BY LAWS OF THE
CATOOSA SOCCER ASSOCIATION
OF CATOOSA, OKLAHOMA
ARTICLE I
GOVERNMENT
Section 1. The name of this organization shall be CATOOSA SOCCER ASSOCIATION, hereinafter referred to as CSA, and this organization shall be a member of the Green Country Soccer Association of the Oklahoma Soccer Association, and any other soccer related organizations that benefit members of this organization.
Section 2. The purpose of the CSA shall be t
a) Further and promote the development of soccer as a sport;
b) Recruit, develop, and retain players and coaches;
c) Form teams to participate in soccer competition sanctioned
by the Green Country Soccer Association (GCSA) and
its parent organization the Oklahoma Soccer Association (OSA)
and observe the bylaws and rules thereof;
d) Form teams to participate in soccer competition sanctioned
by soccer organizations that CSA is associated with
and observe the bylaws and rules thereof;
e) Secure playing fields, equipment, and receive gifts, legacies,
donations, and membership fees to be used to promote CSA soccer.
Section 3. Terms such as chairman, his, he, etc. shall be understood to be inclusive of both sexes; no official title shall be considered to be either male or female.
Section 4. The CSA Executive Board shall consist of the following elected voting members:
President
Vice President
Secretary
Treasurer
Registration Director
Games and Disciplinary Action/Competitive League Commissioner Director
Referee Assigment Director
Risk Management & Facilities Director
Concession Director
The CSA Executive Board shall govern an Administrative Board which consists of the following non-voting positions to the Executive Board. Members of the Administrative Board who must be nominated, approved, and appointed by the voting members of the Executive Board:
Academy Administrator
Recreational Administrator
Competitive Administrator
Any other positions as deemed necessary by the Executive Board
Each Administrative Board member shall be chairperson of their respective division of CSA, and be responsible for the day to day operations of their division.
Section 5: The primary duties of the CSA Executive Board shall be t
a) Conduct the affairs of the CSA in accord with the bylaws, standing resolutions, rules, policies, and regulations adopted and/or subscribed to by the CSA;
b) Compile and submit a budget to the general membership for approval, and;
c) Promote the stability, enhancement, and growth of the CSA.
ARTICLE II
MEMBERSHIP
Section 1. Members of CSA shall be defined as follows:
a) Players who are properly registered with the CSA Registrar; and/or
b) Parents or legal guardians of properly registered CSA players; and
c) Executive Board members, Administrative Board members, committee members,
and the registered Head Coach of each CSA team.
Section 2. Voting privileges at general membership meetings.
a. Properly registered CSA players and the parents/legal guardians of properly
registered players shall be eligible to vote at general membership meetings only if they have no dues, fees, charges, assessments, or fines unpaid and delinquent for a period of more than thirty (30) days on the date of the general membership meeting.
b. The Head Coach of each registered team shall be eligible to vote at general membership meetings if no fees, charges, assessments, or fines owed to the club by the team are unpaid and delinquent for a period of more than thirty (30) days on the date of the general membership meeting.
c. Executive Board members, Administrative Board members, and committee members are eligible to vote at general membership meetings.
d. Only one vote may be cast by each CSA member present at a general membership meeting.
Section 3. Boundaries for CSA shall not be restricted except as mandated by Green Country Soccer Association, the Oklahoma Soccer Association, or other organizations CSA may participate with.
ARTICLE III
EXECUTIVE BOARD MEMBERS
Section 1. The members of the first CSA Executive Board shall consist of the founding members of CSA. Each member of the first Executive Board shall hold their respective position on the Executive Board for a term which is in accordance with the election schedule established for the position they hold in Article III, Section 4, of these bylaws.
Section 2. The members of the CSA Executive Board shall be elected to office by eligible voting members present at a general membership meeting held in August, and on such date as the Executive Board may fix for such meeting, for the purposes of electing new officers, approving the Treasurer's report, setting the annual budget, and such other matters as may properly come before the Meeting. Candidates wishing to be placed on the ballot for an Executive Board position must submit a Candidate Application to the Executive Board at least 20 days prior to the scheduled general membership meeting. Proper notice of the election location and meeting time must be published at least 30 days prior to the general membership meeting in which elections will occur. An election cannot occur if notice is not published as indicated herein. No Executive Board member may be elected to simultaneously hold more than one Executive Board position. At any time for any reason an Executive Board member’s position becomes vacant, any member of the Executive Board may nominate an individual, including current Executive Board members, to such position. Appointment to the Executive Board shall be for the remainder of the resigning Executive Board member’s elected term as indicated in Article III, Section 3, of these bylaws, and require majority approval of the Executive Board. In the event a Member of the Executive Board holds more than one elected Executive Board position, that Executive Board member will maintain voting privileges and compensation as allowed by these Bylaws.
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Section 3. Executive Board members shall be elected to two-year (2-year) terms and they may succeed themselves in office. The election of Executive Board members shall be staggered so to ensure a degree of continuity relative to CSA operations from one year to the next.
The following Executive Board member positions shall be elected at the general membership meeting held in August of each odd numbered calendar year (i.e. 2007, 2009, 2011, etc.):
President
Games and Disciplinary Action/Competitive League Commissioner Director
Referee Assignment Director
Secretary
Concessions Director
The following Executive Board member positions shall be elected at the general membership meeting held in August of each even numbered calendar year (i.e. 2006, 2008, 2010, etc.):
Vice President
Registration Director
Treasurer
Risk Management and Facilities Director
Notwithstanding the above, if any member of the Executive Board dies or chooses at any time and at their own free will to resign from completing their elected term, the vacated position shall be filled by a nomination made by any Executive Board member, with appointment being subject to the majority approval of the Executive Board. Appointment to the Executive Board shall be for the remainder of the deceased or resigning Executive Board member’s elected term as indicated in Article III, Section 3, of these bylaws.
Section 4. All Executive Board members shall be elected by vote and their position shall be effective after approval of the meeting minutes at the next Executive Board Meeting following the General Membership Meeting in which they are elected.
Section 5. The President shall preside over all CSA meetings and shall oversee, coordinate & facilitate (to the extent necessary) all administrative activities related to the operations of the CSA unless delegated otherwise. The President shall have the power to remove members of the Administrative Board and its committees for reasonable cause, subject to the approval of the Executive Board. The President shall represent CSA as the voting member at all meetings outside CSA unless he appoints otherwise by prior written notice.
Section 6. The Vice President in addition to administrative responsibilities shall assist the President as requested and shall fill the position of the President in the President’s absence at any Executive Board meeting, with the same power and authority and shall perform such other duties as may be assigned in writing by the President.
Section 7. The Referee Assignment Director in addition to administrative responsibilities shall coordinate & facilitate the recruitment, retention, development, and discipline of all referees subject to the approval of the Executive Board, unless directed otherwise by the President and approved by the Executive Board. The Referr Assignment Director shall fill the position of the President in the absence of the President and Vice President at any Executive Board meeting, with the same power and authority and shall perform such other duties as may be assigned in writing by the President.
Section 8. The Games and Disciplinary Action/Competitive League Commissioner Director in addition to administrative responsibilities shall be the Chairman of the Games and Disciplinary committee as described in Article VII, Section 2, and coordinate & facilitate the implementation of game laws and regulations, determine appropriate interpretation of the Game Laws and regulations, and make recommendations to the Executive Board on conflict resolution, and enforce the decisions determined and approved by the Executive Board. He shall represent CSA in matters before the GCSA competitive commission. He shall be responsible at a minimum for the registration of all CSA players and teams, working with the CSA assigner on scheduling and schedule changes of all competitive games as necessary, and will be the liaison between the Executive Board and the competitive program coaches/managers. duties shall be set by the CSA Executive Board and be described in the Standing Resolutions.
Section 9. The Secretary shall ensure the safekeeping of all legal and formal CSA records, keep minutes of all CSA meetings, give notice or be sure notice of meetings is given, and have general access to all the records of CSA . Duties shall be set by the CSA Executive Board and be described in the Standing Resolutions.
Section 10. The Treasurer shall receive, disburse, and account for all the funds of CSA, which shall be kept in a bank, or an account approved by the Executive Board. The Treasurer and one other member of the Executive Board, as nominated by the President, and approved of the Executive Board, shall be listed on such account(s). The Treasurer shall prepare a financial statement for each general membership meetings, and a final financial statement at the end of the year. The Treasurer shall be responsible for filing all CSA tax forms and for providing the Executive Board with monthly updated itemized cash flow projections. The Treasurer shall serve as Chairman of the Finance Committee and shall be bonded unless bonding is waived by vote of the Executive Board. Duties shall be set by the CSA Executive Board and be described in the Standing Resolutions.
Section 11. The Registration Director shall record and submit the registration of all CSA players to the GCSA Registrar and be responsible for keeping all registration records current. The Registrar shall be certified as may be required by the GCSA and/or OSA. The Registrar shall also be responsible for keeping all necessary CSA records updated are may be required by the GCSA and/or OSA. Duties shall be set by the CSA Executive Board and be described in the Standing Resolutions.
Section 12. The Risk Management & Facilities Director duties shall be set by the CSA Executive Board and be described in the Standing Rules.
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Section 13. The Concession Director duties and responsibilities shall be set by the CSA Executive Board and be described in the Standing Rules
Section 14. A member of the Executive Board may be removed from his position for just cause. Removal shall require a 2/3 vote of the remaining Executive Board members casting written ballots. A removal for just cause may be appealed to the general membership of the CSA. Any member of the Executive Board absent without just cause, from three (3) consecutive Executive Board Meetings may be removed by 2/3rds vote by the Executive Board. Removal due to absenteeism can not be appealed, provided notice of this removal intention is provided to all Executive Board members at least seven (7) days prior to the meeting involving such vote.
Section 15. To be eligible for the position of President, the nominee must have served at least twelve (12) consecutive months as an Executive Board member of the CSA. To be eligible for the position of Treasurer, the nominee must have an accounting background. Both the President requirements and the Treasurer requirements may be waived by vote of the Executive Board.
ARTICLE IV
GENERAL MEMBERSHIP MEETINGS
Section 1. The annual CSA general membership meeting shall be held on the third Monday of August unless stated otherwise by the Executive Board with such date being communicated to the voting members at least l4 days prior to the meeting (“General Membership Meeting”). The purpose of the General Membership Meeting shall be election of officers, presentation of the preceding and proposed year’s budgets, and other business that may arise.
Section 2. Special general membership meetings may be called by the Executive Board or a written petition from the CSA members representing at least one third of the registered teams. Such a petition must be delivered to a member of the Executive Board and members of CSA must be notified 7 days prior to such meeting. The purpose of the meeting shall be stated in the notice. At all General Membership Meetings and called special general membership meetings, a quorum will be constituted if at least one-third (1/3) of duly registered teams are represented and a majority of the Executive Board members are present.
Section 3. New business may be brought before the Executive Board at any meeting of the Executive Board, at any General Membership Meeting, or Special Meeting of the Executive Board.
ARTICLE V
EXECUTIVE BOARD MEETINGS
Section 1. Executive Board Meetings shall be held on the first Wednesday of each month unless changed by the President 7 days prior to the meeting date.
Section 2. The chairman of the Executive Board shall be the President and shall vote only to create or break a tie. Each other position on the Executive Board shall have one vote.
Section 3. The President shall submit the agenda for the Executive Board and their monthly meetings.
Section 4. The Administrative Board meeting may be held in conjunction with the Executive Board meetings or in a special meeting called for by the President. Notice must be given within 7 days prior to the meeting.
Section 5. The Executive Board may enact by vote; new rules, resolutions and/or policies, or amend or delete existing rules, resolutions, programs and/or policies that govern and administer the activities of CSA. In order for the Executive Board to enact any new or amended; rules, resolutions, policies or programs, there must be a quorum at such Executive Board meeting. An Executive Board quorum consists of a minimum of 5 voting Executive Board members be either present physically, by phone or by written proxy at such meeting.
ARTICLE VI
FINANCES
Section 1. The fiscal year will be June 1 through May 31.
Section 2. The Treasurer shall prepare a budget of estimated income and expenditures for the ensuing year and submit it to the Executive Board at the August Executive Board meeting. Upon approval of the Executive Board, the budget shall stand as the limit of expenditures for the purpose specified. Additional expenditures, whether in excess of budget or for other purpose, shall not be made without prior approval of the Executive Board.
Section 3. The Executive Board for special committees may set special funds aside. The committee chairperson may disburse these funds pursuant to the approval by the Executive Board. The Treasurer to the committee chairperson shall disburse these funds. An accounting for the special funds shall be made monthly to the Treasurer by the committee chairperson.
Section 4. All Board members and committee chairpersons handling CSA funds shall be bonded unless the requirement is waived by the Executive Board.
ARTICLE VII
COMMITTEES
Section 1. The Executive Board shall hear appeals of any decision of any CSA committee.
Section 2. Games and Disciplinary Committee
The Director of Games and Disciplinary Action shall serve as the Chairman of the Games and Disciplinary Committee. The committee shall have not less than three (3) or more than five (5) member coaches. Members to this committee shall be nominated by the Chairman of the committee and be subject to the approval by the Executive Board.
a. The Director of Games and Disciplinary Action shall present all proposed disciplinary actions against players, and spectators for misconduct to the President for approval of the Executive Board.
b. The Director of Games and Disciplinary Action shall be responsible for the discipline of players and spectators for misconduct of OSA, GCSA, and/or CSA bylaws, or standing rules, resolutions, and policies.
c. The Director of Games and Disciplinary Action shall assure all games are played in accordance with OSA, GCSA, and CSA standing rules and resolutions.
Section 3. Risk Management and Facilities Committee
a. Shall consist of a Chairman (the Risk Management and Facilities Administrator) and members appointed by the Risk Management and Facilities Administrator as needed and approved by the Executive Board.
b. Shall oversee all equipment and field maintenance and other CSA facilities as needed.
ARTICLE VIII
RIGHT OF APPEAL
All disputes and decisions made by CSA committees may be appealed to the CSA Executive Board. All decisions of the CSA Executive Board are final and no further appeal is allowed.
ARTICLE IX
NON-PROFIT STATUS AND DISSOLUTION
Section1. Status - CSA, as affiliated with GCSA is not organised for pecuniary profit, nor shall it have any power to issue certificates of stock, or declare dividends, nor shall it be used to promote any special interest, product, or service, including insurance, and no part of its net earnings shall inure to the benefit of any official, director, committee member, or trustee, unless otherwise provided for in these Bylaws. The balance, if any, of the monies or other valuables received by CSA of whatsoever kind and nature, shall be used and distributed exclusively for carrying out only the purposes of CSA, as set forth in these Bylaws. Payment of employees for services rendered, such as referees, coaches, and trainers, is not considered contrary to this status.
Section 2. Dissolution - In the event that CSA ceased activity and the organization is dessolved. Any and all
financial obligations of the organization shall be paid in full and any remaining balance shall be dispersed according to applicable law.
ARTICLE X
Parliamentary Authority
The rules contained in the current addition of The Roberts Rules of Order Newly Revised shall govern CSA in all cases where they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order that CSA may adopt.
ARTICLE XI
Amendment of the By Laws
The Bylaws may be amended by vote at any General Membership Meeting or special general membership meeting of CSA by those present, provided that the amendment has been available in writing to the Voting Membership and the Voting Membership has been provided notice to the fact at least thirty (30) days prior to such meeting.
ARTICLE XII
Effective Date
These Bylaws became effective _____________________________________.
