Capitol Little League: League Constitution

Thursday, June 19

CAPITOL Little League Constitution (CLL)

 ARTICLE I - NAME

This organization shall be known as Capitol Little League, herein after referred to as “Local League” or CLL.

 

ARTICLE II – Mission Statement

SECTION 1

The mission of the Local League shall be to instill in the children of the community, the ideals of good sportsmanship, honesty, loyalty, courage and respect for authority, so that they may be well adjusted, stronger and happier children and will grow to be good, decent, healthy and trustworthy citizens.

SECTION 2

To achieve this mission, the Local League will provide a supervised program under the Rules and Regulations of Little League Baseball, Incorporated. All Directors, Officers and Members shall bear in mind that the attainment of exceptional athletic skill or the winning of games is secondary, and the molding of future citizens is of prime importance. In accordance with Section 501-(c)-(3) of the Federal Internal Revenue Code, the Local League shall operate exclusively as a non-profit educational organization providing a supervised program of competitive baseball. No part of the net earnings shall benefit any private shareholder or individual; and will not participate in or intervene in any political campaign on behalf of any candidate for public office.

 

ARTICLE III - MEMBERSHIP

SECTION 1

Eligibility. Any person sincerely interested in active participation to further the objective of this Local League may apply to become a Member either via registration (for Player Members),  or request to the Board of Directors.

SECTION 2

Classes. There shall be the following classes of Members:

(a) Player Members. Any player candidate meeting the requirements of Little League Regulation IV shall be eligible to compete for participation by means of their registration as a player in the league. Player Members shall have no rights, duties or obligations in the management of the Local League.

(b) Regular Members. Any adult person actively interested in furthering the objectives of the Local League may become a Regular Member.  Qualifications for regular membership include: Parents, grandparents, caretakers of players and other volunteers that have donated their time and energy through a variety of actions that benefitted CLL.

(c) Honorary Members.  Any Retired member of the Board of Directors who left the organization in good standing. “Good Standing” is defined as not parting with the league through any disciplinary action or facing potential disciplinary action when parting. Such person shall have no rights, duties or obligations in the management or in the property of the Local League.

(d)  Sustaining Members. Any person not a Regular Member who makes financial or other contribution to the Local League may by virtue of their donation of sponsorship or other resources; become a Sustaining Member, but such person shall have no rights, duties or obligations in the management or in the property of the Local League.

 

Only Regular Members in good standing are eligible to vote at General Membership Meetings. All Officers, Board Members, Committee Members, Managers, Coaches, Volunteer Umpires and other elected or appointed officials must be active Regular Members in good standing.

Note: Regular Members of the league automatically include all current Managers, Coaches, Volunteer Umpires, Board Members, Officers of the Board and any other person who is recognized by the Board as a volunteer in CLL.

SECTION 3

Other Affiliations.

(a) Members, whether Regular or Player, shall not be required to be affiliated with another organization or group to qualify as members of the Local League.

(b) Regular Members participation in any other baseball program shall not take precedence over their commitment to the CLL program.  Members whose participation in other leagues does create conflict with the mission of the CLL shall be subject to Article VII of the By-laws of Little League International, entitled “Disciplining Members, Member Directors, Officers, and Field Personnel”.

SECTION 4

Suspension or Termination. Membership may be terminated by resignation or action of the Board of Directors as follows:

(a) The Board of Directors, by a two-thirds vote of those present at any duly constituted Board meeting, shall have the authority to discipline or suspend or terminate the membership of any Member of any class, including managers and coaches, when the conduct of such person is considered detrimental to the best interests of the Local League and/or Little League Baseball, Incor­porated. The Member involved shall be notified of such meeting, informed of the general nature of the charges and given an opportunity to appear at the meeting to answer such charges.

(b) The Board of Directors shall, in case of a Player Member, give notice to the manager of the team for which the player is a Player Member. Said manager shall appear, in the capacity of an adviser, with the player before The Code of Conduct & Sportsmanship Committee of the Board of Directors. The player’s parent(s) or legal guardian(s) may also be present. The Board of Directors shall have full power to suspend or revoke such player’s right to future participation by two-thirds vote of those present at any duly constituted meeting (quorum is required).

Article IV-Dues for Regular Membership

No dues will be required for Regular membership.  However, voting privileges in General Membership meetings will be restricted to those regular members who have performed in a volunteer capacity (coaching, working concessions, umpiring, field work etc.) in the Local League during the previous season. 


Article V-General Membership Meetings                                 SECTION 1

Definition. A General Membership Meeting is any meeting of the entire membership of the league. A minimum of one per year is required by Little League International (LLI). This meeting will coincide with the scheduling of Closing Day ceremonies for the Local League.  Board elections will be held during the General Membership meeting. No campaigning for board position(s) which distracts from the season ending celebration will be tolerated.

SECTION 2

Notice of Meeting. Notice of each General Membership Meeting (Closing Ceremonies) shall be delivered personally, electronically or by mail to each Member using their most recent contact information at least twenty one (21) days in advance of the meeting, setting forth the place, time and purpose of the meeting. A reminder notification will be sent seven (7) days in advance of the date of the meeting.  The League President is responsible for organizing these timely notifications.

SECTION 3

Quorum. At any General Membership Meeting, the presence in person or representation by absentee ballot of

one fifth (20 percent) of the Regular members (as defined in Article III - Membership) shall be necessary to constitute a quorum. If a quorum is not present, no business shall be conducted and no board election can be held.

SECTION 4

Absentee Ballot. For the expressed purpose of accommodating a Regular Member in good standing who cannot be in attendance at the Annual General Membership Meeting at which new Board members will be elected, an absentee ballot may be requested and obtained from the Secretary of the League. The absentee ballot shall be properly completed, signed and returned in a sealed envelope to the Secretary prior to the date of the election. The Secretary shall present all absentee ballots to the Election Chairman on the date of the meeting, prior to the voting portion of the election process.

SECTION 5

Annual Meeting of the Members. The Annual Meeting of the Members of the Local League shall be held on the date of closing Ceremonies each year for the purpose of electing the Board of Directors, receiving reports, reviewing the Constitution, and for the transaction of such business as may properly come before the meeting.

(a) The Membership shall receive at the Annual Meeting of the Members of the Local League a report, verified by the President and Treasurer, or by a majority of the Directors, showing:

(1) The state of the Local League, to be presented by the President or his/her designate;

(2) A general summary of funds received and expended by the local league for the previous year, the amount of funds currently in possession of the local league, and the name of the financial institution in which such funds are maintained;

(3) A review of membership trend in the league and the level of participation in each of the divisions over the preceding season along with goals for increasing membership.

(4) Fundraising goals for the coming year to meet operational needs and the performance of any fundraising activities in the preceding season.  

(5) A review of the conditions of the facilities in the league and a brief description for any plans for those facilities.

SECTION 6

Special General Membership Meetings. Special General Membership Meetings of the Members may be called by the Board of Directors or by the Secretary or President at their discretion. Upon the written request of twenty (20). Members, the President or Secretary shall call a Special General Membership Meeting to consider the subject specified in the request. No business other than that specified in the notice of the meeting shall be transacted at any Special General Membership Meeting. Such Special General Membership Meeting shall be scheduled to take place not less than fourteen (14) days after the request is received by the President or Secretary

Article-VI Elections

Elections will be held in conjunction with August closing day ceremonies in an effort to maximize participation from league membership.                                                               

SECTION 1

Notice of Election

Notification of election to the general membership will be made by four different methods, no less than twenty one (21) days prior to the day of election/annual meeting. A follow up notice will be sent seven (7) days prior to the meeting.

  1. Posting on the Capitol Little League  website by the information officer
  2. Facebook page will be updated
  3. An email to the entire membership for whom an email is on record
  4. Letters will be sent to families for whom the league  does not have a working email address on record

Information sent to the membership will include:

  • A list of current board members and their positions
  • A list of board positions to be filled
  • A brief biography of the candidates history of participation in the league to be supplied by the candidate
  • Any preference for board position a candidate has stated
  • A job description of the various board positions