California District 18: 2018 District Minutes

Wednesday, January 10
Minutes November 7 and December 12, 2017

MINUTES
BOARD MEETING - November 7, 2017 & December 12, 2017

ATTENDANCE: 11-17-17:  Milan Mrakich, DA, Diane Bowen, Mike Goodrich, ADAs.  Hank Canale, Alhambra American, Eddie Martinez, El Monte National, Larry Lauria, South El Monte, Alberto Ocon, South Pasadena, Joshua Kelly, Temple City American, Carolyn Scott, Temple City National, Miguel Ruelas, Los Angeles.

ABSENT: East Alhambra, Northeast Los Angeles, El Monte Eastern.
 
ATTENDANCE: 12-12-17:  Milan Mrakich, DA, Mike Goodrich, Phil DiPrima, ADAs.  Larry Lauria, South El Monte, Sergio Villasenor, Northeast Los Angeles, Alberto Ocon, South Pasadena, Joshua Kelly, Temple City American, Carolyn Scott, Temple City National, Miguel Ruelas, Los Angeles.

ABSENT: Alhambra American, East Alhambra, El Monte National, El Monte Eastern.

The meetings were called to order.

VENDOR (at the December Meeting): Mark Poyar give a presentation for www.cdccard.com.  He can be reached at 562-761-0904.

DATA CENTER: The LL data center has been updated and is a new system.  League by now should have reset their password and entered their email address.  Leagues can assign data center privileges to other board members, i.e. ASAP officer, roster list coordinator, etc., to conduct the League’s business on line.  District staff has the same permissions.  This year waivers can be submitted on line.

REQUIRED SUBMITTALS: Milan went over the required submittals, and announced he will be emailing the agenda materials each month, he will not be making copies any more for the meetings.  Presidents should print them out.  Leagues were reminded they are not covered by insurance until the charter and insurance is in place, and cannot hold practice or tryouts.  As of 1-10-2018 Northeast Los Angeles is the only league not chartered and insured.

At the November meeting Milan explained the 2018 LL fees: Charter and Insurance fees are set by the LL International Division; Player Assessment $35 per team is set by District and pays for District operating costs; District TOC and All-Star fees pay basically for umpire costs (it was discussed that some games may operate with only one umpire) and pins and banners ($100 each), and baseballs.  This year Milan estimates the TOC fee will be $200 per team and All-Stars $350 per team.  TOCs are single elimination and All-Stars double elimination.  International Tournament Fees of $200 per team are paid directly to LL headquarters and are set by LL.  This money is used for regional and world series teams, transportation costs, out of state travel costs, etc.

CALENDAR OF EVENTS: Milan handed out a list of due dates and meeting dates.  Suggested Closing Date is June 2, 2018.  TOCs begins June 4, 2018, Softball All-Stars will begin June 15, 2019 and Baseball All-Star games will begin June 22, 2018 (dates based on the same amount of teams being entered as last season, and field availability).  This year D-18 will host a ten-team 9-10-11 Baseball Regional.

FALL BALL: Milan noted in November, Fall season was wrapping up.  He reminded leagues to submit any insurance/accident claims to LL before the season ends.  He explained dental injury insurance claims can cover players through age 19 for permanent teeth.

2018 BAT RULES: Milan handed out detailed information regarding the new bat rule 1.10 for Baseball requiring all bats in the 2018 season to bear the USA Baseball logo signifying that the bat meets the USABat performance standard.  Leagues should review the list of bats approved on the LittleLeague.org/batinfo website.

ELECTRONIC LEAGUE BOUNDARY MAPS: Milan explained the computer generated boundary map program, used last year for all-star certification by LL, is in litigation.  At this time is it not functional and consequently the Find My League website may not be correct. This is version #10 and hopefully it will be up and running soon.

Leagues will not lose players if the boundaries are adjusted for this year.  Anyone out of boundary who was in boundary, will be covered under a IId waiver.  It is noted players who have previously been certified should be double-checked at all-stars to make sure their address is still within boundaries, if not, a IId waiver should be applied for and signed off on by Milan prior to certification this season.  The same will apply for school waivers, if the player has moved residence or to a new school out of league boundaries but was certified already on a school waiver inside the league boundaries, a IId should be applied for and approved by Milan.

2018 REGULAR SEASON OPENING DAYS: The following dates were given as openings:

Alhambra American - To be decided
East Alhambra - To be decided
El Monte National - To be decided
Northeast LA - To be decided
South El Monte - To be decided
South Pasadena - March 9 @ 6:00 p.m. 65th year
March 10 @ 9:00 a.m. whole league
Temple City American - March 3 @ 10:00 a.m.
Temple City National - February 24 6:00 p.m.
El Monte Eastern - To be decided
Los Angeles - To be decided


UPPER LEAGUE DIVISIONS:  The following age breaks will apply in the 2018 season (same as in 2017): There will be no intermediate teams.

Baseball Upper Divisions
Juniors: 14U will be 12-14 year old players
Seniors: 16U will be 13-16 year old players


Softball Upper Divisions
Juniors: 14U will be 12-14 year old players
Seniors: 16U will be 13-16 year old players


Players can play on several teams during the regular season in the age group they qualify for, however in all-stars they can only play on one team in one division, and they must meet the 60% qualification to play on the all-star team.  See Tournament Rules and Guidelines, Player Eligibility.  Milan will talk more about this during the season.  Leagues do not have to balance ages on all-star teams, it will be strictly on age.  Note: Regular season major teams can only have eight 12-year olds.

LL CONGRESS: Milan, Diane and Tom (and Jane) will be attending the Congress in January.  The agenda was discussed at both meetings with Presidents invited to submit their opinions.

OPEN DISCUSSION: Milan handed out the Baseball Age chart at the November meeting and reminded leagues of the age breaks. 

FURTHER INFORMATION: Because of the January Congress, there will be no President’s meeting in January.  Milan will advise Presidents of the next meeting in February.  Leagues’ attention is drawn to an email received and forwarded to Leagues regarding their Tax Exempt Status requirements, specifically:

It is the local league’s responsibility to submit a federal tax return to the IRS.  Any non-profit organization that does not file the proper 990 form with the IRS for three consecutive years automatically loses its federal tax exemption resulting in the organization’s income becoming taxable and contributors being unable to report their contributions as tax deductions. 

All leagues with gross receipts in excess of $50,000 but less than $200,000 can file Form 990-EZ with Schedule A.  Leagues with gross receipts less than $50,000 must file an e-Postcard to retain their tax exempt status.  Additional information can be obtained at LL headquarters from Becky Bassett at 570-326-1921 ext. 2228 or bbassett@LittleLeague.org.

This is due by February 15, 2018.

The meetings were adjourned.  The next meeting will be announced by Milan.

 Diane Bowen, District 18 Secretary  



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