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Friday, April 14
Club By-laws
CHATSWORTH YOUTH SPORTS, INC. (CYSI)
CONSTITUTION AND BY-LAWS
Article I
NAME AND ADDRESS
The name and address of this organization shall be the “Chatsworth Youth Sports, Inc.”, P.O. Box 4265, Chatsworth, California 91313. The athletic teams of the organization shall be known as the “Chatsworth Chiefs” with team colors of orange and white.
Article II
PURPOSE
Section 1 – General Purpose
The purpose of the organization is to inspire youth to practice ideals of health, citizenship and character; to bring the Chatsworth area youth group together through the means of a common interest in sportsmanship, fair play and fellowship; to impart to the youth of the community the element of honesty, loyalty, courage and reverence.
Section 2 – Specific Purpose
A. To acquaint and stress to the youth the importance of high scholastic standards.
B. To acquaint the youth with the fundamentals of the sport and its rules by providing supervised competitive athletic games.
C. To teach through the game, sportsmanship and love of the game with the object in mind of developing future citizens as being of prime importance; the attainment of exceptional athletic skills or the winning of the game being secondary.
Article III
MEMBERSHIP
Section 1 – Qualification for membership
Membership in CYSI shall be limited to one year and open to adults of good moral character and good standing in the community, who shall qualify under one of the procedures hereinafter provided for formal and recognized affiliations with Chatsworth Youth Sports, Inc.
A. Membership is conferred upon any coach, commissioner or parent of a youngster enrolled in any of the athletic programs of the association.
B. Membership is conferred upon any persons who signify an interest in the attainment and fulfillment of the objectives and purposes of CYSI, provided a payment of dues in the amount of $1.00 per year is made.
C. Honorary membership may be granted to individuals or organizations by a vote of the majority of the Board of Directors.
Section 2 – Rights, Privileges and responsibilities of membership.
Members shall be privileged to vote to elect members of the Board of Directors of CYSI. All voting must be done in person by persons qualified to vote, and voting by proxy is expressly prohibited. Members shall also be privileged, when approved by the board of Directors, to serve on committees, in any capacity, and to otherwise participate in programs of CYSI except as such participation may be limited or prohibited by these by-laws. Members shall be eligible for any candidacy for any elective office of CYSI. A member must be an active general member for one (1) year before he/she can be elected to the Board of Directors.
Section 3 – Cancellation of membership
A. By resignation in writing to the Board of Directors.
B. Any member may have his/her membership in CYSI cancelled at any time for cause upon a vote of not less than two-thirds of the total membership of the Board of Directors at any regular or special meeting duly held; provided however that such member shall first have been given written notice of the accusations against him/her and shall have been given the opportunity of a hearing at said meeting, including the rights to produce witnessed, if any, on their behalf.
Section 4 – Denial of rights, title or interest in properties.
Membership in CYSI shall not vest in or give to any individual or member any right, title or interest of any nature whatsoever in or to any asset or property of CYSI, whether real or personal and such property shall vest solely and entirely in CYSI.
Article IV
Board of Directors
Section 1 – Organization government
The government of CYSI shall be vested in and the affairs of the CYSI organization shall be conducted by the Board of Directors.
Section 2 – Number of Directors
The Board of directors shall consist of seventeen (17) members of CYSI of whom eight (8) shall be elected by the general members at the annual membership meeting to serve for two years. The remaining nine (9) shall be elected the following year to serve for two years.
In addition the Board shall also have one (1) Athletic Director and four (4) Athletic Commissioners; one each for track, football, basketball and cheerleading. They shall be appointed to the Board by no less than 2/3 of the elected Board Members and they shall have voting rights. The Athletic Commissioners and the Athletic Director shall serve a term of one year, which shall expire 30 days after the expiration of that particular sport.
Honorary membership may be appointed to the Board by no less than 2/3 of the Board members; however no honorary Board Member is to have voting privileges.
Section 3 – Athletic Commissioners
No Athletic commissioner shall be a coach of that sport over which he/she is Commissioner during his/her term of office unless approved by the Board by not less than 2/3 of the elected Board Members having voting rights.
Section 4 – method of nominating candidates for the Board of Directors
The Executive Board, composed of the president, Vice President, Secretary and Treasurer, shall appoint, not later than six (6) weeks prior to the annual meeting, a nominating committee with membership of seven (7) members in good standing. No Member of the Executive Board nor more than three (3) members of the Board of Directors may serve on the nominating committee. Former members of the Board may be selected to serve on this committee.
The nominating committee shall meet as soon as it can arrange for all members to be present and it shall select a slate of a minimum of sixteen (16) candidates for the Board of Directors. It shall place this slate in the hands of the Secretary of the Club not later than four (4) weeks prior to the annual meeting. Members of the nominating committee, if they are otherwise qualified, shall not be barred form becoming candidates for office.
The Secretary shall mail copies of the slate to all members in good standing not later than two (2) weeks prior to the annual meeting.
Additional nominations for the positions on the Board of Directors may be made form the floor by any member in good standing at the annual meeting, providing however that any member exercising this right may not nominate more than one (1) such additional candidate at any single annual meeting.
Section 5 – Method and time for elections of Board of Directors
Eight or nine members of the Board of Directors (alternate years) of CYSI shall be chosen by ballot at the annual membership meeting. Members in good standing shall be privileged to vote in person. Voting by proxy is expressly prohibited.
Section 6 – Quorum requirements
Not less than two-thirds of the members of the Board of Directors must be present at any regular or special meeting to constitute a quorum for the transaction of official business of CYSI.
Section 7 – Authority to act.
Every act or decision done or made by a majority of the Directors present at a meeting duly held at which a quorum as defined herein is present shall be regarded as the act of decision of the Board of Directors and shall be binding on CYSI as a whole, unless such act or decision shall be in violation of or specifically prohibited by these by-laws, the Articles of Incorporation, or any State, Municipal or federal Law or regulation.
Section 8 – Term of Office
A. Directors shall hold office for the term of two (2) y ears or until their respective successors are duly elected or appointed as herein provided.
B. No Executive Board member may serve more than three (3) consecutive terms as an executive director. Members shall become qualified to serve again on the Board when a calendar year has lapsed from the date of termination of their previous term of service.
Section 9 – Removal from office.
Any member of the Board of Directors or any Athletic Commissioner may be removed from office by:
A. Resignation, in writing.
B. An affirmative recall vote of not less than three-fourths of the total membership of the Board of Directors at any regular or special Board meeting duly held.
C. Or, an affirmative recall vote of a simple majority of the total Club membership at a special meeting of the General Membership, duly held.
D. A director automatically shall be removed from office by his absence from two (2) consecutive Board Meetings, whether regular or special, provided however that any Director so removed may be reinstated for his/her unexpired term as Director by a majority vote of the Board of Directors. A Director shall not be regarded as absent from a meeting if before said meeting is held, she/he shall have been excused by the President or any other Director presiding at said meeting.
Section 10 – Method of filling vacancies on the Board of Directors
In the event of a vacancy or vacancies on the Board of Directors by reason of death, recall or resignation. The remaining members of the Board shall be deemed to constitute such Board and they shall be empowered to fill said vacancy or vacancies by appointment from the roster of members in good standing.
Article V
OFFICERS
Section 1 – Definition of officers
The officers of CYSI shall be the duly elected members of the Board of Directors serving in the capacities to which each shall have been elected or appointed by the Board of Directors.
Section 2 – Method for selecting officers
The officers will be elected by the members of the Board of directors on the basis of a majority vote following the annual membership.
Section 3 – Duties of officers
A. PRESIDENT – The President shall be the chief executive officer of CYSI and shall, subject to the control of the Board of Directors, have the general supervision, direction and control of the business and affairs of CYSI. She/he shall preside at all meetings of the Board of Directors. She/he shall have the general powers and duties of management usually vested in the office of President of CYSI, except such powers and duties specifically vested in another office herein; and they shall have such powers and duties as may be prescribed by the Board of Directors which are not inconsistent with these by-laws, or the Articles of Incorporation.
B. VICE PRESIDENT – The Vice President shall be the Chairman of Ways and Means. She/he shall in the absence of the President perform all the duties of the President, and when so acting, shall have all the powers of and be subject to tall the restrictions upon the President. The Vice President shall have such other powers and shall perform such other duties as may prescribed by the Board of Directors which are not inconsistent with these by-laws or the Articles of Incorporation.
C. SECRETARY – The Secretary shall keep or cause to be kept in a book of minutes at the principal office of this organization, or such other place as the Board of Directors may order, of all meetings of the organization. The minutes shall include the time and place of meetings, whether regular or special, how authorized a notice thereof given, the names of those present at general membership meetings of the organization and the proceedings thereof.
The Secretary shall keep or cause to be kept, at the principal office of this organization, or such other place as the Board of Directors may order, a membership roster showing the names of members, their addresses, and the date of their admission to membership and the status of their dues paym
The Secretary shall be the custodian of the Articles of Incorporation and the by-laws of this Corporation, and shall have said articles and by-laws at all meetings where corporation business is being transacted.
The Secretary shall have such powers and perform such other duties as may be prescribed by the Board of Directors which are not inconsistent with these by-laws and/or the Articles of Incorporation.
D. TREASURER – The Treasurer shall keep and maintain, or cause to be kept and maintained the adequate and correct accounts of the properties and business transactions of the organization. This including accounts of its assets, liabilities, receipts, disbursements, gains, losses, capital and income of any sort and kind derived by the organization from any of its activities. Upon the demand of any member in good standing, the Treasurer, by appointment, shall permit such member to inspect any or all of the books of accounts within five (5) days from such demand.
The Treasurer shall promptly deposit all monies and other valuables in the name of and to the credit of the organization with such depositories as shall be designated by the Board of Directors. She/he shall disburse funds of the organization in such manner as may be ordered by the Board of Directors and shall render to the Board of Directors, whenever it is required by the Board, an account of all transactions as Treasurer and the financial conditions of the organization.
The Treasurer shall have such other powers and perform such other duties as may be prescribed by the Board of Directors, not inconsistent with these by-laws and the Articles of Incorporation.
E. CHAIRMAN OF WAYS AND MEANS COMMITTEE – which is also shared by the Vice President; The Chairman will be responsible for securing funds for the CYSI and for devising ways and means for securing funds for the SYSI.
She/he shall plan, organize and supervise the collection of donations. Shall also coordinate fund-raising activities of the CYSI, including paid advertising and shall have such other powers and duties as may be prescribed by the Board of Directors, and/or these by-laws, not inconsistent with these by-laws or the Articles of Incorporation.
F. PURCHASING AGENT – (Appointed by the President and approved by the Board.)
The Purchasing Agent shall be responsible for all uniforms, equipment and material required by the Club in its various programs. She/he shall place orders for such items at such sources in such quantities and at such times as may be directed and approved by the Board of Directors.
She/he (Purchasing Agent) to the best of her/his ability, keep the Board of Directors informed as to the condition of all uniforms and equipment, and shall make every effort to anticipate the replacement needs of such items, and to present to the Board of Directors for approval, of the needs therefore to ensure proper and adequate material and equipment is on hand at all times during the playing season.
She/he shall be responsible for seeing that all equipment required by the teams for regularly scheduled practice and games is conveniently available to such teams. They shall be responsible for the proper distribution of equipment for such use for the safe return of all equipment after such use, and for the safe storage of such equipment between such uses.
They shall be responsible for seeing that proper and recorded distribution of all uniforms and seasonally issued equipment at the beginning of each playing season and for its collection and return in good condition at the end of each playing season, and the safe storage of all such items in a place designated and provided by the Board of Directors between playing seasons.
G. CHAIRMAN OF ATHLETIC COMMISSION AND COACH SELECTION COMMITTEE (appointed by the President and approved by the Board of Directors)
The Chairman of the Athletic commission and Coaches selection committee shall be responsible for the selection of all athletic commissioners and head coaches, subject to the approval of the Board of Directors.
She/he shall be responsible for the solicitation of candidates for the office of commissioner the month prior to expiration of the term of office of the existing commissioner.
She/he shall chair the committee responsible for interviewing all candidates for office.
She/he shall present to the Board of Directors the candidates qualifications and the candidate selected by the committee for the position being vacated.
Article VI
COMMITTEES
Section 1 – Standing Committees
There shall be the following standing committees, chaired by the officer indicated.
A. Ways and Means Committee – Chaired by the chairman and the Vice President
B. Equipment Committee – Chaired by the Purchasing Agent.
C. Athletic Director and Coach Selection Committee – Chaired by the Chairman of the Athletic Director and Coach Committee.
The maximum number of committeemen to be permitted to serve on each committee shall be prescribed by the Board of Directors each year at their first regular meeting after the annual meeting.
The committeemen shall be selected by the respective chairman of the Standing Committee from the rosters of members in good standing and shall be subject to approval by the Board of Directors.
Section 2 – Special Committees
The Board of Directors shall authorize the formation of special committees as may be required and shall prescribe the maximum number of committeemen to be permitted to serve thereon.
A. The President shall appoint from the members in good standing the committee chairman, who shall in turn select, subject to approval by the Board of Directors, the committee members from the members in good standing to the limit prescribed by the Board of Directors.
B. The President may at his/her discretion in forming such a special committee or committees, from the general membership designate a chairman subject to the approval of the Board of Directors or she/he may call for nominations for the committee by the Board of Directors.
Article VII
MEETINGS
Section 1 – Meetings of the Board of Directors
The Board of Directors shall meet not less than once per month with regular meetings scheduled on the 2nd Tuesday of each month unless otherwise directed by a majority vote of the Board of Directors.
Section 2 – Election of Officers
The election of officers shall take place at the Annual membership Meeting on the second (2nd) Tuesday of December or at such time as the Board of Directors may deem it advisable.
Article VIII
FINANCIAL PROCEDURES
Section 1 – Checks, Drafts and Funds
All checks, drafts or other orders for payment of money, notes or other evidence of indebtedness, issued in the name of CYSI, shall be signed by two (2) of the following officers; Treasurer, President or Vice President.
Section 2 – Contracts
A. Any and all contracts which may be executed in the name of CYSI shall be in such form as shall not be inconsistent with these by-laws, Articles of Incorporation or the laws of the State of California and shall be approved by the Board of Directors prior to the execution thereof.
B. All contract authorized by the Board of Directors shall be singed by the President and by the Secretary.
Section 3 – Fiscal Year
The fiscal year of the organization shall run from January 1 through December 31.
Section 4 – Review of books and records
The books of CYSI shall be turned over to an independent Certified Public Accountant for review and preparation of unaudited financial statements at the end of each fiscal year. Additional reviews may be requested by the Board of Directors whenever the Treasurer may be replaced or at such other times as the Board of Directors may deem it advisable.
Article IX
CHANGING BY-LAWS
The Board of Directors may initiate changes and/or amendments to these by-laws by passing said changed by a two-thirds (2/3) vote of the elected Board Members.
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