South Sunrise Little League - Orange, California: Team Parents

In past years SSLL has implemented the Parent Participation Program to increase overall parent involvement in the league. The Snack Bar is a major area where we need Parent Volunteers. Managers and Team Parents, please make sure you secure your parents to work the assigned dates.

1.       Snack Bar shifts will be assigned by team. Parent/Family shifts will coincide with a team’s game time to ensure that parents are available for volunteering. It is up to the Team Parent and/or the Manager to assign parents to work their team’s shift in the snack bar and schedule them in the online Scheduling system. A P3 Points form (as used in the past), must be completed by the volunteer and have signed off by the OIC for that day and put in the Volunteer forms box.

2.       Each Team will provide 2 parents/family members to work the snack bar on their scheduled date. i.e. the teams that are scheduled to work will be playing one another that day and time. This way we know that parents/families will be at the field to watch their child’s game and will be available for volunteering at the Snack Bar. A parent/family volunteer can be a sibling/aunt/uncle/parent (of minimum age of 13). Any family volunteer 18 yrs or older, must complete and turn in the LL Volunteer form. If the volunteer for one family is not an adult, the other Volunteer MUST BE AN ADULT!

3.       Each Team is allowed to hire one (1) Student(Jr) Worker per assigned shift. In place of (1) Parent/Family volunteer for $50/shift ($20 to worker and $30 to SSLL). We must have at least two (2) adults in the Snack Bar at any time for safety and insurance reasons. It is up to the Team Parent to collect the $50 fee, from the family hiring the worker and to make sure that worker is paid. A substitution made within 48 hrs of the scheduled shift, will require a $65 buyout (with $20 to worker and $45 to the league).

4.       Student(Jr) workers (13 yr age min.) will be scheduled by Team Parents for each team. A list of approved & trained student workers (and their contact information) will be provided to all team parents as well as posted in the Snack Bar notebook. Substitutions should be coordinated at least one (1) week in advance. A substitution made within 48 hrs of the scheduled shift, will require a $65 buyout (with $20 to worker and $45 to the league).

5.       Pts Earned by working in the Snack Bar are recorded and reported to Volunteer Coordinator. There are 2-part Volunteer Points earned forms in the snack bar. This form is to be completed and signed by the SSLL OIC (office in charge) for that day. The name of the worker, w/Team, Division & Family they are working for, should be recorded on it. A worker will receive the yellow copy of Points Earned Form signed by OIC or Board member. If payment was made to a Jr. Worker, please also note the $20 was paid. And the white copy will be dropped in the metal drop box on the counter in the snack bar. This same form should be used to record any volunteer time by a family/parent. These forms will be turned into or collected from the box in the Snack Bar, by  the Volunteer Coordinator and points earned will be tracked.

6.       Snack Bar Buyout Payments to Student(Jr) workers. A payment to the hired worker($20) should be paid in cash and at the time they worked. The balance to the league ($30 or $45 if less than 48 hr notice) should be paid to SSLL by Check, also during the shift. There will be two receipts issued: 1) A Jr. worker will receive the yellow copy of Points Earned Form noting all the relevant team information and that he/she was paid. 2) There will be a 3-part receipt book in Snack Bar to record that the payment to the league was received. 1^st copy is to be attached to the check/funds received, and put in the safe or in the snack bar drawer if the OIC can’t get to the safe or is not in immediate area. A 2^nd copy will go to the person making the payment (check is preferred please), and 3^rd copy will remain in the book as permanent record.

7.       Snack Bar Schedule will be available/posted at min. 1 week in advance. The Schedule will be available in the Online System, as well posted in the Snack Bar.

8.       Snack Bar Openers/Closers. This year, we are adding Snack Bar Openers/Closers (board approved) to our list of Volunteer positions. I anticipate having a TEAM of 4, TRAINED Openers and 4 Closers to open/close the snack bar throughout the season. This will be a 4 pt volunteer position where each volunteer will either open or close one fourth (¼), of the year’s snack bar schedule, on a weekly basis. Once a game schedule has been set, the Opener/Closer schedule will be coordinated and set for the season. Changes in the schedule will go through the Volunteer Coordinator.

9.       Snack Bar Duties/Rules will be updated and posted in the snack bar. Complete, laminated instructions on opening/closing, machine usage and cleaning procedures will be posted in the snack bar.

10.   All scheduling questions/concerns should be directed to the SSLL Volunteer Coordinator.