California District 18: 2018 District Minutes

Wednesday, January 10
Minutes November 7 and December 12, 2017

MINUTES
BOARD MEETING - November 7, 2017 & December 12, 2017

ATTENDANCE: 11-17-17:  Milan Mrakich, DA, Diane Bowen, Mike Goodrich, ADAs.  Hank Canale, Alhambra American, Eddie Martinez, El Monte National, Larry Lauria, South El Monte, Alberto Ocon, South Pasadena, Joshua Kelly, Temple City American, Carolyn Scott, Temple City National, Miguel Ruelas, Los Angeles.

ABSENT: East Alhambra, Northeast Los Angeles, El Monte Eastern.
 
ATTENDANCE: 12-12-17:  Milan Mrakich, DA, Mike Goodrich, Phil DiPrima, ADAs.  Larry Lauria, South El Monte, Sergio Villasenor, Northeast Los Angeles, Alberto Ocon, South Pasadena, Joshua Kelly, Temple City American, Carolyn Scott, Temple City National, Miguel Ruelas, Los Angeles.

ABSENT: Alhambra American, East Alhambra, El Monte National, El Monte Eastern.

The meetings were called to order.

VENDOR (at the December Meeting): Mark Poyar give a presentation for www.cdccard.com.  He can be reached at 562-761-0904.

DATA CENTER: The LL data center has been updated and is a new system.  League by now should have reset their password and entered their email address.  Leagues can assign data center privileges to other board members, i.e. ASAP officer, roster list coordinator, etc., to conduct the League’s business on line.  District staff has the same permissions.  This year waivers can be submitted on line.

REQUIRED SUBMITTALS: Milan went over the required submittals, and announced he will be emailing the agenda materials each month, he will not be making copies any more for the meetings.  Presidents should print them out.  Leagues were reminded they are not covered by insurance until the charter and insurance is in place, and cannot hold practice or tryouts.  As of 1-10-2018 Northeast Los Angeles is the only league not chartered and insured.

At the November meeting Milan explained the 2018 LL fees: Charter and Insurance fees are set by the LL International Division; Player Assessment $35 per team is set by District and pays for District operating costs; District TOC and All-Star fees pay basically for umpire costs (it was discussed that some games may operate with only one umpire) and pins and banners ($100 each), and baseballs.  This year Milan estimates the TOC fee will be $200 per team and All-Stars $350 per team.  TOCs are single elimination and All-Stars double elimination.  International Tournament Fees of $200 per team are paid directly to LL headquarters and are set by LL.  This money is used for regional and world series teams, transportation costs, out of state travel costs, etc.

CALENDAR OF EVENTS: Milan handed out a list of due dates and meeting dates.  Suggested Closing Date is June 2, 2018.  TOCs begins June 4, 2018, Softball All-Stars will begin June 15, 2019 and Baseball All-Star games will begin June 22, 2018 (dates based on the same amount of teams being entered as last season, and field availability).  This year D-18 will host a ten-team 9-10-11 Baseball Regional.

FALL BALL: Milan noted in November, Fall season was wrapping up.  He reminded leagues to submit any insurance/accident claims to LL before the season ends.  He explained dental injury insurance claims can cover players through age 19 for permanent teeth.

2018 BAT RULES: Milan handed out detailed information regarding the new bat rule 1.10 for Baseball requiring all bats in the 2018 season to bear the USA Baseball logo signifying that the bat meets the USABat performance standard.  Leagues should review the list of bats approved on the LittleLeague.org/batinfo website.

ELECTRONIC LEAGUE BOUNDARY MAPS: Milan explained the computer generated boundary map program, used last year for all-star certification by LL, is in litigation.  At this time is it not functional and consequently the Find My League website may not be correct. This is version #10 and hopefully it will be up and running soon.

Leagues will not lose players if the boundaries are adjusted for this year.  Anyone out of boundary who was in boundary, will be covered under a IId waiver.  It is noted players who have previously been certified should be double-checked at all-stars to make sure their address is still within boundaries, if not, a IId waiver should be applied for and signed off on by Milan prior to certification this season.  The same will apply for school waivers, if the player has moved residence or to a new school out of league boundaries but was certified already on a school waiver inside the league boundaries, a IId should be applied for and approved by Milan.

2018 REGULAR SEASON OPENING DAYS: The following dates were given as openings:

Alhambra American - To be decided
East Alhambra - To be decided
El Monte National - To be decided
Northeast LA - To be decided
South El Monte - To be decided
South Pasadena - March 9 @ 6:00 p.m. 65th year
March 10 @ 9:00 a.m. whole league
Temple City American - March 3 @ 10:00 a.m.
Temple City National - February 24 6:00 p.m.
El Monte Eastern - To be decided
Los Angeles - To be decided


UPPER LEAGUE DIVISIONS:  The following age breaks will apply in the 2018 season (same as in 2017): There will be no intermediate teams.

Baseball Upper Divisions
Juniors: 14U will be 12-14 year old players
Seniors: 16U will be 13-16 year old players


Softball Upper Divisions
Juniors: 14U will be 12-14 year old players
Seniors: 16U will be 13-16 year old players


Players can play on several teams during the regular season in the age group they qualify for, however in all-stars they can only play on one team in one division, and they must meet the 60% qualification to play on the all-star team.  See Tournament Rules and Guidelines, Player Eligibility.  Milan will talk more about this during the season.  Leagues do not have to balance ages on all-star teams, it will be strictly on age.  Note: Regular season major teams can only have eight 12-year olds.

LL CONGRESS: Milan, Diane and Tom (and Jane) will be attending the Congress in January.  The agenda was discussed at both meetings with Presidents invited to submit their opinions.

OPEN DISCUSSION: Milan handed out the Baseball Age chart at the November meeting and reminded leagues of the age breaks. 

FURTHER INFORMATION: Because of the January Congress, there will be no President’s meeting in January.  Milan will advise Presidents of the next meeting in February.  Leagues’ attention is drawn to an email received and forwarded to Leagues regarding their Tax Exempt Status requirements, specifically:

It is the local league’s responsibility to submit a federal tax return to the IRS.  Any non-profit organization that does not file the proper 990 form with the IRS for three consecutive years automatically loses its federal tax exemption resulting in the organization’s income becoming taxable and contributors being unable to report their contributions as tax deductions. 

All leagues with gross receipts in excess of $50,000 but less than $200,000 can file Form 990-EZ with Schedule A.  Leagues with gross receipts less than $50,000 must file an e-Postcard to retain their tax exempt status.  Additional information can be obtained at LL headquarters from Becky Bassett at 570-326-1921 ext. 2228 or bbassett@LittleLeague.org.

This is due by February 15, 2018.

The meetings were adjourned.  The next meeting will be announced by Milan.

 Diane Bowen, District 18 Secretary  



Friday, February 23
Minutes February 13, 2018

MINUTES

BOARD MEETING - February 13, 2018

ATTENDANCE: Milan Mrakich, DA, Diane Bowen, Tom Chavez, Mike Goodrich, ADAs. Hank Canale, Monica Arnot, Alhambra American, Noel Loya, Yelson Martinez, East Alhambra, Larry Lauria, South El Monte, Sergio Villasenor, Alfredo Vamino, Northeast Los Angeles, Alberto Ocon, South Pasadena, Joshua Kelly, Heidi Pare, Temple City American, Carolyn Scott, Temple City National, Teddy Rodriguez, El Monte Eastern.

ABSENT: El Monte National, Los Angeles.

The meeting was called to order.

CALENDAR OF EVENTS: Milan handed out an updated list of due dates and meeting dates. Suggested Closing Date is June 2nd. TOCs begins June 4th, Softball All-Stars and District Senior Baseball All-Stars will begin June 16th and all other divisions of Baseball will begin June 23rd (dates based on the same amount of teams being entered as last season, and field availability). This year D-18 will host a ten-team 9-10-11 Baseball Regional Tournament at Temple City American Live Oak Park.

DISTRICT DINNER: The Dinner will be held Friday, April 6th at Northwoods Inn where it was held last year. More details will be forthcoming. Tom will coordinate the Dinner.

REQUIRED SUBMITTALS: Milan went over the required submittals. All leagues are chartered and insured on the LL data center. However, some leagues have only chartered one team in a division. The amount of teams chartered and insured need to match the rosters submitted exactly. Rosters are to be uploaded on the LL data center by March 15th. The last date to add or subtract teams from the charter and insurance is April 1st. Because all documents this year will be processed through LL headquarters data center, Milan will has no discretion to allow late filings.

MINOR LEAGUE BASEBALL AND SOFTBALL: Minor leagues (farm and player pitch divisions) are restricted to ages 7 through 11; and an 8 year old cannot play in T-ball. Coach pitch divisions can have 6 year olds on the team. If leagues want to put a 6 or 12 year old on a minor team, or an 8 year old in T-ball, it will have to be on an approved waiver. To obtain a waiver the league has to submit written justification to place these age players on a team, the request for the waiver must go before the Charter Committee in Williamsport. The waiver must be submitted with a letter from the parents. This waiver has to be approved before drafting the player to a team. If the player does not have an approved waiver, he is not covered by insurance.

RESIDENCY REQUIREMENT: Milan handed out the LL guidelines regarding Residency, where a player either resides in or attends a school within the League’s boundaries. If the player does not meet the residency requirement the following waivers may be applied for:

Form IId waiver is used when a player once resided OR WENT TO SCHOOL within the league boundaries and has now moved out of the boundaries. Three proofs of the old address/school documents must accompany the request.

Form IVh is when a dedicated manager, coach or member of the board for two years requests his player be allowed to play within the league. The service to the local league must be continuous, subject to agreement from the league within whose boundaries they currently reside. The signature of the President of the league in which the player resides must be obtained.

All II(d) and IV(h) waivers are for the player’s/sibling’s career, however, if the player breaks service and does not play for a season or more they cannot return on the waiver. Approved players under these waivers will be allowed to play on tournament teams. Once a waiver is approved it does not need to be submitted again, but retained by the league.

Following the meeting, on February 14th Milan emailed Presidents detailed instructions regarding Waivers of Rules and Regulations, and answers to frequently asked questions. He attached copies of the Waiver forms under IV(h), II(d) or II(a).

RESIDENCY WAIVER REQUEST: Milan also emailed detailed instructions regarding requests for Residency Waivers. These waivers must be submitted and approved by the LL Charter Committee before the start of the regular season. If approved the waiver is only valid for the current season only and the player is not eligible for all-stars. If the "parent" league will not release the player or the waiver is incomplete, the waiver request will most likely not go through. Milan has no discretion regarding the processing of these requests, it will all be processed and ruled on by western region and headquarters. If it is not approved the player MUST return to the parent league.

Also following the meeting, on February 14th Milan emailed Presidents the Residency Waiver Request form.

COMBINED PLAY AND INTERLEAGUE PLAY: Leagues that are combining to play in divisions together, i.e., players are drafted from both leagues to form teams, and leagues that will be interlocking need to complete the forms. This year they have to be submitted through the data center, they will not accept handwritten forms. Each president must go in the data center and fill out the form and sign it electronically. These forms cannot be backdated, and have to be uploaded and completed before the start of play, and it will be reviewed at the regional office level.

ASAP PLANS AND ROSTERS: All will be uploaded through the LL data center. Rosters are due before the start of play, both are due March 15th. Diane noted in Congress LL advised the ASAP plans should populate themselves from the prior season and then the leagues just need to insert updated information for the 2018 season. This should make it much more user friendly and less time consuming once a completed approved plan is in the league’s data file.

BACKGROUND CHECKS: Leagues can continue to use First Advantage for background checks through the LL data center, they can do 125 free. LL has also started working with another company whereby leagues will be able to let people they want background checks on to go into the site and put in their own information, thereby limiting the league’s handling of their personal information. There is further information regarding this on the LL website under League Officials. Milan advised leagues this year not only should they run background checks on all volunteers, managers and coaches, and anyone who interacts with the players, they also need to run background checks on their umpires. Those using Phil’s umpires also need to run background checks on those umpires (it was noted there will be multiple checks on the same umpires from the different leagues).

2018 BAT RULES: Milan handed out detailed information regarding the new bat rule 1.10 for Baseball requiring all bats in the 2018 season to bear the USA Baseball logo signifying that the bat meets the USABat performance standard. Leagues should review the list of bats approved on the LittleLeague.org/batinfo website. Following the meeting, on February 15th, LL headquarters send out an email which was forwarded to everyone by Milan. It changed the bat regulations as follows:

Coach Pitch and Machine Pitch divisions are allowed to use approved T-ball bats certified last season as approved with the T-ball sticker.

Junior League, in addition to using USA bats, can also use bats previously approved and sticker certified as BBCOR.

LL CONGRESS: Milan, Diane and Tom (and Jane) attended the Congress in January. Diane and Milan reviewed the rules that were approved, Milan handed out copies of the rules showing the changes, and the rules were emailed to all presidents. Diane reported on vendor offers, the technology center information regarding the Blue Sombrero and Dick’s Team Sports Hqs sponsored LL services, such as help with setting up websites, on-line registration and payment through their secured portals, bulk equipment sales on line, etc. She passed around flyers from vendors who attended the Congress.

ELECTRONIC LEAGUE BOUNDARY MAPS: LL is still working on the mapping.

JUNIOR AND SENIOR BASEBALL: Diane polled the leagues for the number of teams.

Baseball and Softball Senior teams (as noted in new rules) now only have to play a 10-game season.

SOFTBALL: Mike will meet with presidents regarding softball after the meeting, regarding interlocks. Mike has already emailed information regarding the interlocks, which will include San Marino LL in majors and juniors, and Central Altadena LL teams.

Players can play on several teams during the regular season in the age group they qualify for, however in all-stars they can only play on one team in one division, and they must meet the 60% qualification to play on the all-star team. See Tournament Rules and Guidelines, Player Eligibility. Milan will talk more about this during the season. Leagues do not have to balance ages on all-star teams, it will be strictly on age. The regular season limit on 12 year old players on major division teams is eliminated (used to be 8 on a team).

2018 REGULAR SEASON OPENING DAYS: The following dates were given as openings:

Alhambra American - March 3 @ 10:30 a.m.

East Alhambra - March 10 @ 9:00 a.m.

El Monte National - Unknown

Northeast LA - will start with AA on 3-3

South El Monte - March 24 @ 9:00 a.m.

South Pasadena - March 9 @ 6:00 p.m. 65th year

Temple City American - March 3 @ 10:00 a.m.

Temple City National - February 23 @ 6:00 p.m.

El Monte Eastern - March 23 @ 6:00 p.m.

Los Angeles - March 3 @ 11 a.m.

OPEN DISCUSSION: The USA bats were further discussed, re their poor performance in batting cages.

The meeting was adjourned at 8:30 p.m. The next meeting will be announced by Milan.

Diane Bowen, District 18 Secretary



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