Calgary West Little League: Volunteer Screening
Volunteer ScreeningCalgary West Little League performs annual volunteer screening as mandated by Little League Canada and Little League International, for the safety of our athletes and our community. This is a mandatory condition for our league to receive a charter from Little League Canada to play baseball.
All members of our league executive and all team managers and coaches must submit a Little League Volunteer Application each season and a Police Information Check form every three years starting in 2007.
All applicants must successfully complete the screening procedure as outlined below. Any applicant not having a 'clear' Police Information Check will not be permitted to volunteer with our league.
Who pays for the screening and what do I submit?: The cost of volunteer screening is paid for by the league. Both the Little League Volunteer Application and Police Information Check forms must be completed by the applicant and submitted unsigned, along with a photocopy of two pieces of acceptable identification (as outlined below), in person to a member of our screening committee who is required to witness your signature. The Police Information Check form must be completed in blue ink only.
What type of identification is required?: A photocopy of two pieces of I.D. are required - one piece of government issued picture I.D. such as Provincial Drivers License, Alberta Identification Card, Passport, Citizenship Card, Native Status Card, Firearms P.A.L or P.O.L. Card, or Military I.D. Card PLUS one piece of other government issued I.D. such as Birth Certificate, Social Insurance Number Card, Alberta Health Care Card, Immigration Documents, Marriage Certificate, or Permanent Residency Card.
IMPORTANT!: All forms must be submitted to a league screening committee member in person. Please do not mail or fax forms to the league or go to the Calgary Police Service to submit forms. The league must submit the Police Information Check form and the photocopy of your I.D. by mail as we have a 'Memorandum of Understanding' approved by the Calgary Police Service that gives us special permission to get this done without requiring all of our volunteers to go to the Police in person.
When can I submit the forms in person?: Sessions will be scheduled for team managers and coaches to submit the required paperwork in person in March and April. After those dates they must be submitted to the league president.
What happens after the forms are submitted?: Once we have a group of applicants to screen, the Police Information Check forms and the photocopy of your I.D. is sent to Calgary Police Service for processing. They will return a letter to the league president with the applicant's names stating whether they were 'cleared' or 'unable to clear'. If an applicant is 'cleared' then they will not hear anything back from the league and will be permitted to volunteer. However, should an applicant be 'unable to clear' they will be contacted and asked to go down to the Calgary Police Service in person and provide further information, which may involve fingerprinting, to try and resolve their 'unable to clear' status. Should an applicant not wish to complete this procedure they will not be permitted to volunteer with our league. Applicants who are subsequently 'unable to clear' after going to the Police will also not be permitted to volunteer.
CLICK ON THE HANDOUT BELOW TO DOWNLOAD AND PRINT THE REQUIRED FORMS. Printed copies of the volunteer application will also be available at walk-in registration sessions for you to complete. Thank you.
Handout: Volunteer Screening Forms