League
ID No:66-57
CONSTITUTION
And
BY-LAWS
|
|
ARTICLE I
- NAME
This organization shall be known
as
GULL LAKE LITTLE LEAGUE,
Here after referred to as "GLLL".
ARTICLE II— OBJECTIVE
Section
1.
The objective of the GLLL shall
be to firmly implant in the children of the community the ideals of good sportsmanship, honesty,
loyalty, courage and respect for authority, so that they may be well adjusted, stronger and happier
children and will grow to be
good, fit, healthy and trustworthy citizens.
Section
2. To
achieve this objective, the GLLL will provide a supervised program under the
Rules
and Regulations of Little League Baseball, Incorporated. All Directors, Officers
and Members
shall bear in mind that the attainment of exceptional athletic stall, or the
winning of games is secondary, and the
molding of future citizens is of prime importance.
Section
3.
GLLL is firmly committed to the concept of equality and equal opportunity and
will not
condone or allow to exist within the League any situation or circumstance where
by one of its Members is discriminated
against because of race, religion, sex, age (except where limited by
Little League, Regulation IV), or
physical disability is deemed to represent a hazard to health or safety
of individual involved.
ARTICLE
III — MEMBERSHIP
Section
1.
ELIGIBILITY.
Any person sincerely interested in active participation to further the
objective of
the GLLL may apply to become a member.
Section
2.
CLASSES. There
shall be the following classes
of members:
(a)
Player
Members. Any
Player Member candidate meeting
the requirements of Little League Regulation IV shall be eligible for participation. Player Members shall
have no rights, duties or
obligations in the management or in the property of the
GLLL.
(b)
Regular
Members.
All parents of children playing in the GLLL and other such persons as
approved by the Board of Directors will
be considered Regular Members. The Secretary
shall maintain the roll of Membership to qualify voting members. Officers,
Board
Members, Committee Members, Managers, Coaches, and other Regular Members
in good
standing are eligible to vote at the Annual Meeting only.
(c)
Sustaining Members (Optional).
Any person not a Regular Member who makes financial or other contribution
to the GLLL may by a majority vote of the Board of
Directors
become a Sustaining Member, but such person shall
have no rights, duties or obligations in the management or in the property of the
GLLL
(d)
As used hereinafter, the word
"Member” shall mean a Regular Member unless otherwise stated.
Section 3. OTHER
AFFILIATIONS:
(a)
Members,
whether Member or Player Member, shall not be
required to be affiliated with another
organization or group to qualify
as member of the GLLL
(b)
Members should not be actively
engaged in the promotion and/or operation of any other baseball program.
Section
4.
SUSPENSIONS OR TERMINATIONS:
Resignation or action of the Board of
Directors may terminate membership as
follows:
(a)
The Board of Directors, by a two-thirds
vote of those present at any duly constituted Board Meeting, shall have the authority to discipline, suspend or terminate the
membership of any Member of any class, including
managers and coaches, when the conduct of such person is considered detrimental to
the best Interests of the GILL. and for Little League
Baseball. The Member involved shall be notified of such meeting, informed of the
general nature of the charges and given an
opportunity to appear at the meeting to answer such
charges.
(b)
The Board of Directors shall,
in case of a Player Member, shall give notice to the manager of the team that
the player is a Player Member. Said Manager shall appear, in the capacity of an
adviser, with the player before the Board of Directors or a duly appointed committee of the
Board of Directors. The Player Members parents) or legal guardian(s) may also be
present. The Board of Directors shall have full power to suspend or revoke such player's
right to future participation by a two-thirds vote of those present at any duly constituted meeting (quorum is
required).
ARTICLE IV -
MEETINGS
Section
1.
GENERAL MEMBERSHIP MEETING: A General
Membership Meeting is any meeting
of the membership of the league
(including Special General Membership Meetings, Section
3). A minimum of one per year (Annual Meeting, see Section 7) is
required.
Section
2.
NOTICE OF MEETING: Notice of each General Membership Meeting shall be
delivered
personally, electronically or by mail to each Member at the last recorded
address at least
7 days in advance of the
meeting, setting forth the place, time and purpose of the meeting.
In
lieu of the above methods,
notice may be given in such form
as may be authorized by the Members,
from time to time, at a regularly convened General Membership
Meeting.
Section
3.
SPECIAL
MEETINGS: the Secretary or
President may call Special Meetings of the members
at their discretion. Upon the written request of ten (10) members, the President
shall call
a special meeting to consider a specific subject. No business other than that
specified in the Notice
of the Meeting shall be transacted at any special meeting of the
members.
Section
4.
QUORUM: At
any General Membership Meeting, the presence of over 50% of the Board of
Directors and of
1% of the members
in person or representation
by absentee ballot shall be necessary
to
constitute a quorum. If a quorum is
not present, no voting shall be conducted.
Section
5. VOTING:
Only Members shall be entitled
to make motions and vote at General Membership Meetings. However, the Board of
Directors may invite, admit and
recognize guests for presentations
or comments during General Membership meetings. (Those eligible to take part
at meetings of the Board
of Directors are described in Article III, Section 3.)
Section
6. ABSENTEE
BALLOT: For the expressed purpose of accommodating a Member in
good standing who cannot be In attendance
at the Annual Meeting, or any General Membership Meeting at which now Board of Directors will be
elected, an absentee ballot may be requested
and obtained from
the Secretary of the GLLL The absentee ballot shall be properly completed,
signed and returned
in a sealed envelope to the Secretary prior to the date of the election. The
Secretary shall present all absentee
ballots to the Election Chairman
(appointed at the meeting) on the days of the meeting, prior to
the voting portion of the election process.
Section
7. ANNUL MEETING. The Annual Meeting of
the Members of the GLLL shall be held the first Tuesday of August at 7:00PM each year for the purpose of electing
new Members, electing the Board
of Directors, receiving
reports, Reviewing the Constitution, appointing
Committees, and for the
transaction of such business as
may properly come before the
meeting.
(a) The Membership shall
receive at the annual meeting of the
Members of the GLLL a report, verified by the President and Treasurer,
or by a majority of the Board
of Directors,
showing:
1)
The
condition of the GLLL, to be presented by the
President or his/her designate;
2)
A
general summary of funds received and
expended by GLLL for the previous year,
the
amount of funds currently in possession of the GLLL
and the name of the financial institution
In which such funds are maintained;.
3)
The
whole
amount real and personal property owned by the GLLL,
where
located;
4)
For
the year immediately preceding, the amount and nature of the property
acquired,
with the date of the report and the manner of the acquisition, the amount
applied, appropriated or expended, and the purposes, objects or persons to or
for which such applications, appropriations or expenditures have been
made;
5)
The
names of the persons who have been admitted to membership in the GILL
during
such year. This
report
shall be filed with, records of
the GLLL
and
entered in the
minutes of the proceedings of the
Annual Meeting. A copy of such
report
shall be forwarded to Little
League Headquarters;
(b)
At the
Annual Meeting, the members shall determine the number of Directors to be
elected
for the ensuing year and shall elect such number of Directors. The number of
Directors
elected shall be not Less then five (5) or greater than
twelve (12).
(c)
After the Board of Directors is
elected, the Board of Directors shall meet to elect the officers.
After the election, the Board of Directors shall assume the performance of its
duties.
The Board of Directors’ term of office shall continue
until its successors are elected and qualified under this
section.
(d)
The Officers of the Board of Directors shall include, the President, Vice
President, Treasurer, Secretary, Boys Commissioner,
Girls Commissioner and Safety
Officer,.
Section 8. RULES OF
ORDER. Robert’s Rules of Order shall govern the proceedings of all
General Membership Meetings, except where it conflicts with this Constitution of
the GLLL.
ARTICLE V - BOARD OF
DIRECTORS
Section
1.
AUTHORITY. The
management of the property and affairs of the GLLL
shall be vested in
the Board of Directors.
Section
2.
INCREASE IN
NUMBER. The number of Board of Directors so fixed at the Annual
Meeting
may be increased at any general membership meeting or special meeting of the
members.
If the number is increased, the
additional Directors may be elected at the meeting at which
the increase is voted, or at any
subsequent general membership meeting. All elections of
additional
Directors shall be by majority vote of all regular members present or
represented by a properly
executed and signed absentee ballot filed with the Secretary prior to the
election meeting.
Section
3.
VACANCIES,
If
any vacancy occurs in the Board of
Directors, by death, resignation or
otherwise, It may be filled for the duration of that term, by a majority vote of
the remaining Directors
at any regular Board of Directors meeting or at any
special board meeting called for that purpose.
Section
4.
BOARD MEETINGS, NOTICE AND QUORUM. A meeting of the
Board of Directors shall be held on
such days as shall be determined
by the
Board of Directors.
(a)
The President or the Secretary
may, whenever they deem it advisable, at the request of three (3) Directors, issue a
call for a special board
meeting. In the case of special board meetings, such
notice shall include the purpose of the meeting. Matters not stated on the notice may not
be acted upon at the meeting.
(b)
Notice of each
Board of Directors meeting
shall be given by the Secretary
personally, electronically
or by mall to each Director at least 3 day(s) before the time appointed for the
meeting to the last recorded address of each
Director.
(c)
Majority
(Four (4) members) of the Board of Directors shall constitute a quorum for the
transaction of business.
If a quorum is not present, no voting shall be conducted.
(d)
Only members of the Board of
Directors may make motions and vote at meetings of the Board of Directors.
However, the Board of Directors may invite, admit and recognize guests for
presentations or
comments during Board meetings.
Section
5.
DUTIES
AND
POWERS.
The Board of Directors shall have the power to appoint such standing
committees as it shall determine appropriate and to delegate such powers to them
as the
Board of Directors shall deem advisable and which It
may properly delegate.
(a)
The
Board of Directors may adopt such rules and regulations for the conduct of its
meetings
and the management
of the GLLL as It may deem
proper, provided such rules and
regulations do not conflict with this Constitution.
(b)
The Board
of Directors shall have the power by a two-thirds vote of those present at any
regular Board or Special Board Meeting to discipline, suspend or remove any
Director or Officer or Committee Member of the GLLL in
accordance with the procedure set forth in Article 111, Section 4 (a),(b).
Section
6.
RULES
OF ORDER FOR BOARD MEETINGS.
Robert's Rules of Order shall govern the proceedings of all Board of Directors
meetings, except where It conflicts with this
Constitution of the GLLL.
ARTICLE VI- DUTIES AND POWERS OF THE
OFFICERS
Section 1. APPOINTMENTS. The Board of Directors may appoint
such other officers or agents as it may
deem necessary or desirable, and may prescribe the powers and duties of each.
Appointed officers or agents shall have no vote on actions taken by the
Board of Directors unless such individuals have been elected to the Board by the
membership or have been elected to fill a vacancy on the
Board.
Section 2. PRESIDENT. The President
shall:
(a)
Conduct the affairs of the GLLL and execute the policies established by the Board of
Directors.
(b)
Present a report of the condition of the
GLLL at the Annual
Meeting.
(c)
Communicate to
the Board of Directors such matters as deemed appropriate, and make
such suggestions as may tend to promote
the welfare of the GLLL.
(d)
Be responsible for the conduct of the
GLLL in strict conformity to the policies, principles,
Rules and Regulations of Little League Baseball, Incorporated, as agreed to
under the conditions of charter issued to the GLLL by
that organization.
(e)
Designate in writing other officers, If
necessary, to have power to make and execute for/and in the name of the GLLL such contracts and leases they may receive and which
have had prior approval of the Board of Directors.
(f)
Investigate complaints, irregularities
and conditions detrimental to
the GLLL and report to the Board of Directors as
circumstances warrant.
(g)
Prepare and submit an annual budget to
the Board of Directors and be responsible for the proper execution
thereof.
(h)
With the
assistance of the Commissioners and or other designated representatives,
examine the application and support
proof-of-age documents of every Member Player candidate and certify to residence and age eligibility
before the player may be accepted for tryouts and
selection.
Section
3. VICE
PRESIDENT The Vice
President shall:
(a)
Perform the duties of the President in
the absence or disability of the President, provided the President authorizes him or her or Board so
to act. When so acting, the Vice President shall have all the powers of
that office.
(b)
Perform such
duties as from time to time may be assigned by the Board of Directors or
by the
President.
Section 4. SECRETARY. The Secretary shall:
(a)
Be
responsible for recording the activities of the GLLL
and maintain appropriate files, mailing lists and
necessary records.
(b)
Perform such duties as are
herein specifically set forth, in addition to such other duties as are customarily incident to the
office of Secretary or as may be assigned by the Board of Directors.
(c)
Maintain a list of all Regular,
Sustaining and Honorary Members,
Directors and Committee
members and give notice of all meetings of the GLLL, the Board of Directors
and Committees.
(d)
Issue
membership cards to Regular Members, If approved by the Board of
Directors.
(e)
Keep the minutes of the meetings
of the Members, the Board of Directors, and cause .
them to be recorded in a book kept for that
purpose.
(f)
Conduct. all correspondence not otherwise specifically delegated In
connection with said meeting and shall be responsible for carrying out all
orders, votes and resolutions not otherwise committed.
(g)
Notify
Members, Directors, Officers and committee members of their election
or
appointment.
Section
5. TREASURER. The Treasurer
shall:
(a)
Perform
such duties as are herein set forth and such other duties as are customarily
incident
to the office of Treasurer or may be assigned by the Board of
Directors.
(b)
Receive
all monies and securities, and deposit it in a depository approved by the Board of
Directors.
(c)
Keep records for
the receipt and disbursement of all monies and securities of the GLLL approved payments from allotted
funds and draw checks therefore in agreement with policies established in advance
of such actions by the Board of Directors.
(d)
Prepare
an annual budget, under the direction of the President, for submission to the
Board of Directors at
the Annual Meeting.
(e)
Prepare an annual financial
report, under the direction of the President, for submission to the Membership and Board of
Directors at the Annual Meeting, and to Little League Headquarters.
Section
6.
BOYS & GIRLS COMMISSIONER.
The Boys
& Girls Commissioner shall:
(a)
Record
all player transactions and maintain an accurate and up-to-date record
thereof.
(b)
Receive
and review applications for player candidates and assist the President In
verifying residence
and age
eligibility.
(c)
Conduct
the tryouts, the player draft and all other player transaction or selection
meetings.
(d)
Prepare
the team rosters.
(e)
Prepare for the President's signature and submission to Little League
Headquarters,
team
rosters, including players' claimed, and the tournament team eligibility
affidavit.
(f)
Notify Little league Headquarters of any subsequent roster
changes.
Section
7. SAFETY
OFFICER.
(a)
Be responsible for creating safety
awareness, through education and information, and to provide a safe environment for children and
all participants of Little League Baseball.
(b)
Develop and implement a plan for
increasing safety of activities, equipment and facilities through education,
compliance and reporting.
(c)
NOTE: In order to implement a safety plan
using education, compliance and reporting, the following suggestions may be
utilized by the Safety Officer:
1.
Education - Should facilitate
meetings and distribute information among participants including players, managers,
coaches, umpiers, league officials, parents, guardians
and other volunteers.
2.
Compliance - Should promote
safety compliance leadership by increasing awareness of the safety opportunities that arise from these
responsibilities.
3.
Reporting - Define a process to
assure that incidents are recorded, information is sent to the league's district
and national offices, and follow-up information on medical and other data is forwarded as
available.
ARTICLE VII-
STANDING COMMITTEES/ADVISORY STAFF
Section 1. ORGANIZATION. The Board of Directors may appoint
standing or special Committees/Advisory Staff as it may deem necessary or desirable, and may
prescribe the powers and duties of each. Appointed Committees/Advisory
Staff shall have no vote on actions taken by the Board of Directors unless such
individuals have been elected to the Board by the membership or have been
elected to fill a vacancy on the Board.
Section 2. TENURE. Each member of a Standing Committee or
an Advisory Staff member shall continue as such until the next annual meeting
and until his/her successor is appointed, unless the committee or Advisory Staff
members position is removed by the Board of
Directors.
ARTICLE
VIII – AFFILIATION
Section
1.
CHARTER. The GLLL shall
annually apply for a charter from Little League Baseball Incorporated, and shall
do all things necessary to obtain and maintain such charter. The GLLL shall devote its entire energies to the activities
authorized by such charter and it shall not be affiliated with any other program
or organization or operate any other program.
Section
2.
RULES AND REGULATIONS. The Official Playing Rules and
Regulations as published by Little League Baseball, Incorporated,
Section
3.
LOCAL RULES, GROUND RULES AND/OR BY-LAWS. The local rules, ground rules and/or
bylaws of GLLL shall be adopted by the Board of
Directors at a meeting to be held not less than one month previous to the first
scheduled game of the season, but shall in no way conflict with the Rules,
Regulations and Policies of Little League Baseball Incorporated, nor shall they
conflict with this Constitution. The local rules, ground rules and/or bylaws of
this GLLL shall expire at the end of each fiscal year,
and are not considered part of this Constitution. (See Article IX, Section 7 for
fiscal year this league).
ARTICLE
IX - FINANCIAL AND ACCOUNTING
Section
1.
AUTHORITY. The Board of Directors shall decide all
matters pertaining to the finances of the GLLL and it
shall place all income in a common league treasury, directing the expenditure of
funds in such manner as will give no individual or team an advantage over those
in competition with such individual or team.
Section
2.
CONTRIBUTIONS. The Board of Directors shall not permit
the contribution of funds or property to individual teams but shall solicit
funds for the common treasury of the GLLL thereby to
discourage favoritism among teams and to endeavor to equalize the benefits of
the GLLL.
Section
3.
SOLICITATIONS. The Board of Directors shall not permit
the solicitation of funds In the name of Little League Baseball unless all of
the funds so raised be placed in the GLLL treasury.
Section
4.
DISBURSEMENT OF FUNDS. The Board of Directors shall not
permit the disbursement of GLLL funds for other than
the conduct of Little League activities in accordance with the rules,
regulations and policies of Little League Baseball, Incorporated. All
disbursements shall be made by check. The GLLL
Treasurer shall sign all checks.
Section
5.
COMPENSATION. No Director, Officer or Member of the GLLL shall receive, directly or indirectly any salary,
compensation or employment from the GLLL for services
rendered as Director, Officer or Member.
Section
6.
DEPOSITS. All monies received shall be deposited to the
credit of the GLLL in a financial institution named by
the Board of Directors.
Section
7.
FISCAL. YEAR. The fiscal year
of the GLLL shall begin on September 1 and shall
end
end on
August 30.
Section
8.
DISTRIBUTION OF PROPERTY UPON DISSOLUTION. Upon
dissolution of the GLLL and after all outstanding
debts and claims have been satisfied, the Members shall direct the remaining
property of the GLLL to another Federally Incorporated
entity which maintains the same objectives as set forth in Article II of this
Constitution, which are or may be entitled to exemption under Section 501
(c)-(3) of the internal Revenue Code or any future corresponding
provision.
ARTICLE
X – AMENDMENTS
This
Constitution may be amended, repealed or altered in whole or in part by a
majority vote at any duly organized meeting of the Members provided notice of
the proposed change Is included in the notice of such
meeting. Draft of all proposed amendments shall be submitted to Little League
Baseball, Incorporated, for approval before
implementation.
This
Constitution was approved by the GULL Little League Membership
on:
Date:
Witnesses:
GLLL President:
Copies
of this Constitution should be
on file w1th National Little League and an officer of the GLLL shall also maintain a
current copy. This GLLL's Constitution on file at Regional headquarters
(most recently approved copy) is the official Constitution of GLLL.
Little
League Baseball doss not limit participation in Its
activities on the basis of disability, race, creed, color, national origin,
gender or religious preference.