Clifton Park Youth Hockey: CPYHA Board

Tuesday, September 6

The Current By-Laws of The Clifton Park Youth Hockey Association

Click Here!  Updated April 2010

 The Current Policies of The Clifton Park Youth Hockey Association

 Click Here! Updated August 2011

2012-2013 Major/Minor Policy

CPYHA Conflict of Interest Form

Board Meeting Minutes

April 2012

March 2012

February 2012

January 2012

December 2011

November 2011

October 2011

September 2011

August 2011 (#2)

August 2011 (#1)

July 2011

June 2011

May 2011

April 2011 (Annual Meeting)


Please Note:
The CPYHA Board Meetings are held the first Tuesday of each month, they are open to the membership. The locations may vary, check the calendar on the home page for information.


2012 - 2013 Board of Directors





Brian Gidley 



Vice President

Dave Schulman 



Vice President

Amy Moffre 




Sue Schulman




Kevin Stevens




Frank Suozzi 



Master Ice Scheduler

Paul Gillan 




Matt Alheim 



ACE Coordinator

Joe Moffre



Tournament Director

Rachel Bennett 



Dir of Player Development

Steve West 


 Girls Director

 Shawn MacKinnon



Midget Director

Brian Pacelli 



Bantam Director

Paul Satow 



Pee Wee Director

Bill Blinstrub 



Squirt Director

Alan Lapage 


Mite Director

Jason Pelton 



Mini-Mite Director

John Philips 




Art Sassone


Non Voting Positions

Player Advocate

Scott Lobdell



Ways and Means Committee

Eileen Carson



CPYHA Board of Directors Job Descriptions

President     Top of Page

  • General Manager of the organization

  • Skilled and knowledgeable in all aspects of the organization

  • Is the official face of our CPYHA to outside organizations, the Northern Zone and NY State Amateur Youth hockey

  • Oversees and guides executive team and organization at large

  • Develops organization that can field multi level teams from state championship level Tier II travel teams down to Mite house league

Vice Presidents     Top of Page

  • Mutually divide up major body of organizational work with majority of non executive board positions and committees reporting up into a VP

  • Oversee integrity of all positions and policy and procedures are followed

  • Provide leadership, interpret by laws when required, build consensus and overall health of the organization

  • Manage relationship with rink management and town of Clifton Park

Treasurer     Top of Page

  • Develops the budget and all billing processes

  • Develops and administers the team managers guide book

  • Manages Ice-scheduler and reconciles all ice billing

  • Handles all governmental filings on a timely basis

  • Insures proper auditing procedures are in place

Secretary     Top of Page

  • Sets agendas and manages monthly board meetings

  • Works with Treasurer to insure all proper filings such as insurance, memberships and fees are all up to date

  • Attends all important USA meetings requiring President or VP attendance

  • Manages web master to insure proper compliance and integrity is maintained with CPYHA site

  • Develops overall communication policy and monthly news letter for organization that minimizes cost and maximizes technology

ACE Coordinator (Formally part of Coaching Director)    Top of Page

  • Organize and Participate in Coaching Selection Committee

  • General Manager of Coaching Staff

  • Represent CPYHA in Coaching Forum

  • Maintain USA Hockey Coaching Education Program for CPYHA

  • Screening Compliance of Coaches

  • Prepare, distribute, and evaluate Coaching Performance Evaluations

Director of Player Development (Formally part of Coaching Director)    Top of Page

  • Participate in Coaching Selection

  • Organize/Coordinate Tryouts

  • Evaluate Players in Tryouts

  • Coordinate Summer Programs

  • Coordinate Preseason clinics

  • Participate in Tournament Organization

  • Recommend Contract Skills Coaches

  • Schedule Contract Skills Coaches

Ice Scheduler    Top of Page

  • Helps negotiate and manage ice contract

  • Develops fair and best utilization of ice to insure lowest cost to our members

  • Communicates timely schedules for practice and game ice

  • Develops and communicates monthly ice bills for each team

  • Works closely with all facets of the board

  • Coordinates / schedules referees for all games

  • Develops tournament game ice schedule

Registrar     Top of Page

  • Maintains integrity of player registration

  • Reviews policies and procedures to insure players and organization have proper credentials

  • Keeps updated master league roster at all times

  • Formulates and revises registration policy to reflect organization’s needs

  • Organizes and communicates registration requirements on a timely basis

Midget, Bantam, Peewee and Squirt Directors    Top of Page

  • Insure league guidelines and policies are followed

  • Mediate issues within their Division

  • Short Bi-weekly report Sept – March to Assigned VP and Coaching Director on general affairs of Division

  • Participate in coaching selection committee

  • Insure timely and accurate submission of team rosters and finances

  • Insures all registered players are advised of tryout times and schedules

Mite Director     Top of Page

  • Insure house team selection process is fairly administered and works with

  • Coaching Director to make changes if needed

  • Educates families on the rigors of travel hockey i.e. time commitments, costs etc.

  • Re-enforces the goals of the program and conducts parent meetings as needed

  • Insures the travel develop team is selected in a fair and impartial manner and that the program does not conflict with the house league

  • Advertises as required to encourage new membership and fill team slots

  • Order Mini-Mite jerseys and have names and numbers placed on jerseys

  • Mediate issues within their Division

  • Short Bi-weekly report Sept – March to Assigned VP and Coaching Director on general affairs of Division

Mini-Mite Director     Top of Page

  • Place Mini-Mite Announcement in local newspapers

  • Discuss Mini-Mite program (schedule, equipment, special events, etc) with prospective parents

  • Order Mini-Mite jerseys and have names and numbers placed on jerseys

  • Coordinate with Mini-Mite coach (Dave Randall) the assembly of 4 Mini-Mite teams and distribute rosters to parents

  • Arrange for River Rat player visits and Mini-Mite skate events at Pepsi Arena

  • Order medals and end-of-season trophies

  • Attend CPYHA Board of Director Monthly Meetings as a voting member

  • Serve as liaison between Mini-Mite parents and CPYHA Board of Directors

  • Coordinate end-of-season party at Starburst Family Center

  • Mediate issues within their Division

  • Short Bi-weekly report Sept – March to Assigned VP and Coaching Director on general affairs of Division

Tournament Director    Top of Page

  • Formulates Tournament dates and readies for website posting by July 1

  • Cultivates list of tournament contacts to the extent possible given the changing nature of position from organization to organization

  • Pre screens teams for competitive balance

  • Point person for CPYHA fielding and routing interested parties to Division

  • Director, team coach/scheduler/ or manager as needed

  • Instructs / educates team tournaments coordinators on the how too’s for successful tournament execution

  • Insures proper credentials such as rosters and entry fees are received on a timely basis

  • Works with hotel coordinator and ice scheduler to insure that selected tournament dates are agreeable with rink and hotels maximizing out of town revenue

Web Master    Top of Page

  • Communicates with broad spectrum of membership on a regular basis

  • Approaches development CPYHA website as an asset and marking tool for our organization

  • Insures league is in compliance with federal guidelines

  • Insures ease of access to the site for all members and visitors

  • Develops and manages site as a one stop shop for all critical information

  • Stays current on general website application and is technically knowledgeable in the field of website management or development

  • Responsive to requests and insures information is current

Equipment Manager     Top of Page

  • Insures proper policies and procedures are in place for the handling of all league property

  • Keeps Jerseys in organized state in the off season and supervises the distribution and collection of all jerseys, equipment, medical kits as an example

  • Insures all deposits and fines are collected on a timely basis

  • Orders merchandise, jerseys, pucks, medical supplies as needed to meet current organization needs

  • Consistently approaches the job with an eye for 3 to 6 months out to constantly be evaluating and supporting the leagues needs.

Ways and Means committee (non voting)     Top of Page

  • General purpose is to bring funds into the league to reduce overall costs for families playing in CPYHA

  • Negotiates and manages team pictures and sponsor plaque program

  • Seeks ways to generate large corporate donations of $1,000 or more

  • Creative ideas for general fund raising

Player Advocate (non voting)     Top of Page

  • Mediates (on players behalf) issues that could pertain to disciplinary matters, tryouts or other issues that would result from disputes requiring resolution