Fort Des Moines Little League: Board Meeting Notes

• In attendance:
  • Bill, Chuck, Tena, Kevin, Tom, John, Michelle, Cheryl, James, Steve, Tracey, Andy, Tony, Scott and JD
    
• Presidents Report
  • Will find out dates for Allstars and County tournaments
    
• Secretarys Report
  • $288.00 made in raffle—this will be used for fun day next year
    
• Treasurers Report
  • Outstanding candy money still due—commissioners and coaches notified
    
• Discussion of pets in park
  • NO PETS ALLOWED
• Smoking rule discussed and will stay the same: smoking allowed in parking lots
  • Smoking NOT ALLOWED by fields, bleachers or concession stand
• Discussion was held about conflicts between teams and concession stand duty
  • Any problems will be dealt with in a professional manner in the absence of children
• Awards night
  • June 16th @ 6PM
• Next general board meeting
  • June 19th

FDMLL Board meeting 9/17/09

Chuck, Scott, Paul, Angie, John, Michelle, Steve, Brad, Andy, Tom, Tina, Tony

Call To Order @ 7:08

Supervisor from last meeting has not contacted us yet about the drainage issue on the south road.

Presidents report:  state of the league – rough year – top 2 position had turnover.  Not many ejections this past year.  Got phone call from someone who claims their kid fell and hit her face on a picnic table 5 years ago.  We understand there is a 2 year limit to file claims.

Pictures from last year – issues – not all teams received pictures. Mainly bam-bam cardnials.  Klein photography is offering services.  We want to settle last years issues first.  There are people here about their pictures.  1 trophy was not received by someone.  Apparently there were issues with bam bam trading cards.

Do we refund peoples money (fdmll) and then we sue him or put a lien on him?  Chuck says the contract is between individuals and the picture taker.  We (fdmll) have no legal obligation to people for cost of pictures, but maybe we should pay for them.  Checks have been cashed.  There was also a 3 dollar charge for shipping and handling that was illegal in the first place.  We need a list of “who” did not receive pictures.

Parent talking about her experience.  Pictures very bad, coach very badly last 2 years – no communication.  Tony Phillips was the coach -

Michelle suggestion – automatic buy out for concession stand.  Angie – too much for bambam’s to pay. 

Andy explaining how volunteer coaches work to everyone.

Heather (parent) – heard good things about FDMLL – did not get pictures or get informed about parade.  Both parents are from cardinals.

Chuck addressing parents:  FDMLL is not legal about for pictures, but we DID pick the guy to do the pictures – we totally apologize and are trying to resolve the issue.  We don’t want parents to NOT have kids come back because of this – asking for patience – we WILL get this resolved one way or another.

865-3218 Matt Falkstrom – picture guy.

Do we have attorney?  If the guy cashed checked, can we go to Polk county attorney?   Or better business bureau.

Bill suggestion:  send certified mail to him.

Get list of “who” needs pictures. 

Andy will try and contact the guy.   If no positive response – we will get attorney involved or legal aid.

Treasures report next:  (in spreadsheet from Chuck – 2008-2009 Ledger.xls – posted in Handout section under Financials)

7611.48 balance in bank (after grill)

457 and change in money market

1837.64 in bank account

Concession on daily basis total: 36454.58 other numbers coming too fast.

Bottom line we made profit of about 2000.00 (after umpires were paid)

It’s in spreadsheet 2008-2009 Ledger.xls posted in Handout Section.

Concessions paid for umpires: 5955.00

Concession stand makes about 200.00 a day – this hurts when games are scheduled without concession stand being open.

Motion to approve treasure report – second was motioned.

Water bill about the same – power bill higher for July than June?

Incoming president will arrange audit – books are now closed for last year.

Old business:  election of new board members – Kevin is coming back.  Cheryl and James will not be back next year. 

New business:  election of officers – first position is President – he will take over meeting at that point. 

Add by-laws to website.  Send-mail to Bill about where to get these from.

Nominations for president:  Tom Stein – Paul nominated him - Steve second.  Unanimous vote – even Andy!

Tom took over – talking about president position – only 1 position – need quality board members.  If president is to coach all star team – waiver is needed.

Election of vice president:  should consider someone that may want to eventually become president at some point. 

Responsibilities of VP:  senior league – Brad is nominated by Chuck and seconded by Paul – VP should attend presidents meetings.  No other nominations.

Treasure position:  Chuck nominated and seconded.  Accepted by Chuck

Secretary: Michelle nominated and seconded.  Accepted.

Grounds Keeper:  Andy nominated and seconded.  Accepted.

Umpire and Chief:  Tracey nominated and seconded.  Not here to accept tonight.  If Tracey does decline then Bill Eggers would consider.

Commissioners:

a)      Bam Bam – Michelle

b)      Tee Ball – Angie

c)       8’s - Steve

d)      Majors  and Minors – Tony and John

e)      Rookies – Paul

Other positions:

a)      Umpire and chief / equipment – Tracey

b)      Safety/Information officer – Scott

c)       Uniforms – Angie

d)      Communications – Angie

e)      Tournament director –  Kevin -if he accepts

Next meeting:

1.       Talk about what we did well this year and what we did badly – not how to fix it – just make the list. 

New grill vote:  295.74 final price – motion to approve and seconded – small ramp needs built.  Chuck and Scott.

Create position of presidential advisor – Bill Eggers

Committees needed:  Rules, coaching, auditing, concessions - none were decided yet.

FDMLL Board meeting 11/19/09

Attendees: Tom, Kevin, Andy, Chuck, Brad, Angie, Steve, John and Michelle

Presidents report: 

• Tom signed papers for Luke Cotter's project to get started.
• Tom misc.
• Will discuss different committees at next meeting.

Treasurer's Report:

• 9862.91 total in all accounts less 2000.00 for work on major and minor fields
• Carlisle bill has been paid.

Secretary's report:

• Will compile 2010 calendar

Old Business:

• Pictures - will work with families that have not received pictres at signups.  Maybe refund or give free registration.

New Business:

• Resubmit safety plan.
• Screen potential photographers.
• Have fundraising representatives pitch funraising ideas.
• Brad's proposal for senior league
• Next board meeting is 12-17-09