POWHA: Bylaws

Tuesday, August 14
Pennsylvania-Ohio Women’s Hockey Association ByLaws

As amended through the 2011-2012 Spring Meeting held on Friday, April 13, 2012.

1: Membership

a.   All member teams and the individuals who comprise them must maintain USA Hockey Registration/Insurance which is up to date.

i.        All players and each team will be sanctioned by USA Hockey (USAH). Sanctioning requires proper registration of teams with the USAH Registrar, including all team members, coaches and managers. Unless otherwise stated, USAH Rules shall apply.

ii.      All teams must be registered at least one week prior to the beginning of the team’s POWHA season (first league game). USAH rosters must be submitted to the Vice President of Administration to confirm team registration, which includes submission of proof of payment to the USAH Registrar. Failure to register a team with USAH at least 1 week before the beginning of the team’s season will result in a $25 fine.

iii.    So that rosters may be validated prior to a team’s first game each season, a roster freeze will be in effect one week prior to and through a team’s first game.

iv.    Team size: USAH has a maximum roster size which shall apply to POWHA

v.      Changes to the roster will be made in accordance with USAH rules. Notification must be given to the Vice President of Administration at least 48 hours prior to the game in which these changes take effect. Send an e-mailed, faxed, or mailed notification of changes to the Vice President of Administration, with a copy of the addendum sent to USAH Registrar. An updated USAH roster must be provided to the Vice President of Administration before the game in which these changes take effect. 

Each failure to notify the Vice President of Administration of roster changes at least 48 hours in advance of the game in which the changes are to take effect, will result in a $25 fine, with the exception of changes to player numbers. A team must notify the opposing team of changes to player numbers prior to the start of the game in which the change will take effect. Listing the number on the score sheet will constitute notification.

vi.    In all cases where a USAH roster must be submitted to the Vice President of Administration, a readable copy of the roster to be sent to the local USAH registrar must be given, emailed, faxed or mailed to the Secretary by the specified deadline. In the case of mail, the roster must be postmarked by the deadline. A readable copy of the roster containing players’ signatures and the USAH registrars  stamp and signature must be given or mailed to Vice President of Administration within one week of receipt  from the local registrar

vii.  Teams who are improperly registered for a league game will receive a penalty listed   below.

a. First Offense – Forfeiture of game

b. Second Offense – Forfeiture of game

c. Third Offense – Forfeiture of game and team suspension from the league the year following the current season

b.   To remain in “good standing” with POWHA the Member Team must pay all dues by their appointed dates, abide by all rules and guidelines of POWHA, and honor all commitments to appear at league games except in cases of extenuating circumstances.

 

c.   Once lost, good standing can only be regained by a two-thirds (2/3) majority vote of all of the Executive Board and Member Teams in good standing, including the President.

 

d.   Each Member Team in good standing is entitled to two votes in the conduction of regular business at general membership meetings or in the event of action by ballot, except in cases specifically described within the Constitution or Bylaws of POWHA. To exercise their votes each team should send a member(s) of their team to the meeting to act as voting representative(s), unless specific permission has been granted to do otherwise.

 

e.   Member teams may be admitted to POWHA by a two-thirds (2/3) majority vote of the current member teams in good standing and the Executive Board Officers.

i.        The division placement of a newly admitted team is to be determined by the current member teams in good standing and the Executive Board Officers in the vote taken for that team’s admittance to POWHA. The member team must be admitted to the league by a 2/3 majority approval by the current member teams in good standing in the division into which the new team will be admitted.

ii.      Member Teams may be admitted on an exhibitionary basis or as full members in good standing. The status of a newly admitted team is to be determined in the vote taken for that team’s admittance to POWHA. Exhibitionary teams are allowed to participate in league competition, but may not vote or compete in the yearly tournament.

iii.    Member teams will commit to playing by paying a $100.00, non-refundable, deposit at the yearly scheduling meeting.  (See 8(e) i for additional financial requirements)

 

f.    Member Teams may be suspended or put on probation by a majority vote of the Executive Board for failure to comply with all guidelines and policies of POWHA and USAH, or for such other reasons as may be determined as grounds for suspension or probation by the Executive Board.

 

g.   Member Teams may be expelled from POWHA by an eighty percent (80%) majority vote of all the Member Teams and Executive Board Officers for extreme non-compliance with the guidelines and policies of POWHA or USAH, or for such other reasons as may be determined as grounds for expulsion by the Executive Board.

 

h.   A suspended Member Team may not compete in league competition including the yearly tournament, and will not be allowed to vote until full membership is reinstated.

 

i.    Probationary Member Teams are not allowed to vote or compete in the yearly tournament, but will still be allowed to participate in league competition.

2: Dues

a.   The amount of the league dues will be determined no later than December 31st of the current POWHA season, based upon an approved budget.

i.        An initial deposit of $100.00 is due at the summer scheduling meeting

ii.      A second payment of  $200 is due by October 31st.

iii.    Remaining amount due March 1st

iv.    A late fee of $50 is assessed  if not paid in full by March 1st  and every month thereafter.

 

b.   Each member team must pay the league dues by the prescribed deadline of each year to remain in good standing with POWHA.

3: Fiscal Year

a.   The fiscal year of POWHA shall run from May 1st to April 30th of the following year.

 

b.   All funds of POWHA shall be deposited from time to time to the credit of POWHA in such banks, trust companies or other depositories as the Executive Board may select.

 

c.   The Executive Board may accept on behalf of POWHA any contribution, gift, bequest or devise for the general purposes or for any special purpose of POWHA.

 

d.   The POWHA Treasurer shall provide the Executive Board with an itemized listing of all checks issued and deposits made on a monthly basis.

4: Duties of Officers

a.   The President acts as the main representative of POWHA. The President is responsible for calling meetings and overseeing their proceedings. At least ten (10) days before each meeting, the President is responsible for distributing an agenda for the meeting.  to all the members invited to the meeting. In the event of an unresolved vote the President casts the deciding vote. Any public relation issues must be approved by the President. The President shall fulfill or delegate any responsibilities which are unfulfilled by other Executive Board Officers for any reason.

                                                                                                                      

b.   The Vice President of Administration will maintain current official rosters of member teams and will forward the rosters to the appropriate statistician within 48 hours of receipt.  The Vice President of Administration shall also handle all legal paperwork of POWHA. In the event that the President is unable or unwilling to perform her/his duties the Vice President of Administration shall fulfill the President’s duties.

 

c.   The Vice President of Competition oversees the enforcement of all POWHA rules and guidelines. It is his/her responsibility to administer suspensions to individual players when warranted, to see that all suspensions are fully served, to ensure that all league sanctioned games comply with POWHA and USAH rules and guidelines, and to report non-compliant member teams to the Executive Board to the best of her/his ability. All disputes or complaints dealing with a member’s non-compliance with POWHA or USAH policy should be lodged to the Vice President of Competition. The Vice President of Competition shall coordinate efforts with the Vice President of Administration should any policy changes be warranted to resolve a dispute.

 

d.   The Secretary maintains the minutes of each meeting and distributes the official minutes within 2 weeks of the meeting. The Secretary oversees the development and maintenance of the Constitution, Bylaws, and other rules or guidelines of POWHA. The secretary also coordinates communication amongst the members of the league, keeps records of all vote outcomes, reports all actions of POWHA to the members, and  handles all mail (physical and electronic) for POWHA.

 

e.   The Treasurer maintains the financial dealings of POWHA, prepares a yearly budget proposal for the spring meeting, keeps records of all financial transactions of POWHA, and collects all dues from member teams by the appointed dates.  The Treasurer will also distribute an account balance on a monthly basis to all members of the Executive Board.

 

f.    The Statistician will maintain records of statistics accrued in his/her division of league competition and make records of these statistics available to member teams via the POWHA web site on a monthly basis, barring extenuating circumstances. Individual statistics kept will include games played, goals, assists, penalty minutes, shots on goal, saves and save percentage for goalies. Team statistics kept will include record (wins, losses, ties), goals for, goals against, and points. The Statistician will also maintain the schedule for his/her division on the POWHA web site, and notify the Executive Board of discrepancies discovered between current rosters and submitted statistics.  The Statistician will also maintain Most Valuable Player (MVP) votes and provide the results to the team representatives ten days prior the playoffs to assist teams in their league all-star voting.

 

g.   Each member of the Executive Board is entitled to one vote in all voting matters of the POWHA except those described otherwise in the Constitution or Bylaws of POWHA.

 

h.   An officer may be removed from office by a two-thirds (2/3) majority vote of the Executive Board including the President or a unanimous vote of the Member Teams.

 

i.    Any prematurely vacated office may be filled by a person chosen by a two-thirds (2/3) majority vote of the Executive Board including the President of a unanimous vote of the Member Teams.

 

j.    No one person may hold more than one office in the Executive Board at one time.

5: Committees

a.   The Executive Board may, at any time, establish a Committee as it shall deem desirable or necessary. Members of such Committees shall be appointed by a majority vote of the Executive Boards and such Committees shall have the authority and shall perform the duties prescribed from time-to-time by the Executive Board.

 

b.   Any Committee member who is unable or unwilling to complete her/his full term of service for which the member was appointed shall be replaced by a majority vote of the Executive Board.

 

c.   Any Committee member appointed by the Executive Board may be removed from the Committee by a two-thirds (2/3) majority vote of the Executive Board whenever, in the Board’s judgment, the best interest of POWHA would be served thereby, but such removal shall be without prejudice to subsequent re-appointment or appointment to another Committee.

 

d.   The objectives, programs, budgets and fees proposed by each Committee shall be subject to the approval by a majority vote of the full Executive Board including the President.

 

e.   Nothing herein should be construed that the Committees are to be organized in an identical manner nor that the objectives and programs of the Committees will be the same. At a minimum, each Committee will have a Chairperson and a Secretary.

 

f.    All proceedings of Committees shall be recorded and minutes of the meetings provided by mail or facsimile to all committee members and the full Executive Board within seven (7) days of any Committee session or meeting.

 

g.   Each Committee shall be allowed to place items on the agenda of POWHA meetings under their respective Committees.

6: Parliamentary Authority

a.   All meetings of the Member Teams, Executive Board, and Committees shall be conducted in accordance with the most recent edition of the “Robert’s Rules of Order” unless otherwise specified by these Bylaws or the Constitution of POWHA.

 

b.   The Standard Order of Business for the POWHA Annual Meetings of Member Teams shall be:

Call to Order

Roll Call

Reading of Minutes

Officers’ Reports

President’s Report

Treasurer’s Report

Vice Presidents’ Reports

Committee Reports

Old Business

New Business

Setting of Time and Place for Next Meeting

Adjournment

7: Amendment Procedures

a.   Proposals for Amendments to the Bylaws or Constitution of POWHA should be sent in writing to the Secretary at least twenty (20) days before the meeting at which the proposal will be voted on. The Secretary should then distribute a copy of the proposal to all members at least ten (10) days before the meeting.

 

b.   Amendments to these Bylaws may be made by a two-thirds (2/3) majority vote of all members and Executive Board Officers in attendance at the meeting.

 

c.   Prior to October 1st of each season the Secretary should distribute a copy of the current Bylaws of POWHA to each Member Team and Executive Board Officer.

8: League Competition

a.   The number of games to be played in each division will be determined at the league scheduling meeting by a vote of the teams in each division.

 

b.   For each game that counts for league standings, two points will be awarded for a win, one point will be awarded for a tie and no points will be awarded for a loss. Teams will be ranked by greatest number of points.

 

c.   All games counting toward league standings shall consist of three (3) fifteen (15) minute periods stopped clock time. The home team must purchase at least one and one half (1-1/2) hours of ice time for such games. There may be no ice cuts during the game unless two (2) or more hours of ice time have been purchased. If the length of the game becomes so long that it is a concern that the game will not end before the curfew, the referee must inform both coaches at the beginning of the third period that there may be running clock time. If the game time matches the curfew time then the clock will be running clock. There will be no overtime in games counting toward regular season league standings.

 

d.   In order to cancel any game against another member team a team must provide written notification to both the opposing team and the POWHA Secretary at least thirty (30) days prior to the date of the game. Any game cancelled which counts toward league standings must be rescheduled by a date no later than two (2) weeks before the post-season tournament. If both teams and the Vice President of Competition agree that the game is not able to be rescheduled then both teams get no points for the game. Any Member Team that feels it was wrongly denied the opportunity to play the game may make a case in writing to the Vice President of Competition no later than thirty (30) days before the post-season tournament, so that he/she may present them to the Executive Board for a vote.

 

e.   Any Member Team who fails to appear at a POWHA league sanctioned game without proper cancellation automatically forfeits the game and must reimburse the opposing team (i) the full cost of the ice time at a rate of at least $150 per hour and referee fees if the opposing team is the home team or (ii) their travel expenses if the opposing team is the away team, except in case of unforeseen and unavoidable circumstances (i.e., inclement weather). The forfeiting team loses good standing with POWHA until the reimbursement has been made. In the event of a dispute regarding this bylaw each team in the dispute must make a case in writing to the Vice President of Competition so that she/he can present them to the Executive Board for a vote.

i.        The league will establish an insurance fund consisting of a non-refundable fee of $50 per team annually, until the insurance fund reaches $1,000.00, when the fund is used and meets a point where the depreciation is less than $50 per team, the $50 fee will be collected again.  In the event that a team fails to appear at a POWHA league-sanctioned game due to unforeseeable and unavoidable circumstances, and the team that did appear is unable to recover costs associated with the unplayed game (ice and referee costs for a home team or travel costs for a visiting team), this insurance fund will be used to cover the costs of rescheduling the game for the team that did appear at the originally scheduled game. The applicability of this rule to any single situation will be determined by the Board.

 

f.    Any player having played in league competition with one team cannot play during the same season on another league team during league competition, except under special circumstances (i.e., relocation to a different city), or in the circumstances detailed in the following sub-rule 8(f)(i).

i.        Any player having played in league competition as a goaltender with one league team may play in league competition as a goaltender with another league team in a different division during the same season.

a)   Any player who plays with multiple league teams in the same season under Rule 8(f)(i) must designate one team as her primary team. During the post season tournament, the player may only play with her primary team. Designation of the player’s primary team must be made at the time that the player becomes rostered on multiple teams.

A player wishing to switch her primary team designation must make a case in writing to the Vice President of Competition so that she/he can present it to the Executive Board for a vote. A player wishing to play for both her primary and non-primary team in the post season tournament must make a case in writing to the Vice President of Competition so that she/he can present it to the Executive Board for a vote.

b)   Any player who plays with multiple league teams in the same season under Rule 8(f)(i) may play as a skater for one league team. Once a player has played as a skater for one league team, she may not play as a skater for any other league team during that season, regardless of division, except under special circumstances which must be approved by the Executive Board.

ii.      Players wishing to switch teams under Rules 8(f) and 8(f)(i)(b) must make a case in  writing to the Vice President of Competition so that she/he can present them to the Executive Board for a vote. In order to be accepted on the new team, this player must be in good financial standing with her previous team. In addition, both the old and the new team must be in good standing with POWHA. Said player must meet the playoff eligibility requirement (rule 8d) with her new team (her games played statistic does not follow her to her new team).

 

g.   All games sanctioned by POWHA shall be conducted according to the guidelines set down by the Rules and Regulations, and Playing Rules and Procedures of USAH unless otherwise provided for in these Bylaws.

 

h.   All forfeits will be recorded as a loss for the forfeiting team. The winning team will be awarded two points in league standings, and the forfeiting team will have one point subtracted from their point total in the league standings.

 

i.    POWHA provides its teams with a standard score sheet. It is not necessary to use the POWHA scoresheet; however, it is recommended that teams use USAH score sheets or another standard score sheet available to them which has at least a roster section, shot count, goal scoring record, and penalty record.

 

i.        Based on statistics from league game score sheets, the following awards will be given by the league at the end of each season. Calculation of award winners will be done by the division statisticians. The purchase and presentation of awards will be handled by the organizers of the post-season tournament.

a.       Outstanding Offensive Player – This award will be given to the player with the most total points in regular season league games within each division.

b.      Outstanding Defensive Player – This award will be given to the player with the most votes for Game Defensive MVP in regular season league games within each division.

c.       Outstanding Goaltender – This award will be given to the goaltender with the highest save percentage in regular season league games. In the event that shots are not recorded for a game, the division statistician will use the average of the average number of shots allowed by the goaltender's team and the number of shots allowed by the goaltender's team against the opposing team for the game in question in the most recent previous game between the two teams.

d.      Team Sportsmanship Award – This award will be given to the team with the fewest total penalty minutes for all the players on the team within each division. In the event that the team with the fewest penalty minutes incurred a fighting, intent to injure, 10-minute misconduct or game misconduct penalty, the Executive Board may decide whether that team is ineligible to receive the award. In the event that the Executive Board decides the team is ineligible, the award will be given to the team with the next fewest total penalty minutes.

 

j.    Every player who participates in a game is required to sign the score sheet for that game. Back-up goaltenders should also be listed.

i.        For each league game, the jersey number and last name of each participating player must be printed on the scoresheet. Each participating player must sign her first and last names next to her printed last name. Initials in the signature are not acceptable, unless the player is rostered with an initial as her name. If a player arrives at a game after the scoresheet has been submitted, she must go to the scorekeeper and make sure her last name is printed and she has signed her first and last name on the scoresheet before playing in the game. Players who are not playing in a game must not sign their name on the scoresheet. The printed last name of a player who does not play does not constitute a violation of this rule. Every player who participates in a game is required to sign the scoresheet for that game. Backup goaltenders should also sign. Any player who fails to properly sign the scoresheet will not receive credit for the game towards her post-season eligibility, or for goals and assists earned during the game. Penalties accrued during the game will be assessed to the player.  Violation of this rule will result in the following penalty:

a. First Offense – Written or emailed warning to the team representative(s) from the Vice President of Competition

b. Second Offense - $25 fine

c. Third and Subsequent Offenses – Forfeiture of game and $25 fine

ii.      If a player signs a scoresheet under another player’s name, the penalty for that player’s  team will be as follows:

a.    First Offense – Forfeiture of game and $100 fine

b.   Subsequent Offenses – The matter will be remanded to the POWHA Executive Board for review. The board may apply such penalty as they see appropriate, up to and including team suspension from the league for the remainder of the season, and forfeiture of all remaining games in that season (with the offending team responsible for all unavoidable costs incurred by other teams relating to the subsequent forfeits).

 

k.   Submission of Official Score Sheets: The home team is required to mail the official score sheet to their Division Statistician within seven (7) days after the completion of the game.

 

i.        Scoresheets should include: rosters and signatures, shots on goal, goals, assists, and penalties.

a.       If any of these are missing the following will occur:

i.        First Offense – warning

ii.      Second Offense - $25.00 fine

iii.    Third Offense and subsequent – $25.00 fine and the recording team would not be allowed to receive any awards

ii.      Teams who do not mail score sheets in a timely fashion to their Division Statistician (envelope postmarked within five (5) days of game completion) shall receive a warning for the first offense. Any subsequent offenses will result in a subsequent ten dollar ($10) fine.

iii.    Alterations to score sheets after the referee has signed it and the visiting team has received their copy are NOT permitted.

a.       Violation of this rule will result in the following penalty:

i     First Offense - $25 fine.

Ii    Second and Subsequent Offenses  - Forfeiture of game and a $50 fine.

 

l.    Scores should be emailed by the home team to their Division Statistician within forty-eight (48) hours of completion of the game.

 

m.  Each home team will provide two USAH certified referees and a scorekeeper. The home team will be responsible for providing the guest team with a copy of the score sheet. In the event that only one (1) referee is at the game, and in the case of a 2nd referee being appointed, every effort will be made for both teams to agree upon the 2nd appointed referee. Coaches may serve as a substitute official as a last resort. A player