Dexter Little League: DLL By-laws & BOD positions

Roles and Responsibilities of Members of the DLL Board of Directors
President
  • Oversees all meetings of the Dexter Little League (DLL) and the Board of Directors(BOD) and has responsibility for the operation of the League..
  • Officer with whom Little League Headquarters maintains contact.
  • Represents the League in the District organization.  This includes attendance at all district Meetings, etc.
  • Strives to have first hand knowledge of the regulations under which Dexter Little League operates.
  • Authorizes the annual application for charter, and binds all members of the League to faithfully observe the regulations.
  • Oversees the implementation of the DLL by-laws, codes of conduct, draft procedures and All-Star selection processes.
  • Work with Dexter Community Schools on issues related to field maintenance, improvements, availability and other issues impacting the health and viability of DLL.
  • Takes an active role in gaining support and winning friends for the DLL program.
  • Receives all mail, supplies and other communications from the Little League Headquarters, and the District.
 Commissioner of Baseball
  • Oversees scheduling of all Coach Pitch, Minor, Major and Junior Baseball games.
  • Responsible for the coordination of all activities relating to baseball year round including open gym times
  • Coordinates and oversees all League Commissioner activities, including but not limited to: making sure that equipment bags are distributed to and returned by managers in a timely manner; making sure that all uniforms are distributed in a timely manner; making all managers, coaches, team moms, and parents are aware of all meetings, local rules, conduct expected at all practices and games, roles of all people expected in keeping facilities clean, work parties, concession stand assignments, safety items.
  • Prepares and proposes a list of all baseball Managers for Board.
  • Oversees all baseball Manager/Coach activities.
  • Coordinates with and assists the Player Agent in conducting all drafts and/or selection of all baseball teams.
  • Coordinates with the Safety Officer and Maintenance Director in making sure that all safety issues are addressed.
  • Coordinates with the Player Agent to insure that all managers, coaches and players at all levels are receiving proper instruction.
  • Coordinates scheduling of all baseball practices and games.
  • Coordinates with BOD, and Managers in executing all national rules and in developing and executing all local rules.
  • Oversees end-of-the-season Little League Tournament.
  • Involved in planning of all Post-season tournaments hosted by DLL, including selection of Tournament Director
  • Responsible for ordering and distributing all uniforms for players and managers, including the regular season, all-stars and other post-season teams.
  • Coordinates with the sponsorship director to ensure correct names are used on uniforms and sponsorship recognition.
  • Facilitates collection of weekly game summaries for print in the newspaper.
 Commissioner of Softball
  • Oversees scheduling of all Coach Pitch, Minor, Major and Junior Softball games.
  • Responsible for the coordination of all activities relating to softball year round including open gym times.
  • Coordinates and oversees all League Commissioner activities, including but not limited to: making sure that equipment bags are distributed to and returned by managers in a timely manner; making sure that all uniforms are distributed in a timely manner; making all managers, coaches, team moms, and parents are aware of all meetings, local rules, conduct expected at all practices and games, roles of all people expected in keeping facilities clean, work parties, concession stand assignments, safety items
  • Prepares and proposes a list of all softball Managers for Board.
  • Oversees all softball Manager/Coach activities.
  • Coordinates with and assists the Player Agent in conducting all drafts and/or selection of all softball teams.
  • Coordinates with the Safety Officer and VP Maintenance in making sure that all safety issues are addressed.
  • Coordinates with the Player Agent to insure that all managers, coaches and players at all levels are receiving proper instruction.
  • Coordinates scheduling of all softball practices and games
  • Coordinates with BOD, and Managers in executing all national rules and in developing and executing all local rules. .
  • Involved in planning of all Post-season tournaments hosted by DLL, including selection of Tournament Director
  • Responsible for ordering and distributing all uniforms for players and managers, including the regular season, all-stars and other post-season teams.
  • Coordinates with the sponsorship director to ensure correct names are used on uniforms and sponsorship recognition.
  • Meet with Little League District 3 administrators and teams to approve intra-district play rules.
  • Meet with District 3 teams to make intra-district play schedules for Minor, Major and Junior teams.
  • Facilitates collection of weekly game summaries for print in the newspaper.
Treasurer
  • Responsible for ensuring proper financial controls exist to safeguard League funds.
  • Proposes financial policies for Board approval (eg spending authorizations).
  • Prepares annual budget with direction from the Board.
  • Manages and maintains bank accounts and signs checks.
  • Dispenses League funds as approved by Board of Directors.
  • Reports on status of League funds.
  • Keeps League books and financial records.
  • Prepares tax returns and ensures compliance with all government requirements and obligations
  • Assumes responsibility for all League finances.
Secretary and Information Director
  • Manages the official home page of DLL at www.dexterlittleleague.com.
  • Responsible for on-going communication with all DLL players and families.
  • Coordinates with Sponsorship Director to recognize all DLL sponsors.
  • Collects, posts and distributes important information on League activities to DLL members, district, public and media.
  • Maintain email list of all DLL members.
  • Report on all meetings of the BOD via the website.
  • Report on performance of District Teams.
Player Agent
  • Manages the registration process for all DLL players and maintains league rosters.
  • Conducts annual tryouts (In coordination with VP Baseball, VP Softball and Player Development Board members).
  • Responsible for player selection (conducts all drafts, coordinates scheduling of drafts with Executive VP).
  • Responsible for checking birth records and eligibility of all players.
  • Supervises and coordinates the transfer of players between Leagues, either up or down in age.
  • Work with outside sources to secure end-of-season trophies for all players
 Equipment Manager
  • Responsible for the upkeep and maintenance of all player equipment.
  • Coordinates with the Vice Presidents of Baseball/Softball to receive all equipment bags back from the managers at the end of the season (or the end of all-star season).
  • Cleans equipment bags and equipment.
  • Maintains inventory of all equipment in each bag to ensure that all equipment is returned and that equipment which has exceeded its life expectancy is replaced.
  • Inspects all equipment, removed damaged, worn, or unsafe equipment, and replaces with new equipment.
  • Orders all new equipment.
  • Maintains inventory of reserve equipment.
  • Prepares all equipment bags for distribution each new season.
  • Coordinates with the Vice Presidents of Baseball/Softball and League Commissioners to make sure that all equipment bags are distributed to managers.
  • Oversees end-of-season storage of equipment and manages relationship with storage facility.
  • Works with Treasurer and BOD to negotiate and secure adequate insurance of DLL equipment
  • Order the patches for the DLL, and medals for the district teams and end of the season tournaments 
 Fundraising Director
  • Responsible for the coordinating, planning and directing of all fund-raising activities.
  • Reports to the BOD on fundraising needs and progress.
  • Recruits committee chairpersons to run concession stand, flower sale, apparel and any other committees required to meet the fundraising needs of the DLL.
  • Oversees activities of the fundraising committee (Concession Manager, Apparel Manager, Flower Sale Manager, et. al.).
  • Coordinates with the Treasurer to make sure that all funds are secured.
  • Coordinates with all other board members, league commissioners, managers, on all fund raising activities
 Sponsorship Director
  • Responsible for the Coordinating all sponsorship activities, including but not limited to: in-season team uniforms, scoreboard signs, concession stand signs and field signs.
  • Coordinates with the Treasurer to make sure that all sponsorships are paid.
  • Coordinates with the uniform officer to ensure correct sponsorship names are used.
  • Coordinates with the field maintenance director to make sure correct sponsorship signs are placed on buildings, scoreboards, etc.
  • Oversees creation of the Sponsorship Recognition Board at the entrance to Mill Creek Fields.
  • Distributes Sponsorship plaques at the end-of-the season to recognize and thank all DLL sponsors.
 Safety Director
  • Coordinates all safety activities including first aid, CPR and AED training.
  • Ensures safety in player training.
  • Ensures safe playing conditions.
  • Coordinates reporting and prevention of injuries.
  • Solicits suggestions for making conditions safer.
  • Reports suggestions to Little League Headquarters.
  • Obtain, update and maintain First Aid for all managers.
  • Ensure appropriate access to AEDs.
  • Be responsible for calling games due to lightening or other inclement weather.
Field Maintenance and Improvement Director
  • Responsible for the maintenance and upkeep of fields.
  • Coordinates with the BOD to schedule spring cleanup, fall cleanup and any other workdays that may be necessary.
  • Responsible for organizing and overseeing all work parties.
  • Ensures fields are playable on game days including the hiring/overseeing of people to cut grass, rake and line fields, etc.
  • Work with Safety Officer to determine if fields are playable following rain or other inclement weather.
  • Work with School District on issues related to maintenance of softball and baseball fields.
  • Negotiates outsource maintenance agreements and contracts and coordinates with Treasurer to make sure contracts are kept up to date and all invoices paid.
  • Coordinates with the Safety Officer to address all critical safety issues in a timely manner.
  • Coordinates with the Sponsorship Director to ensure proper placement of sponsorship signs, banners, etc.
  • Create, update and maintain a complete inventory of all field equipment.
 Umpire-in-Chief
  • Responsible for the recruiting, training, and scheduling of all umpires for baseball and softball.
  • Coordinates with the BOD to schedule all umpire training clinics, seminars, etc.
  • Resolves any outstanding questions about Little League or local rules.
  • Organizes and directs all umpire training clinics, seminars, etc.
  • Coordinates umpire work schedules
Director of Camps and Training
  • Responsible for organizing off-season “open gym sessions.”
  • Identifies teaching and training resources and partner with them to offer camps and training sessions for both baseball and softball.
  • Coordinates with the BOD to schedule all training clinics, seminars, etc.
  • Investigate opportunities for continuing education for coaches.
  • Design fall instructional seasons.
Director of Long-range planning and field improvements
  • Responsible for developing a long-range plan for field and facility upgrades.
  • Coordinates planned projects with treasurer and fund-raising director; secure approval of the BOD.
  • Work with School District on issues related to upgrades of softball and baseball fields.
  • Secure competitive bids for planned work and manage projects.
  • Negotiates outsource improvement and building agreements and contracts and coordinates with Treasurer to make sure contracts are kept up to date and all invoices paid.


Monday, October 27
By-laws of DLL
Handout: By-laws of DLL