Fresno Senior Softball League: By-Laws

BY-LAWS UPDATED 12/7/14 . . . . . .

 

FRESNO SENIOR SOFTBALL LEAGUE,

A NON-PROFIT ASSOCIATION

BY-LAWS

TABLE OF CONTENTS

ARTICLE 1 - GENERAL PROVISIONS

1.1 Name
1.2 Objectives
1.3 Jurisdiction
1.4 Definitions
1.5 Amendments
1.6 Office
1.7 Fiscal Year
1.8 Authority

ARTICLE 2 - MEMBERSHIPS

2.1 Types
2.2 Individuals
2.3 Umpires
2.4 Registration Fee

ARTICLE 3 - OFFICERS

3.1 Titles
3.2 President
3.3 Vice-President
3.4 First Vice-President
3.5 Secretary
3.6 Treasurer
3.7 Managers
3.8 Player Representatives
3.9 Umpire-In-Chief

ARTICLE 4 - COMMITTEES

4.1 The Executive Committee
4.2 Rules Committee
4.3 Nominations Committee
4.4 Standing Committees

ARTICLE 5 - MEETINGS

5.1 Annual Meeting
5.2 Executive Committee
5.3 Order of Business

 

 

ARTICLE 1

General Provisions

1.1 NAME: The name of this association shall be the FRESNO SENIOR SOFTBALL LEAGUE, and referred to hereinafter as FSSL.

1.2 OBJECTIVES: The objectives of the FSSL shall be:
A. To promote amateur senior (senior is defined to have attained the age of fifty (50) during the calender year), softball for all persons regardless of race, color, creed, religion, sex, national origin, or physical ability.
B. To promote all forms of amateur senior softball including men’s, women’s, fast pitch, slow pitch, or co-ed.
C. To establish regulations, codes of conduct and playing conditions for all within the guidelines of FSSL standards.
D. To conduct organized and well-executed leagues, tournaments, qualifiers, and championship events as deemed necessary.
E. To support all divisions of play including local leagues, regional and area levels.
F. To assist local organizations in developing senior softball programs.

1.3 JURISDICTION: FSSL is an affiliated member of the Central California Amateur Softball Association (CCASA) and thereby a member of the Pacific Coast Region of the Amateur Softball Association (ASA). The constitution and By-Laws of the ASA are adopted by the FSSL, and are incorporated by reference as the "ASA Code" and shall apply unless otherwise changed by the FSSL By-Laws. The territory of the FSSL shall include the following counties and all independent cities and towns located within the boundaries of said counties: Fresno Madera, and Kings.

1.4 DEFINITIONS: Unless otherwise specifically noted, all words, terms and phrases used in these By-Laws are in accordance with current ASA code.

1.5 AMENDMENTS: New By-Laws shall be adopted or these By-Laws shall be amended or repealed provided the following first occurs:

A. A proposal to amend or repeal an existing By-Law or adopt a new By-Law is presented in writing to the Executive Committee at least thirty (30) days prior to the Annual Meeting. Such proposal shall be submitted only by a Voting Member of the FSSL.
B. The proposal shall be reviewed by the Executive Committee, and only upon approval by majority vote of the Executive Committee, such proposal shall be further recommended for adoption to the FSSL at the Annual Meeting. If a majority vote of the Executive Committee is not reached, the proposal shall be considered rejected.
C. A simple majority vote of the Voting Members of the FSSL in attendance at Annual Meeting is required for a proposed amendment to be adopted.

1.6 OFFICE: The office of the FSSL for the transaction of the business is located where the current, incumbent President resides, or where such President designates, with no permanent address.

1.7 FISCAL YEAR: The fiscal year of the FSSL shall be from January 1 (one) to December 31 (thirty-one).

1.8 AUTHORITY: The Executive Committee, except as otherwise provided in these By-Laws, may by resolution authorize an officer or agent of FSSL to enter into any contract or execute and deliver any instrument in the name of the FSSL, and such authority may be general or confined to specific instances. Unless so authorized, no officer, agent or member of the FSSL shall have any power or authority to bind FSSL by any contract or agreement, or to pledge the FSSL’s credit, or to otherwise render the FSSL financially liable for any purpose or for any amount.

ARTICLE 2

Memberships

2.1 TYPES: Memberships in the FSSL shall consist of individuals, teams, umpires, scorekeepers, and such other additional classes of members as specified herein, upon paying the required annual registration fee. All teams and umpires shall be registered with the ASA.

2.2 INDIVIDUALS: This class of membership consists of people that are either competing or non-competing who attain the age of fifty (50) during the calendar year.

A. Competing members automatically acquire membership in the FSSL when their league registration fee is paid to the FSSL in accordance with the established eligibility rules of the FSSL for competition. Such member’s name and other pertinent information shall appear on the Player Profile Form. Each competing member shall pay the annual registration fee as directed by the Executive Committee.
B. Non-competing members are those individual members who are not competing members. These members may be, but not limited to, Executive Committee members, coaches, scorekeepers, and team sponsors. Each non-competing member shall pay the annual registration fee as directed by the Executive Committee.

2.3 UMPIRES: Umpires must be registered with and certified by the ASA, and pass an annual rule examination before umpiring in the FSSL’s league, tournament, or exhibition games.

2.4 REGISTRATION FEE: The Executive Committee will vote upon such fees each year, with a simple majority required for approval.

ARTICLE 3

Officers

3.1 TITLES: The titles of the Executive Committee shall consist of: President, Vice-President, First Vice-President, Secretary, Treasurer, Managers, Player Representatives, and Umpire-In-Chief.

3.2 PRESIDENT

A. Election: By progression from having served as Vice-President for one year.
B. Term of Office: Shall be one year from the date of the Annual Meeting.
C. Duties: The President shall:

1. Preside at all FSSL meetings, enforce By-Laws and Rules of Order to conduct an agenda driven, planned meeting.
2. Preside and vote at all sessions of the Executive Committee.
3. Direct the policies of the FSSL as established by the Executive Committee.
4. Appoint all committees/chairpersons, and create annual AD HOC committees.
5. Perform duties necessary to properly and efficiently conduct FSSL business.
6. Represent the FSSL at ASA and PCR matters.
7. Provide vision, direction, and supervision to other elected and appointed members for the betterment of the FSSL.
8. Be responsible for investigation and resolution of any deficiencies or allegations represented to the FSSL.
9. Ensure all FSSL Executive Committee business is executed to the highest of standards.

D. Vacancy: Whether temporary or permanent, the Vice-President shall act as President in his absence. If the President resigns or is removed, the Executive Committee can elect a new President by a majority vote to preside until the next Annual Meeting.
E. Removal: The President may be removed by a majority vote of the FSSL Executive Committee.

3.3 VICE-PRESIDENT

A. Election: By progression from having served as First Vice-President for one year.
B. Term of Office: Shall be one year from the date of the Annual Meeting.
C. Duties: The Vice-President shall:

1. Perform the duties of the President in the President’s absence.
2. Be a voting member of the Executive Committee.
3. Be the coordinator of committee activity/functions.
4. Serve as the President’s preference to chair special investigations, committees, or projects.
5. Be responsible for the agenda, planning, and execution of the Annual Meeting.
6. Be available for committee assignments.

D. Vacancy: Whether temporary or permanent, the First Vice-President shall act as Vice-President in his absence. If the Vice-President resigns or is removed, the Executive Committee can elect a new Vice-President by a majority vote to preside until the next Annual Meeting.
E. Removal: The Vice-President may be removed by a majority vote of the FSSL Executive Committee.

3.4 FIRST VICE-PRESIDENT

A. Election: Will be elected from and by the FSSL’s voting membership. The Nomination Committee must present nominations of this office to the Executive Committee in writing at least thirty (30 days) prior to the Annual Meeting. Must be put on the ballot by the Executive Committee.
B. Term of Office: The First Vice-President shall serve a term of one year from the date of the Annual Meeting. Election to this office launches this individual on a three-year commitment through the offices of Vice-President and President of the FSSL.
C. Duties: The First Vice-President shall:

1. Perform those duties promulgated by the President and Vice-President.
2. Be a voting member of the Executive Committee.
3. Organize and staff any new projects or committees assigned.
4. Serve at the favor of the President and Vice-President for additional duties.
5. Be the initial executive contact for arbitration, investigations, and actions for and against the FSSL.
6. Be the initial coordinator for any tournament preparations.
7. Be responsible for awards of recognition and achievement at the Annual Meeting.
8. Approve voting members as certified by the Secretary prior to any vote.
9. Be available for committee assignments.

D. Vacancy: If the First Vice-President position becomes vacant, it shall be filled by appointment of the Executive Committee until the next Annual Meeting, when the normal election process will be used to fill the vacancy.
E. Removal: The First Vice-President may be removed by a majority vote of the FSSL Executive Committee.

3.5 SECRETARY

A. Election: The FSSL Executive Committee shall elect the Secretary from among its members.
B. Term of Office: The Secretary is elected for a term of one year, and may be reelected.
C. Duties: The Secretary is the official recorder for all meetings, and shall:

1. Be a voting member of the Executive Committee.
2. Record actions of all FSSL business that has need to or shall reviewed later.
3. Be responsible for correspondence with FSSL membership.
4. Be the official historian of the FSSL.
5. Maintain addresses for prior Officers for a period of seven years.
6. Maintain addresses for registered players and leagues of the FFSL for a period of three (3) years.
7. Be responsible for communication of the Annual Meeting date, time and place.
8. Prepare and submit the FSSL Annual Meeting reports as necessary.

D. Vacancy: If the Secretary position becomes vacant, it shall be filled by appointment of the President until the next Annual Meeting, when the normal election process will be used to fill the vacancy
E. Removal: The Secretary may be removed by a majority vote of the FSSL Executive Committee.

3.6 TREASURER

A. Election: The FSSL Executive Committee shall elect the Treasurer from among its members.
B. Term of Office: The Treasurer is elected for a term of one year, and may be reelected.
C. Duties: The Treasurer shall be the FSSL Chief Financial Officer, and shall:

1. Process and record financial operations of the FSSL.
2. Make an annual report to the Executive Committee no later than January 28th of the year he/she is elected.
3. Make a report to the general body at the Annual Meeting of the fiscal status and financial condition of the FSSL.
4. Make a report on fiscal status and financial condition of the FSSL at each meeting called by the President.
5. Prepare and recommend an annual budget to the Executive Committee.
6. Monitor income and disbursements, and ensure proper accounting documentation is maintained.
7. Be a voting member of the Executive Committee.

D. Vacancy: Within ten (10) days of the resignation or removal of the Treasurer from office, a complete audit of funds will be conducted by the President and First Vice-President. All bank holdings will be immediately frozen until the Executive Committee report is complete. Findings will be reported to the Executive Committee within four (4) days following completion of the audit. The President will assume responsibilities of the Treasurer until the following election of officers, or until the Executive Committee unanimously agree on appointment of a successor Treasurer.
E. Removal: The Treasurer may be removed by a majority vote of the FSSL Executive Committee.

3.7 MANAGERS

A. Election: One (1) manager will be elected by the general body for each division of play and shall take place during but no later than the last scheduled game of the Fall season. This person must be a current manager in the league for the year in which he/she is elected, but not need to be a manager in the current year they serve.
B. Term of office: The Manager shall be elected for a one (1) year term and may be re-elected.
C. Duties: The Manager shall:

1. Be available to exchange communication and ideas for his/her division with the Executive Committee.
2. Be a voting member of the Executive Committee.
3. Be eligible for committee appointments.
4. Represent his/her division at all Executive Committee meetings.
5. Be eligible to be elected to any office of the Executive Committee.
6. Not be absent for three (3) consecutive meetings of the Executive Committee, otherwise be subject to removal from the Executive Committee.

D. Vacancy: If the Manager position becomes vacant, it may be filled by appointment of the President from managers within that division, or filled by the next scheduled voting season.
E. Removal: The Manager may be removed by a majority vote of the FSSL Executive Committee.

3.8 PLAYER REPRESENTATIVES

A. Election:
Twelve (12) Player Representatives shall be elected to the Executive Committee with four (4) being elected each year by the general body.

1. Such election shall take place during but no later than the last scheduled game of the Fall season.
2. This person must be a current active rostered player, coach and or manager in the FSSL for the year in which he/she is elected, but need not be in the current year they serve.

B. Term of office: The Player Representative shall be elected for a three (3) year term and may be re-elected at the end of his/her term. One-third (1/3) of the Player Representatives will be elected each year.
C. Duties: The Player Representative shall:

1. Be available to exchange communication with the Executive Committee from the members, and will steward any concerns brought to their attention by the general membership by addressing it with the appropriate Officer, League, or Umpire official.
2. Be knowledgeable of the FSSL By-Laws, rules, and procedural codes, and communicate these to the general membership.
3. Be a voting member of the Executive Committee.
4. Be eligible for committee appointments.
5. Not be absent for three (3) consecutive meetings of the Executive Committee, otherwise be subject to removal from the Executive Committee.

D. Vacancy: If a Player Representative position becomes vacant, it may be filled by appointment of the President until the next scheduled voting season.
E. Removal: The Player Representative may be removed by a majority vote of the FSSL Executive Committee.

3.9 UMPIRE-IN-CHIEF

A. Selection: The Umpire-In-Chief shall be appointed by the President and ratified by the Executive Committee by a majority vote.
B. Term of office: Shall be one year from the date of the Annual Meeting.
C. Duties: The Umpire-In-Chief shall:

1. Oversee the umpiring needs of the FSSL.
2. Attend the meetings of the Executive Committee.
3. Be a member of the Executive Committee with a vote.
4. Make recommendations to the Executive Committee on the status of the umpiring.
5. Work hand-in-hand with the rules Committee.
6. Ensure the umpires are certified, competent, professional and knowledgeable of the rules, both FSSL and ASA, whenever applicable

D. Vacancy: If the Umpire-In-Chief position becomes vacant, it may be filled by appointment of the President for the remainder of the year.
E. Removal: The Umpire-In-Chief may be removed by a majority vote of the FSSL Executive Committee.

ARTICLE 4

Committees

4.1 THE EXECUTIVE COMMITTEE:
The Executive Committee, also known as the Board of Directors, shall consist of the following members:

President
Vice-President
First Vice-President
Secretary
Treasurer
Managers
Twelve (12) Player Representatives
Umpire-In-Chief
Immediate past two Presidents (with vote)
Past Presidents (without vote)

A. Voting: Each member of the Executive Committee shall have one (1) vote on all issues presented, except Past Presidents and unless said member(s) is/are prohibited from voting due to involvement in a personnel matter or action.
B. Duties: The Executive Committee shall:

1. Oversee the finances of the FSSL.
2. Direct and oversee the general affairs of the FSSL between Annual Meetings.
3. Recommend and approve special recognition and achievement awards.
4. Perform other such duties outlined in the By-Laws and that are in the best interest of the FSSL.

C. Meetings: (Refer to Articles 5.2 & 5.3 for conduct of Executive Committee meetings.)

1. All meetings are open to the general membership of the FSSL except when it is necessary for the committee to meet in "Executive Session".
2. Executive Session meetings shall be for the purpose of discussing personnel matters and other such matters that in the best interest of the FSSL shall be brought to the attention of the committee and requires confidentiality.
3. Should a personnel matter that involves an Executive Committee member be brought before the Executive Session, said member shall not be allowed to participate in the session.
4. Agenda items for the Executive Committee meetings are to be submitted in writing to the President no sooner than twenty (20) days prior to and not later than five (5) days prior to a scheduled meeting.

D. Conduct of meeting: All meetings shall be chaired by the President, or in his absence, the Vice-President or in both their absence, by an interim chairperson elected by the majority of members present, provided however, a quorum is present.
E. Quorum: Shall consist of at least fifty percent (50%) of the voting Executive Committee members plus one (1) member.
F. Majority: A simple majority of those Executive Committee members present at an Executive Committee meeting is needed to pass any action voted on by the Executive Committee.

4.2 RULES COMMITTEE:

A. While the FSSL leagues will be run under the general senior rules of the ASA, the Rules Committee will be responsible for recommending to the Executive Committee any playing rules, which are specific to the FSSL and changes it feels necessary.
B. The Committee shall meet as necessary to review the FSSL league rules.
C. The President shall appoint the Rules Committee Chairperson.
D. The Committee shall consist of no less than six (6) total members consisting of either players, managers, coaches or members of the FSSL.
E. Members of this Committee shall be appointed by the Chairperson and ratified by majority vote of the Executive Committee.
F. Any changes to the playing rules must be ratified by majority vote of the Executive Committee.
G. Changes to the playing rules must be ratified no less then fourteen (14) days prior to the beginning of league play for the season in which the rule takes effect.
H. All team managers are to be advised of any rule changes at the draft by the Executive Committee Secretary no less the seven (7) days prior to the beginning of the season in which the rule takes effect.
I. Each division of play shall have its own Rules Committee which may recommend modifications to the FSSL rules exclusive for that division of play as it deems necessary.

4.3 NOMINATIONS COMMITTEE

A. It is the responsibility of the Nominations Committee to develop a slate of candidates from all divisions of play to assist the Executive Committee in conducting the elections. Such candidates shall be submitted to the Executive Committee during but no later than the end of the Fall season for elections.
B. The President shall appoint the Nominations Committee Chairperson.
C. The Committee shall consist of not less than five (5) members consisting of either players, managers, coaches or members of the FSSL.

4.4 STANDING COMMITTEES

A. Standing Committees necessary to perform functions of the FSSL shall be created and designed by the Executive Committee. Chairpersons of such committees shall be appointed by the President from within the Executive Committee and approved by the Executive Committee by majority vote.
B. Ad hoc committees shall be appointed and created by the President as he/she deems necessary to conduct the business of the FSSL.

ARTICLE 5

Meetings

5.1 ANNUAL MEETING: There shall be an annual meeting of the FSSL and referred to herein as the Annual Meeting.

A. Date: The Annual Meeting shall be held between the end of the Fall season and December thirty-first (31st) of each year.
B. Site: The location of the Annual Meeting shall be determined by majority vote of the Executive Committee, and shall be selected no later than the end of the Fall season.
C. Notice: A notice of the date, time and location of the Annual Meeting will be sent to the FSSL general body by the Secretary at least thirty (30) days prior to the Annual Meeting date. Notice of the Annual Meeting shall be given by mail, telephone, including a voice messaging system, or any other method of electronic transmission including, but limited to, fax, text, e-mail or posting on the FSSL website.
D. Voting: On all matters coming before the Annual Meeting, each voting member under Article 2 shall be entitled to one (1) vote.

1. Unless otherwise stated, a quorum must be present.
2. Unless otherwise stated, a simple majority is required for an item, issue or matter to pass.

5.2 EXECUTIVE COMMITTEE MEETINGS

A. Regular and Special Meetings
of the Executive Committee shall be called by the President, or in the absence of the President, the Vice-President or any three (3) committee members, upon notice given in such manner as the Executive Committee may from time-to-time establish specifying the date, time and place of the regular meeting provided, however, that the Executive Committee shall meet periodically as needed to transact the business of the FSSL.
B. Notice:

1. Notice of all meetings shall be given by mail, telephone, including a voice messaging system, or any other method of electronic transmission including, but not limited to, fax, text, or e-mail.
2. Notice of any regular meetings shall be made upon thirty (30) days advance notice to all members.
3. Notice of any special meetings shall be made upon two (2) days advance notice to all members

C. Voting, Quorum, Majority: On all matters coming before any meeting of the Executive Committee, voting, quorum and majority are specified in sections of Article 4.1 above.
D. Mail, Telephone, Fax, or Email vote: When ordered by the President, any of the above may be lawfully taken in lieu of a meeting of the Executive Committee. If and when such a vote is to be used, the President shall:

1. By mail, telephone, or any other electronic transmission including, but not limited to, fax, text, or e-mail or digital means, communicate to each member of the Executive Committee a clear statement of the question or issue to be decided.
2. Close the voting on the date given.
3. Along with an individual not related to the issue, count the votes submitted.
4. Notify all members of the Executive Committee the results of the vote.
5. File and make available to officers and members documentation summarizing the votes.

E. Proxy. A voting member may be allowed to vote on all matters at any Executive Committee meeting by proxy, provided that:

1. Authorization for a proxy vote is obtained from the President at least one (1) day prior to the date of the Executive Committee meeting. Such authorization must be obtained by a written request by the voting member. If the proxy is to be an individual other than the voting member, the individual must be identified and specified in the request.
2. The written proxy is not transferable and is subject to the approval of the Executive Committee. The proxy vote shall be allowed under the guidelines of Article 5.2B (mail, telephone, or any other electronic transmission including, but not limited to, fax, text, or e-mail or digital means). An individual proxy properly certified according to the procedures outlined is entitled to be in attendance at all meetings (except Executive Sessions) with the privilege of voting one (1) vote on all matters that come before the voting members.
3. Subject to requisite notice of the meeting, nothing in these By-Laws shall prevent members of the Executive Committee from conducting or participating in a meeting through use of conference telephone or personal computing devices. Participation in such a meeting shall constitute the presence of the committee member at the meeting.

5.3 ORDER OF BUSINESS: Robert’s Rules of Order shall govern all meetings, provided however, such rules are not inconsistent with or in conflict with these FSSL By-Laws.

A. The order of business at the Annual Meeting shall be:

1. Reading of minutes of the last Annual Meeting. Approval and/or corrections and approval of minutes; a majority vote is required.
2. Treasurer’s Report
3. Committee Reports given to membership.
4. Unfinished business.
5. New Business.
6. Recognitions and awards.
7. Installment of incoming officers.
8. Adjournment.

B. The order of business of the regular Executive Committee Meetings shall be:

1. Reading of minutes of the last meeting. Approval and/or corrections and approval of minutes; a majority vote is required.
2. Treasurer’s Report.
3. Committee Reports.
4. Unfinished business.
5. New Business.
6. Adjournment.



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