Alhambra American Little League
Wednesday, January 14, 2009
Granada Activity Room @ 6:30 PM
Minutes
I. Meeting called to order – Glenn Lugo, President
a. Called to order at 6:50PM by Glenn President at Granada Park Activity Room
b. Special Guest: Robert Garcia and Rebecca Garcia
II. Review December’s minutes
a. Motion to accept the minutes tabled to the next meeting
III. President – Glenn Lugo
a. New Announcements
i. Flyer distribution to the schools we missed
1. 2000 went out to El Sereno Middle School
ii. 2 banners – cost
1. Did not get the banners
iii. PA System – Chris
1. Has been taken care of
iv. Website –
1. Up to last night it was quite a thing, with the help of Pilar, John got it going. Anything we think needs to be put on it, have it sent to John.
2. John asked for the registration fee information
v. League Phone Messages – Cecilia
1. Majority of calls with messages of questions, Ceci has returned calls to those who have left messages. Martin Hernandez called to give information on Trophies; information to Dan. Team Banners, Active Airbrushing (John) left message regarding leaving flyers of his business with us. Many calls have been from T-ball parents.
vi. Baseball/Softball donation-
1. $500.00 for each, for a total of $1000.00
2. Motion: Cecilia 500.00 for Alhambra High Softball/Baseball Team
a. 2nd Alma Favor: 11
vii. Phone list –
viii. Hardship –
1. Is there going to be a separate receipt book or a way to gather the information for those who are in hardship. We should have some Sponsorship forms ready to go for this upcoming Saturday.
2. Proof is what??
a. Discussion: (Dan) presented a draft based on the State and Federal Poverty guidelines to the board. (John) do we know how many families? (Glenn) I think if people who come that need more time to pay. (Dan) so what your thinking John if it’s only 5 or 10 we should not use the form. (John) if this is it, then I wouldn’t ask for proof. It’s probably something embarrassing however, if we see something fishy then we can go ahead and ask for proof. We should offer for them to help at the Snack bar. (Dan) if we can keep it to only Glenn and Dan. (Vivian) I think this is the reason why the president would do this. (Ceci) we extend the extra time but keep a deadline, like in May. (Glenn) if people come up and ask for an extension then we can give it to them. (Dan) we don’t know what a hardship was. Clarify what we are going to do to hold from the family. (Glenn) what if they come and say that they cannot do it until a certain date. (Cecilia) Maybe we should consider a payment plan. (Glenn) Perhaps it might be a hardship or a payment plan with an extension.
ix. 1st President’s Meeting
1. January 27th
IV. Fees – (tabled from December’s meeting)
a. Reconsider registration fee - Cecilia
i. Because of the calls coming in, there was a concern with the money being asked to pay for registration. Like if they have 5 children or the cost.
b. (Glenn) we will need all the people to volunteer at registration
i. This Saturday, Ceci can come after she helps with the set-up of the softball/Juanita/Alma/Glen/Tawyna/Vero
ii. Try-outs: everyone needs to be out there.
iii. Glen on Communication: Anybody needs help with anything, don’t hesitate to ask. We are all in the same boat, I looked at all the documents Mona/Pilar put together and it was a lot of work. Everybody needs to get involved to make this a good season. Communication is the key, the website got up a little late, paperwork. So far we are doing ok. I think we all need to communicate to help each other out, which is key.
iv. Baseball Draft – January 31st 5pm
v. Softball Draft – February 2nd 6pm
V. Vice President – Thomas Take***a
a. Background checks: Doing them, shouldn’t take too long. I was wondering with the ID badges how is that going to work? (Juanita) We need to clear them first before getting them their badges. (Thomas) I have about 30 applications.
i. Tawyna: When uploading the pictures of the people for the badges please upload them with the names on it. This way I can identify the person.
b. Special Call meeting next Thursday, January 22, 2009 @ 7PM, Granada
VI. Secretary
a. Registration numbers
i. Approximately 325 or so.
b. Database –
i. Is coming along. I do need someone to take it off my hands while I am gone for a week. This is the week prior to the draft so whomever takes it, needs to include the new registrations. I shall be back by Friday, evening.
ii. Jack Holguin will be responsible of database while Veronica is gone for business.
VII. Treasury – Daniel Perez
a. Budget
i. Monthly update: $23.88 baseball balls, $48.60 softball balls per dz, and the helmets were purchased.
ii. John Orona: still pending his equipment to be returned from last season
VIII. Equipment – Robert Lybarger
a. Dan ordered some equipment and it will be picked up on Saturday. Robert needs the keys to the equipment room.
IX. Manager Applications- Glenn Lugo (table for next Thursday)
a. Tom will do the background check for all Managers first then bring it to the meeting.
X. Fundraiser - Alma
a. Award money for candy sale (Prize)-
i. The guy called her on Monday, the big box we usually get, the distributor doesn’t do it anymore. The boxes that are there, we need to pick one. With that he is going to throw in 20 boxes..delivered 120 total. I have six confirmation kids to help me. Board members help needed. Glenn/Dan/Alma/Chris/ Vivian/ at 5pm. For those extra boxes, will be have it for the children. After Family night the boxes need to come back to the snack bar.
ii. Awards
1. Last year we did (1) $300.00 to the highest seller, then (2) $100.00 additional prizes as a random raffle.
a. Motion: Alma 1st Dan/2nd Vero Favor: 10
iii. Collecting of money (Flyer given out by Alma)
1. Need someone to help with this when I am collecting money. I also provided dates that I may not be available due to the HS baseball games.
iv. Discussion: (Tawyna) Alma I would add something, they had those kind of chocolates down stairs, maybe we should look at selling the worlds’ finest? (Alma) In the years we’ve done this, the variety packs sell good. There has not been any problems.
b. Set-up at Fremont
c. Pacific Fund Raising
i. Approached Glenn on this if we would like to participate. Perhaps we might want to look at it for next year
XI. Try-outs
a. All Board Member need to be there an hour and a half before the start time. (7:30 AM). We will need all the volunteers we can get. Deborah developed a scoring sheet, Player Agents are out there scoring the players. (Dan) for whatever missing manager you draft the team. That was the responsibility of the Coach’s Coordinator. (Glenn) but once we get the forms; we need to explain it to the coaches.
XII. Divisions
a. Softball – New announcements
i. None
b. Baseball – New announcements
i. None
XIII. Round Table
a. Vivian: Email blast, John updating the website. Remind everybody if anyone needs help please ask for help.
b. John: I’ll maintain the website. It list the board member it gives us the option to show our email. Does everyone have a title on the board, then on the emails be more descriptive on the subject line.
c. Cecilia: I did ask Lauren if she can help me check the phone messages. It’s updated right now.
d. Alma: Family Night I’m in the cafeteria with the boxes and kids, we need a table at the auditorium to collect applications and money. Make a note when making an announcement on Sponsorship.
e. Dan: Need to know who to make the Alhambra High School checks out to. Who do I make them out to? I’ll call Gewencke to ask and Mona. Sponsor, we only have three sponsor and need some additional ones. Get on the website, go on the banner, and on the program. Edison/Sneider/Tom Romano we have today. Discretionary spending, we never came up to a specific spending, 500.00 for softball, 600.00 more for copies (total 1200.00). Allocated 750 for a new wagon, snack bar mats and the camera.
f. Vero: I know Glen has been frustrated and I apologize. I’m working long hours but my responsibilities will be completed.
g. Tawyne: Traveling, working late so apologize for that absence. The plaque for Robert, I didn’t get to see it.
h. Glenn: Juanita can take ½ of the list and I will take the other ½ to the phone calls. Ordered the 2009 Operating Manual, got extra ones because a lot of times we have to answer questions and we need to be well informed. Instead of hunting down one operating manual.
XIV. Motion Adjourn the meeting: Motion to adjourn @ 8:23PM
a. 1st Dan/2nd Vivian
i. Favor: 9
Alhambra American Little League
Board Meeting Minutes
February 11, 2009
Garfano’s at 6:30 p.m.
I. Meeting called to order – Glenn Lugo, Preisdent at Garfano’s at 6:45 p.m.
a. In attendance: Glenn Lugo, Tawnya Lange, Chris Take***a, Lauren Cruz, Vivian Mendoza, David Rubalcava, Dan Perez, Tom Take***a, John Hatem, Robert Lybarger, Juanita Wright, Alma Garcia, Cecilia Wimberly, Alda Duran
II. Review and approval of December meeting minutes
a. 1st: Dan 2nd: Chris Favor: 12
III. Review and approval of January meeting minutes
a. Dan distributed a copy of budget for review from the January meeting.
b. 1st: Chris 2nd: Dan Favor: 12
IV. President – Glenn Lugo
a. Announcements
i. Baseball pitching rules change, two options to discuss and vote on [see handout’s from President meeting, Glenn Lugo for details].
1. Motion to select Option 1, which includes a day’s rest for pitchers
a. 1st: Dan 2nd: David Favor: 13
ii. Waivers
1. Must be turned in by deadline of February 17th.
2. If you have a D2 or 4H waiver, those are good for life. D2 waivers are for those who started in a league, moved out, but wish to continue in same league. 4H waiver’s are for those with parent’s involved in a specific program.
3. Veronica to prepare files to send and Glenn has discussed with her.
iii. Injury Reports
1. Must file reports within 20 days of injury. Records are kept by AIG until child reaches 18 years of age.
iv. Dodger Day
1. Currently pending decision from District, Dodger’s are requesting full price for tickets.
v. District Dinner
1. Pending next meeting, which is scheduled for Tuesday the 17th.
vi. Flyers
1. Glenn received discount fliers from Big 5, for rebate donation to league for 5%. Alma noted that we have done this program in years past and have never received a donation. No desire to do it this year, as it is a lot of work, with no benefit to league.
vii. Baseball/Softball Skills Clinic
1. Question raised from Cecilia about rain, she will update the answering machine with updates on Friday evening and Saturday morning.
2. Board members to meet Saturday at 8:15am for set-up.
3. Food for players being handled by Vivian.
4. Pizza order will be handled by Glenn.
viii. Communication
1. John Hatem will handle all future league email communications.
a. Address book is maintained in Yahoo, but there are additions for this season. Veronica to provide.
b. For all communications, please provide John with finalized text, which has been pre-approved by Glenn Lugo.
c. John requested when sending email to him, to please include “website” or “AALL” in the subject line to quickly notify him.
d. An email communication needs to go out to all manager’s, notifying them of the Team Parent meeting, scheduled for February 18th at 7pm in the Granada Park Activity Room.
i. Include reminder for manager’s to contact team’s about Skills Clinic
ii. Remind about Candy collection days
2. On any communication to managers or parents, please include full board, so that everyone is aware of the communication going out on behalf of the league.
a. Please cc Tom Take***a on all board communication, when addressing issues with Glenn.
3. Suggestion from Tawnya, being new to the board, position type and/or process type procedure notes would be helpful for future board members assuming a position [sample to follow in softball division update].
ix. Team Name Changes
1. Tiny BB White Sox changing to As
2. Minor SB Angel’s changing to Reds
a. Due to a need to have individual team names, to avoid scheduling confusion, SB suggests a possible change to using University/College names rather than MLB – will reconsider toward end of season, in order to be ready for a change next season.
x. Manager Nominations
1. Zachary Felix, TBall Cubs
a. 1st: David 2nd: Alma Vote: 13
2. Tania Ochoa, TBall Orioles
a. 1st: David 2nd: Dan Vote: 13
3. Armando Martinez, Tiny SB Blue Jays
a. 1st: Tawnya 2nd: Juanita Vote: 13
4. Fidencio Domingo, Tiny SB Cardinals
a. 1st: Tawnya 2nd: Dan Vote: 13
5. Juan Ruiz, TBall Diamond Backs
a. 1st: David 2nd: Alma Vote: 13
6. Ray Moore, TBall Pirates
a. 1st: John 2nd: David Vote: 13
7. Don Jackson, TBall Rockies
a. 1st: David 2nd: Juanita Vote: 13
8. Mauritzio Iacono, Tiny Rays
a. 1st: Alma 2nd: David Vote: 13
9. Felipe Patres, TBall Giants
a. 1st: Dan 2nd: Alma Vote: 13
b. Player Trades
i. All trade movement needs to be handled by league Secretary.
1. Database needs to updated and distributed to President, VP and all Player Agents by next Tuesday, February 17th.
2. Glenn to forward, via email, current database to those above until final database is available.
V. Treasurer – Dan Perez
a. Budget updates [hard-copies distributed]
i. Currently 224 members owe league $24, 535
1. Any fees still outstanding for 2009 season, after March 5th, will be notified via mail, letter to note what will be with-held until fees are current
ii. 37 families owe fees from the 2008 season
1. Dan to confirm against 2008 receipt book
2. Letters will be sent directly to homes
iii. Proposed purchase of new speakers for Opening Day, due to costs Chris to look into possibility of other equipment.
VI. Team Parent Coordinator – Ceclia Wimberly
a. Team Parent meeting, Tuesday, February 18th at 7pm, Granada Park Activity Room
i. Need copies of accident report handout
ii. Will address Opening Day fundraising
1. No “start” time for team vending, can sell upon arrival
2. Will request monies collected to be reported to Ceclia, after Opening Day
b. Picture Day
i. Moved to Sunday, March 29th
ii. Will have 2 photographers on-site
VII. Fundraising – Alma Garcia
a. First collection day - $330 collected
b. There are still candy boxes to go out
c. Diner Fundraiser will follow Candy sale
VIII. Softball – Tawnya Lange
a. Post Family Night Trades
i. Seniors
1. Add new registration, Gudino, Tiffany, age 16; (reg forms to Glenn-not verified yet)
ii. Add new registration, Romero, Katherine, age 15; ( reg forms to Glenn-not verified yet)
iii. Juniors
1. Add new registration, Marmojelo, Marina to Tigers (yellow copy saved for coach)
2. Remove Ashley Gentry from Royals (parent request)
iv. Majors
1. Add new registration, Korissa Roca to Nationals (yellow copy saved for coach)
v. Minors
1. Move Cameron Acuna, from Tiny Blue Jays to Minor Angels
2. Add new registration, Aileen Velazquez to Minor White Sox
vi. Tiny
1. Received new reg form for Trinity Montoya with additional contact information - please replace original (yellow copy saved for coach)
2. Move Hernandez, Maya from Cardinals to Blue Jays (trade/parent request)
3. Move Martinez, Mia from Cardinals to Blue Jays (trade/parent request)
4. Disbanded expansion team and distributed players as follows:
- Alvarez, Alyssa to Cardinals
- Godinez, Jillian to Cardinals
- Kraft, Kiley to Cardinals
- Montoya, Trinity to Cardinals
- Olmeda, Belinda to Cardinals
- Cabanillas, Destiny to Blue Jays
- Melendez, Ariana to Blue Jays
- Murillo, Anissa to Blue Jays
b. Interlock
i. Need information on process and timing
c. Pasadena Southwest, District 17
i. Junior level interlock, 1 team
1. Chuck Foster (213) 361-7601 or chuckjulie@earthlink.net
ii. Potential Major interlock, 2 teams
1. Dave Clark (213) 239-5583
iii. Tiny/Minor interlock – pending contact
1. Suggesting a 30 ft. pitching distance in Tiny’s; with 4 Ball count turning to coach pitch; 6 run limit per team/per inning
iv. Play at Allendale Park (Blair High School)
d. Suggest Procedure / Position Write-ups
i. See sample attached
e. Practices
i. Scheduling?
ii. Should/Can teams begin – Flats usage
f. Manager Selection Suggestion
i. Request and receive applications;
ii. Board approve appropriate;
iii. Invite to Tryouts (but no promise on team);
iv. Post tryouts, special board meeting or President and Player Agent meeting to select final Managers;
v. Extend draft to 1 week or several days post try-outs to allow for above.
g. Traveling Week of March 2-6 for work
i. If graphics or flyers are needed for Opening Day, please let me know ASAP
IX. Baseball
a. Garrett Burley moving from majors to minors (parent request)
b. Pre-season trades can not be selected from “hat pick” for the 2009 season
i. 1st: Alma 2nd: Veronica Vote: 13
X. Roundtable
a. Alda
i. Practice schedule is on first come, first serve basis – currently have three fields available
b. John
i. Will add board agenda, approved minutes and budget information to web site.
ii. &n
My Site News 