SOGFSA: Meetings
Meeting Schedule
Board meetings are at Northwest
Bowling Lanes - Fairfield (1763 Happy Valley Dr, Fairfield, OH 45014)
Scheduling meetings are at - TBD
All other meetings are TBD
| Date | Time | TypeMeeting | Descriptions- Reminders - Things Due |
| Wednesday, September 23, 2009 | 7pm | BoardMeeting | • Review the past season, including
team records • Nominate new officers • Hold approval review for probationary members to decide to accept them to full board status • Finalize meeting and task schedule for season |
| Wednesday, October 21, 2009 | 7pm | BoardMeeting | • Vote on new officers
• Compile a list of all district directors for the new season and appoint Age group ambassadors • Review all league rules and by-laws and submit any proposed changes for review by new board • Invite new organizations to our meeting for consideration of acceptance into our association (on-going) |
| Wednesday, November 18, 2009 | 7pm | BoardMeeting | • 2009-2010 Officers assume
positions • Review all league rules and by-laws, vote on all changes. • Set all fee structures for the upcoming season (org, team, forfeit and tournament fees) • Nominate preseason/postseason tournament sites • Invite new organizations to our meeting for consideration of acceptance into our association |
| Wednesday, January 13, 2010 | 7pm | BoardMeeting | • Collect organization fees for the
upcoming season ($30/organization). Deadline to hear from all
existing organizations • Finalize preseason/post season sites • Invite new organizations to our meeting for consideration of acceptance into our association. Deadline for acceptance for all new organizations |
| Wednesday, February 10, 2010 | 7pm | BoardMeeting | • Collect directions for new
organizations and new ball parks (email is acceptable at any time)
• Start collection of team rosters and coach's lists (email is acceptable at any time) • Start forming of leagues by providing best estimate of teams for each organization • Begin collection of all sanctioning fees and team fees |
| Wednesday, March 03, 2010 | 7pm | BoardMeeting | • Final collection of directions for
new organizations and new ball parks • Deadline for the number of teams each organization will enter in our association this year • List of all head coaches from each organization is due. • Scheduling form (Field Availabiliy) due for all organizations • Finalize divisions for all teams based upon region and ability • Finalize collection of all sanctioning fees and team fees |
| Saturday, March 13, 2010 | 9am | Umpire Clinic #1 | TBD |
| Saturday, March 20, 2010 | 9am | Umpire Clinic #2 | TBD |
| Monday, April 05, 2010 | Regular Season Schedules released for younger ages | ||
| Sunday, April 11, 2010 | Entry Forms / HS Deadline | • Pre-season entry forms due
• Deadline for the number of teams each organization will enter in our High School League this year |
|
| Friday, April 16, 2010 - Sunday, April 18, 2010 | PreSeason Tournament | Pre-Season Tournaments (Sites - TBD) | |
| Saturday, May 01, 2010 | Start of Season | All 8U through 14U leagues (some teams in the 12A and both 14U divisions may need to start at 5/15 due to middle school conflicts) | |
| Monday, May 03, 2010 | Regular Season Schedules released for High School league | ||
| Tuesday, June 01, 2010 | Start of Season | High School leagues | |
| Friday, June 25, 2010 - Sunday, June 27, 2010 | PostSeason Tournament | Post-Season Tournaments (Sites - TBD) | |
Monthly Task List
SEPTEMBER
- review the past season
- nominate officers for the new season
- set a meeting schedule and reserve a meeting room for all meetings
- set up audit committee
- set a task schedule
OCTOBER
- vote on new officers
- audit committee reports
- decide on an age cut-off date for the upcoming season
- compile a list of all the district directors for the new season
- decide upon the make-up of our league for this season
- invite new organizations to our meeting for consideration of acceptance into our association
- appoint Age Group Ambassadors
NOVEMBER
- install new officers
- start a review on all league rules and by-laws
- set all fee structures for the upcoming season
- invite new organizations to our meeting for consideration of acceptance into our association
- assign pre and post season tournament sites
- recruit college/hs coaches to hold coach's clinics for the association.
DECEMBER
- finish reviewing all league rules and by-laws
- set up umpire clinics
- invite new organizations to our meeting for consideration of acceptance into our association
- review team records from previous season
JANUARY (first meeting)
- set dates for all player's clinics
- set coach’s clinic date
- vote on final draft of league rules and by-laws
- invite new organizations to our meeting for consideration of acceptance into our association
JANUARY (second meeting)
- collect organization fees for the upcoming season
- deadline for acceptance for all new organizations
- deadline to hear from all existing organizations
- collect directions for new organizations and new ball parks
FEBRUARY (first meeting)
- start collection of team rosters and coach's lists
- review umpire clinic dates
- review coach’s clinic date
- collect directions for new organizations and new ball parks
FEBRUARY (second meeting)
- deadline for the number of teams each organization will enter in our association this year
- collect lists of all head coaches from each organization (standard SOGFSA forms must be used)
- collect rosters from each organization (standard SOGFSA roster forms must be used)
- set up divisions for all teams
- set scheduling meetings (times and divisions)
- final collection of directions for new organizations and new ball parks
MARCH
- start scheduling
- review coach’s clinic
- hold player's clinics
- hold umpire clinics
- collect all sanctioning fees and team fees
- all rosters must be turned in prior to team being scheduled
APRIL
- deadline for high school teams to get in - last week of April
- hold mandatory coach's meeting
- hold pre-season tournaments
- high school scheduling
MAY
- official season begins – first Saturday