SOGFSA: Meetings
Board meetings:
- Monroe - Monroe Lending Library - Monroe ( 6 East Avenue, Monroe, OH 45050 )
Scheduling meetings are at - TBD
All other meetings are TBD
| Date | Time | TypeMeeting | Descriptions- Reminders - Things Due |
| Wednesday, September 19, 2012 | 7pm | BoardMeeting | • Review the past season, including team records • Nominate new officers • Hold approval review for probationary members to decide to accept them to full board status • Finalize meeting and task schedule for season |
| Wednesday, October 17, 2012 | 7pm | BoardMeeting | • Vote on new officers • Compile a list of all district directors for the new season • Review all league rules and by-laws and submit any proposed changes for review by new board • Invite new organizations to our meeting for consideration of acceptance into our association (on-going) |
| Wednesday, November 28, 2012 | 7pm | BoardMeeting | • 20011-2012 Officers assume positions • Review all league rules and by-laws, vote on all changes. • Set all fee structures for the upcoming season (org, team, forfeit and tournament fees) • Nominate preseason/postseason tournament sites • Invite new organizations to our meeting for consideration of acceptance into our association |
| Wednesday, January 16, 2013 | 7pm | BoardMeeting | • Final Collection of organization fees for the upcoming season ($30/organization). Deadline to hear from all existing organizations • Finalize preseason/post season sites • Invite new organizations to our meeting for consideration of acceptance into our association. Deadline for acceptance for all new organizations |
|
Wednesday, February 13, 2013 |
7pm | BoardMeeting |
• Collect directions for new organizations and new ball parks (email is acceptable at any time) • Team Fees(2011) are: $30per team (15 for USSSA and 15 for SOGFSA admin) |
| Wednesday, March 6, 2013 | Canceled Due to Weather | • Final collection of directions for new organizations and new ball parks • Deadline for the number of teams each organization will enter in our association this year • List of all head coaches from each organization is due. • Scheduling form (Field Availabiliy) due for all organizations • Finalize divisions for all teams based upon region and ability • Finalize collection of all sanctioning fees and team fees |
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| Saturday, March 9th , 2013 | 9am | Umpire Clinic #1 | see clinic section on front page |
| Saturday, March 16th, 2013 | 9am | Umpire Clinic #2 | see clinic section on front page |
| Wednesday, March 27, 2013 | 7pm | Board Meeting |
Coach Rosters Due. U8 schedule by SOGFSA only - $15per team unless needing USSSA insurance. |
| Wednesday, April TBD, 2013 | Regular Season Schedules released for younger ages | ||
| Sunday, April TBD, 2013 | Entry Forms / HS Deadline | • Pre-season entry forms due • Deadline for the number of teams each organization will enter in our High School League this year |
|
| Friday, April 19, 2013 - Sunday, April 21, 2013 | PreSeason Tournament | Pre-Season Tournaments (Sites - TBD) | |
| Saturday, May TBD, 2013 | Start of Season | All 8U through 14U leagues (some teams in the 12A and both 14U divisions may need to start at 5/19 due to middle school conflicts) | |
| Monday, May TBD, 2013 | Regular Season Schedules released for High School league | ||
| Wednesday, June TBD, 2013 | Start of Season | High School leagues | |
| Friday, June 21, 2013 - Sunday, June 23, 2013 | PostSeason Tournament | Post-Season Tournaments (Sites - TBD) | |
OLD meeting Address(not using since 8/2012) -Fairfield - Northwest Bowling Lanes - Fairfield (1763 Happy Valley Dr, Fairfield, OH 45014)
Monthly Task List
SEPTEMBER
- review the past season
- nominate officers for the new season
- set a meeting schedule and reserve a meeting room for all meetings
- set up audit committee
- set a task schedule
OCTOBER
- vote on new officers
- audit committee reports
- decide on an age cut-off date for the upcoming season
- compile a list of all the district directors for the new season
- decide upon the make-up of our league for this season
- invite new organizations to our meeting for consideration of acceptance into our association
NOVEMBER
- install new officers
- start a review on all league rules and by-laws
- set all fee structures for the upcoming season
- invite new organizations to our meeting for consideration of acceptance into our association
- assign pre and post season tournament sites
- recruit college/hs coaches to hold coach's clinics for the association.
DECEMBER
- finish reviewing all league rules and by-laws
- set up umpire clinics
- invite new organizations to our meeting for consideration of acceptance into our association
- review team records from previous season
JANUARY (first meeting)
- set dates for all player's clinics
- set coach’s clinic date
- vote on final draft of league rules and by-laws
- invite new organizations to our meeting for consideration of acceptance into our association
JANUARY (second meeting)
- collect organization fees for the upcoming season
- deadline for acceptance for all new organizations
- deadline to hear from all existing organizations
- collect directions for new organizations and new ball parks
FEBRUARY (first meeting)
- start collection of team rosters and coach's lists
- review umpire clinic dates
- review coach’s clinic date
- collect directions for new organizations and new ball parks
FEBRUARY (second meeting)
- deadline for the number of teams each organization will enter in our association this year
- collect lists of all head coaches from each organization (standard SOGFSA forms must be used)
- collect rosters from each organization (standard SOGFSA roster forms must be used)
- set up divisions for all teams
- set scheduling meetings (times and divisions)
- final collection of directions for new organizations and new ball parks
MARCH
- start scheduling
- review coach’s clinic
- hold player's clinics
- hold umpire clinics
- collect all sanctioning fees and team fees
- all rosters must be turned in prior to team being scheduled
APRIL
- deadline for high school teams to get in - last week of April
- hold mandatory coach's meeting
- hold pre-season tournaments
- high school scheduling
MAY
- official season begins – first Saturday
