MINUTES OF THE BURLOCK .S.M.S.L

COMMITTEE MEETING HELD ON 15 April 03

 

President: Casey Kalvaitis

 

Members:

 

Treasurer –Ron Boucher

Secretary – Carl Marentette

Scheduler – Carl Marentette

Co-Scheduler/Ump Rep – Bill McDermott

Scorekeeper – Mike Gambarotto

 

Team Reps:

 

Hawks – Harold Seidenberg – Present

Canadians – Carl Marentette - Present

Philthy Mcnasties – Bob Turner – Present

Roxbury Raiders – Barrie Oliver - Present

Chartwell Shoeless Joes – Bill Carlton - Present

Knights – Rob Youngblut - Present

Mustangs – Gord Edwards - Present

Orioles – John Spadafora - Present

Lugnuts – Casey Kalvaitis – Present/Late

Keg – Darin Pirnak - Present

Braves – Derrik Smith - Present

Hound & Firkin – Brent Hurst - Present

Half-Wits – Scott Finch - Present

Note: A representative may have been sent for the Rep.

 

 

CALL TO ORDER:            

ACTION

 

 

1.  President was late so the Secretary brought the meeting to order at 1930 hrs.

 

 

 

OPENING     

 

 

 

2.  Welcomed all Reps.

Reps

 

 

MINUTES OF THE LAST COMMITTEE MEETING

 

 

Reps

3.      Everyone reviewed them on Email.

 

 

 

 

FINANCIAL STATEMENT

 

 

 

4. Same as last report.

Info

 

 

OLD/NEW BUSINESS

 

 

 

5. Carl informed everyone that Monahan’s would not be in the league this season. Regrettably Mike Dillullo had other commitments and could not find a team rep to take over the team. We wish all the players from Monahan’s good luck and the very best. If any players wish to stay in the league and play on another team, they are to contact Casey and provide their name.

 

6. With Monahan’s officially out of the league, the league now has 13 teams. Carl presented a 13-team schedule. All teams will play everyone twice, giving everyone a 24 game schedule. Proposed playoffs would be, Top 7 teams after the regular season would go to A division and bottom 6 would go to a B division. Mixtures of head to head (2 out of three), with a possibility of some round robin play in the semis for some teams, with head to head format again in the finals (refer to playoff format sent by Email). Most teams seem to be in favour of this format at this time. More to be discussed at the next meeting. If anyone has a better proposal they are to submit it at the next meeting. Season starts 6 May, ends 14 Aug. One week of rainout dates, Playoffs start 26 Aug and finish 13 Sept.

 

7. Ron presented various proposed budgets for next year. After reviewing each one, it was decided that an increase to the registration fee’s, to $1500.00 would be required to ensure all cost are covered. Ron to review proposal B-13, adjust umpire cost and provide updated budget forecast at next meeting. Prize money needs to be reviewed for this season for playoffs and season champs. Current allocation of $2000.00 is too much. Also giving 3 teams out of 6, money in the B-side may be excessive, especially since the divisions are only being broken down after the regular season? Current allocation based on last year was season champs $250.00, A div winner $300, A div Runner up $250. B div winner $250, B div runner up $200, A and B consolation Winner $100 each (total $1450.00). I ask that reps come up with a proposal by the next meeting on prize money. Be prepared to discuss. Teams expressed some concern about the increase in league fees but everyone was willing to pay for it. It should be noted that if we find the league has an excess bank balance at year end, that the money could be used next year to offset cost, bringing our registration fees down in 2004. Also the reps expressed that no fees are to be charged to the league teams for the mid season tournament. All cost to be borne by the league.

 

 

8. Brad, Remi and Dave, volunteered to organize the Mid-season tournament scheduled for the 25 to 27 July. Brad would look after the Beer tent, license fees, permit, etc. Dave Gould volunteered to assist with the tournament if required, as advised by John. Brad and Dave need to discuss on how to obtain license, permits etc. and expected cost. Dave has experience with past events. Remi volunteer to be scheduler for this event. All teams to Email Remi to advice if their team will be participating prior to the 2 June 03 meeting, so he can produce a draft format. His Email address is on the contact list. All teams agreed that to save cost, we would umpire our own games or have league reps do the games? Committee to propose options. All teams were in agreement that umpires should be obtained for the final games of the tournament if prize money is involved. Committee to produce a budget forecast on expected cost to the league. Note: All parks cost are already covered in season budget. Prize money, Umpires, Permits must be covered by expected revenue or the leagues bank account. Brad offered to give back 50% of any revenue he makes, from food and beverage sales, back to the league to offset some of the cost. The league must determine what percentage of that 50%; they will donate to a charity. To be determined at next meeting.

Reps/Mike D

 

 

 

 

 

 

Reps

 

 

 

 

 

 

 

 

 

 

 

Reps/Ron

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Reps/Brad/

Reme/Dave

 

 

 

 

 

 

 

 

 

 

 

9. It was decided to save money that all teams would use all the yellow balls to start the season. Ron had 3 dozen new yellow balls that were handed out and some team still have new ones at home. Teams are to agree at the ball diamond on what balls to use. Eventually all the new yellow balls will be used up. Casey will purchase white balls with his contact and distribute to team reps. (Ron- Talk to Casey)

 

10. The balance of teams registration money will be due 2 June 03. ($800.00). Late fee will be applied if not paid by then.

 

12. All team roster to Carl by 2 June 03. Either by Email or hard copy at the next meeting. Name, DOB required.

 

13. Mike Gambrarotto has volunteered to be official score keeper and web master. Winning teams are to email him directly the score of the game. If teams have rainouts, or problems with the umpires, they are to Email Bill McDermott.

 

14. Gord stepped down as VP. It was decided that the VP position would not be filled at this time. Bill agreed to stay on one more year a co-scheduler and umpire rep. Carl, Casey and Ron will stay on.

 

15. Team numbers were drawn. The following are the teams #’s;

 

  1. Chartwells
  2. Roxbury
  3. Keg
  4. Mustangs
  5. Orioles
  6. Hawks
  7. Hound & Firken
  8. Lugnuts
  9. Knights
  10. Canadians
  11. Phithy’s
  12. Braves
  13. Half-Wits

 

16. At the end of the meeting the new team decided that their team name would be the Half-Wits.

 

 

Reps/Casey/Ron

 

 

 

 

 

Reps

 

 

Reps

 

 

Reps/Mike G

 

 

 

 

Reps

 

 

 

Reps

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Info

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NEXT COMMITTEE MEETING

 

 

 

15. Next meeting will be held at Arnorlds Sport Bar in Oakville on 2 June 03 at 7:30PM, Directions:  QEW – Dorval exit – South – Turn Right on Speers. First street, turn right (Morden) – go to the end of the street. It’s on your right hand side. 485 Morden Rd Oakville.

REPS

 

 

 

 

ADJOURNMENT

 

 

 

8. The meeting was adjourned at 9:00 PM

 

 

 

 

 

 

 

 

 

 

Carl Marentette

Secretary

O/B.S.M.S.L.

 

 

 

APPROVED                                DATE: April 03

 

 

 

 

 

 

 

 

 

Casey Kalvaitis

 

President

 

O/B.S.M.S.L

 

 

 

 Distribution List

 

All Reps