|
CPYHA
Board of Directors Job Descriptions
|
|
President
Top
of Page
|
-
General Manager of the organization
-
Skilled and knowledgeable in all aspects of
the organization
-
Is the official face of our CPYHA to outside
organizations, the Northern Zone and NY State Amateur Youth hockey
-
Oversees and guides executive team and organization
at large
-
Develops organization that can field multi level teams from
state championship level Tier II travel teams down to Mite house league
|
|
Vice Presidents
Top
of Page
|
-
Mutually
divide up major body of organizational work with majority of non executive
board positions and committees reporting up into a VP
-
Oversee integrity of all positions and policy
and procedures are followed
-
Provide leadership, interpret by laws when required,
build consensus and overall health of the organization
-
Manage relationship with rink management and
town of Clifton Park
|
|
Treasurer
Top
of Page
|
-
Develops the budget and all billing processes
-
Develops and administers the team managers guide
book
-
Manages Ice-scheduler and reconciles all ice
billing
-
Handles all governmental filings on a timely
basis
-
Insures proper auditing procedures are in place
|
|
Secretary
Top
of Page
|
-
Sets agendas and manages monthly board meetings
-
Works with Treasurer to insure all proper filings
such as insurance, memberships and fees are all up to date
-
Attends all important USA meetings requiring
President or VP attendance
-
Manages web master to insure proper compliance
and integrity is maintained with CPYHA site
-
Develops overall communication policy and monthly news letter
for organization that minimizes cost and maximizes technology
|
|
ACE Coordinator (Formally part of Coaching Director)
Top
of Page
|
-
Organize and Participate in Coaching Selection
Committee
-
General Manager of Coaching Staff
-
Represent CPYHA in Coaching Forum
-
Maintain USA Hockey Coaching Education Program
for CPYHA
-
Screening Compliance of Coaches
-
Prepare, distribute, and evaluate Coaching Performance
Evaluations
|
|
Director of Player Development (Formally part
of Coaching Director)
Top
of Page
|
-
Participate in Coaching Selection
-
Organize/Coordinate Tryouts
-
Evaluate Players in Tryouts
-
Coordinate Summer Programs
-
Coordinate Preseason clinics
-
Participate in Tournament Organization
-
Recommend Contract Skills Coaches
-
Schedule Contract Skills Coaches
|
|
Ice Scheduler
Top
of Page
|
-
Helps negotiate and manage ice contract
-
Develops fair and best utilization of ice to
insure lowest cost to our members
-
Communicates timely schedules for practice and
game ice
-
Develops and communicates monthly ice bills
for each team
-
Works closely with all facets of the board
-
Coordinates / schedules referees for all games
-
Develops tournament game ice schedule
|
|
Registrar
Top
of Page
|
-
Maintains integrity of player registration
-
Reviews policies and procedures to insure players
and organization have proper credentials
-
Keeps updated master league roster at all times
-
Formulates and revises registration policy to
reflect organizations needs
-
Organizes and communicates registration requirements
on a timely basis
|
|
Midget, Bantam, Peewee and Squirt Directors
Top
of Page
|
-
Insure league guidelines and policies are followed
-
Mediate issues within their Division
-
Short Bi-weekly report Sept March to Assigned
VP and Coaching Director on general affairs of Division
-
Participate in coaching selection committee
-
Insure timely and accurate submission of team
rosters and finances
-
Insures all registered players are advised of
tryout times and schedules
|
|
Mite Director
Top
of Page
|
-
Insure house team selection process is fairly
administered and works with
-
Coaching Director to make changes if needed
-
Educates families on the rigors of travel hockey
i.e. time commitments, costs etc.
-
Re-enforces the goals of the program and conducts
parent meetings as needed
-
Insures the travel develop team is selected
in a fair and impartial manner and that the program does not conflict with
the house league
-
Advertises as required to encourage new membership
and fill team slots
-
Order Mini-Mite jerseys and have names and numbers
placed on jerseys
-
Mediate issues within their Division
-
Short Bi-weekly report Sept March to Assigned
VP and Coaching Director on general affairs of Division
|
|
Mini-Mite Director
Top
of Page
|
-
Place Mini-Mite Announcement in local newspapers
-
Discuss Mini-Mite program (schedule, equipment, special events, etc) with
prospective parents
-
Order Mini-Mite jerseys and have names and numbers placed on jerseys
-
Coordinate with Mini-Mite coach (Dave Randall) the assembly of 4 Mini-Mite
teams and distribute rosters to parents
-
Arrange for River Rat player visits and Mini-Mite skate events at Pepsi
Arena
-
Order medals and end-of-season trophies
-
Attend CPYHA Board of Director Monthly Meetings as a voting member
-
Serve as liaison between Mini-Mite parents and CPYHA Board of Directors
-
Coordinate end-of-season party at Starburst Family Center
-
Mediate issues within their Division
-
Short Bi-weekly report Sept March to Assigned VP and Coaching Director
on general affairs of Division
|
|
Tournament Director
Top
of Page
|
-
Formulates Tournament dates and readies for website posting by July 1
-
Cultivates list of tournament contacts to the extent possible given the
changing nature of position from organization to organization
-
Pre screens teams for competitive balance
-
Point person for CPYHA fielding and routing interested parties to Division
-
Director, team coach/scheduler/ or manager as needed
-
Instructs / educates team tournaments coordinators on the how toos for
successful tournament execution
-
Insures proper credentials such as rosters and entry fees are received on
a timely basis
-
Works with hotel coordinator and ice scheduler to insure that selected tournament
dates are agreeable with rink and hotels maximizing
out of town revenue
|
|
Web Master
Top
of Page
|
-
Communicates with broad spectrum of membership on a regular basis
-
Approaches development CPYHA website as an asset and marking tool for our
organization
-
Insures league is in compliance with federal guidelines
-
Insures ease of access to the site for all members and visitors
-
Develops and manages site as a one stop shop for all critical information
-
Stays current on general website application and is technically knowledgeable
in the field of website management or development
-
Responsive to requests and insures information is current
|
|
Equipment Manager
Top
of Page
|
-
Insures proper policies and procedures are in place for the handling of
all league property
-
Keeps Jerseys in organized state in the off season and supervises the distribution
and collection of all jerseys, equipment, medical kits as an example
-
Insures all deposits and fines are collected on a timely basis
-
Orders merchandise, jerseys, pucks, medical supplies as needed to meet current
organization needs
-
Consistently approaches the job with an eye for 3 to 6 months out to constantly
be evaluating and supporting the leagues needs.
|
|
Ways and Means committee (non voting)
Top
of Page
|
-
General purpose is to bring funds into the league to reduce overall costs
for families playing in CPYHA
-
Negotiates and manages team pictures and sponsor plaque program
-
Seeks ways to generate large corporate donations of $1,000 or more
-
Creative ideas for general fund raising
|
|
Player Advocate (non voting)
Top
of Page
|
|
|
