Canyon Lake Texas Little League: BOARD MEETING MINUTES

NOTE: Links to previous Minutes available at bottom of page. 

CANYON LAKE LITTLE LEAGUE

Board Meeting Minutes

Saturday, January 7, 2012

8:30 am – 10:45 am 

Roll:

• Present: Eddie Bowers, Jason Gillett, Bill Rowe, Katherine Leitzke, Georgie Courtney, Matt Herzog, Shane Jones, Robert Boehm, Donnie Daily, and Rodney Sayles.
• Absent: Steve Crisp
• Guests: Heath Mentzer We do have enough board members present to have a quorum.  

Meeting Minutes:

The meeting minutes from the November 13, 2011 meeting were handed to all board members in attendance for their review and comment. There were no questions, but one comment as to our fields being used for tournaments for other organizations. This item will be addressed during this meeting and a correction added to the minutes. No other questions or comments were raised. Robert made a motion to accept the minutes as written with Donnie seconding, all voted in favor with none opposed.  

**CORRECTION**

In the November 13, 2011 board meeting, the board discussed the issue of allowing other organizations, softball/select ball teams, the use of our little league fields when not already in use by Canyon Lake Little League. It was the consensus at that time that we would NOT allow this to occur. However, this is being retracted. Canyon Lake Little League will allow the use of our fields and facilities to other organizations when not in use by little league with prior notification to the Board of Directors and compensation for electricity, if the lights are used.  

IMMEDIATE BUSINESS:

DATES FOR 2011 SEASON:

• Opening Day: March 24, 2012 with opening ceremonies beginning at 10 am
• Closing ceremonies: May 25, 2012
• Tryouts for Major and Minor Divisions: Tryouts will be held on February 4 and 11 for both minor and major players. Minors will be held from 9 – 11 am and majors will be held from 11 am – 1 pm on both days. Only new players to each division will be required to try out.
•  MAJOR DRAFT: February 11, 2011 at 1:30 pm
•  Computer Draft: computer draft of other teams will be done on February 18. Managers/Coaches will be notified of their teams by late afternoon so that notifications can be made to players.
• MEET THE MANAGERS/COACHES: Saturday, February 25, 2012 at 10 am will be the day to come out for all players to meet their manager/coaches, find out practice days and all necessary information pertaining to their teams.

VOTE: Rodney Sayles made a motion to accept all of the dates as mentioned with Katherine Leitzke seconding, all voted in favor with none opposed. 

PRACTICE SCHEDULES

Donnie agreed to coordinate the practice schedules, with help, for this year. 

DIVISION VP’s:

• ALL Division VP’s are to look at the ground rules that are in place to see if any modifications or adjustments need to be made
• Ralph Gonzales submitted his official resignation from the Board of Directors via email.
• NEW VP’s for DIVISIONS:
• T-Ball: Jason Gillett
• Majors: Eddie Bowers             

NEW UMPIRE IN CHIEF:

• Gerald Mendez

VOTE: Rodney Sayles made a motion to accept these board members as division vice-presidents with Katherine Leitzke seconding, all voted in favor with none opposed.  

PUBLIC COMMENTS:

Heath Mentzer addressed the Board in regards to the Canyon Lake Girls Softball Association as an ambassador of good will and community member:

He brings a question to the Board in consideration of Field 5. Could the issue of making field 5 into a baseball field be tabled until 2013?  

The Board discussed the pros and cons of this and the impact not only to baseball but to softball and community relations, as well.  

MOTION & VOTE: Bill Rowe makes a motion to leave field 5 as is for the current season, it will not be converted into a baseball field with Shane Jones seconding, all board members voted in favor with none opposed.  

Further, in regards to baseball and softball . . .

MOTION & VOTE: Shane Jones made a motion to include girls softball on our practice schedule, in designated slots with Rodney Sayles seconding, all board members voted in favor with none opposed.

REPORTS:

FIELD MAINTENANCE:

The fields have been maintained during the off season continue to be on schedule. Next project is cleaning the base pads.

TREASURER’S REPORT:

Our charter and insurance have been paid, $1800.00. We currently have $2000.00 available.  

CONCESSIONS:

The Board discussed the upcoming season in regards to the Shaved Ice Stand. The Board heard comments on how the stand has run in the past and ways to improve it, specifically have vendors bid to operate the shaved ice stand. Donnie made a motion for the league to accept minimum bids of $1000.00 for the operation of the shaved ice stand during the 2012 season, with Bill seconding the motion. The Board all voted in favor of this motion with none opposed.  

REGISTRATION:

            Registration will be ongoing each Saturday during January at CRRC from 10 am – 2 pm.  

ADJOURN:

            Motion to adjourn was made at 10:45 am, all voted in favor with none opposed.  

NEXT MEETING:

            Our next meeting will be February 18, 2012 at 10 am at CRRC.