eteamz.com
 
Home Home
Sponsors Sponsors
Board Members Board Members
By-Laws By-Laws
Eligibility Eligibility
Handouts Handouts
Parents Parents
Calendar Calendar
Locations Locations
Message Boards Message Boards
Albums Albums
Allumi Allumi
Guestbook Guestbook
My Site News My Site News
Shamrock Site Users Shamrock Site Users
Links Links
Group Messages Group Messages
Team Store Team Store
Support Our Team Support Our Team

Admin
Last updated
12-14-09 10:05 AM
Get Directions to Sacred Heart CYODearborn Local Weather
Sacred Heart CYO
Joe Caruso
313 277-7845
912 Military Street
Dearborn, Michigan
48124

 
Sacred Heart CYO: By-Laws
Sacred Heart CYO

I.        Mission

The Sacred Heart Parish CYO Athletic Program enriches the lives of our children by providing athletic development and competition in a safe, sportsmanlike, Christian environment. We seek to enhance the self-confidence, self-discipline, and perseverance of our children, while developing their athletic skills and spiritual growth.

II.        Program Philosophy

Our approach to athletic competition is based on the philosophy that we should make the best use of our God given talents while maintaining the highest levels of sportsmanship. As a result, our coaches will attempt to best use the talents of their team to win, while not compromising our beliefs in sportsmanship and that all athletes should have the opportunity to participate.

III.        Governance

The Sacred Heart CYO Athletic Program shall be governed by the Board Chairperson, the Athletic Director(s), and a CYO Board of Governors who shall all report to the Sacred Heart Pastor. The Sacred Heart Pastor shall have the right of approval and veto power over all decisions.

A.        The Board of Governors shall include fifteen members and be comprised of the following:

1.        The Board Chairperson;

2.        A liaison from Sacred Heart School;

3.        Up to three (3) The Athletic Director(s), one each for fall, winter and spring sports;

4.        Eight representatives who are members at large, two from each of the grades participating in CYO athletics (5th, 6th, 7th, 8th grades);

5.        An equipment manager;

6.        A concessions coordinator

B.        To be eligible to serve in all positions on the CYO Board of Governors, a person must be a registered member of Sacred Heart Parish. To be eligible for the position of Board Chairperson or Athletic Director, a person must be a member of Sacred Heart Parish, and must not be an active Coach at Sacred Heart during the same season unless approved by the board.



C.        The CYO Board members shall be elected as follows:

1.        The Sacred Heart School Liaison shall be appointed by the principal of Sacred Heart School;

2.        The Board Chairperson and the Athletic Director(s) for each season (fall, winter, spring) shall be nominated by any standing Board member at the final meeting of the school year prior to the commencement of their term. After nomination by a Board member the Athletic Director shall be elected by a two thirds (2/3) majority of the CYO Board of Governors in attendance. The term of the Athletic Director's assignment shall be for a period of one year.

3.        The members at large of the CYO Board of Governors shall be elected in a public meeting, to be held, at the end of the prior school year. In the first year of elections at large representatives shall be elected, two each for parents with children in CYO athletics grades 5-8. Thereafter, the annual elections shall be held for half of the at large members. The members at large shall serve for tenures of two years. In each year elections shall be held for representatives of the 5th and 7th grade class. Each candidate wishing to be elected the CYO Board shall nominate themselves, state the class they wish to represent, and state their background and interests which are relevant to the CYO Board. After all interested candidates have been nominated, a secret ballot shall be held by the parish members in attendance.

4.        At any officially called, regular or special meeting of the Board, any one of the members of the CYO Board may be removed, for cause, by a vote of two thirds (2/3) majority of the entire Board. The unexcused missing of two consecutive meetings shall be cause for removal. The Chairperson shall notify the member considered for removal to appear at the next regular meeting. At that time, the member shall be heard by the Board, and the removal shall be upheld unless overturned by a vote of two thirds (2/3) of the Board members.

5.        Vacant positions on the CYO Board shall be filled as follows; Notification of the open position shall be posted in the Sacred Heart Guardian for a minimum of one week prior to a CYO Board meeting to elect the new member(s). All interested parish members must attend the meeting and describe for the board their reasons for seeking the open position. After all candidates have been interviewed, the CYO Board shall vote by secret ballot for the replacement board member. A majority vote of board members in attendance is required to elect the replacement member.


D.        The duties and responsibilities of the members of the CYO Board shall be as follows:

1.        The Board Chairperson shall call and preside over all special or regular
meetings. If the Board Chairperson cannot attend a regular meeting, the Board Chairperson shall appoint a temporary Chairperson for the missed
meeting. Additionally, the CYO Board Chairperson shall call the Board into session; be responsible for all activities of the Board; coordinate the agenda for all meetings; provide communication to the parish through the parish Guardian; and govern all meetings using Robert's Rules of Order. The specific responsibilities of Board Chairperson is defined in section V.

2.        The Athletic Director(s) shall oversee the athletic program including: recruiting and supervising coaches; managing all program revenues and expenses; coordinating team schedules; and ensuring all CYO and Parish policies are enforced. The specific responsibilities of Athletic Directors is defined in section V.

3.        The members at large shall be responsible to attend Board meetings; represent the views of the parents of students in represented grade in all athletic matters; and vote on issues under consideration by the Board.

E.        The procedures for discussion and passage of resolutions shall be as follows; The Board shall not pass any resolution, which conflicts with policies or direction of the Archdiocese of Detroit, the CYO, or Sacred Heart Parish. Any decision of the Board may be overturned by the Sacred Heart Pastor. All Board meetings shall be governed according to Robert's Rules of Order.

1.        A quorum of the CYO Board of Governors shall be established when at least 7 Board members are in attendance including, a Board Chairperson or interim Chairperson.

2.        Procedure of the Board shall be defined by By Laws, which are ratified by a majority of the Board. Changes to these By Laws may be enacted upon recommendation of a standing Board member and approved by a majority of the Board.

3.        Resolutions on all other issues, not explicitly described herein, shall be ratified as follows;

a)        A member of the CYO Board shall raise the issue for discussion.

b)        Discussion of the issue shall be governed by Robert's Rules of Order.

c)        The resolution shall be passed by a simple majority of the Board

d)        members in attendance, provided however, a quorum of the Board is in attendance.

4.        The CYO Board of Governors shall meet at least monthly. Board meetings shall be listed in the Sacred Heart Guardian at least one week prior to the meeting, and shall be open to all parish members. Meetings shall generally be held on the first Monday of the month at 7:00 pm in the school library.

5.        Coaches for each sport shall be appointed as follows;

a)        An announcement shall be placed in the Sacred Heart Guardian soliciting candidates for coaching positions.

b)        The CYO Board shall hold a meeting to meet with each coach-candidate and solicit input about the coaching experience, philosophies, beliefs, approach, and conduct of the candidate. At that time, the CYO Board shall inform the coach-candidate of the Sacred Heart CYO expectations, philosophies and principles.

c)        After each candidate, including returning coaches, is interviewed, The Athletic Director shall make a recommendation to the Board at large for each coaching position. The Board shall then discuss each candidate and vote for each coach and opening. Each coach shall be appointed by receiving a majority vote of the Board for a particular position. If on the first ballot a majority vote is not reached, the Board shall again discuss the candidates and positions, and hold a subsequent vote. This process shall continue until all positions are filled.

6.        Minutes of all meetings shall be taken by a Board member or designee and shall be kept for the school year. CYO Board minutes shall be available upon request by any member of Sacred Heart Parish.

7.        The CYO Athletic Program shall be governed by certain athletic principles, which may be modified by a majority of the Board of Governors.

F.        All accounting of CYO athletics shall be managed as follows.

1.        The Athletic Director shall be responsible to maintain a record of all financial transactions. This accounting should at a minimum include the record of all revenues, and major expenses of the program. These records should be available to the Board of Governors and the Parish accounting designee.

2.        All athletic revenues should be submitted to the Parish Rectory accounting designee by the Athletic Director.

3.        The Athletic Director may maintain a petty cash fund whose amount shall be approved by the CYO Board with approval of the Parish accounting designee. This petty cash fund shall only be for the purpose of purchasing equipment and supplies. The Athletic Director must keep a record of such petty cash and disbursements.

4.        All major athletic expenses shall be paid by Sacred Heart Parish. The Athletic Director shall submit a request for funds with a written justification. This request shall be reviewed and approved by the Parish Pastor or his designee. Upon approval, the requested funds shall be provided by check by the Parish accounting designee.

5.        The Athletic Director shall prepare a budget annually projecting revenues and expenses. This budget shall be completed each year by May for the following school year or at the request of the pastor.

IV.        Athletic Principles

The Sacred Heart CYO athletic program shall be governed by certain principles, which are defined here and may be modified from time to time by approval of a majority of the CYO Board of Governors.

A.        Athletics at the Junior Varsity level (grades 5 and 6) shall be governed by an instructive and participation philosophy in which each player shall have the opportunity to play in the games. Playing time and player substitution decisions will be made by the coaches based on the skills of the players, game conditions, player conduct, attitude, and attendance at practice. However, each player in good standing shall start at least one (I) game during the season, and shall play in each game.

B.        Athletics at the Varsity level shall be governed by a competitive and instructive philosophy, in which the team objectives shall be considered over specific playing time objectives. Playing time and player substitution decisions will be made by the coaches based on the skills of the players, game conditions, player conduct, attitude, and attendance at practice. Although not specifically mandated, each player in good standing should be afforded the opportunity to play in games.

C.        Any member of Sacred Heart Parish shall have the opportunity to participate in CYO athletics. As a result, teams shall be organized to include all eligible and interested parishioners, while maintaining a manageable number of players. It is not the practice of the Sacred Heart CYO to cut players due to roster size.

D.        All athletic principles shall be monitored. Non-compliance with these principles may result in removal of any coach based on the majority approval of the CYO Board of Governors.


V.        Board Chairperson

The responsibilities of the Board Chairperson shall be as follows:

A.        Recruit replacements for open CYO Board positions. Put announcement in Guardian. Maintain an email lists for the board members. Insure all Board members review the CYO By-laws and any changes are properly approved.
B.        Lead the process to complete any improvements to the gym, locker rooms, fields, or concessions stand. Obtain approval of Stewardship Committee.
C.        Notify the Stewardship Committee of all fundraising activities (outside of the normal game day activities).
D.        Send reminders to members for board meetings, prepare agendas each month.
E.        Chair Board meetings and insure minutes are taken.
F.        Track fundraising activity and monitor the account balance with parish bookkeeper.
G.        Reserve the library for CYO Board meetings through-out the year.
H.        Reserve the gym for CYO after school every day and all day Saturday. Resolve any requests for the gym that occur through-out the year.
I.        Submit background check forms for new coaches and assistants to parish secretary.
J.        Meet with the pastor or Stewardship Committee twice a year to provide an update on CYO activities.
K.        Work with school liaison to identify Scholar/Athlete award winners for the Fall, Winter and Spring seasons. Send completed applications to CYO.
L.        Plan for and prioritize equipment needs for the following year.
M.        Prepare budget for next fiscal year – August through July. Submit to parish bookkeeper for approval.
N.        Prepare Scholar Athlete articles for Guardian – obtain pictures.
O.        Ask parish bookkeeper for list of all CYO deposits and expenses. Compare this to the budget to look for significant variances.
P.        Coordinate CYO Mass once a year.
Q.        Insure CYO events are posted on the parish calendar and appear in the weekly bulletin.


VI.        Athletic Director Responsibilities

The responsibilities of the Athletic Director shall be as follows:

A.        Recommend coaches for approval, by the CYO Board, oversee their activities and conducting post season evaluations.

B.        Managing all program revenues and expenses in accordance with CYO and parish policies.

C.        Coordinating team sign-up and managing team rosters consistent with CYO policies.

D.        Arranging and coordinating team schedules with the CYO;

E.        Monitoring the program to ensure all CYO and Parish policies are enforced;

F.        Arbitrate any coach/player/parent issues;

G.        Performing certain duties at the beginning of the season:

1.        Schedule sign-up for seasonal sport
2.        Schedule gym, field, and game times with input from coaches
3.        Collect registration fees
4.        Work with the equipment manager to identify and obtain necessary equipment
5.        Arrange for payment of various CYO fees (team registration and tournament entry)
6.        Arrange for pre-season, Christmas, and/or post-season tournaments

H.        Performing certain post-season activities:

1.        Coordinate recognition banquets for each team
2.        Arrange for individual trophies for 1st place teams
3.        Distribute, collect and summarize surveys
4.        Review surveys with board members and coaches
5.        Arrange post-season tournaments.

VI.        Equipment Manager

1.        Pass out uniforms to players and collect at season’s end.
2.        Maintain uniform and equipment budget
3.        Distribute keys to coaches and maintain a log of who has gym keys.
4.        Purchase new equipment and uniforms after receiving Board approval.
5.        Report out uniform and equipment status at the monthly CYO Board Meetings.

VII.        Concession Coordinator Responsibilities

A.        Managing concessions, including soliciting and coordinating volunteers, purchasing food and materials, and managing concession receipts.

VIII.        Coaches Responsibilities

To be appointed as coach, a person must be judged to be a good standing member
of the community, be capable of upholding the CYO and Sacred Heart principles, be able to develop the athletic talents of the players and be capable of enhancing the self-esteem and spiritual well being of the players. The coach has an important role in the CYO program and has certain responsibilities.

A.        The coaches must manage his/her team consistent with CYO and parish policies and principles.

B.        The coach must serve as a role model for the players, by demonstrating Christian behavior at all times.

C.        The coach must establish practice and training guidelines and communicate them to all players and their parents.

D.        Teach game fundamentals, teamwork, and sportsmanship

E.        Collect uniform deposits, distribute and collect uniforms, distribute uniform deposits at the end of the season.

F.        Coaches are responsible for the supervision of players during designated practice and game times. If the coach cannot be present during the designated practice time, they must arrange for a replacement.

G.        Coaches must select and/or recruit an assistant coach who is 18 years or older.

VII.        Player Responsibilities

To participate in the Sacred Heart CYO athletic program each player has specific responsibilities

A.        Each player must maintain acceptable academic performance. Academic performance should not be compromised by athletic competition. Academic performance shall be benchmarked and monitored by the children's parents.

B.        Players have a responsibility to attend all practices and games and are to notify the coach of any expected absences.

C.        Players have a responsibility to comply with the practice and game rules of the coach.

D.        Players have a responsibility to compete in a sportsmanlike manner. Unsportsmanlike behavior including, fighting, abusive language, cheating, disrespect for coaches or other players, or unlawful acts will result in disciplinary action, up to and including, suspension or removal from the team.

E.        Players shall take proper care of all Sacred Heart property. Any player who
willfully damages any parish property shall be subject to disciplinary action, up to and including, dismissal from the team.

VIII.        Parents Responsibilities

The CYO athletic program relies on the participation and support of the parents. For the program to succeed we recognize the important contribution of the player's parents.

A.        It is the responsibility, of the parents, to ensure that the CYO guidelines are met, by their children.

B.        It is the responsibility of the parents to establish and monitor their children's academic performance and intervene if necessary. For children who attend Sacred Heart School, teachers may recommend to parents and coaches that a child be removed from the team until acceptable academic performance is maintained.

C.        During home games there are many jobs, and support of all parents is expected. It is the responsibility of parents with children in the athletic program to contribute their time to assist with these jobs. Time spent on these duties (after the required 3 hours) is eligible for credit under the Sacred Heart School's Parent Participation Program (PPP). Parents who do not volunteer to assist with home game duties will forfeit their uniform deposit check.

D.        Parents are also responsible for transportation to and from games. Game dates, times and locations will be provided by the coaches.

E.        Parents are responsible for transportation to and from practice. Players shall not be left unattended without the coach present.

F.        Parents are responsible to pay to the parish a registration fee, which shall be established by the CYO Board. A uniform deposit is also required prior to a child receiving a Sacred Heart uniform. At the end of the season this deposit will be returned if the uniform is returned in a clean and reusable condition. If the uniform is not cleaned or is damaged Sacred Heart reserves the right to retain the deposit to replace the uniform.

G.        Parents are responsible for supervising their children at all times except during designated practice time. No other children, including siblings, are allowed in the Gym without a parent present.



 
 
Sacred Heart CYO
View Our Guestbook | Sign Our Guestbook
1 visitors have signed our guestbook. 		 
Web Sites Instruction Community  
Spotlight Sites
Build a Web Site 		Tips and Drills
Sport Tip Email
Customer Support
News & Updates 		Bulletin Boards
Camps & Clinics
Tournaments
Coaches' Corner


"To succeed...You need to find something to hold on to, something to motivate you, something to inspire you." - Tony Dorsett
Powered By
Copyright © 2009, eteamz.com, Inc
User Agreement