Bald Eagle Area Little League Softball: Codes of Conduct

By-laws
B.E.A.L.L.S By-laws 2010 <<<<<<<>>>>>> BALD EAGLE AREA LITTLE LEAGUE SOFTBALL THE PURPOSE OF THE BALD EAGLE AREA LITTLE LEAGUE SOFTBALL LEAGUE IS TO PROMOTE SPORTSMANSHIP, TEAM SPIRIT, AND A FEELING OF ACCOMPLISHMENT THROUGH COMPETITIVE SPORT. ARTICLE I – NAME OF ORGANIZATION This organization shall be known as BALD EAGLE AREA LITTLE LEAGUE SOFTBALL, hereinafter referred to as the “Local League”. Boundary of the Local League is within the boundaries of the BALD EAGLE AREA SCHOOL DISTRICT. This organization shall be comprised of associations from each school within the Bald Eagle Area School District:HowardPort MatildaSnow ShoeWingate  ARTICLE II – OBJECTIVE 2.1 The objective of the Local League shall be to implant firmly in the children of this League the ideas of good sportsmanship, honesty, loyalty, courage, and respect for authority. 2.2 To achieve this objective the Local League will provide a supervised program under the Rules and Regulations of Little League, Inc. The attainment of exceptional athletic skills or the winning of games is secondary to the molding of our youth as fair and honest future leaders in society.  2.3 In accordance with Section 501-(c)-(3) of the Federal Internal Revenue Code, the Local League shall operate exclusively as a non-profit educational organization providing a supervised program of competitive Little League games.  2.4 It shall be the duty and responsibility of all individuals, including managers, coaches, officers, player family members and those in attendance to so conduct themselves in such a manner as to be a role model for the players. Each of the above individuals is to provide guidance and leadership by emphasizing honesty, integrity, and character. 2.5 The Board of Directors shall by a majority vote of the board members at any duly constituted meeting, have the authority to discipline, suspend, or terminate any individual from any and all participation, duties, or functions of the Local League when the conduct of such individual has been found to be detrimental to the best interest of the Local League and or Little League, Inc. 2.6 In the case of a Player Member requiring disciplinary action, the Board of Directors shall give notice to the Manager of the team of which the player is a member. After which the Manager, the player, and her parent(s)/guardian(s) shall meet with a committee appointed by the Board of Directors. A neutral committee will consist of not less than three (3) or more than five (5) individuals. Following an investigation, the Board of Directors shall have the power to suspend or revoke such player(s) right to future participation in the Local League.  ARTICLE III - MEMBERSHIP 3.1 There shall be four (4) classes of members: Players Members, General Membership Members, Regular Members and Board Members. 3.2 A player member is any girl meeting the requirements of Little League, Inc., and who resides within the boundaries of the Local League. A Player is eligible to complete for participation but shall have no duties, obligations, voting privileges, or rights in the management or the property of the Local League.  Players’ home residence shall determine home team association.  Exceptions to this shall be brought before the Board for review. 3.3 A general Membership Member is the Manager of each Major and Minor League team in the Local League. Membership privilege includes selecting and voting on the Board of Directors.  Managers are not permitted to serve in that capacity on more than one (1) team within Little League Organization.  MEMBERSHIP WILL REQUIRE INDIVIDUALS TO SUBMIT TO AND PASS A BACKGROUND CHECK AS MANDATED BY LITTLE LEAGUE INTERNATIONAL.  Background checks MUST be completed prior to any involvement with players. 3.4 A regular Member is any person 18 years of age or older who is actively interested in furthering the objectives of the Local League.  These people would include those working on committees, sub-committees or other duties within the league.  MEMBERSHIP WILL REQUIRE INDIVIDUALS TO SUBMIT TO AND PASS A BACKGROUND CHECK AS MANDATED BY LITTLE LEAGUE INTERNATIONAL.  Background checks MUST be completed prior to any involvement with players.  3.5 A Member of the Board is voted on by General Membership and the other members of the Board to serve on the league’s Board of Directors.  They are charged with governing the Local League and serve a term as set forth in these by-laws.  No member of the Board of Director’s shall serve as a manager or coach within local league or serve as a member of another board within Little League Organization.  MEMBERSHIP WILL REQUIRE INDIVIDUALS TO SUBMIT TO AND PASS A BACKGROUND CHECK AS MANDATED BY LITTLE LEAGUE INTERNATIONAL.  Background checks MUST be completed prior to any involvement with players.  3.6 No Members shall be required to be affiliated with another organization or group in order to qualify as members of this Local League.  However, Local League obligations MUST take precedence with the exception being school programs.  ARTICLE IV – DUES 4.1 A reasonable Little League participation fee may be accessed as an obligation to assure the operational continuity of the Local League. A fee will be accessed at time of registration if deemed necessary by a majority vote of the Board of Directors of the Local League. At no time shall payment of any fee be a prerequisite for participation in any aspect of the Local League. (RE: Little League Regulation XIII{c}.)    ARTICLE V – MEETINGS 5.1 The meetings of the Local League shall be held MONTHLY by the Board of Directors and shall be advertised in at least three (3) media outlets. 5.2 The President of the Board of Directors may call a special meeting of the Board of Directors. A special meeting shall be convened to consider a specific subject at which time no other business shall be conducted. 5.3 No special meeting may be convened without the President of the Board of Directors. A quorum of the Board of Directors must be present to convene the meeting. 5.4 A quorum of members of the Board of Directors must be present for any meeting to convene and conduct business. The presence of at least 51% of the members of the Board of Directors shall be necessary to constitute a quorum. 5.5 Robert’s Rules of Order shall govern the proceedings of all meetings of the Board of Directors of the Local League, except where same conflicts with this Constitution of the Local League.  ARTICLE VI – BOARD OF DIRECTORS 6.1 The Board of Directors of the Local League shall consist of (8) members and be vested with the management of the business and affairs of this Local League. It shall also function in the capacity of the Executive Committee in its entirety.  6.2 Each of the 8 members of the Board of Directors shall be elected to serve a term of one (1) year. These Directors may seek reelection at that time and no term limits exist.  The Board shall consist of two (2) members each of the four associations. Comparing the last four digits of the involved individuals Social Security Number shall break all ties. The higher number shall be declared the winner. 6.3 Any person 18 years of age or older shall be considered eligible to seek election to the Board of Directors of the Local League. 6.4 Any person interested in seeking election to the Board shall make their intention known in writing to the Board prior to August monthly league meeting.  Their name will be added to list of candidates for their association and voting will be done annually at the September monthly meeting.  Public notice will be given of all league meetings. 6.5 The newly elected Board of Directors shall convene in whole following their election at the Annual Meeting in October.   6.6 No members of the Board of Directors may be actively involved as a manager or coach of any team in the Local League. In the event that a vacated position exists at the time of election as a result of the Manager/Coach rule, the individual receiving the next highest number of votes shall fill the board position.  6.7 If any vacancy should occur on the Board of Directors it shall be filled on an interim basis by a candidate appointed by the association from which the vacancy occurred.  A majority vote of the remaining Directors at said meeting is then required to approve the nomination.        Any person selected to a vacated position on the Board of Directors shall fill the unexpired term of the vacated position.  b)    The selection shall not automatically carry with it the office of the vacated person. When necessary, the Board of Directors shall have the power to appoint a current director to fill the position on an interim basis. 6.8 Any member of the Board of Directors who fails to attend three or more scheduled monthly meeting in a fiscal year may be removed from the board by a majority vote of the remaining members. This may be done at any regularly scheduled Board of Directors meeting. 6.9 The terms of office for the Board of Directors and the fiscal year of the Local League shall begin on October 1 and end on September 30 of each year.  ARTICLE VII – DUTIES AND POWERS OF THE BOARD OF DIRECTORS 7.1 PRESIDENT Conduct the affairs of the Local League and execute the policies established by the Board of Directors including the appointing of special committees as is deemed necessary. Present a report of the condition of the Local League at the annual meeting. Prepare and submit or cause to be prepared and submitted an annual audit at the Annual Meeting. Prepare and submit or cause to be prepared and submitted the playing schedule for all teams within the Local League no less than one month prior to the date of the first scheduled game. Perform all duties and responsibilities of the office of President in conformity to the policies, principles, and rules and regulations of Little League, Inc., as agreed to under the conditions of the Charter issued to the Local League by that organization. Communicate to the Board of Directors such matters as deemed appropriate and make suggestions as may tend to promote the welfare of the Local League. Designate in writing other officers, if necessary, to have power to make and execute for/and in the name of the Local League such contracts and leases they may receive and which have had prior Board approval. Investigate complaints, irregularities, and conditions deemed detrimental to the Local League and report thereon to the Board and/or appoint a committee to conduct such an investigation and report its finding to the Board for action as circumstances warrant. With the assistance of the Player Agent, examine the application and support proof-of-age documents of every player candidate and certify to residence and age eligibility before the player may be accepted for tryout or selection. The President shall NOT be permitted to vote unless it is necessary to break a tie.  7.2 VICE PRESIDENT Perform all of the duties and exercise all powers of the President when required to do so in the absence of the President. When so acting, the Vice President shall have all the power and authority of that office. Perform such other duties as from time to time may be deemed necessary by the President and/or Board of Directors. In the absence of the President at any meeting, the Vice President shall assume a NON-VOTING position and shall vote only in the event of a tie.  7.3 SECRETARY Be responsible for recording the activities of the Local League and maintaining appropriate files, mailing lists, and necessary records. Perform such duties as are herein specifically set forth in addition to such other duties as are customarily incident to the office of Secretary or as may be assigned by the Board of Directors. Maintain a list of all Members, Directors, and committee members and give notice of all meetings of the Local League, the Board of Directors, and committees, as deemed appropriate by the Board of Directors. Record and maintain the minutes of all meetings of the Board of Directors and the custodian of such records in the minute book. Conduct all correspondence not otherwise specifically delegated in connection with said meeting and is responsible for carrying out all orders, votes, and resolutions not otherwise committed. Notify Members, Directors, Officers, and committee members of their election or appointment. In the absence of both the President and the Vice President, shall perform all the duties of President and shall assume a NON-VOTING position and shall vote only in the event of a tie.     7.4 TREASURER Maintain records for the receipt and distributions of all monies, funds, and securities of the Local League. Approve all payments from allotted funds and draw checks therefore in agreement with policies established in advance of such actions by the Board of Directors.  Receive all monies, funds, and securities. Deposit the same in a depository approved by the Board of Directors and maintain records of such transactions. Prepare a Treasurer’s report to be delivered at each regularly scheduled monthly meeting.  Report shall include but not be limited to most recent statement from league’s designated financial institution. Assist the President and/or appointed committee in preparing an annual financial report for submission to the Membership and Board of Directors at the Annual Meeting and to Little League Headquarters. Perform such duties as are herein set forth and such other duties as are customarily incident to the office of Treasurer or may be assigned by the Board of Directors.  Responsible for maintaining two (2) signature authorities on league account.  7.5 PLAYER AGENT Record all player transactions and maintain an accurate and up-to-date record thereof. Receive and review applications for player candidates and assist the President in checking residence and age eligibility. Assist in the tryouts, player draft, and all other player transactions.  Assign other volunteers to assist in these duties as necessary. Prepare for the President’s signature and submission to Little League Headquarters team rosters and eligibility affidavits along with any and all other such documentation required. Notify Little League Headquarters of any player replacements or trades.  7.6 SAFETY OFFICER Be responsible to create awareness through education and information on the opportunities to provide a safer environment for all participants of the Local League.  Develop and implement a plan for increasing safety of activities, equipment, and facilities through education, compliance, and reporting. Education – Facilitate meetings and distribute information among players, managers, coaches, umpires, league officials, parents/guardians, and other volunteers Compliance – Ensure teams in the Local League are adhering to the league’s Safety Policy. Reporting = Provide all required safety reports and policy to Little League Headquarters. Facilitate accident reports between injured party and Little League Headquarters. Will be responsible for issuance and inventory of team first aid kits as well as coordination and compliance in attending league wide first aid training. 7.7 LEAGUE UMPIRE COORDINATOR 1.          Will work with each association to establish a contact that will assist with recruiting and scheduling umpires for scheduled and rescheduled games.2.         Will coordinate trainings and workshops for umpires3.         Works with Board of Directors to establish amount paid to umpires for games worked.4.         Keeps track of all monies paid and all games worked by each umpire for accounting purposes. 7.8  LEAGUE FIELD MANAGER 1.          Will work with each association to establish a contact that will assist with scheduling and field availability.            2.         Will work with other leagues to schedule interleague games            3.         Coordinates field work on all fields within association teams4.         Will work with both Umpire Coordinator and Safety Officer on issues as necessary  ARTICLE VIII – AFFILIATION 8.1 The Local League shall annually apply for a Charter from Little League, Inc. and shall do all things necessary to obtain and maintain such Charter. 8.2 The Local League shall not be affiliated with or operate any other organization or program. 8.3 Any and all “local rules” of this Local League must be approved by the Board of Directors at a meeting to be held not less than one month prior to the first scheduled game of the Local League season and shall in no way conflict with the rules and regulations of Little League, Inc. 8.4 The official playing rules and regulations as published by Little League, Inc., Williamsport, PA, shall be binding on this Local League. ARTICLE IX – FINANCIAL AND ACCOUNTING 9.1 The Board of Directors shall only permit the distribution of Local League funds for the promotion and conduct of Little League activities in accordance with the rules, regulations, and policies of Little League, Inc. 9.2 All disbursements of funds shall be approved by the Treasurer of the Local League and such other officer(s), as the Board of Directors shall determine. 9.3 Any and all funds solicited in the name of Little League Softball must be done with the approval of the Board of Directors and in accordance with the established policies of Little League, Inc. 9.4    No Director, official or member of the Local League shall receive directly, or indirectly, any salary, compensation, or emolument from the Local League for services rendered as such. Umpires shall be paid a nominal fee as deemed appropriate by the Board of Directors. 9.5 The fiscal year of the Local League shall begin on October 1 and end on September 30. 9.6   Upon dissolution of the Local League and after all outstanding debts and claims are satisfied, the members of the Board of Directors shall direct the remaining property of the Local League to another Federally Incorporated entity which maintains the same objectives as set forth in Article II of this Constitution, which are or may be entitled to exemption under Section 501-(c)-(3) of the Internal Revenue Code or any future corresponding provision. ARTICLE X – AMENDMENTS 10.1 This Constitution may be amended, repealed, or altered in whole or in part by a majority vote of the members of the Board of Directors at any duly organized meeting providing notice of the proposed change is included in the notice of such meeting.  Approved effective 9/11/10

 



Sunday, March 13
Local Rules of Play

BY-LAWS to the CONSTITUTION of BALD EAGLE AREA LITTLE LEAGUE SOFTBALL 2010 The following By-laws have been adopted by the Board of Directors of Bald Eagle Area Little League Softball and herein after will be referred as “Local Rules”. SECTION A – GENERAL RULES  1.      The Player registration fee for 2010 shall be determined by the league and shall be paid to the Local League treasurer.  Each Association shall be responsible to collect said fees from each player of their respective teams and submit to the League treasurer on or before the deadline established by the Board of the Directors.a.      Each association will have at least 1 representative at each designated league sign- up. 2.      Each Association shall be responsible for selection of all Managers and Coaches for their respective teams.  The names and completed volunteer application forms must be submitted to the Board of Directors of the Local League for approval. 3.      Each team shall be limited to not more than three coaches and a manager in dugout during any game or on the playing field immediately prior to the start of any game.  The manager shall have the discretion to determine the number of coaches and assistants participating at any team practice, provided all said coaches and assistants have completed a volunteer application form.  4.      Where teams are involved in a competitive draft of players, the last place team of the past year shall have first choice in each round of the draft.  The next to last place team shall have the second selection on each round, and the remaining teams shall select in the reverse order of their finish from the past year. a.      The winning percentage of regular season games played the past year shall determine the order in which all teams draft. b.      In the event of a tie, the head-to-head results of the past regular season and all post season games will serve as the method of breaking the tie.  Any remaining ties will be broken by the flip of a coin by the Player Agent. c.       The above shall apply to all teams within the Local League. 5.      All managers are required to complete and submit their team roster on or before the deadline established by the Board of Directors of the Local League. 6.      When ten or more players from each team are available to play a scheduled, game, the game must be played as scheduled 7.      A game postponed for any reason shall be re-scheduled by the respective managers as soon as possible.  In the event that managers are unable to set date within two weeks of the scheduled game, either of the managers may contact the League Field Manager and ask for assistance in resolving matter.  The President of the Board of Directors shall settle any dispute concerning the re-scheduling. 8.      Games shall not be cancelled for “frivolous” reasons, i.e.. no pitcher, can’t use pitcher, missing an assistant etc… 9.      In the event any ties at the conclusion of the regular season, a one game playoff shall be played at a neutral field as soon as practical.  This only applies to the top four positions.  Ties below fourth place will be decided by the flip of a coin conducted by the Player Agent. 10.      League Meetings-A manager/coach or an appointed representative by the manager from EACH team must be present at scheduled league meetings.  This will be based on number of teams from each league-when rosters are finalized. A.      First offense-$25.00 Fine/1 Game SuspensionB.     Second offense-$50.00 Fine/2 Game SuspensionC.     Third offense-$75.00 Fine-Rest of Year Suspension & Following Year SuspensionD.     Fines to be paid to Bald Eagle Area Little League Softball 11.            One coach from each TEAM {more may and are encouraged to attend} MUST attend the first aid training that will be scheduled at one of the regular season league meeting.  SECTION B – SAFETY  1.      All batters and base runners must wear a Little League, Inc. approved batting helmet and be equipped by with a face protection device. 2.      The Equipment Safety Checklist must be completed and signed by the home team manager or  prior to the start of each regular season game. The Field Safety Checklist must be completed by each manager/ twice per season. This should be done prior to the start of the season and approximately midway through the season. 3.   All game balls used by this League shall be of a type approved by Little League,            and also be optic yellow in color. White softballs shall be permitted at practices until such supply is depleted and replaced with the optic yellow variety. SECTION C – MAJOR LEAGUE  1.      Major league teams may be comprised of any girls having attained the Little League age of 9, 10, 11, or 12. 2.      All 9, 10, 11 and 12-year old players may try out for a Major League team.   3.      All players shall play a minimum of two defensive innings and receive at least one at bat.  In the event a player does not play two innings, she shall start the following game and play a minimum of two innings. 4.      Catchers may use a first baseman's glove or a Little League approved catcher's glove. 5.      The "10 Run Rule" as listed in Section 4, 10-(e) of the Little League Official Regulations and Playing Rules will be amended to “read 15 runs” and shall apply after the completion of four innings.  Umpires are legally not allowed to participate in a “coaches agreed” continued game.  If coaches continue to play, this is no longer a regulation game, but considered “scrimmage play”.  Score will stand as is, at end of regulation game. 6.      Upon learning of the loss of any rostered player while four or more regular season games remain to be played, the Local League team sustaining the player loss must immediately initiate the Player Replacement procedure as specified by Little League, Inc. 7.      When three or fewer regular season games remain to be played, no replacement player shall be permitted to be added to any Major League roster. 8.      No inning shall be permitted to start after 8:00 pm unless the game is held on a lighted field. All attempts should be made to finish any inning started prior to 8:00pm, if it is deemed safe to do so by the umpire. 9.      Any 9 or 10-year old player who elects to move up to MAJOR LEAGUE will not be eligible to be selected for the 11-12 year old District or tournament all-star teams.  They will be eligible to be selected for the MINOR LEAGUE team(s). 10.      Any team that carries a 9-10 year old player on their roster may be subject to roster requirements should team play outside of the local league.   SECTION D – MINOR LEAGUE  1.      No child under the age of 8 shall be permitted to participate.  For any 8 year old to be eligible to play in the 9&10 Minor league division they must have played at least one year of organized baseball (T-ball or Little League).  They must be evaluated by the league president, Safety officer and managers to determine if player is able to participate in a manner that does not put themselves or others at risk of injury.  2.      Rosters shall be equally distributed. 3.      A fixed batting order allowing every player on the team the opportunity to bat before the first batter bats again shall be utilized in all games.  (BEALLS play only) 4.      All pitchers shall be limited to pitching no more than 6 innings in any game and no more than 6 innings in any calendar week. (BEALLS play only) 5.      No 12-year old players shall be permitted to pitch at the minor league level. An 11-year old may pitch if she was present at the draft. 6.      The distance from the pitching plate to home plate shall be 35 feet. 7.      In order to steal a base {besides home base rules below}-the ball must pass the catcher. 8.      The stealing of home plate on a throw from the catcher to the pitcher or on a passed ball from the pitcher to the catcher will not be allowed. 9.      No stealing of home plate-runner must be forced in by batted ball, base on balls, or a hit batter-no exception.  This is to encourage catcher to throw to third base without fear of penalty. 10.      On a base on balls, batter/runner can only advance to first base. 11.      The "10 Run Rule" as listed in Section 4, 10-(e) of Little League Official Regulations and Playing Rules will be amended to read 15 runs and shall apply after completion of four innings. Umpires are legally not allowed to participate in a “coaches agreed” continued game.  If coaches continue to play, this is no longer a regulation game, but considered “scrimmage play”.  Score will stand as is, at end of regulation game. 12.      No inning shall be permitted to start after 8:00 PM unless the game is held on a lighted field. All attempts should be made to finish any inning started prior to 8:00PM, if it is deemed safe to do so by the umpire.  13.      After five total walks in an inning, the coach from the team that is batting will be     permitted to come onto the field and pitch the remainder of that inning, whether it is for three outs or six runs. The girl pitching will stay into to field the position. The coach is not allowed to touch a ball that is put in play by a batted ball. If the ball is hit and hits the coach, the ball is a dead ball and batter as well as any runner shall be awarded one base. A base on balls cannot be awarded while the coach pitches. The umpire will call strikes. At the start of the next inning the pitching will revert back to the player and she resumes pitching.  All other pitching regulations pertaining to eligibility requirements remain the same, including the requirement that an 11 year old cannot pitch in the minors unless she was present at the Draft. 14.      Saturday Games will be a 2 hour time limit from start time.  Rule 10 applies if game started at 6:00 or later.  If game goes beyond 2 hour limit, the inning must be completed as game will not be called in the middle of an inning because of time limit. 15.      A team may only score 5 runs per inning, excluding the 6th inning, where runs will be limited to 10 runs.   SECTION E – ALL STARS MAJOR LEAGUE (11-12) 1.      It shall be the responsibility of each manager to ensure that their respective team members are afforded the opportunity of participating on the Local League All Star and tournament teams prior to participating on any other All Star and/or tournament team. 2.      The 11-12 year old teams (both District team and subsequent tournament teams) will be selected by the designated All-Star manager as well as the managers of all league teams.   The player agent and the president of the league will be in attendance for selection meeting but will do so in a non-voting capacity.   The above mentioned will select the top 12 players as well as 2 alternates.  The designated All-Star manager will break any ties incurred after 2 votes have been taken. 3.      The position of manager of the District All-Star Team will be offered to the manager of the team that won season ending league tournament.  In the event that tournament is not held, the manager of the team with best regular season record will be offered the position. The same process will be utilized in naming a tournament team manager starting with the second place manager.  If no manager can be named using this process, the Local League President will work with the Board of Directors to appoint a manager.  In this instance, the President will be afforded a vote. 9-10       year olds               1            It shall be the responsibility of each manager to ensure that their respective team members are afforded the opportunity of participating on the Local League All Star and tournament teams prior to participating on any other All Star and/or tournament team.             2            The 9-10 year old teams (both District team and subsequent tournament teams) will be selected by the designated All-Star manager as well as the managers of all league teams.   The player agent and the president of the league will be in attendance for selection meeting but will do so in a non-voting capacity.   The above mentioned will select the top 12 players as well as 2 alternates.  The designated All-Star manager will break any ties incurred after 2 votes have been taken.              3            The position of manager of the District All-Star Team will be offered to the manager of the team that won season ending league tournament.  In the event that tournament is not held, the manager of the team with best regular season record will be offered the position. The same process will be utilized in naming a tournament team manager starting with the second place manager.  If no manager can be named using this process, the Local League President will work with the Board of Directors to appoint a manager.  In this instance, the President will be afforded a vote. SECTION F – PENALTIES  1.      Any manager or coach found to be in violation of any of the local rules or by-laws stated herein would be subject to the following: a.      A first violation shall result in a verbal warning. b.      A second violation shall result in a two game suspension.  However, if the second violation of the same offense occurs, the suspension will be three games. c.       Any third violation shall result in a suspension for the remainder of the season and forfeiture of managing or coaching any post season game. 2.      Any violation charged must be made immediately to the Manager Contact or the Player Agent.  A written version of the complaint will be required of the complainant within 48 hours.  It shall be directed to the President of the Local League. a.      Upon receipt of the written complaint, the President shall notify the manager or coach named in the complaint within 48 hours and, advises him/her of the nature of the complaint.   At that time, a time, date and place shall be determined for a hearing on the matter.  The hearing will be held within one week. b.      The President or Player Agent shall preside over any such hearing and shall be responsible for the notifying all involved parties as to the date, time, and place of the hearing. c.       Following the hearing of the President, Player Agent, or  shall render a decision or convene a special meeting of the Board of Directors within one week to review the facts and render a decision by vote.d.      A two-thirds vote of the Board of Directors present at such special meeting is necessary to sustain a complaint.