WWW.NRLL.ORG: Constitution

Index:
ARTICLE I - Name
ARTICLE II - Purpose and Objectives
ARTICLE III - Membership
ARTICLE IV - Officers and Their Election
ARTICLE V - Duties and Powers of Officers
ARTICLE VI - Managers, Coaches and Umpires
ARTICLE VII - Affiliation
ARTICLE VIII - Financial and Accounting
ARTICLE IX - Meetings
ARTICLE X - Amendments

ARTICLE I - NAME

• Section 1. The name of the organization shall be the NORTH READING LITTLE LEAGUE BOOSTERS ASSOCIATION.
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ARTICLE II - PURPOSE AND OBJECTIVES

• Section 1. The purpose of this organization will be to aid financially and directly in the development and maintenance of Little League activities for North Reading youth.
  
• Section 2. The objectives are to implant in the youth of the community, the ideals of good sportsmanship, honesty, loyalty and courage. The attainment of athletic skills, or the winning of games, is of secondary importance.
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ARTICLE III - MEMBERSHIP

• Section 1. Any person 18 years or older, interested in the purposes and objectives of the Association, or has a child in the program is entitled to full membership.
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ARTICLE IV - OFFICERS AND THEIR ELECTION

   
• Section 1. The Board will be made up of the following elected positions:
     
        
  • PRESIDENT      
  • VICE PRESIDENT      
  • TREASURER      
  • SECRETARY      
  • PLAYER AGENT      
  • EQUIPMENT MANAGER      
  • UMPIRE IN CHIEF      
  • DIRECTORS OF THE      
          
    • MAJOR      
    • MINOR      
    • FARM      
    • TEE-BALL      
    • SENIOR LEAGUE      
    • SUMMER LEAGUE      
    • FALL LEAGUE      
          
  • DIRECTOR OF DEVELOPMENT      
  • FIELD MAINTENANCE
          
  • These officials shall constitute the BOARD OF DIRECTORS. All individuals may hold a maximum of two offices, but shall only be allowed one vote in any Board of Directors decision.
       
     
• Section 2. All officials shall be elected at the Annual meeting of the Association and will take office immediately upon the conclusion of that meeting. Officers may succeed themselves if elected.
     
• Section 3. Nomination for officers and other elected officials shall be made by a nominating committee consisting of designated association members, appointed by the President. The nominating committee shall present at the Annual meeting, the name of one member for each position. Additional nominations may be made from the floor. When nominations have closed, the    election shall take place. Members should not be nominated for any position unless they have given their consent in advance.
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ARTICLE V - DUTIES AND POWERS OF OFFICERS

   
• Section 1. PRESIDENT: The President shall:
     
        
  • (a) Conduct the affairs of the Local League and execute policies established by the Board of Directors.      
  • (b) Present a report of the condition of the Local league at the annual meeting.      
  • (c) Communicate to the Board of Directors, such matters as deemed appropriate, and make such suggestions as may tend to promote the welfare of the Local league.      
  • (d) Be responsible for the conduct of the Local League in strict conformity to the policies, principles, Rules and Regulations of Little League Baseball, Incorporated, as agreed to under the conditions of charter issued the Local League by that organization.      
  • (e) Designate in writing, other officers if necessary, to have power to make and execute for/and in the name of the Local League such contracts and leases as may have received and prior approval of the Board.      
  • (f) Investigate complaints, irregularities and conditions detrimental to the Local league and report thereon to the Board of Executive Committee as circumstances warrant.      
  • (g) Prepare and submit an annual budget to the Board of Directors and be responsible for the proper execution thereof.      
  • (h) With the assistance of the Player Agent, examine the application and support proof-of-age documents of every player candidate and certify to residence and age eligibility before the player may be accepted for tryouts and selection.
       
     
• Section 2. VICE-PRESIDENT:
     
        
  • In case of the absence or disability of the President, and provided he is authorized by the President or Board so to act, the Vice-President shall perform the duties of the President, and when so acting, shall have all the powers of that office, and shall have such other duties as from time to time may be assigned by the Board of Directors or by the President.
       
     
• Section3. SECRETARY: The Secretary shall:
     
        
  • (a) Be responsible for recording the activities of the Local league and maintain appropriate files, mailing lists and necessary records.      
  • (b) Perform such duties as are herein specifically set fourth, in addition to such other duties as are customarily incident to the office of Secretary or as may be assigned by the Board of Directors.      
  • (c) Keep the minutes of the meetings of the Members, the Board of Directors and the Executive Committee, and cause them to be recorded in a book kept for that purpose.      
  • (d) Shall conduct all correspondence not otherwise specifically delegated in connection with said meetings and shall be responsible for carrying out all orders, votes and resolutions not otherwise committed.      
  • (e) Notify Members, Directors, Officers and committee members of their election or appointment.
       
     
• Section 4. TREASURER: The Treasurer Shall:
     
        
  • (a) Perform such duties as are herein specifically set forth and such other duties as are customarily incident to the Office of Treasurer or may be assigned by the Board of Directors.      
  • (b) Receive all moneys and securities, and deposit same in a depository approved by the Board of Directors.      
  • (c) Keep records for the receipt and disbursement of all moneys and securities of the Local League, and process all payments from allotted funds and draw checks therefore.      
  • (d) Prepare an annual budget, under the direction of the President, for submission to the Board of Directors at the annual meeting.      
  • (e) Prepare an annual financial report, under the direction of the President, for submission to the Board of Directors at the annual meeting.
       
     
• Section 5. PLAYER AGENT: The Player Agent Shall:
     
        
  • (a) Record all player transactions and maintain an accurate and up-to-date record thereof.      
  • (b) Receive and review applications for player candidates and assist the President in checking residency and age eligibility.      
  • (c) Conduct the player draft, and perform all other player transactions or selection meetings.      
  • (d) Prepare the Player Agent’s list.      
  • (e) Prepare for the President’s signature and submission to Little League Headquarters, team rosters, including players, claimed, and the tournament team eligibility affidavit.
       
     
• Section 6. The EQUIPMENT MANAGER shall be responsible for the purchasing and maintenance of equipment, and records    thereof. No purchases shall be made which are not authorized by the Board of Directors or by the President, where permitted.
     
• Section 7. The UMPIRE-IN-CHIEF shall be responsible for selecting, training, and assigning qualified umpires to all games in the senior, major and minor leagues.
     
• Section 8. The DIRECTORS of the MAJOR, MINOR, FARM,    TEE-BALL, SENIOR, SUMMER, and FALL LEAGUES shall serve as chairman of committees which are responsible for the operation of their respective leagues. Committee members, other than the director, shall be made up of one representative from each team in the league. Team representatives shall be appointed by the coaches, or alternatively, coaches may serve on the committee themselves.
     
        
  • League Directors shall-be designated safety officers for their respective leagues. In this capacity they shall be responsible for determining if the field and/or weather conditions are unsuitable for play, and have the authority to postpone or cancel games within their own league prior to the start, of the game, and notify the appropriate umpire and field maintenance personal.      Rescheduled games must go through the PLAYER AGENT. Directors cannot coach the same league they are the director of.      
  • The TEE-BALL LEAGUE DIRECTOR shall also be responsible for the selection of team rosters for the instructional league. This selection process shall be done in conjunction with the Player Agent, and may be done by the entire TEE-BALL league committee at the discretion of the TEE-BALL League Director.      
  • The DIRECTOR OF DEVELOPMENT is responsible to develop a program of clinics designed to impart general or specific skills, and the love of baseball for the benefit of the members. Included but not limited to, Coaches Clinics, Winter Clinics, Pitching and Hitting Clinics.      
  • The FIELD MAINTENANCE DIRECTOR shall review the fields used for Little League and Senior League play to insure safe and adequate conditions, shall develop a capital plan to maintain and improve the quality of the fields, and co-ordinate field maintenance issues with the Town Recreation committee and the School Department.
       
     
• Section 9. The Board of Directors, by vote in meeting, will direct the operations of the Association, and will report through the Secretary of the association on actions taken. New business brought up on the floor at an Association meeting may be passed on to the Board of Directors for consideration.
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ARTICLE VI - MANAGERS, COACHESAND UMPIRES

   
• Section 1. Team managers and Coaches shall be appointed annually by the President, and be approved by the Board of Directors.    Managers shall be responsible for the selection of their teams and for their actions on the field.
     
• Section 2. Umpires shall be appointed annually by the UMPIRE-IN-CHIEF the approval of the Board of Directors who shall be responsible for their assignments and for their actions on the field.
     
• Section 3. While holding such office, the President and Player Agents shall not manage or coach. The President should not umpire. Vice-Presidents shall not manage, coach, or umpire in their respective divisions. However, at the discretion of the board this may be allowed.
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ARTICLE VII - AFFILIATION

   
• Section 1. CHARTER: The Local League shall annually apply for a charter from the Little League Baseball, Incorporated, and shall do all things necessary to obtain and maintain such charter.
     
        
  • The Local League shall devote its entire energies to the activities authorized by such charter and it shall not be affiliated with any other program or organization or operate any other program.
       
     
• Section 2. RULES AND REGULATIONS: The Official Playing Rules and Regulations as published by Little League Baseball, Incorporated Williamsport, Pennsylvania, shall be binding on this Local League.
     
• Section 3. LOCAL LEAGUE RULES: The local rules of this Local League shall be adopted by the Board of Directors at a meeting to be held not less than one month previous to the first scheduled game of the season, but shall in no way conflict with the Rules and Regulations of Little League Baseball, Incorporated.
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ARTICLE VIII - FINANCIAL ANDACCOUNTING

   
• Section 1. The Board of Directors shall decide all matters pertaining to the finances of the Local league and it shall place all income including Auxiliary funds, in a common    league treasury, directing the expenditure of same in such manner as will give no individual or team an advantage over those in competition with such individual or team.
     
• Section 2. The Board shall not permit the contribution    of funds or property to individual teams but shall solicit some for the common treasurer of the Local League, thereby to discourage favoritism among teams and to endeavor to equalize the benefits of the Local league.
     
• Section 3. The Board shall not permit the solicitation    of funds in the name of Little League Baseball unless all of the funds so raised be placed in the Local league treasury.
     
• Section 4. The Board shall not permit the disbursement    of Local League funds for other than the conduct of Little League activities in accordance with the rules and policies of Little League Baseball, Incorporated.
     
• Section 5. No Director, Officer or Member of the Local League shall receive, directly or indirectly any salary, compensation, or emolument from the Local League for services rendered as Director, Officer or Member.
     
• Section 6. All moneys received, including Auxiliary funds, shall be deposited to the credit of the Local League in the duly authorized bank and all disbursement shall be made by check. All checks shall be signed by the Local League Treasurer and such other officer or officers or person or persons as the Board of Directors shall determine.
     
• Section 7. The fiscal year of the Local league shall    begin on the first day of October and shall end on the last day of September.
     
• Section 8. DISTRIBUTION OF PROPERTY UPON DISSOLUTION:    Upon dissolution of the Local league and after all outstanding debts and claims have been satisfied, the Members shall distribute    the property of the Local league to such other organization or organizations maintaining an objective similar to that set forth herein, which are or may be entitled to exemption under Section 501 (c) (3) or the Internal Revenue Code or any future corresponding provision.
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ARTICLE IX - MEETINGS

   
• Section 1. The specific time and place of the Annual Meeting of the Association shall be set by the Board of Directors and published in the local newspaper at least one week prior to the annual meeting date.
     
        
  • Regular meetings of the Board of Directors may be held as often as necessary, and should be held at least once a month during the playing season. The playing season shall begin with the date of tryouts and shall end with the last officially scheduled, regular season game.
       
     
• Section 2. Regular or Special Meetings, whether an Association or Board of Directors Meeting, may be called by the President or a majority of the Board of Directors.
     
• Section 3. A majority of the Board of Directors shall    be necessary for the transaction of business at a Board of Directors meeting. A majority of those present at the meeting shall rule, except as otherwise provided in these By-Laws.
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ARTICLE X - AMENDMENTS

   
• Section 1. Amendments to the Constitution and By-Laws or to the General Rules of Operation may be made at a BOARD Meeting by a majority of the board.
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