Dear RGSL Parents:
The Rotterdam Girl’s Softball League’s
financial security is dependent primarily on those revenues generated by
Concession sales. The Concession Committee consists of a small group of
dedicated volunteers who manage the operation of the Concession throughout the
season. They perform such duties as placing orders, buying supplies, making
deposits, opening and closing the stand, etc. Each year our organization
stresses the importance of parental cooperation and support to assist in the
operation of the Concession during games. You will be asked to sell
refreshments and cleanup after sales have ended. Unfortunately, in the past
years the level of support has diminished and it has become necessary for a few
people to take on more than their share of responsibility. The RGSL Board
recognizes the problem and has adopted the following policy to remedy the
situation.
The team managers will continue to be
responsible for scheduling 2 parents from the HOME TEAM to work in the
concession; you will be excepted to work at least once during the season. In
some instances you may be asked to work a second time if necessary. You will be
excepted to arrive at the Concession by approximately 5:30pm to assist with the
opening and remain until clean up is completed (T-Ball parents need to arrive
by 9:45am and stay until the next crew arrives to relieve them). If you can not
work on your scheduled night (day) you are excepted to trade times with another
parent, send a responsible adult as your replacement (18 & older) or call
your team manager and ask for assistance in finding a replacement.
If the Concession is not fully staffed as
scheduled by 6pm a Board member or the Concession manager will approach the
umpire who is officiating the game. He/she will notify your daughter’s manager
and will not begin or continue the game until the scheduled parent or a
replacement is found to work. If, after 15 minutes, the matter is not resolved,
the violating team will take a forfeit. There will be NO EXCEPTIONS. The girls will still finish the game
regardless of the forfeit.
The Board realizes that some parents may feel
that this is a drastic step, however we must set forth an enforceable policy
that can be implemented in a fair and consistent manner as well as ensure the
future financial security of our organization. In the past, less consequential
policies have failed to produce satisfactory results. We certainly hope that
this policy will not have to be enforced in the up coming season. We look
forward to joining you and your daughter for another season of fun and
recreation. As always we encourage your participation in the league and invite
you to contact us with your comments or concerns. Your input is valued and
necessary if we are to remain a quality organization.
Sincerely,
The RGSL Board
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