B.    Event safety plan and actions

C.   Conduct coaches and coxswains meeting

 D.    Committees

1.  Referee (Pete Olson?)

a.   Identify and communicate to volunteer coordinator volunteers needed

b.    Identify chief referee

c.    Determine referee needs

d.    Invite referees

e.    Hire referees

f.    Determine ref boat needs

g.    find housing for ref's (Jane Bertani?)

a.  Organize all race course marking materials

b. Inspect and repair stakeboats if needed

c.  Coordinate placement of stakeboats (Jim Foresberg 718-0731)

d.  Coordinate removal of stakeboats

e.  Assign who will be marking the course

f.   Mark course in time for event

g.  Pull in all course marking

h.   Identify and mark alternate course start and finish

i. Identify and communicate to volunteer coordinator volunteers needed

(2)    1 pontoon boat for start

(3)    1 line up boat

(4)    3 larger boats for course marshals (to keep other traffic off the course)

a.   Obtain and setup a finish line tent

b.   Find volunteers for flags and horn

c.    Determine race schedule

d.    Perform registration on the day of regatta/process scratches

e.   Time Event

f.   Set up tables, chairs, computers, and other timing equipment

g.   Publish results to website and in a public location on race day

h.   Send results to participating teams

i.    Provide a system for back-up hand timing

j.    Identify and communicate to volunteer coordinator volunteers needed

a.   Submit article for the "Breeze" (Gina)

b.   Send press releases to local papers and stations (Gina)

c.    Send press releases and pictures to participant team press organizations

d.   Discuss plans/concerns with the nursing home / Fire Dept & Police

e.   Notify police and fire department (Deb)

f.    Secure Parks and Recreation Permit (Holly)

g.   Coast Guard Auxiliary communications (Deb M)

h.   Secure coast guard lake use permit (Deb M.)

a.    Banquet

(1)    Arrange and order food for banquet ( Lorraine Turner 728-0541)

(2)    Set up. serve and clean-up after banquet (Dave Jansen)

b.   Identify and communicate to volunteer coordinator volunteers needed

c.    Concessions (Holly Anderson? and Cathie Ham 340-8912)

(1)    Arrange for concession food

(2)    Staff concession stand

(3)    Feed referees on day of event

(4)    Bonfire snacks (Smore's)

d.    Clothing

(1)    Design and have made regatta clothing

Coordinate design and clothing order with regatta chairs 

(a)    design graphics for shirt (Tom Rauschenfels)

(b)    sell regatta clothing

a.    Solicited volunteers from club and community

b.    Assign volunteers to specific tasks

(1)    Communicate with volunteers before, during and after the event

c.   Arrange for the comfort of all volunteers

(1)    breaks and relief

(2)    food and drink

a.    set up volunteers on stake boats

b.    arrange to swap out volunteers every 2-3 hours

a.    Assign Camping spaces to tenting teams

b.    Develop / Send out a list of available accommodations to teams (Gina)

(1)    hotels

(2)    camping

(3)    restaurants

(4)   community resources

c.     Plan and do an opening and closing ceremony

(1)    national anthems

(2)   simple but meaningful

d.   Identify and communicate to volunteer coordinator volunteers needed

a.   Identify and communicate to volunteer coordinator volunteers needed

b.  Plan and supervise boat readiness events

c.   Assign boats to DRC teams and visiting teams

a.    Send race notice to local and rowing community media and websites

b.   Send Race invitations to competing teams

c.    Press information sheet and elevator speech

d.   Assemble and publish regatta program

e.   Gather advertisers for regatta program

f.    Process race entry forms

(1)    deposit race entry fees (Bonnie)

(2)    Communicate with other team coaches (Dave Kask)

(3)    Route entry forms to timer well in advance of the race day

(4)    Verify all waivers

g.    Pre-event media plan

(1)    Event day

a.  hand out medals and awards (Michael Cochran?)

b.  Secure awards and medals (Bonnie)

c.   Identify and communicate to volunteer coordinator volunteers needed

a.    Clean and mow grounds

b.   Obtain and set up PA system ( Dave Johnson )

Borrow PA from Marshall school 

c.    Radios ( Dave Johnson )

Obtain 15 radios from Duluth/Superior Communications 

d.    Order and place biffies and dumpsters

DBJ for dumpster 

e.    Arrange for removal of stored boats

f.    Line/ place/monitor garbage cans

g.   Set up tents for concessions and officials

h.   Tape traffic lanes for boats

i.    Prepare for Bonfire (pit and wood)

j.    Clean boat house locker rooms

k.    Arrange for and place no parking signs along street/nursing home only along nursing home property

l.   After regatta area clean-up

a.   Manage race paperwork

b.   Handout/collect numbers for races

a.   Assign Key Roles

(1)    Dock Master (Dave Manderfield 722-5337)

(2)    Clerk of Course

b.   Track registrations (Dave Kask)

c.    Secure US Rowing regatta insurance (John B)