SOGFSA: Meetings

Meeting Schedule

Board meetings:

Scheduling meetings are at - TBD
All other meetings are TBD

Date Time TypeMeeting Descriptions- Reminders - Things Due
Wed, Sep ??, 2017(if needed) 7pm BoardMeeting •  Review the past season, including team records
•  Nominate new officers
•  Hold approval review for probationary members to decide to accept them to full board status
•  Finalize meeting and task schedule for season
Wed, Oct 12, 2017 7pm BoardMeeting •  Vote on new officers
•  Compile a list of all district directors for the new season 
•  Review all league rules and by-laws and submit any proposed changes for review by new board
•  Invite new organizations to our meeting for consideration of acceptance into our association (on-going)
Wed, Nov 16, 2017 7pm BoardMeeting •  2016-2017 Officers assume positions
•  Review all league rules and by-laws, vote on all changes.
•  Set all fee structures for the upcoming season (org, team, forfeit and tournament fees)
•  Nominate preseason/postseason tournament sites
•  Invite new organizations to our meeting for consideration of acceptance into our association
Wed, Jan 18, 2017 7pm BoardMeeting • Deadline to hear from all existing organizations
•  Final Collection of organization fees for the upcoming season ($30/organization).  
•  Finalize preseason/post season sites
•  Invite new organizations to our meeting for consideration of acceptance into our association.  Deadline for acceptance for all new organizations

Wed, Feb ??, 2017      

7pm BoardMeeting

•  Collect directions for new organizations and new ball parks (email is acceptable at any time)
•  Start collection of team rosters and coach's lists (email is acceptable at any time)
•  ESTIMATE team counts - Start forming of divisions by providing best estimate of teams for each organization
•  Begin collection of all sanctioning fees and team fees

Team Fees(2017) are as follows:
$35per team (15 for USSSA and 20 for SOGFSA admin) (set since 2011)
***U8 schedule by SOGFSA only - $15per team unless needing USSSA insurance.

Wed, March 15 2017  7pm Board Meeting •  DUE/Deadline: Number of teams in each division per organization.(HS teams not due)
•  DUE/Deadline: Team head coaches with contact information for each team submitted above due.
•  DUE/Deadline: Field Availability (Scheduling form) due.
•  Directions to new organizations and/or new ball parks sent webdude
•  .
•  Finalize divisions for all teams based upon region and ability
•  Finalize collection of all sanctioning fees and team fees
Sat, Mar 11, 2017 9am Umpire Clinic #1  see clinic section on front page
Sat Mar 18, 2017 9am Umpire Clinic #2  see clinic section on front page
2017-TBD-(Mar 30 if needed)  7pm Board Meeting

Coach Rosters Due.

Team fees DUE (see above fee structure)


2nd/3rd week of April, 2017     Regular Season Schedules released for younger ages
2017-TBD
(1st Sunday in April)
  Entry Forms / HS Deadline •  Pre-season entry forms due
•  Deadline for the number of teams each organization will enter in our High School League this year
2017-TBD-Apr 22-23   PreSeason Tournament Pre-Season Tournaments (Sites - TBD)
***rainouts will be following weekend OR at hosts discretion
2017-April 29   Start of Season All 8U through 14U leagues (some teams in the 12A and both 14U divisions may need to start at 5/19 due to middle school conflicts)
2017-TBD
(was 2nd/3rd week of May, 2016)
    Regular Season Schedules released for High School league
1st week of June, 2017   Start of Season High School leagues
2017-TBD-Jun 17-18   PostSeason Tournament Post-Season Tournaments (Sites - TBD)
***rainouts will be following weeked OR at hosts discretion
       


OLD meeting Address(not using since 8/2012) -Fairfield -  Northwest Bowling Lanes - Fairfield (1763 Happy Valley Dr, Fairfield, OH 45014)


Monthly Task List

SEPTEMBER
- review the past season
- nominate officers for the new season
- set a meeting schedule and reserve a meeting room for all meetings
- set up audit committee
- set a task schedule

OCTOBER
- vote on new officers
- audit committee reports
- decide on an age cut-off date for the upcoming season
- compile a list of all the district directors for the new season
- decide upon the make-up of our league for this season
- invite new organizations to our meeting for consideration of acceptance into our association


NOVEMBER
- install new officers
- start a review on all league rules and by-laws
- set all fee structures for the upcoming season
- invite new organizations to our meeting for consideration of acceptance into our association
- assign pre and post season tournament sites
- recruit college/hs coaches to hold coach's clinics for the association.

DECEMBER
- finish reviewing all league rules and by-laws
- set up umpire clinics
- invite new organizations to our meeting for consideration of acceptance into our association
- review team records from previous season

JANUARY (first meeting)
- set dates for all player's clinics
- set coach’s clinic date
- vote on final draft of league rules and by-laws
- invite new organizations to our meeting for consideration of acceptance into our association

JANUARY (second meeting)
- collect organization fees for the upcoming season
- deadline for acceptance for all new organizations
- deadline to hear from all existing organizations
- collect directions for new organizations and new ball parks

FEBRUARY (first meeting)
- start collection of team rosters and coach's lists
- review umpire clinic dates
- review coach’s clinic date
- collect directions for new organizations and new ball parks

FEBRUARY (second meeting)
- deadline for the number of teams each organization will enter in our association this year
- collect lists of all head coaches from each organization (standard SOGFSA forms must be used)
- collect rosters from each organization (standard SOGFSA roster forms must be used)
- set up divisions for all teams
- set scheduling meetings (times and divisions)
- final collection of directions for new organizations and new ball parks

MARCH
- start scheduling
- review coach’s clinic
- hold player's clinics
- hold umpire clinics
- collect all sanctioning fees and team fees
- all rosters must be turned in prior to team being scheduled

APRIL
- deadline for high school teams to get in - last week of April
- hold mandatory coach's meeting
- hold pre-season tournaments
- high school scheduling

MAY
- official season begins – first Saturday