Indiana State Little League: Meeting Minutes
Friday, May 8Spring 2009 Meeting
Marlin Culp, Coordinator, 54239 Riverview Dr. Elkhart, In. 46514, 1-574-264-3144 FAX 1-574-266-5870 Email :MCGTO@aol.com
Paula Grede, Secretary. 13504 78th Ct. Dyer, In. 46311, 1-219-365-9276 Email: pjgrede@sbcglobal.net
George Glick, Treasurer, 2425 White Oak Dr. Fort Wayne, In. 46805, 1-260-483-4553 FAX 1-260-483-6141*51 Email: LLBGLICK@msn.com
All districts present and various guests.
The meeting was called to order at 9:55 a.m. on Saturday, February 21, 2009 at the International Medical Group in Indianapolis, Indiana. The secretary’s report was approved from the Fall 2008 meeting. A Treasurer’s report was given and approved. Our current balance is $1,682.82.
Old Business
Tammy Lisby, co-chairperson for the state ASAP program collected the District Safety Officer information.
Volunteers are needed for the Challenger weekend. The date is June 6, 7 and 8th. If a district is planning on sending a team, contact Nina.
Congress Pins and Attire
George handed out packets with the pin design drawn up by Jim Hammer. The pin came in two sizes. The center pin could be 3 inches across or 2 ½ inches. The individual district pins would be either 1 ½ or 1 ¼ inches long. Everyone thought the 3 inch center pin and the 1 ½ inch district pin would be the best choice. All orders for Congress pins must be in to Jim Hammer by June 1, 2009. George also had drawings for individual travel pins, white for baseball and yellow for softball. He discussed custom medallions that Jim now sold. Orders needed to be placed that day for shipment in late March from China for the medallions.
Shelly discussed Congress attire with the group. It was decided that the DA’s would wear a different color at Congress than the ADA’s Blazers, sweaters, shirts were all mentioned. The committee will meet after the state meeting to discuss it further.
Mark discussed the state safety standards that are in practice. He talked to Mike Legge about the matter. Mike stated that for state tournaments we have a say so outside the field fence, but not inside it. Mike Howard said that ANSI sets a standard for bleachers. They must follow a certain code. He will email a copy to each DA as to what this standard is. Mark said in the end we should rely on Little League to set the safety standards.
Dean reported on the Super Regional in West Virginia. It will start on Saturday, August 1, 2009 and end on August 5, 2009. If anyone has an umpire who would be interested in the Regional, they should contact Dean. As in the past, if the state winner is unable to attend the runner up will go.
A moment of silence was given in remembrance of Shirley Ferguson. Donations are being taken for new tables for Central Region. Those who donate in Shirley’s memory, their names will be placed on a plaque in the Regional hallway.
Shelly reported that her new complex in Clarksville will be opening this year on April 7, 2009. She will email the address of the park.
Discussion was held on the Ten-Eleven year old girls state tournament. Participation in this tournament has been down. George handed out a report from the Tournament Sub Committee held on February 15, 2009. The committee discussed the drop outs at this state tournament last year. Pins and shirts were purchased and several teams did not show up to play. It was also discussed the realignment of districts, and hosting consecutive tournament levels. Further discussion will take place at the Fall meeting.
Paula made a motion to eliminate the Ten-Eleven year old Girls State Tournament A second was given by Don. Motion passed. Instead of the state tournament, districts are encouraged to offer special game tournament to local leagues.
George passed around a letter to Williamsport for the Thirteen Year old Baseball State Tournament. All DA’s were asked to sign, so we would get approval to have the tournament again this year.
Mark talked about the State Eteamz site. All DA’s are encouraged to contact Mark with teams involved in their particular state tournament and also the daily scores. The State tournament Director should be the one to contact him.
New Business
Discussion was held on the conflict with Brickyard dates. It will start on Sunday July 26, 2009. Dates for some tournaments held in this area may have to be moved.
Discussion was held on the Umpire Evaluation sheets that are done through regional tournaments. Indiana State DA’s starting using that form last year for our state tournaments. A motion was made by Shelly to continue to keep the umpire evaluation forms, submit them to the State Secretary, for all umpires doing state tournaments. Also, in future years a copy of the evaluation will be sent along with the umpire’s application to the DA hosting that particular tournament along with the umpire’s application. A second was made by Don. Motion passed.
A motion was made by Don and seconded by Brian to approve the rotation list of tournaments. Motion passed.
The requirements for hosting a State Tournament were gone over and it was stressed that the tournament director for all state tournaments should always the District Administrator. The assistant director can be the President of the league hosting. It was also brought up that when the final game of a state tournament comes, umpires from outside your section should be doing the plate to avoid problems. On the Hosting a State Tournament form, item 8 will be added; the umpire evaluation form will be done on all umpires coming in to the tournament outside of your district.
The Nine and Ten boy’s State tournament will start July 23, 2009. All fourteen districts will send a team. It will be played in District 9.
The Ten and Eleven boys will start July 30, 2009. It will be an eight team tournament, played in District 2.
Major Boys will start July 27, 2009 at District 4 in Terre Haute.
Thirteen Year Old Boys will play at District 11 starting July 30, 2009
Jr. Boys will start July 29, 2009 in District 1.
Sr. Boys will start July 28, 2009 at District 14.
Big League Boys will play in District 5 starting July 9-12th.
If any distinct is sending a team, Shelly needs to know by June 15, 2009.
Nine and Ten Girls will start July 30, 2009 at District 8.
Major Girls will play at District 7 starting July18, 2009.
Jr. Girls will start July 30, 2009 at District 5.
Sr. Girls will start July 18, 2009 at District 6.
Big League Girls will start July 23, 2009 at District 5
Fourteen copies of the State Round Robin Sheet are due March 1, 2009 to the State Secretary. They will be mailed out with the minutes of this meeting to all the District Administrators.
All State Packets are due to District Administrators by July 1, 2009.
George went over the Pool Play guidelines that are on the state round robin sheet. It was also noted that all games for ages 12 and under must receive permission to play double headers during a state tournament by Mike Legge.
The Fall Meeting will be November 14th and 15th. A site has not been chosen yet. Several DA’s are looking into some possibilities.
Motion was made and seconded to adjourn the state meeting at 1:55 p.m. Passed.
Respectfully submitted,
Paula Grede
State Secretary
Friday, May 8
Fall 208 Meeting
INDIANA STATE DA ASSOCIATION
Marlin Culp, Coordiantor, 54239 Riverview Dr. Elkhart, In. 46514, 1-574-264-3144 fax 574-266-5870
E-Mail: MCGTO@aol.com
Paula Grede, Secretary, 13504 78th Ct. Dyer, In. 46311 1-219-365-9276, E-Mail: pjgrede@sbcglobal.net
George Glick, Treasurer, 2425 White Oak Dr. Fort Wayne, In. 46805 1-260-483-4553 fax 260-483-6141 *51 E-Mail: LLBGLICK@msn.com
All districts were present.
Guests present: Mike Legge, Regional Director, Nina Johnson, Asst. Regional Director, Donna Dobbs State ASAP Chairperson, Mary Lou Davis, Challenger Chairperson, Jim Hammer from DPH Pins
Meeting was called to order at 9:00 a.m. at the Holiday Inn Express in Edinburgh Indiana.
The secretary’s report from the Spring meeting was approved.
The treasurer’s report was approved. The association has a balance of $1,881.88.
Committee reports were given. Donna Dobbs passed out a sample ASAP program that could be used by leagues in the districts. It includes all thirteen requirements. She informed everyone that the volunteer application must be the one for the current year.
The Challenger Jamboree will be held June 12-14 at Regional. She will be sending out reminders to the districts for items for the goody bags for the kids.
Mark Commons gave a report on the eteamz website that the state association has. He would like each state host site to turn in updated stats from the tournaments to the website so everyone can know what is going on. He would also like pictures and information on the umpires who are going out to regional games and world series. The website is eteamz.com/indianallbb The website can also be accessed from the regional website.
Mike Legge gave a report about the DA Clinic that was held October 31 and November 1, 2008. A synopsis of the round tables will be sent out to the DA’s who attended. He also encouraged everyone to support the ASAP program so that Indiana can reach 100%. He discussed the calendar of events that are coming up . A player agent workshop, league administration, umpire clinics, etc. He also discussed the combined teams form and that it is good for one season only. If you are using the combined team form for your regular season then you can combine that team for tournament also, but the forms must be submitted early so they can be processed. The subject of 4 year T-Ball came up. Only 4 year olds can play with 5 year olds. A waiver must be attained for a 4 year old to participate in a league program. Nina Johnson mentioned that waivers have increased dramatically. Anything that is outside the rules must be approved through a waiver.
Old Business
Absenteeism was brought up by Marlin. He asked Mark if anything had been recorded in past minutes about the subject. Mark informed Marlin that nothing had ever been written down and suggested that at the next fall meeting a committee be formed. The state officers will be the committee.
The IHSAA problem was brought up by the standing committee. Indiana is still having problems. It was suggested that instead of starting the teen age division tournaments on Thursday, we go backwards to possibly the preceding weekend. The committee will continue to investigate the problem.
Dean gave a report on the Super Regional. He won’t hear from West Virginia until after November 14, 2008. Umpires who are interested in umpiring that tournament should contact Dean.
Mark discussed the DA Manual that he started. He passed out copies to all DA’s. He stated that Michigan has a state manual and that new items are added every year. This manual should accompany the DA to every meeting. Everyone was encouraged to look it over to see if it conflicted with our constitution and by-laws. We will revisit it in the Spring.
New Business
The next International Congress will be held in Lexington, Kentucky. All Indiana DA’s were encouraged to help Kentucky with preparations. Jim Hammer passed out some sample pin designs for everyone to look at. He will take back DA’s ideas and come back to the Spring meeting. He also passed out flyers of his stock pins and medallions for DA’s to order. Jim also had a sample of a new state pin that could be used for trading at tournaments.
Marlin set up a committee to look into shirts for Congress. Shelly Gaither will head the committee. Paula Grede, Anne Glick, Jane Culp, Dorothy St. Martens, Rick Moore, Ed Harris and Brian Simpson will serve on the committee.
District Finance was discussed by Mark. In order to get some ideas on how a district can generate money for district expenses. It was brought up that if a league or district holds 50/50’s bingos. Texas hold-ums, etc. it is a requirement to obtain a gaming license for the state gaming commission. The cost is $50.00 and information can be obtained by googling Indiana gaming commission.
Mark also discussed league development with the DA’s A motion was made by Mark for a committee to be set up to set goals for district standards and alignment of districts. Seconded by Keith. Motion failed
The brickyard tournament is set for July 23-26. We will look at this in the Spring meeting.
George discussed the teenage divisions playing Fall Ball. Not everyone plays football, so It is a good time to get those players who are still interested in playing baseball after the season ends.
Don discussed that he had problems last year with teams dropping out of the state tournament right before the start. He stated that leagues still have finances even if the teams do not show up. A motion was made by George and seconded by Don to set up a committee to realign sections and also for the teenage divisions including Don’s concerns. Marlin set up a committee to look into solutions to this problem, also section rotation. Committee will consist of Kevin Weinberg, Don Mason, Paula Grede, Steve Heck, George Glick and Mark Commons. George will head the committee.
The 10/11 year old Softball participation has not grown but diminished in our state. A motion was made by Mark to eliminate the 10/11 year old Softball State Tournament. It was seconded by Paula. A motion was then made by George and seconded by Steve to table the subject until the Spring meeting. Passed.
George stated that if anyone would like to see a rule changed it is better to individually send a request rather than in a petition form.
It was also brought up that if a district is hosting a state tournament, the host league must file a safety report with Williamsport.
State Safety Standards were tabled until the Spring meeting. Mark Commons and Mike Howard will work on a presentation.
A motion was made by George and seconded by Kevin that the Spring State Meeting be held Saturday, February 21, 2009 at the Regional Complex at 9:00 a.m. Passed. The Fall Meeting will be November 14 & 15, 2009. No site named. We will discuss this at Spring meeting.
A motion was made by Don and seconded by Shelly that the tournament sites for 2009 be approved. Passed.
District 1 Junior Boys
District 2 10/11 Boys
District 4 Major Boys
District 6 Senior Girls
District 7 Major Girls
District 8 9 & 10 Girls
District 9 9 & 10 Boys
District 10 10 & 11 Girls
District 11 13 Boys
District 12 Junior Girls
District 14 Senior Boys
District 5 will host both Big League Baseball and Big League Softball.
A motion was made by George and seconded by Mark to postpone the tournament draw until the Spring meeting. Passed.
A motion was made by Kevin and seconded by George to hold the Major Girls State tournament July 20-23. Passed
A motion was then made by George and seconded by Kevin to have the Senior girls play their state tournament on the same dates. Passed.
The Junior Girls, Junior Boys and Senior Boys will have to have their start times adjusted because of IHSAA.
Meeting was adjourned at 3:50 p.m.
Respectfully submitted,
Paula Grede
Sunday, May 10
Spring 2008 Meeting
INDIANA STATE DA ASSOCIATION
Marlin Culp, Coordinator, 54239 Riverview Dr. Elkhart, In. 46514, 1-574-264-3144 FAX 1-574-266-5870
E-Mail: MCGTO@ aol.com
Paula Grede, Secretary, 13504 78th Ct. Dyer, In. 46311 1-219-365-9276, E-Mail: pjgrede@sbcglobal.net
George Glick, Treasurer, 2425 White Oak Dr. Fort Wayne, In. 46805 1-260-483-4553 FAX 1-260-483-6141*51
E-Mail: LLBGLICK@msn.com
Meeting was called to order at 11:40 a.m. at the Central Regional Headquarters.
Districts present: All districts present except for District 13, Brian Simpson.
Guests present: John Roll and Mary Lou Davis, Linda Sanfilippo
The minutes from the November 10, 2007 meeting were approved.
The Treasurer’s Report was read and approved. The present balance is $1,221.88.
John from Kentucky District 1 gave a short report on Little League
Baseball purchasing the King Motel across the street from the International Headquarters. As of now plans are uncertain as to what they will do with the property.
Linda San Filipo from Illinois District was introduced by George. She will be running for the Board of Directors at the next Congress.
Mary Lou Davis then spoke on the Challenger program to the Association. She is looking for volunteers and donations for the Challenger Jamboree which will be held June 6, 7, and 8th. She will e-mail all DA’s information concerning the event.
Donna Dobbs was then asked by Marlin to meet with any district safety officers while the association meeting was being held.
A motion from George and seconded by Shirley to accept the agenda after adding three additional items. Motion passed.
Mark Commons reported that he had no additional information on the issue of absenteeism. Mark moved to table this until the Fall Meeting when we can look into past minutes of the association.
The committee for IHSAA (Shelly, Steve and Brian) gave a short report that things had not changed since the fall meeting. Kevin was asked to join the committee and report in the fall.
Dean reported that the Super Regional in West Virginia is still on for August 1st through August 5th .
District 5 (Shelly) will host the Nine and Ten Girls State Tournament
Discussion was held on having multiple umpires at the state tournaments. A motion by George that a district can submit two or more umpire applications in all divisions except nine and ten boys, ten and eleven boys and 11 and twelve boys divisions. Seconded by Mark. Motion passed.
The thirteen year old boys state tournament was approved by Little League. District 1 will host the tournament. The entrance fee will be $50.00 per team.
The resolution for Nine and Ten, Ten and Eleven and Thirteen Year Old State Tournament Umpires was denied by Little League. These umpires applications will not be accepted for regional tournaments.
New Business
Discussion was held on the State Tournaments being held in the Indianapolis area. The Brick Yard week-end conflicts with the Ten and Eleven Year Old Girls State Tournament. (July 24-29). Don Mason said there would be some hotel rooms available. He will let us know more information. A motion was made by Paula that the Ten and Eleven Year Old Girls State tournament be held July 17-21. Seconded by Mark. Motion Passed. This will be for this year only. This will coincide with the Majors girls state tournament.
Mark discussed the E-Teamz site set up for the DA Association. He went over the items that it will have. Discussion was held on posting our Constitution on the web site, and also the minutes prior to approval. Mark agreed that a notation be made on the minutes that they had not yet been approved by the association. A motion was made by George to remove the Constitution from the web-site. It was seconded by Steve Motion passed.
Each DA received a copy of the Umpire Evaluation sheet This form is used at Regional tournaments to evaluate an umpire’s performance. Discussion was held if the DA’s wanted to use this in the state tournaments for a record of not only who umpired, but also to keep a record of their evaluations. A motion was made by Don and seconded by Mark to evaluate all umpires at the state tournaments and forms sent to State Secretary by September 1st for permanent record to be kept in a book. Motion passed.
The draw was held for the Teenage Tournaments:
Thirteen Year Old Boys at District 1 Junior Boys at District 7
Section 6 Section 1
Section 4 Section 3
District 3 Section 7
District 2 Section 4
Section 5 District 7
District 8 District 6
Section 3 Section 2
District 1 Section 6
Senior Boys at District 8
Section 3
Section 7
Section 5
Section 6
District 3
Section 2
Section 4
District 8
Junior Girls at District 10 Senior Girls at District 13
District 14 District 10
Section 7 District 12
Section 1 District 9
District 11 District 14
District 10 District 6
Section 6 District 1
Section 2 District 3
Section 5 District 2
District 8
District 5
District 13
District 7
George went over the Guidelines for Tournament Affidavits. Section one (front page of affidavit), all spaces are to be completed in all 30 fill in spaces. Section 2 Players, all lines must be filled in properly. If only twelve players are listed make sure the remaining lines are crossed out and new players are added to the replacement player lines below after the the affidavits have been certified by the DA.
Section 3 contains the information on manager/coach replacement. Same thing applies here. If only two are listed , a line should go through the third line. An additional coach can be added to the replacement lines after the DA certification.
Section 4 concerns the league boundary map. Each President and District Administrator should sign the map. The map should contain the same number of players that are listed on the affidavit.
Section 5 goes over the Proof of Age Documents.
Section 6 contains the Tournament Verification Check List. (back of packet).
Section 7 contains the waivers that have been issued to certain players.
Section 8 is the section for the column listed on the affidavit for games played by June 15th . (Players must participate in at least 60% of the regular season games).
Section 9 contains information on the Proof of Residency for each player.
If a player comes to a state tournament without the proper documentation, he or she will be able to play that first game, but must produce proper legal documents within 24 hours or they will be dropped from the affidavit.
The Fall Meeting is set for Brown County in November. It was discussed that the original date was not favorable for several DA’s. A motion from George and seconded by Mark to hold the State Meeting the weekend of November 7th, 8th and 9th at the Holiday Inn Express in Edinburgh Indiana if we could get 25 rooms secured there. Motion passed.
A discussion was held on keeping a District Administrator Manual that would contain information that is not covered in our Constitution. It would be updated to stay on top of things. Topics would be (1) Administration of the Association,(2) Tournaments,(3) Umpires, (4) Actions by the State Association as a Whole. A motion was made by George and seconded by Dean to collect data for the Spring meeting next year. Motion passed.
All state tournament schedules were turned in to George and will be sent out with the minutes from the Spring meeting..
Discussion was held on Regional Tournaments that are held in Indiana. A motion was made by Dean to donate $100.00 to all the Regional tournaments in our state. Mark then asked to amend the motion to support regional tournaments hosted by Indiana Districts for 2008 only. It was seconded by Don. Motion passed.
Meeting was adjourned at 1:55 p.m.
Respectfully submitted
Paula Grede
Secretary
New email address for Shelly Gaither (District 5)
Indist5@insightbb.com
New email address for Don Mason (District 6)
Ind6llbb@comcast.net
Sunday, December 9
Fall, 2007 State Meeting
INDIANA STATE DA ASSOCIATION Marlin Culp, Coordinator, 54239 Riverview Dr Elkhart, In. 46514 574-264-3144 FAX: 574-266-5870 E-Mail: MCGTO@AOL.COMPaula Grede, Secretary, 13504 78th Ct, Dyer, In. 46311 1-219-365-9276 E-Mail pjgrede@sbcglobal.netGeorge Glick, Treasurer, 2425 White Oak Dr. Fort Wayne, In. 46805 1-260-483-4553 FAX: 1-260-483-6141*51 E-Mail: LLBGLICK@msn.com
Meeting was called to order at 9:30 a.m . on Saturday, November 10, 2007.Districts presents: District 1, Steve Heck, District 2, Paula Grede, District 3, Jim Tieben, District 4, Roy Patterson, District 5, Shelly Gaither, District 6, Don Mason, District 7, Shirley Ferguson, District 8, Mark Commons, District 9 Dean Pierson, District 10, George Glick, District 12, Ed Harris, District 13, Brian Simpson, District 14, Marlin Culp.Districts absent: District 11, Kevin WeinbergGuests present: Mike Legge, Central Regional Director, Nina Johnson, Assistant Regional Director, Jim Hammer, DPH Pins The minutes from the Spring meeting were approved.
The Treasurer’s report was given with a present balance of $1,481.38.Report approved.
Mike Legge discussed with the group that the ASAP program in Indiana had risen from 81% to 86% in 2007. League maps that are signed by both the league president and the district administrator need to be turned in to Regional as well as a copy of the local league’s constitution. Mike passed out a calendar of upcoming clinics for the 2008 season. He mentioned that waiver’s were up this past year. He said it was a good way for the Charter Committee to see what local league’s needs are. He also reminded the DA’s that the Combined Team forms need to be sent in during the regular season and not wait until tournament time.
Jim Hammer from DPH Pins handed out flyers to everyone and told them that pins and medallions should be ordered early to ensure that everyone would get their pins before tournaments began.
Marlin asked the DA’s if there were any items that needed to be added to the agenda.
1. A person to represent District 14 in case of an issue that the chairman’s District might want a vote on.
2. IHSAA report
3. Absenteeism among the DA’s
4. The Christmas Quilt
A motion was made and seconded to accept the agenda. Passed.
Dean Pierson took the floor to present a plaque to Delmar Hyde for twenty five years of service as District Administrator. 1982-2007. He also presented a plaque to Garry Brammer for nine years of service from 1998 -2007.
Old Business
Shelly, Mark and Garry gave their report on memoriam for deceased DA’s and spouses. The conclusion of the committee was:
1. Deceased active DA- flowers and a $10.00 amount from each district to purchase a brick at regional, or some item for the dorm rooms in memory of that person.
2. Deceased spouse who was active in LL- flowers and a contribution to a favorite charity in that person’s district.
3. Deceased umpire, ADA- a card
4. Deceased spouse who was not active in LL- a card
Discussion was held if this should be placed in our by-laws. A motion was made by George to accept the committee’s report. Second by Mark. Passed.
The final decision was tabled until the Spring meeting.
New Business
The next item of business was the conflict in our Constitution concerning election dates. Article V(a) states the election will be held in the fall, while Article IX(a) states the election of officers will be held in the Spring. A motion was made by Mark and seconded by George to strike the words “electing officers (State Coordinator, Secretary, and Treasurer) from Article V(a). Motion passed.
Discussion was held on absenteeism. Mark was asked to go back and look into our by-laws and Paula was asked to look in past minutes for any decisions on the subject. It will be brought back to the Spring meeting.
Shelly discussed the problems that her district is having with the IHSAA. A committee was named to investigate and bring back some answers in the spring. Committee is comprised of Shelly, Brian and Steve.
Next item of business was a clarification by Mark on the chairman having a vote in the meeting. The chairman is allowed to break a tie. He can name someone from his district to represent him for a vote so his district is represented. Doug Krallman is the District 14 person for this meeting.
Dorothy St. Martens handed out flyers for a Christmas Quilt that was donated to District 7 as a fundraiser. The profit from the quilt will go to the Challenger Jamboree in 2008.
Marlin named five committees to serve the Association.
1. Umpire Committee- State Officers
2. By-Laws and Constitution- Mark and Marlin
3. ASAP- Donna Dobbs and Scott Rosenberger
4. Challenger-Mary Lou Davis and Dorothy St. Martens
5. Training- George
The next item of business was the Super Regional for the Nine and Ten boys. Discussion on how popular the tournament has been for our players. A motion was made by Paula to continue the participation in the Super Regional for 2009. Seconded by Dean. Motion passed.
The Brickyard will be played July 27, 2008. This will affect our Junior and Senior Boys tournaments and also the Nine and Ten Girls as far as hotel rooms. A motion was made by Paula to change the dates for the Junior Boys and Senior Boys to match the Major Boys tournament dates (July 21-25) Seconded by Don. Motion passed. The Nine and Ten Girls was tabled until Spring to see if Ed or Shelly will host.
The State E-teamz site was discussed; Michigan has got their site up and running. A motion was made by George and seconded by Jim to have Mark investigate the cost of the site and what is involved. Motion passed. Marlin then appointed Mark as the State Webmaster. A motion was made by George and seconded by Roy, that the State will pay the bill for the site if the cost is under $90.00. Motion passed.
Marlin went over the Umpire Selection Process sheet with everyone. The changes in red needed to be voted on.
1. Umpire state tournament application forms are to be distributed to District Administrators or designees prior to the Fall State Meeting. This passed.
2. The application for State Tournament must be forwarded to the State Coordinator on or before the Fall State Meeting This passed.
3. Applications will be returned (forwarded) at the State Meeting to the host district Administrator or designee. This passed.
4. Each DA or Tournament Chief Umpire must complete and Umpire Evaluation form to be returned to the state Secretary prior to September 1st) for distribution to the umpire’s DA. This passed.
Discussion was held on allowing more than one umpire from a district to go to one specific tournament. A motion was made by Mark and seconded by George to table this until the Spring meeting after the Umpire Committee reviews the process. Motion passed.
The letter to Region was passed around for signatures to request permission for the State of Indiana to host the Thirteen Year Old boys State Tournament. A motion was made by George and seconded by Steve to raise the entrance fee from $40.00 to $50.00. Motion passed. This will help in mileage reimbursement.
Discussion was held on umpires who umpire in the Nine and Ten , Ten and Eleven, and Thirteen Year Old State Tournaments. They are not now qualified to move up to Regional tournaments. We will send a resolution to Region asking that they be considered. Signature sheet was passed out. A motion was made by Mark and seconded by Shirley for George to compose the letter. Motion passed.
Tournaments
District 10 will host Junior Girls instead of District 9.
A motion was made by Mark and seconded by Ed to change the wording in the Requirements for Hosting a State Tournament 5(h) “utilize selected umpires for one semi final and /or championship game.” Motion passed.
A motion was made by Steve and seconded by George to have District 6 host the 11 year old girls.
A motion was made by Dean and seconded by Mark to send 14 teams to the Nine and Ten Boys State tournament. Motion passed.
A motion was made by Shelly to delay the draw of the teen age divisions until the Spring Meeting to see how many charters come in. A second was made by Steve. Motion passed.
A motion was made by Don and seconded by Dean to start the Nine and Ten boys State Tournament on July 24-29th. Motion Passed. The Super Regional will be played August 1-August 5 in West Virginia. Since the date was moved from the possible July 17th start date to the 24th start date, a motion was made by George to only send eight teams to the tournament. Seconded by Steve. Motion failed.
The Draw List for the Nine and Ten Boys is
Pool A Pool B
1. 14 1. 5
2. 6 2. 13
3. 4 3. 1
4. 12 4. 8
5. 2 5. 11
6. 3 3. 7
7. 10
8. 9
The other tournaments were drawn out except for the teenage divisions.
District 1 will host the Big League Boys State Tournament in 2008 and District 7 will host the Big League Girls State Tournament.
The Spring Meeting will be held Sunday February 10, 2008 at the Central Regional Complex. It will start at 11:30 a.m.
The State Meeting was adjourned at 3:00 p.m.
Respectfully Submitted,
Paula Grede
Secretary
Thursday, November 22
Sprint 2007 Meeting
Indiana State DA AssociationDean Pierson, State Coordinator, 1587 University Blvd. Upland IN. 46989 (W) 765-998-2577 (H) 317-879-1124 (FAX) 765-998-1555
Spring 2007 Meeting was called to order by Dean Pierson at 9:45 a.m. A moment of silence was observed for Mike Weidman, the District Administrator from District 12, who passed away on May 5, 2007.
Districts present: District 1 Steve Heck, District 2 Paula Grede, District 3 Jim Tieben, District 4 Roy Patterson, District 5 Shelly Gaither, District 6 Garry Brammer, District 7 Shirley Ferguson, District 8 Mark Commons, District 9 Dean Pierson, District 10 George Glick, District 12 Ed Harris, District 13 Delmar Hyde, District 14 Marlin Culp.Districts Absent: District 11 Kevin Weinberg
George reported that the balance in the treasurer’s account is $672.29
Old Business
George made a motion that we postpone a decision on what kind of memoriam to get for Jan Weinberg and Mike Weidman until the November meeting in Brown County. Seconded by Marlin. Motion Passed Dean appointed Shelly, Mark and Garry to meet and come up with some ideas for what we can do.
Ed Harris is presently taken on the position of District Administrator for District 12.
The District Administrators Information sheet was passed around for any corrections and to add Ed to the list.
Dean discussed hotel arrangements for the November meeting. He had information on the Holiday Express on I 65 by the Outlet Mall. The room rate would be $99.00 per night with a continental breakfast. He also stated that the meeting room was free. Shirley received information from the Brown County Inn in Nashville. The room rate was $99.00 per night, the meeting room was $100.00. Mark made a motion to go to the Brown County Inn the second weekend in November (November 10). Seconded by Marlin. Motion Passed. We will meet at 9:30 a.m.
The Election Committee appointed by Dean at Congress (Garry, Shirley and Mark) handed out copies of our State Constitution and an Election of Officers Information sheet. They explained each point on the sheet(s).Discussion was held on the Information Sheet. The word office on first page, paragraph six was changed to say election:
For each office (revised to say election), the Sitting State Coordinator shall appoint an election chairperson and teller.
There was also discussion on the term limits of an officer. Shelly asked if it was necessary to have a notary public sign the proxy form. Not necessary. Someone else could act as witness. George made a motion to accept the Election of Officers sheet, Seconded by Mark. Marlin made a motion to amend that motion to accept it but remove the Term Limits section. Seconded by Paula. Motion Passed. (Revised copy attached for your files.)
Mark brought up the point that there is conflict in the by-laws over the time of the year when our election shall be held. Under Article V Meetings it states that the elections will take place in November, but in Article IX Officers Duties and Powers it states that elections will be held in conjunction with the International Congress at the Spring Meeting. Dean asked Election Committee to come back with a solution for the Fall Meeting.
Dean then thanked everyone for his last twelve years as Indiana State Coordinator.
New Business
Dean appointed Garry Brammer as the Election Chairperson and Shelly Gaither as the teller for election.
Shirley Ferguson nominated Marlin Culp for State Coordinator. Marlin Accepted the Nomination. George Glick nominated Kevin Weinberg for State Coordinator. Ballots were passed out and counted. Marlin Culp is the new Indiana State Coordinator.
Shirley Ferguson nominated Paula Grede as the State Secretary. Paula Accepted the Nomination. Motion made to close nominations by Mark. Seconded by Garry. Motion Passed. Paula Grede elected as Secretary.
Marlin nominated George Glick for State Treasurer. George accepted. Mark moved that nominations be closed. Seconded by Garry. Motion Passed. George elected as Treasurer.
Delmar Hyde, District Administrator from District 13 announced that he is retiring after 25 years. Brian Simpson will replace Delmar as District Administrator.
Jim Tieben announced that he will not seek re-election in June for his position as District Administrator in District 3.
District Tournament Brackets were handed out to all District Administrators for the 2007 State Tournaments. Correction (typo) under Junior Girls. In the Draw column B it should read District 2 instead of Section 2.
Ten and Eleven Year Old Girls Softball State: Districts involved are District 3, 10,14,1,11,6, and 8.
Important Information on Waivers
If you are entering a team into the State Tournament in any division under Big League who has not had an opponent in district or section, a waiver must be obtained through Central Region before the tournament begins. This waiver must be carried by the manager to the tournament. Baseball and Softball
If your district is planning to enter two teams in any division other than Big League, you must obtain a waiver prior to June 15th through Central Region. Baseball and Softball
If your district is entering more than one team in the Big League Boys or Girls State Tournament you must receive a waiver from Central Region. This will allow you to receive two expense forms. Without the waiver you will only receive one even if you have two teams. The waiver buys you the other expense form.
Please remember that all overdue fees are due to Little League by June 1, 2007. All Charter Committee waivers are due by June 1, 2007
Big League Boys will play in Fort Wayne. Districts entering teams:District 1- two teams, District 2- one team, District 5- one team, District 7- one team, District 8- two teams, District 10- two teams, District 14- one team (maybe)
Big League Girls will play in District 6. Districts entering teams: District 5, District 7, District 10, District 11, District 14. District 6 doesn’t know yet if they will have a team. Shelly made a motion that if District 6 is not going to have a team in the state tournament that the tournament should be moved to their section partner’s (District 7) field. Seconded by Delmar. Shirley agreed that would be fine. Motion Passed.
Steve Heck suggested that we develop a pool of umpires to draw from when our own district team is involved in the final games. This pool of umpires would be able to travel around the state to the different tournaments. Discussion was also held on the umpire selection process in our state. Marlin will look into this and a decision will come at the November meeting.
Shelly talked about the Super Regional for the 10-11 year old boys. It will be held at Jeff GRC August 2,3 and 4th. She will send out packets to the Central Region state Coordinators as well as the DA’s in our State. Mark made a motion that our state participate in this tournament this year. Seconded by Marlin. Motion Passed.
The Major Boys Tournament dates on the bracket sheet were incorrect. The Major Boys Tournament will start Thursday, July 23rd through Tuesday July 28th. Jim Tieben will mail out the new brackets.
Discussion was held concerning the West Virginia Invitational for the 9&10 boys state winners. The tournament begins July 28 through August 1st. Mark made a motion that we go back into that tournament this year by eliminating the section and start 9&10 boys on the 19th and make it a 14 team bracket. It was seconded by Marlin. Motion Passed. Roy wanted to discuss this with his district staff to see if it was all right with them. The tournament was redrawn to make a 14 team bracket.
Pool A Pool B
1. District 11 1. District 6
2. District 2 2. District 1
3. District 8 3. District 10
4. District 13 4. District 4
5. District 14 5. District 3
6. District 5 6. District 7
7. District 9
8. District 12
George will e-mail Roy’s assistant the 14 team bracket sheet. Roy will let us know about the change in the 9&10 boys.
Gary brought up that every DA should review the tournament packets that are going out with the tournament teams going to state to make sure everything is in order. Also he told everyone that the Brickyard has been moved up one week. It will be harder to get hotel reservations for the state tournaments unless districts secure them early. He also said that it would be very helpful if all district winners would automatically send a photo and roster to state tournament host district so that programs could be ready on time. Mark then made a motion that this become policy. Seconded by Marlin. Passed. When your team wins district, even before section is played, you will need to send a photo and roster to whoever is hosting that division’s state tournament. This needs to be done before section is played.
Shelly asked if we were going to require certain qualifications for facilities to host state tournaments. Marlin will look into this and report back at the fall meeting. Meeting was adjourned at 11:55a.m.
Respectfully submitted,
Paula Grede