Medford National Little League: Board Of Directors
Board Meeting MinutesDownload approved meeting minutes. All members (player parents and volunteers) are welcome to attend Board Meetings.
Handout: Board Meeting Minutes
2009-2010 Board Officers and League Coordinators
The following were voted to be 2009-2010 Board Members Officers:
President: Kathy Meyer
Vice President (Baseball): Paul Ingledew
Vice President (Softball): not yet filled
Secretary: Jens Larsen
Treasurer: Jens Larsen
Player Agent Baseball West: Michael Frye
Player Agent Baseball Central: Shane Elsdon
Player Agent Softball: not yet filled
Safety Officer: Derek Bates
Information Officer: Kathy Meyer
Umpire In Chief: not yet filled
Coaching Coordinator: not yet filled
The following volunteered to fill the Coordinator Positions:
Head Team Parent: not yet filled
Sponsorship Coordinator: Johnny Payne
Fundraising Coordinator: Johnny Payne
Picture Coordinator: Michael Frye
Concession Stand Coordinator: Will Travis
Maintenance Coordinator: not yet filled
Head Scorekeeper: Kim Carpenter
Equipment Manager: Craig Coggins
Volunteer Form Required
To hold a board office, postion or any volunteer capacity in MNLL, volunteers must be an approved volunteer. If you have not filled out a form for 2010 you can find it here. If you want to assure your form is on record e-mail info@medfordnationallittleleague.com.
Handout: Spring Season Registration Forms
Board Officers and Positions
Board of Directors Roles (From Little League International)
The local league Board of Directors, elected from and by the adult members of the league, is responsible for the day-to-day operations of the league within the rules, regulations and policies of Little League. This board does not have the authority to alter, suspend or change any of the rules, regulations or policies of Little League. However, wide latitude is given to this board in many areas of operation so that the local needs of the community may be met. For instance, the local league board ofdirectors is entirely responsible for choosing a method for selection ofTournament Teams (or "All Stars").
Annually,the regular membership of each Little League is required to meet and elect the board of directors. Following the election, the board of directors meets to elect its officers from within the newly elected board. The officers required are: president, vice president, secretary, treasurer, player agent, and safety officer (Information officer recommended but not required).
The board may adopt such rules and regulations for the conduct of its meetings and the management of the league as it may deem proper. The board has the power to discipline, suspend or remove any director or officer or committee member of the league, subject to provisions of the local league constitution. Members of the local league board ofdirectors, particularly the officers, should not be involved as members of other boards when such membership may cause a conflict of interest.
Officers Of The Board
President - A part from all other considerations, sound leadership,couched in knowledge, experience and common sense, is the greatest requirementand most exemplary qualification of the man or woman selected as president of a Little League.
While efficient organizational and administrative abilities are desirable credentials, the search for good leadership must transcend all other attributesin the adult who gives direction to the Little League movement in the local community. Dedication to the goals and purpose of Little League is inherent in the volunteer aspect of those who serve, but not everyone who serves is gifted with the quality of leadership. Presidents must reflect these qualities if they are to be of benefit to children.
The president has many responsibilities in the administration of the league. Each President is elected by, and is accountable to, the local league board ofdirectors. Duties of a president are described within the limits of the rules and regulations, and within the local league constitution, giving each president the ability to oversee the affairs of all elements of the league.
As the chief administrator, the president selects and appoints managers, coaches, umpires and committees. As such, no person becomes a manager, coach, umpire or committee member without the approval of the president. However, all appointments are subject to final approval by the local league’s board ofdirectors.
Importantly,the president is the officer with whom Little League International maintains contact. The president also represents the league in the District organization. The president shouldbe the most informed officer of the league. Each president must know the regulations under which Little League operates and in authorizing the annual application for charter, binds all members of the league to faithfully observethe regulations. Little League Baseball International Headquarters reserves theright to require a league to remove any officer who does not carry out the terms of charter application. Serious violation can result in loss of the league’scharter by action of the Charter Committee in Williamsport, Pennsylvania.
Beyond the requirements of league administration, the president should personify the best public image in reflection to the community at large. Each presidentshould take an active role in gaining support and winning friends for the league program.
The president presides at league meetings, and assumes full responsibility for the operation of the local league. The president receives all mail, supplies and other communications from the Little League Headquarters. A president may manage, coach or umpire, provided he/she does not serve on the protest committee, nor serve as tournament team manager or coach.
Vice President - The vice president presides in the absence of the president, works with other officers and committee members, is ex-officio member of all committees, and carries out such duties and assignments as may bedelegated by the president. Separate vice presidents may also be selected to oversee individual divisions within the league. If so, one vice president should be selected as the one to preside in the absence of the president. A vice president may manage, coach or umpire, provided they do not serve on the protest committee.
Secretary - The secretary maintains a register of board members and directors, records the minutes of meetings, is responsible for sending out notice of meetings, and maintains a record of league’s activities.
Treasurer - The treasurer signs checks co-signed by another officer or director (or as directed by the local league’s constitution), dispenses league funds as approved by the board of directors, reports on the status of league funds, keeps local league books and financial records, prepares budgets,and assumes the responsibility for all local league finances.
Player Agent - The player agent conducts annual tryouts, is in charge of player selection, assists the president in checking birth records and eligibility of players and generally supervises and coordinates the transfer ofplayers to or from the Minor Leagues according to provisions of the regulations of Little League Baseball. Separate player agents may also be selected to oversee individual divisions within the league. The player agent must not manage, coach or umpire in the division over which he/she has authority, unlessthe local league has received explicit written permission to allow this from Little League International.
Safety Officer - The safety officer coordinates all safety activities including supervision of ASAP (A Safety Awareness Program), ensures safety in player training, ensures safe playing conditions, coordinatesreporting and prevention of injuries, solicits suggestions for makingconditions safer, and reports suggestions to Little League Internationalthrough the ASAP system.
Information Officer - The information officer manages the league’s official home page on active.com, assigns administrative rights to league volunteers and teams, ensures that league news and scores are updated ona regular basis, collects, posts and distributes important information on League activities including direct dissemination of fund-raising and sponsor activities to Little League International, district, public, league members and media, serves as primary contact person for Little League and active.com regarding optimizing use of the Internet for league administration and for distributing information to league members and to Little League International,and displays enthusiasm for using the Internet for league administration, for sharing information and for creating a more enjoyable and efficient Little League experience.
Umpire In Chief (Baseball and Softball) – Be knowledgeable in the official regulations and playing rules. Be available to volunteer umpires to answer questions. Work with equipment coordinator to determine equipment needs. Hold clinics to train umpires and maintain a list of umpires for managers. Schedule umpires for league tournaments. Recommend umpires to president for district tournament.
Coaching Coordinator - Represent coaches/managers in league. Coordinate mini-clinics as necessary and distributes training materials to players, coaches and managers.
MNLL Coordinators
Head Scorekeeper – Be knowledgeable in scorekeeping and rules, hold scorekeeping clinics to train team scorekeepers, get scorebooks ready for teams, collect scorebooks and identify all-star players for tournament eligibility.
Equipment Manager – Maintain and distribute team and umpire equipment prior to the season, collect equipment after the end of the season
Head Team Parent – Conduct annual team Parent training. Provide list of team parents to President, Fundraising and Concession Stand Coordinator
Maintenance Coordinator – Coordinate field, building and large equipment maintenance.
Sponsorship Coordinator - In the fall begin soliciting businesses for donations
Fundraising Coordinator – Work with the board to determine a fundraiser
Picture Coordinator – Work with photographer and schedule all teams for photos