Articles:
Organizational Name
Mission Statement
Financial Policy
Membership
Participants
Participant Registration
Uniforms
Disciplinary Actions
Organizational Structures And Functions
Executive Committee
Standing Committees
Special Committees
Roberts Rules
Amendments
Exclusions

1.0 Organizational Name
This organization is and shall remain officially known as, California Youth Baseball hereinafter referred to as (CYB). CYB is a non-profit Pennsylvania corporation, which is affiliated with PONY Baseball, Inc., a member of Vesta Youth Baseball, and a non-profit Pennsylvania corporation. CYB is also recoginized as at 501c3 charitable organization under IRS code.  CYB is also a member of the Amateur Softball Association; a non-profit corporation. CYB is an organization, which provides membership to all individuals without regard to race, color, religion, sex, national origin or any other characteristic protected by law. The organization shall be governed by these constitutional bylaws, and remain volunteer and non-profit in nature.

2.0 Mission Statement
California Youth Baseball is wholly dedicated to providing area youth with supervised, fundamental learning experiences in baseball and softball, by maintaining an active, participating membership in the youth programs as administered by Vesta Baseball League, Pony Baseball, and the Amateur Softball Association. CYB is to conduct its activities so that the physical and moral welfare of the young people, for whose benefit it is organized, shall remain paramount and all matters of policy shall be determined on that basis.

3.0 Financial Policy
A. Sponsorship Policy

In order to secure suitable and adequate financial backing to carry out the purpose of CYB, it shall be the policy of CYB to permit only such sponsorship as is consistent with the purpose for which CYB is organized and to select sponsors who are interested in CYB solely or principally as a means of contributing to the welfare of young people. It shall be the policy of CYB to prohibit any direct advertising of alcoholic beverages or tobacco products in connection with CYB or any of its programs.

B. Solicitation and Payment Policy

CYB shall not permit the solicitation of funds in the name of CYB unless all of the funds so raised are placed in the CYB treasury. All moneys received shall be deposited to the credit of CYB in a depository (bank) selected by the executive committee and all disbursements shall be made by check. The CYB Treasurer and one other officer must sign all checks as the Executive Committee determines. The fiscal year shall begin on the first day of January and shall end on the last day of December.

C. Dissolution of Property

Upon dissolution of CYB and after all outstanding debts and claims have been satisfied, the Members shall direct the remaining property of CYB to another Federally Incorporated entity which maintains the same objectives as set forth herein, which are or may be entitled to exemption under Section 501(c)(3) of the Internal Revenue Code.

4.0 Membership
Any responsible adult of at least 18 years of age, of good moral character, and interested in developing, providing, and maintaining a youth baseball and softball program in our community, shall be eligible for membership. All members shall adhere to the constitutional bylaws of the organization. The Secretary shall maintain the roll of membership to qualify voting members. Only members in good standing are eligible to vote at the annual meeting and at the regular meetings. Only voting members - those members in good standing that have attended at least half of the regular meetings (all meetings February through June) - are eligible to vote at special meetings and for motions to amend the bylaws of CYB.

Managers, coaches, parents, officers and legal guardians of youth participants shall be considered members and are hereby solicited to actively participate in organizational functions and adhere to the constitutional bylaws of the organization.

4.1 Participants
A. Managers

The selection of managers is done on an annual basis. Any responsible adult member may voluntarily participate as a team manager, provided that the member is at least 21 years of age, 18 years of age for an assistant coach, and that the member is in good standing with CYB.  A coaching application must be filled out and turned in to the executive committee no later than the last day of registration to be considered for a manager or coach.

All managers will be selected by a majority vote of the executive commitee based on a criteria of good moral standing, experience in any baseball league, and experience and participation in CYB.  Any member of the executive committee applying for manager with a team in question will be ineligible to vote on this issue.

Once a manager is selected, he or she will submit their choices for assistant coaches to the executive committee for final approval.  Assistant coaches are subject to the same standards as the manager.

 
B. Players

PONY Baseball and the Amateur Softball Association rules, which shall be adhered to and administered by CYB, define the eligibility standards for youth participants in baseball and softball.

4.2 Participant Registration
Registration fees for all participants shall be determined by the organization on an annual basis. Registration fees for each player must be paid in full before the first regular league game. Participant registrants, that are financially distressed, may apply for a waiver of registration fees with the President of CYB.

Registration fees for all participants shall be equal in amounts. Families registering more than one youth participant may be given pro-rated discounts that shall be determined by the organization on an annual basis.

4.3 Uniforms
The organization shall provide all fully registered participants with required uniforms. Uniforms will not be distributed to the participant until all money due from registration, upgrades, and fundraising is turned in to the organization. 

Any additional equipment belonging to CYB that is used by participants must be returned to CYB at the conclusion of the season.  Participants failing to return CYB issued equipment will be responsible to pay CYB for the replacement cost of the issued equipment.

4.4 Disciplinary Actions
The Executive Committee shall have the authority to suspend, discharge or otherwise discipline any member or participant. Upon evidence of any misconduct by a member or participant, the executive committee shall notify that member, participant, or that participant's manager and parent/guardian of the allegations in writing within twenty-four hours of the transgression. That member, participant, or the participant's manager and parent/guardian shall appear before the executive committee at a special meeting to hear the matter. If that member or the participant is found in violation of organizational bylaws or of ethical misconduct, the officers, by a majority vote, shall have full power to suspend or evoke the members or the participants right to future participation in any organizational functions or programs.

5.0 Organizational Structures And Functions
The organizational components of CYB have informally been and shall officially remain as the Executive Committee, various Standing Committees, and the General Membership.

5.1 Executive Committee
The executive committee establishes organizational goals, provides general guidance and direction, implements policy and procedure, maintains routine and special organizational operations, and takes responsibility for activities undertaken in CYB's name. The committee membership consists of an elected President, Vice President, Secretary, Treasurer, Vesta League Representative, and a Softball Representative. These officials are elected by the general membership on an annual basis and shall adhere to the constitutional bylaws of the organization.

A. President

The President shall call for, preside over, and maintain order within regularly scheduled and special meetings, and ensure that all motions are made proper and put to vote or tabled as necessary. The President may nominate or appoint members and designate chairpersons to committee, and temporarily appoint a member to fill a vacant office until nominations and a subsequent election can be held to permanently fill that vacancy if necessary.

B. Vice President

The Vice President shall preside over matters directly related to baseball. In the absence of the President, the Vice-President shall preside and perform the duties of the President.

C. Secretary

The Secretary shall give notice of all scheduled meetings, nominations and elections, officially record and report meeting minutes, and maintain all official organizational documents, membership lists, and meeting attendance records. The Secretary is responsible for all organizational correspondence. In the absence of both the President and Vice President, the Secretary shall preside and perform the duties of the President.

D. Treasurer

The Treasurer shall keep timely and accurate records of all organizational finances, receipts and expenditures. The Treasurer shall maintain all institutional accounts and membership registration lists, prepare financial statements and reports, and oversee the planning and implementation of all fund raising activities. All organizational disbursements require the signature approval of the Treasurer and either the President, Vice President, or Secretary E. Vesta League Representative

The Vesta League Representative is required to attend all scheduled league meetings and subsequently submit a report, either written or oral, to the organization. If unable to attend league meetings, the League Representative must appoint another member of CYB to attend on his or her behalf. In this capacity, the representative is responsible for supplying and reporting any pertinent organizational matters and/or information to the league, and for supplying and reporting all league matters and/or information to the organization.

F. Softball Representative

The Softball Representative shall be elected by a majority vote of the parents of the softball players at the annual meeting. The duties shall be the same as those of the Vesta League Representative.

5.2 Standing Committees
The permanent standing committees established shall remain intact and function throughout the fiscal year. Establishment of new committees or dissolution of committees deemed, as "no longer necessary" requires a majority vote of the membership. Chairpersons shall be nominated or appointed during the first meeting following the annual meeting. Committee members shall be volunteer. The committee chairperson is responsible for the overall function and operation of the committee, and for reporting committee activities to the organization.

A committee shall not commit or involve the organization and shall not incur debt unless given the authority to do so by the executive committee.

A. Awards and Picnic Committee

The awards and picnic committee is responsible for the purchase of any trophies, plaques, etc., as approved by the Executive Committee and shall be responsible for planning and organizing the post-season picnic.

B. Managers Committee

The Managers committee shall be chaired by the Vice President and composed of all team managers or managers representatives. Members of the committee are responsible for player supervision, education, and training. Managers or managers representatives must attend all regularly scheduled monthly meetings in February, March, April, May and June.

C. Concessions Committee

The concessions committee shall be responsible for planning, organizing, supplying, staffing, and maintaining concessions at all home games. The committee is also responsible for staffing the gate in order to collect parking fees at any tournament events in which the executive committee has approved a parking fee.

The Concessions committee shall be responsible for providing properly maintained fields and refuse collection and disposal. Also, this committee is responsible for the scheduling of grass cutting and CYB work days.

D. Equipment Committee

The equipment committee shall be responsible for the storage, preparation, distribution, collection, and maintenance of all equipment belonging to the organization. The committee is also responsible for maintaining adequate supplemental supplies and accurate inventories of all properties of the executive committee.

E. Fund Raising Committee

The fund raising committee shall be chaired by the Treasurer and composed of the team parents, and other members who shall be responsible for planning, organizing, and implementing all fund raising events held on behalf of the organization. The chairperson shall be responsible for submitting a report of every individual fund raising event at its conclusion. Players with accounts not paid in full by said deadline shall not be permitted to participate in organizational functions, until the obligations are fulfilled.

F. Public Relations Committee

The public relations committee shall be chaired by the Secretary and shall function as a means to inform the membership of announcements, events, and organizational deadlines. The committee shall also be responsible for publicizing organizational activities through the various forms of media that may be available.

G. Uniform Committee

The uniform committee shall be responsible for sizing, ordering, preparation, and distribution of all uniforms to participants and coaches.

5.3 Special Committees
Special "ad hoc" committees shall be established on a per Diem basis and function for as long as deemed necessary. Chairpersons shall be appointed volunteers. The committee chairperson is responsible for the overall function and operation of the committee, and for reporting committee activities to the organization.

6.0 Roberts Rules
The rules contained in the most current edition of "Roberts Rules of Order" shall govern CYB meetings and meetings of the Executive Committee and Committees in all cases in which they are applicable and not inconsistent with these Bylaws and any special rules of order CYB shall adopt.

7.0 Amendments
These bylaws shall be amended only by a majority vote of the membership present at any said annual, regular or special meeting provided no such amendment shall be voted upon unless it has been properly presented, announced and read to the voting membership at any two previous and consecutive meetings occurring within no less than a seventy-two hour period. Properly proposed amendments shall be submitted in writing to the secretary 10 days prior to its first presentational meeting in order to be included on the meeting agenda and shall contain the signatures of the proposing member(s). The proposed amendment shall then be announced and read at the next two consecutive meetings for voting membership consideration, and a voting membership vote shall be taken at the third consecutive meeting. An approved amendment shall be incorporated into these bylaws and effective immediately.

8.0 Exclusions
Any encountered item or issue not included or addressed in these bylaws shall be referred to and ultimately decided upon by a majority vote of the executive committee.

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