/Visualization:
Goal Setting:
Concentration:
Meet/Practice Behavior:
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