Fresno Senior Softball League: By-Laws

Monday, December 7
2016 FSSL By-Laws PART 1

FRESNO SENIOR SOFTBALL LEAGUE BY-LAWS
A non-profit Association 

TABLE OF CONTENTS

 ARTICLE 1 – GENERAL PROVISIONS
1.1    Name
1.2    Objectives
1.3    Jurisdictions
1.4    Definitions
1.5    Amendments
1.6    Office
1.7    Fiscal Year
1.8    Authority 

ARTICLE 2 – MEMBERSHIPS 
2.1    Types
2.2    Individuals
2.3    Umpires
2.4    Registration Fee 

ARTICLE 3 – OFFICERS 
3.1    Titles
3.2    President
3.3    Vice-President 
3.4    First Vice-President 
3.5    Secretary
3.6    Treasurer
3.7    Mangers
3.8    Player Representatives
3.9    Umpire-In-Chief

ARTICLE 4 – COMMITTEES
4.1    The Executive Committee
4.2    Rules Committee
4.3    Nomination Committee
4.4    Standing Committees

 ARTICLE 5 – MEETINGS 
5.1    Annual Meeting
5.2    Executive Committee
5.3    Order of Business 

ARTICLE 1
GENERAL PROVISIONS
 
1.1     NAME:  The name of this association shall be the FRESNO SENIOR SOFTBALL ASSOCIATION and referred to hereinafter as FSSL.

1.2     OBJECTIVES:  The objective of the FSSL shall be:
A.  To promote amateur softball
for ASA Master and Senior Divisions, (senior is defined to have attained the age of   fifty (50) during the calendar year), (Master is defined to have attained the age of forty (40) during the calendar year, softball for all persons regardless of race, color, creed, religion, sex, national origin, or physical ability
B.  To promote all forms of amateur senior or master softball including men’s, women’s, fast pitch, slow pitch, or co-ed.
C.   To establish regulations, codes of conduct and playing conditions for all within the guidelines of FSSL standards.
D.   To conduct organized and well-executed leagues, tournaments, qualifiers, and championship events as deemed necessary.
E.   To support all divisions of play including local leagues, regional and area levels.F.   To assist local organizations in developing senior and master softball programs 

1.3    JURISDICTION:   FSSL is an affiliated member of the Central California Amateur Softball Association (CCASA) and thereby a member of the Pacific Coast Region of the Amateur Softball Association (ASA).  The constitution and By-Laws for the ASA are adopted by the FSSL, and are incorporated by reference as the “ASA Code” and shall apply unless otherwise changed by the FSSL By-Laws.   The territory of the FSSL shall include the following counties and all independent cities and towns located within the boundaries of said counties:  Fresno, Madera and Kings.

1.4   DEFINITIONS:
  Unless otherwise specifically noted, all words, terms and phrases used in these By-Laws are in accordance with current ASA code. 

1.5   AMENDMENTS:  New By-Laws shall be adopted or these By-Laws be amended or repealed provided the following first occurs:
A.   A proposal to amend or repeal an existing By-Law or adopt a new By-Law is presented in writing to the Executive Committee at least thirty (30) days prior to the Annual Meeting.  Such proposal shall be submitted only by a Voting Member of the FSSL.
B.  The proposal shall be reviewed by the Executive Committee, and only upon approval by majority vote of the Executive Committee, such proposal shall be further recommended for adoption to the FSSL at the Annual Meeting.  If a majority vote of the Executive Committee is not reached, the proposal shall be considered rejected.
C.  A simple majority vote of the Voting Members of the FSSL in attendance at the Annual Meeting is required for a proposed amendment to be adopted. 

1.6   OFFICE:   The office of the FSSL for the transaction of the business is located where the current, incumbent President resides, or where such President designates, with no permanent address.

1.7   FISCAL YEAR:   The fiscal year of the FSSL shall be from January 1 (one) to December 31 (Thirty-one). 

1.8   AUTHORITY:   The Executive Committee, except as otherwise provided in these By-Laws, may by resolution authorize an officer or agent of FSSL to enter into any contract or execute and deliver any instrument in the name of the FSSL, and such authority may be general or confined to specific instances.  Unless so authorized, no officer, agent or member of the FSSL shall have any power or authority to bind FSSL by any contract or agreement, or pledge the FSSL’s credit, or to otherwise render the FSSL financially liable for any purpose or any amount. 

ARTICLE 2 
MEMBERSHIP 
2.1   TYPES:   Memberships in the FSSL shall consist of individuals, teams, umpires, scorekeepers, and such other additional classes of members as specified herein, upon paying the required annual registration fee.  All teams and umpires shall be registered with the ASA.

 2.2   INDIVIDUALS:    This class of membership consists of people that are either competing or non-competing who attain the age of fifty (50) during the calendar year.
A.   Competing members automatically acquire membership in the FSSL when their league registration fee is paid to the FSSL in accordance with the established eligibility rules of the FSSL for competition.  Such member’s name and other pertinent information shall appear on the Player Profile Form.  Each competing member shall pay the annual registration fee as directed by the Executive Committee.
B.   Non-competing members are those individual members who are not competing members.   These members may be, but not limited to, Executive Committee members, coaches, scorekeepers, and team sponsors.  Each non-competing member shall pay the annual registration fee as directed by the Executive Committee. 

2.3   UMPIRES:   Umpires must be registered with and certified by the ASA, and pass an annual rule examination before
         umpiring in the FSSL’s league, tournament, or exhibition games.
 

2.4   REGISTRATION FEE:   The Executive Committee will vote upon such fees each year, with a simple majority required for
        approval.
 

ARTICLE 3 
OFFICERS 
3.1   TITLES:   The titles of the Executive Committee shall consist of: President, Vice-President, First Vice-President, Secretary,
         Treasurer, Managers, Player Representatives, and Umpire-in-Chief.
 

3.2   PRESIDENT              
A.   Election:  By progression from having served as Vice-President for one year.
              
B.   Term of office:  Shall be one year from the date of the Annual Meeting.
              
C.   Duties:   The President shall:
                             
    
1.  
Preside at all FSSL meetings; enforce By-Laws and Rules of Order to conduct an agenda
           driven,planned meeting.       
                        
    
2.   Preside and vote at all sessions of the Executive Committee.
                             
     
3.   Direct the policies of the FSSL as established by the Executive Committee.
                             
    
4.   Appoint all committees/chairpersons, and create annual AD HOC committees.
                             
     
5.   Perform duties necessary to properly and efficiently conduct FSSL business.
                             
    
6.   Represent the FSSL at ASA and PCR matters.
                             
    
7.   Provide vision, direction, and supervision to other elected and appointed members for the betterment of the FSSL     
     
8.   Be responsible for investigation and resolution of any deficiencies or allegations
            represented tothe
 FSSL.                                    
     
9.   Ensure all FSSL Executive Committee business is executed to the highest of standards.
                    
D.   Vacancy: 
Whether temporary or permanent, the Vice-President shall act as President in his absence.  If the
                        President resigns or is removed, the Executive Committee can elect a new President by a majority vote to
                        Preside until the next Annual Meeting.              
E.  Removal:   The President may be removed by a majority vote of the FSSL Executive Committee. 

3.3   VICE-PRESIDENT 
A.      Election:   By progression from having served as First Vice-President for one year.
B.     TERM OF OFFICE:   Shall be one year from the date of the Annual Meeting.
C.      DUTIES:
     
1.       Perform the duties of the President in the President’s absence.
     
2.      Be a voting member of the Executive Committee.
     
3.      Be the coordinator of committee activity/functions.
     
4.      Serve as the President’s preference to chair special investigations, committees, or projects.
     
5.      Be responsible for the agenda, planning, and execution of the Annual Meeting.
     
6.      Be available for committee assignments.
D.       Vacancy:  Whether temporary or permanent, the First Vice-President shall act as Vice-President in his absence.  If the Vice-
         President resigns or is removed, the Executive Committee can elect a new Vice-President by a majority vote to preside until
         the next Annual Meeting.
E.      Removal:  The Vice-President may be removed by a majority vote of the FSSL Executive Committee. 

3.4   FIRST VICE-PRESIDENT 
A.     Election:   Will be elected from and by the FSSL’s voting membership.   The Nomination Committee must present nominations of this office to the Executive Committee in writing at least thirty (30) days prior to the Annual Meeting.  Must be put on the ballet by the Executive Committee.
B.     Term of office:   The First Vice-President shall serve a term of one year from the date of the Annual Meeting.  Election to this
       office launches this individual on a three-year commitment through the office of Vice President and President of the FSSL.
C.      Duties:
      
1.      Perform those duties promulgated by the President and Vice-President.
      
2.      Be a voting member of the Executive Committee.
      
3.      Organize and staff any new projects or committees assigned.
      
4.      Serve at the favor of the President and Vice-President for additional duties.
      
5.      Be the initial executive contact for arbitration, investigation, and actions for and against the FSSL.
      
6.      Be the initial coordinator for any tournament preparations.
      
7.      Be responsible for awards of recognition and achievement at the Annual Meeting.
      
8.      Approve voting members as certified by the Secretary prior to any vote.
      
9.      Be available for committee assignments.
D.     Vacancy:  If the First Vice-Presidents position becomes vacant, it shall be filled by appointment of Executive Committee until
        the next Annual Meeting, when the normal election process will be used to fill the vacancy.
E.      Removal:   The First Vice-President may be removed by a majority vote of the FSSL Executive Committee. 

3.5   SECRETARY 
A.       Election:   The FSSL Executive Committee shall elect the Secretary from among its members.
B.     Term of office:   The Secretary is elected for a term of one year, and may be reelected. 
C.      Duties:
      
1.       Be a voting member of the Executive Committee.
      
2.      Record actions of all FSSL business that has need to or shall reviewed later.
      
3.      Be responsible for correspondence with FSSL membership.
      
4.      Be the official historian of the FSSL.
      
5.      Maintain addresses for prior Officers for a period of seven (7) years.
      
6.      Maintain addresses for registered players and leagues of the FSSL for a period of three (3) years.
      
7.      Be responsible for communication of the Annual Meeting date, time and place.
     
8.      Prepare and submit the FSSL Annual Meeting reports as necessary.
D.      Vacancy:   If the Secretary position becomes vacant, it shall be filled by appointment of the President until the next Annual
        Meeting, when the normal election process will be used to fill the vacancy.
E.      Removal:   The Secretary may be removed by a majority vote of the FSSL Executive Committee. 

3.6   TREASURER 
A.      Election:   The FSSL Executive Committee shall elect the Treasurer from among its members.
B.     Term of Office:   The Treasurer is elected for a term of one year, and may be reelected.
C.      Duties:   The Treasurer shall be the FSSL Chief Financial Officer, and shall:
      
1.      Process and record financial operations of the FSSL.
      
2.      Make an annual report to the Executive Committee no later than January 28th of the year he/she is elected.
      
3.      Make a report to the general body at the Annual Meeting of the fiscal status and financial condition of the FSSL.
      
4.      Make a report on fiscal status and financial condition of the FSSL at each meeting called by the President.
      
5.      Prepare and recommend an annual budget to the Executive Committee.
      
6.      Monitor income and disbursements, and ensure proper accounting documentation is maintained.
      
7.      Be a voting member of the Executive Committee.
D.     Vacancy:   Within ten (10) days of the resignation or removal of the Treasurer from office, a complete audit of funds will be
       conducted by the President and First Vice-President.  All bank holdings will be immediately frozen until the Executive
       Committee report is complete.  Findings will be reported to the Executive Committee within four (4) days following
       completion of the audit.  The President will assume responsibilities of the Treasurer until the following election of officers, or
       until the Executive Committee unanimously agree on appointment of a successor Treasurer.
E.      Removal:   The Treasurer may be removed by a majority vote of the FSSL Executive Committee. 

3.7   MANAGERS 
A.     Election:  One (1) manager will be elected by the general body for each division of play and shall take place during but no
        later than the last scheduled game of the fall season.  This person must be a current manager in the league for the year in
        which he/she is elected, but not need to be a manager in the current year they serve.
B.     Term of office:   The Manager shall be elected for a one (1) year term and may be reelected.
C.      Duties:  The Manager shall:
      
1.      Be available to exchange communication and ideas for his/her division with the Executive Committee.
      
2.               brought to their attention by the general membership by addressing it with the appropriate Officer, League, or Umpire
              Official.
      
2.      Be knowledgeable of the FSSL By-Laws, rules, and procedural codes, and communicate these to the general membership.
      
3.      Be a voting member of the Executive Committee.
       4.      Be eligible for committee appointments;
       5
.      Not be absent for three (3) consecutive meetings of the Executive Committee, otherwise be subject to removal from the 
              Executive Committee.
D.      Vacancy:  If a Player Representative position becomes vacant, it may be filled by appointment of the President until the next
         scheduled voting season.
E..     Removal:  The Player Representative may be removed by a majority vote of the FSSL Executive Committee.
 

3.9   UMPIRE-IN-CHIEF
 A.      Selection:   The Umpire-In-Chief shall be appointed by the President and ratified by the Executive Committee by a majority
         vote.
B.     Term of Office:   Shall be one (1) year from the date of the Annual Meeting.
C.      Duties:  The Umpire-In-Chief shall:
      
1.      Oversee the umpiring needs of the FSSL.
      
2.      Attend the meetings of the Executive Committee.
      
3.      Be a member of the Executive Committee with a vote.
      
4.      Make recommendations to the Executive Committee on the status of the umpiring.
      
5.      Work hand-in-hand with the rules Committee.
       6.      Ensure the umpires are certified, competent, professional and knowledgeable of the rules, both FSSL and ASA,
             whenever applicable.
                                                                                                                                                            
D
.     Vacancy:   If the Umpire-In-Chief position becomes vacant, it may be filled by appointment of the President for the remainder
       of the year.
E.      Removal:   The Umpire-In-Chief may be removed by a majority vote of the FSSL Executive Committee.  

 ARTICLE 4 

COMMITTEES
4.1   THE EXECUTIVE COMMITTEE:   The Executive Committee, also known as the Board of Directors, shall consist of the following members:
President
Vice-President
First Vice-President
Secretary
Treasurer
Managers
Twelve (12) Player Representatives
Umpire-In-Chief
Immediate past two Presidents (with vote)
Past Presidents (without vote) 

A.    
 Voting:   Each member of the Executive Committee shall have one (1) vote on all issues presented, except Past Presidents
         and unless said member (s) is/are prohibited from voting due to involvement in a personnel matter or action.
B.     Duties:  The Executive Committee shall:
      
1.      Oversee the finances of the FSSL.
      
2.      Direct and oversee the general affairs of the FSSL, between Annual Meetings.
      
3.      Recommend and approve special recognition and achievement awards.
      
4.      Perform other such duties outlined in the By-Laws and that are in the best interest of the FSSL.
C.      Meetings:  (Refer to Article 5.2 & 5.3 for conduct of Executive Committee meeting.)
      
1.      All meetings are open to the general membership of the FSSL except when it is necessary for the committee to meet in
              “Executive Session”.
      
2.       Executive Session meetings shall be for the purpose of discussing personnel matters and other such matters that in the
               best interest of the FSSL shall be brought to the attention of the committee and requires confidentiality.
      
3.      Should a personnel matter that involves an Executive Committee member be brought before the Executive Session, said
               member shall not be allowed to participate in the session.
      
4.      Agenda items for the Executive Committee meetings are to be submitted in writing to the President no sooner than
              twenty (20) Days prior to and not later than five (5) days prior to a scheduled meeting.
D.       Conduct of meeting:   All meetings shall be chaired by the President, or in his absence, the Vice-President or in his absence,
         the First Vice-President,
in their absence, by an interim chairperson elected by the majority of members present, provided
          however a quorum is present.
E.      Quorum:  Shall consist of at least fifty percent (50%) of voting Executive Committee members plus one (1) member.
F.      Majority:  If a quorum is resent then a simple majority of those Executive Committee members present at an Executive
        Committee meeting is needed to pass any action voted on by the Executive Committee.
 


4.2   RULES COMMITTEE: 
A.      While the FSSL league will be run under the general senior rules of the ASA, the Rules Committee will be responsible for
        recommending to the Executive Committee any playing rules, which are specific to the FSSL and changes it feels necessary.
B.     The Committee shall meet as necessary to review the FSSL league rules.
C.      The President shall appoint the Rules Committee Chairperson
D.     The Committee shall consist of no less than six (6) total members consisting of players, managers, coaches or members of
        the FSSL.
E.      Members of this Committee shall be appointed by the Chairperson and ratified by majority vote of the Executive
        Committee.
F.      Any changes to the playing rules must be ratified by majority vote of the Executive Committee.
G.     Changes to the playing rules must be ratified no less then fourteen (14) days prior to the beginning of league play for the
        season in which the rule takes effect.
H.     All team managers are to be advised of any rule changes at the draft by the Executive Committee Secretary no less than
        seven (7) days prior to the beginning of the season in which the rule takes effect.
 
I.       Each division of play shall have its own Rules Committee which may recommend modifications to the FSSL rules exclusive
         for that division of play as it deems necessary.

 4.3   NONIMATIONS COMMITTEE 
A.     It is the responsibility of the Nominations Committee to develop a slate of candidates from all divisions of play to assist the
        Executive Committee in conducting the elections.
B.     The President shall appoint the Nominations Committee Chairperson.
C.      The Committee shall consist of not less than five (5) members consisting of players, managers, coaches or members of the
        FSSL.
 

4.4   STANDING COMMITTEES 
A.     Standing Committees necessary to perform functions of the FSSL shall be created and designed by the Executive Committee.  
      
Chairpersons of such committees shall be appointed by the President from within the Executive Committee and approved by
        the Executive Committee by majority vote.
B.     Ad hoc committees shall be appointed and created by the President as he/she deems necessary to conduct the business of
        the FSSL.
 

ARTICLE 5 

MEETINGS 

5.1   ANNUAL MEETING:   There shall be an annual meeting of the FSSL and referred to herein as the Annual Meeting.
A.     Date:  The Annual Meeting shall be held between the end of the fall season and December thirty first (31st) of each year.
B.     Site:   The location of the Annual Meeting shall be determined by majority vote of the Executive Committee, and shall be
       selected no later than the end of the fall season.
C.      Notice:  A notice of the date, time and location of the Annual Meeting will be sent to the FSSL general body by the Secretary
       at least thirty (30) days prior to the Annual Meeting date.  Notice of the Annual Meeting shall be given by mail, telephone,
       including a voice messaging system, or any other method of electronic transmission including, but limited to, fax, text, e-mail
       or posting on the FSSL website.
D.     Voting:  On all matters coming before the Annual Meeting, each voting member under Article 2 shall be entitled to one (1) vote.
      
1.      Unless otherwise stated a quorum must be present.
      
2.      Unless otherwise stated, a simple majority is required for an item, issue or matter to pass. 

5.2   EXECUTIVE COMMITTEE MEETINGS 
A.     Regular and Special Meetings of the Executive Committee shall be called by the President, or in the absence of the President,
       the Vice-President or any three (3) committee members, upon notice given in such a manner as the Executive Committee may
       from time-to-time establish specifying the date, time and place of the regular meeting provided, however, that the Executive
       Committee shall meet periodically as needed to transact the business of the FSSL.
B.     Notice:
      
1.      Notice of all meetings shall be given by mail, telephone, including a voice messaging system or any other method of
              electronic transmission including, but not limited to, fax, text, or e-mail.
      
2.      Notice of any regular meeting shall be made upon thirty (30) days advance notice to all members.
      
3.      Notice of any special meetings shall be made two (2) days advance notice to all members.
C.       Voting, Quorum, Majority:    On all matters coming before any meeting of the Executive Committee, voting, quorum and
        majority are specified in sections of Article 4.1 above.
D.     Mail, Telephone, Fax, or E-mail vote:   When ordered by the President, any of the above may be lawfully taken in lieu of a
       meeting of the Executive Committee.  If and when such a vote is to be used, the President shall:
 
      
1.
  By mail, telephone, or any other electronic transmission including, but not limited to, fax, text, or e -mail or digital means,
             communicate to each member of the Executive Committee a clear statement of the question or issue to be decided.
 
      
2.
   Close the voting on the date given. 
      
3.
   Along with an individual not related to the issue, count the votes submitted. 
      
4.
   Notify all members of the Executive Committee the results of the vote. 
      
5.
   File and make available to officers and members documentation summarizing the votes.          
E.   Proxy: 
 A voting member may be allowed to vote on all matters at any Executive Committee meeting by proxy, 
                 provided that:
       
1.   Authorization for a proxy is obtained from the President at least one (1) day prior to the date of the
                   Executive Committee meeting.  Such authorization must be obtained by a written request by the
                   voting member.   If the proxy is to be an individual other than the voting member, the individual
                   must be identified and specified in the request.
        
2.   The written proxy is not transferable and is subject to the approval of the Executive Committee.  The proxy vote shall be
               allowed under the guidelines of Article 5.2 B (mail, telephone, or any other electronic transmission including, but not
               limited to, fax, text, or e-mail or digital means)
        
3.   Subject to requisite notice of the meeting, nothing in these By-Laws shall prevent members of the
               Executive Committee from conducting or participating in a meeting through use of conference
               telephone or personal computing devices.  Participation in such a meeting shall constitute the
               presence of the committee member at the meeting.
 

5.3   ORDER OF BUSINESS:  Robert’s Rules of Order shall govern all meetings, provided however, such rules are not inconsistent
        with or in conflict with these FSSL By-Laws.
A.       The order of business at the Annual Meeting shall be:
      
1.        Reading of minutes of the last Annual Meeting.  Approval and/or corrections and approval of minutes; a majority vote
                is required.
      
2.      Treasurer’s Report.
      
3.      Committee Reports give to membership.
      
4.      Unfinished business.
      
5.      New Business.
      
6.      Recognitions and awards.
      
7.      Installment of incoming officers
      
8.      Adjournment. 
B.       The order of business of the regular Executive Committee Meeting shall be:
      
1.       Reading of minutes of the last meeting.  Approval and/or corrections and approval of minutes; a majority vote is
                required.
      
2.      Treasurer’s Report.
      
3.      Committee Reports.
      
4.      Unfinished business
      
5.      New Business
      
6.      Adjournment.  

These by-Laws include all changes to the amendments as of December 7, 2015.   

  



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