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Monday, July 20 Board of Directors Meeting - July 10, 2009 BOARD OF DIRECTORS MEETING JULY 10, 2009
This is the second of three summer BOD meetings. Present were Bo, Tom F., Dick, George, Jessie, Joel, Pat, Graydon, Eddie, Terry T. and John. Also present were Ass't Managers Phil Martin and Lennie Gray. The following items were discussed. 1) Field Maintenance- Bo reiterated from last meeting that everyone is doing a great job with the field preparation. 2) Tournaments- Senior Olympics is out, it was a poorly run tournament last year and we will not participate. We will send two teams to Olney, 65 to 70 and 70 to 75. No team from the over 75 age group is going. OTS will put up the money for the tournament and it will be reimbursed by each participant. 3) Sponsors- No OTS member is to approach any sponsor for support without the approval of the Executive Committee, and then it must be done through the individual who is responsible for the sponsor being with OTS. 4) Schedule- we have left 3 dates open at the end of the second half before the tournament to ensure we can make up rain dates. If not rain dates are needed we will examine the possibility of a double elimination, two day tournament to end the season. 5) Equipment for Fields: Bo discussed that we raised $639 from the Golf Tournament, and should use the money to purchase something beneficial to all OTS players, such as a pitching machine. It would also be able to throw balls to outfielders. Eddie discussed several options, and the need to look at cost, new or used, that it meets our needs, is user friendly and the need to look at future maintenance responsibilities. More research will be done to determine which direction we move. 6) Electric/Water- we are looking into running electric to Field #2, and installing a well to irrigate the grass when we have a dry spell. We have electic on Field #1. 7) The ASA is changing the specifications for their balls. We currently use a ball that is 375 w. .44 core. Their new balls will be less active than these. Since manufacturers will stop making the old balls, we are going to purchase a gross of the current balls. 8) Rules discussed: a) Pitching distance to stay at 53', with no quick pitches. Pitcher must stop and present the ball for 1 second before pitching, no more pitching out of the glove. b) All teams must keep a book to maintain the score in event of a conflict. c) Mercy rule: 7 inning game is after 5 innings, 9 inning game is after 7 innings. 9) Umpires are doing a great job. Some think we should look into incentives for them, such as lowering the league fees. 10) Survey: The Board asked the OTS Secretary to prepare a survey for all players to determine their preferences of two issues: The days of the week we play, i.e. Tues/Thurs vs Tues/Fri., and the length of games (7, 8 or 9 innings). The Secretary is also responsible to ensure that each team manager receives the survey and that all players have the opportunity to submit a survey, since last year there may have been at least one team that did not receive a survey. The survey results will be considered at the September meeting. Future discussion in September will include looking into: the Rules and Regulations and By-Laws, the substitute runner rule, setting the maximum number or players per team so we can determine the number of teams, and other issues that will improve the league. Determining the number of players per team is vital, since that is eventually needed to determine the total number of players in OTS. With the rapid growth of the league this year (over 30 new players), it may be soon that we have to put a cap on the number of players we can accept applications from. If we have 10 teams and the limit is 14 per team, then 140 is the maximum. To move to 12 teams with 13 players, we need 156 players, and 178 to maintain 14 on 12 teams. There will be no more odd number of teams, only even numbers. In reality, the maximum number of teams we can accomodate is 12, unless we go to playing all day, which we don't think is practical. No further business, the meeting was adjourned.
Monday, July 20 Board of Directors Meeting - June 12, 2009 OTS Board of Directors Meeting June 12, 2009
The Executive Committee (OTS Officers) and the Managers, which make up the Board of Directors of OTS, met today, along with some of the assistant managers. The meeting took place at the Arby's in Millsboro due to rain. Bo announced this was the of 3 summer meetings that would take place. These meetings are to go over any issues that come up, vote on issues where needed and plan for any events/activities that OTS may be involved in. 1) An issue that came up during a game was discussed, Bo investigated the incident and reported on what he found. The conduct of one or more players, the fact the running rule was not followed and the perception of how team assignments of players after the draft were all issues that contributed to the incident. Bo is satisfied that after his investigation and actions, the incident is closed. 2) The running rule was again discussed, and will remain as it is at this time and will be revisited at the September BOD meeting. 3) Bo went over the method he uses to place new players on teams, some teams expressed their needs due to injuries, etc. 4) The first annual OTS Golf Tournament will take place on June 24th at the Deer Run Golf Course in Berlin, Md. We have the opportunity to make up to $1000 if we can get 40 golfers to play. 5) Bo reported that all teams are doing a great job preparing the fields each week. When doing the fields, consider this: If the field is wet, roll it only, do not drag it. If the field is dry, drag it, no need to roll it. If moist but not wet, can be rolled, then dragged. 6) Rain outs- The high number of rain outs were discussed. An idea to make up the games was discussed, basically if a rainout occurred on Tuesday the games would be played on Wednesday, and if on Thursday the makeup would be Friday. At this time in mid season it was thought this could not be done since some players would not be able to participate, it was agreed that this is something to look at for next season, held for future discussions. 7) Bo discussed the "one-pitch" tournament and picnic that would be held on July 4th at the COG fields. Family invited, games would take place and then a cookout at the fields after the games. 8) OC Tournament - Bo discussed a request to have OTS put money up front with the anticipation that American Legion Post #24 would reimburse up to $300 for players aged 55 to 64, who do not have the oppotunity to play in other tournaments, such as Olney, Md. which is for ages that start at 65, 70 and 75. This was approved. 9) New Business included discussion on the following: a) AED - automatic external defibrillator - an AED is being donated by Rescue One for Life out of Montgomery County, Md. It will be kept at the American Legion #24 when not in use, and be taken to the fields during games. A group of OTS players who want to become certified will be offered that opportunity at no cost to them. The unit will be kept in a car parked away from the others so there is access from both fields. b) Player ratings for some needed to be re-done That will be taken care of. c) The odd number of teams, which forces a Bye, was discussed and it was generally agreed that this was not a good idea, it really has not worked out. In the future, the league may look into only having an even number of teams, which could force a player limit for the league so each team's rosters are kept to a manageable level. For example, if we have 10 teams and we want no more that 13 per team, we will accept the first 130 applications (with payment), the rest will be placed on a "wait list" and called up as people become injured, leave a team, etc. For 12 teams, the maximum for 13 per team is 156 players. No decision was made, just a general discussion for the future, but with the growth of the league this year (over 30 new players) we may have to look at limits on the number of players we can accept. d) There have been conflicting e-mails issued, we will take steps to prevent this in the future. Most e-mails for OTS activities, practices, etc. should go through the OTS secretary for player contact. e) The pickup games that were going to take place for the Bye teams aren't working, and as we get in to the hot summer months it is unlikely they will take place. If a Bye team wants to play a game, we can contact players to see if a pickup team is available, let the OTS secretary know. Ed Sternberg bought coffee for the group, thanks go to him for that. Meeting was adjourned. Monday, April 6 Annual Meeting Minutes - 2009 OTS ANNUAL MEETING MINUTES Bethany Town Hall, April 1, 2009 at 7:00 pm
Bo Wood called the meeting to order at 7 pm. An agenda was passed out to those present. His first remarks were to thank the Church of God in Dagsboro, Delaware and John Walker for the use of the fields over the past few years. Improvements to the fields have been made by OTS, and more are to come. He stated the average age of our league is about 67 years old, we have 5 players who are 80 or more this year. 1) A "manager's recognition game" that Hal Alpiar arranged is being held on April 25, rain date is May 2, at 11:00 am at our fields against a team from New Jersey. Next time we play them will be at their field, as we hope to make this an annual event. The players will include managers and assistants from 2008 and 2009, as well as the OTS officers from both years. 2) Bo then introduced the league officers and managers for this year. They are Bo Wood, President; Tom Farrah, Vice President and Director of Umpires, Archie Alexander, Treasurer; and Dick Mullins, Secretary. Managers and assistants are: Bo Wood and John Bokop; Jesse Bare and Butch Taras; John Mancuso and George Tavenner; George Hunt and Mike Carta; Terry Tomas and Hal Alpiar; Roger Howard and Jack Daly; Pat Sherry and Johnny Allen; Sal Corrallo and Eddie Sternberg; Grayden Meredith and Neil Fleming; and Tom Harvey with his ass't to be named later. If we go from 10 to 12 teams we will need more managers and assistants. 3) Discussion took place concerning the number of players per team and when we would go to 12 teams. We are not there yet with players paid, but it looks likely we will have over 150, which means we will likely go to 12 teams. If we do, the league players will decide how we split the players. Do we divide into 2 groups by age, with the older players in one group and the younger in another, or do we divide by ability, or do we stay the same? This will be decided by a league wide vote if we do go to 12 teams. 4) Only those players who are paid as of May 1 will be included in the draft. After the draft is completed, any players who want to join the league will be put into a pool of players who will be assigned to a team by the league, as space is available. Therefore, if anyone want to ensure themselves a spot on a team this year, they need to get their money in to the Treasurer no later than April 30. The draft will take place at 10 am on May 1, so any monies arriving on that day may not be collected from the Post Office box until after the draft is over. Players are encouraged to contact those who they know are playing to get their registration forms in now. 5) Treasurer Report: Archie Alexander presented the Treasurer's Report, anyone with questions can contact him. His report showed all income and expenses, and he made the point that we will be a transparent organization as far as our finances are concerned. We lost 4 sponsors from last year, they are Pepper Creek, Bayside Homes, Vickie York and Grotto Pizza. The remaining 6 are committed this year, as well as the American Legion Post #24 in Dagsboro thanks to Pat Sherry. There are 3 other pending sponsors, the managers and sponsors will be finalized by the May 1 draft. If anyone knows someone who would like to be a supporter, they will be listed on our webpage and letterhead, the cost to be a supported is $100. 6) Bo discussed field maintenance. Last year, John Bokop and he arrived early and prepared the fields each day for the games. This year, the responsibility for field maintenance will be assigned to each team on a weekly basis. This includes dragging, rolling (if needed), lining, etc. Also getting the first aid equipment out of the shed and take to the field. The home team of the last game will put away the mats, home plate, the first aid kit and other equipment. 7) Equipment for 2009: Bats must be ASA approved; Balls will be 44, 375 ASA yellow; new shirts and hats will be given to each team. Discussion as to using a hard home plate, such as plywood or metal, so when the ball hits it there is a clear indication if the pitch is a strike or a ball, by sound. Takes away controvery. 8) Umpires: Tom Farrah is scheduling an umpires meeting/training session on April 27 at 10 am at the fields. He hopes to pair umpires to work together all season. We will be providing striped (zebra) shirts for the umps for use during the games to make them stand out more from previous years. 9) First Aid/Player Safety/Weather Line: Dick Mullins went over plans to train some players in CPR and how to use an AED (defibrillator) which we will have at the fields on game days. Those who expressed an interest will be contacted to set up a training date. We are also putting together two stocked first aid kits to be taken to each field for use if needed. If any items are removed, notify Dick Mullins. The weather line will be activated on April 1, number is 1-877-839-0500. 10) Bo Wood went over some schedule issues. They are: April 2 - first practice day, 10:30 and 12:00 noon. New players report at 10:30. Report to old team April 27 - managers recognition game April 29 - new player "intramural" game May 1 - Player Draft at 10 am at the Ocean View Town Hall May 5 & 7 - Practice games with new teams May 12 - League Play begins. 11) Open Discussion Sal stated that Open Practices would be moved to Friday, not Mondays as previously stated. Sal proposed that a substitution rule be enacted that states that before a player sits more than one inning, all players on a team must have been replaced for at least one inning. This will allow everyone to play a maximum amount of innings. Did not appear to be enough interest to cause a vote. Also, it was brought up that the Board had already considered a substitution rule, and that is stated that all players must play as close to 1/2 the game as possible, which means 3 innings for a 7 inning game and 4 for a 9 inning game. Bases are to be set at 65', we may have to replace them through mid May, the fields are used by the church youth leagues and the bases may be set for them. ADJOURNMENT: Having no further business, the meeting was adjourned by Bo Wood.
Wednesday, March 25 Manager's Meeting Minutes 3/25/2009 MANAGER'S MEETING MINUTES MARCH 25, 2009 The meeting took place at the Ocean View Town Hall starting at 10 am. Those present included Bo Wood, Tom Farrah, Dick Mullins and the managers/assistant managers for the 2009 season. A variety of issues were discussed, as follows: 1) Player Draft: The player draft will take place on May 1st. Only those players paid as of May 1 will be included in the player draft. Those who pay after May 1 will be placed on a team by the Board, as needed. 2) Managers/Teams: There will be 10 teams this season, with approximately 14 players per team. We lost 4 sponsors (Grotto Pizza, Bayside Homes, Pepper Creek and Vickie York). We gained one back, the American Legion Post #24 in Dagsboro, and have 3 more prospects that look promising. Bo Wood will handle assigning managers and team sponsors to each other. 3) Tueday-Thursday Play: The day change was discussed. It was voted on by the league, then confirmed by the officers and managers last year. Sal Corrallo's practices will move to Mondays. 4) Draft Procedures: How the draft will be handled this year was discussed. The goal is parity within the league to enhance good, quality, competitive games. The combined scores of the manager and his/her assistant will be added to determine the order in which the draft will start the first round. Bo went over the details, which will be restated at the draft meeting. Basically the team with the lowest overall score (skill level of all players to that point) will begin that round, moving toward the team with the highest rating. Each round will start that way. New players will be rated in April, as well as those from last year who may have had a medical situation that could affect the ability to play. To assist the rating process in April, managers and ass't managers are asked to take note of new players and write down their observations. Practices will be held at 10:30 am and 12:00 noon on Tuesdays and Thursdays on both fields, and will consist of 45 minutes of practice, such as infield, batting, outfielders shagging flies, etc., the a 45 minute game. Returning players will practice with their teams from last year. The Rookie game will be held on April 29th. 5) Substitution Rules: Several substitution situations were discussed as follows. Game Substitution- For those with a skill level from 18 to 20, there are no limitation on substitutions, any player can sub regardless of their skill level. For players 12 to 17, only a player with your skill level or lower may substitute for you. For players with a skill lever from 4 to 11, any player with a skill level from 4 to 11 can substitute for any other player in that group. For example, if a player is an 8, the manager may replace him/her with any player with a rating of 11 and below. Runner substitution- Those who cannot run and always have a substitute runner from home or on any base will have their ratings adjusted to reflect a 3 as a runner rather than a 1 as in the past. This is because they always have a substitute runner who is at least a 3. The rules for running are as they were at the start of last year, which means (a) at the start of an inning when there are 0 outs, anyone may be called upon to be a substitute runner; (b) after there is an out, the player making the last out must run if they are able, if not if moves to the previouse out; (c) anybody can run from a base for another player, but no player can be a substitute runner more than once per inning. Team Players- Discussion took place about replacing absent players, even when a team has the minimum number of players to field (11). The vote of the managers was to NOT allow any substitute players if a team has the minimum number needed to field a team, which is 11. Regardless of what skill level or position is missing, a team must field it's own team if possible without subs. A sub can only be used if a team drops below 11 players that are able to play. Players must play as close to half the game as possible, which means if it is a 9 inning game, each player must play 4 innings, if a 7 inning game, each player must play at least 3 innings. This is contingent on each player being physically able to play. 6) Innings per Game: Games will be 9 innings, unless due to weather/heat/humidity it warrants shortening, then a 7 inning game will be played. Both managers must make the decision prior to the game starting. If the managers cannot agree on the length of the game, the umpire will make the decision. 7) Team Responsibilities: Last year, John Bokop and Bo Wood did most of the work on the fields each game day. This year the responsibilities will be assigned to the teams, with each team assigned one week. Jobs to do each week include dragging, rolling and lining the fields, cutting the 150' line in the outfield and getting the first aid kit that will be kept in the shed to the field. The home team of the last game on the field is responsible to put everything away, including the first aid kits into the shed. More will be discussed at the general meeting next week. 8) Courtesy Foul: Ed Sternberg represented Sal and asked about the possibility of allowing for a courtesy foul. The managers voted to keep it the way it is, with a starting 1 and 1 count with no courtesy foul. 9) Season Practices: The practices that Sal Corrallo held on Wednesday will move to Mondays. 10) Pitching Screen: A pitching screen will be available for each field for the pitcher's use, if he/she wants to use it. This is optional. If a screeen is used and a batted ball hits it, the ball is dead, the at bat does not count and all runners go back to their base. A thrown ball that hits the screen will be live, and play will continue. 11) Short Fielders: Discussion took place on having the short fielders play no farther in than the outfield grass. The problem with this is that each field is set up different, with one field having a much larger infield than the other. The managers decided to not impose any restrictions on where the short fielder plays. 12) Meeting Dates: There are two upcoming meetings. Next week is the general meeting, to be held on April 1, 2009 at the Bethany Town Hall (intersection of Rt. 1 and Rt. 26 adjacent the totem pole) at 7 pm. The other meeting will be the player draft, to take place at the Ocean View Town Hall on May 1 at noon. 13) Weather Line: The weather line will be activated on April 1, 2009. 14) CPR/AED Training: About 16 people have requested to be trained in CPR and how to use the AED (defibrillator) that will be at the fields. I will contact those interested and set up a training session, to last about 3 hours. We also currently have 3 or 4 who already have the CPR training that may only need the AED part of the program. Also, Bo has directed me to make up 2 first aid kits for use at the fields, they will be kept in the shed to avoid damage to them in the boxes behind home plate.
Tuesday, October 21 Meeting Minutes for October 7, 2008 MEETING MINUTES for October 7, 2008 The newly elected officers of the Old Timers Softball League met today for an informal meeting to get acquainted with each other and discuss issues that will or may come up for the next season, as well as budget issues that need to be addressed between now and when we begin collecting revenue next season. The League officers for the 2009 season are: President: Bo Wood, Vice President: Tom Farrah, Treasurer: Archie Alexander, Secretary: Dick Mullins The main purpose of this meeting was to update everyone on the financial aspects of the league, where the money goes and how much is collected, league rules and regulations, where the league has been and where we hope to take it. Archie will have the ability to issue a financial report in the near future, but at this time the league is in good financial condition. Bo stated there were several items he thought should be included in next year’s budget. They include the acquisition/purchase of a shed (minimum 10’x12’) to house a tractor that is being donated by the COG (approx. $2,000), a roller ($200), backstop screens ($400), and other implements to maintain the fields. Also discussed was the annual maintenance fee of $295 to maintain an AED (defibrillator) on the field during games. This is in addition to the uniforms/balls/etc. required to play ball during the season. Everyone agreed with Bo’s items as presented in principle, based on cost, feasibility, etc. For example, the shed to house the tractor may be a pre-constructed plastic shed or we may opt to build our own, depending on cost, labor, materials, etc. We need to meet with the COG to determine location, appearance and other issues. Archie presented a projected budget sheet for 2009. It is based upon 150 players paying $40 per person, sponsors for 12 teams based on projections that we can increase the pool of players, and funds from Sussex County. We have adequate funds to accomplish our goals for next season. The insurance is due January 1, and we have continuous expenses such as the weather line and web site. Routine expenses include uniforms, balls, equipment, insurance, telephone, the picnic, field maintenance and other expenses. We all agreed with Archie’s approach to the budget and what was projected. Archie has already scheduled to meet with several home owners’ associations to advertise our league and solicit players. All players are encouraged to advertise our league and solicit new players. The registration letters will be mailed to all players, as well as being sent by e-mail and on the web site. The letters will include the option of each player including any health issue they want to disclose to the league in the event of an episode on the field. In addition, we will ask if any player has a skill, such as nurse, EMT, first responder who wants to declare it and help out at games. These are voluntary. The schedule for next year, based on a league wide vote, is to play on Tuesday and Thursday (not Fri.). Practices that Sal conducts now on Wednesday will most likely move to Monday. More to follow. Rules: Two issues that will likely need addressing next spring include substitution of players and mid season players joining teams (and how to rate them). Field Maintenance: This year, Bo Wood and John Bokop basically maintained both fields, and as all will agree, they did a great job. However, we do not think it is fair to place this burden solely on these two individuals. Therefore, next year we are considering assigning each team a week, during which it is their responsibility to maintain both fields, including cutting grass, lining, field prep., etc. This is something that will be discussed and voted on by the team managers whether it is done day by day or by the week. Player input: It is our feeling that when major issues surface that affect the league and its’ players, a league wide vote may be called for. Obviously, we cannot run the league on the day to day operations in this manner, but significant issues may require everyone’s input. The weather line will be discontinued as of November 1. It will be re-activated April 1, 2009. Player Safety: This is a major concern, and to that end we have agreed to accept the donation of an AED from Rescue One for Life. This will require an annual maintenance fee of $295, which will include replacement pads, battery, medical oversight and all documentation required for the State or Delaware.We will ask the umpires and team managers to become certified in CPR and AED (defibrillator). This would be voluntary. Also, we will look to upgrade our first aid supplies, and may offer an informational class on first aid, to include the common injuries/medical conditions we may see on the field. Monday, August 13 August 10, 2007 Meeting Minutes Board Meeting Location: Dagsboro Church of God, West Field Day: Friday, August 10, 2007 - Time: 12:00 Noon Attendees: Archie Alexander, Tom Harvey; Sal Corrallo/Pat Sherry; Bo Wood; Gary Meredith/Bill Neyen; John Walker/Don Clements/ Ron Weber; Johnny Allen; Neil Fleming MEETING MINUTESTreasurers Report
(includes: dugout shelters, picnic, porta johns, weather line, insurance)
Old Business
New Business: 1. Frank Whaples Tournament
2. Annual picnic · Wednesday September 12th…..rain date Thursday September 13th. · West Park in Ocean View Delaware · 3:00 till dark · John Walker and Bo will get the food, condiments, paper goods, etc. · Ron will get the water and soda (alcohol is permitted – BYO) · Bo responsible for the games, Mike Carta the 50/50 · Everyone attending is asked to bring a covered dish….beans, salad, veggies, chips, desert, etc. 3. Senior Olympics Participation
4. Fall Ball
5. League Golf Tournament [October 8, 2007]
6. Softballs
ü Don’t Care = 18 ü Decker = 13 ü Demarini = 10 ü Worth = 0
7. Meeting Adjourned at 1:05. Next meeting to be scheduled for this fall. Monday, April 2 March 30, 2007 Meeting Minutes OTS Board/Manager Meeting Minutes Ocean View Town Hall Friday March 30, 2007 - 10 a.m. In Attendance: Tom Harvey(Pres.), Bo Wood (VP), Bill Neyen (Treas.), Ron Weber (Sec.), John Walker, Roger Howard, Ed Sternberg, Gary Meredith, Mike Carta, Joe Kratz, John Bokop Meeting Minutes 1. Treasurer's Report – a review of the 2006 and 2007 financials were reviewed and approved. Details follow: ****************************************************** 2006 Balance Sheet Check Book Beginning Balance 1-1-06………………...$2,940.94 2006 Income Fees & Sponsors Income…………………………………...$8,555.00 Player Fees 4,335.00 Sponsors 2,800.00 Sussex County 1,500.00 Refunds of Registration Fees [80.00] [Total cash available to league during 2006……………$11,495.94] 2006 Expenses Awards…………………………………………………… $ 349.30 12th Man Jacket 75.00 [5] Frank Whaples Awards 123.40 [8] Sponsor Shadow Boxes 150.90 Registration Fees……………………………………………$ 270.00 Sr. Olympics 90.00 Olney Invitational 180.00 Postage & Services…………………………………………$ 183.97 ASA Insurance………………………………..……………$ 920.00 Utilities………………………………………….…………$1,206.84 Portable Toilets 784.00 Weather Line 344.89 Webpage 77.95 Meals & Entertainment………………………………………$ 356.06 Annual Picnic 185.56 Meals for Workers 170.50 Uniforms……………………………………………………$3,292.50 Team Hats & Shirts 2,855.75 Tournament Hats & Shirts 436.75 Ball Field Maintenance……………………………………..$1,245.75 White Line Paint 78.00 East Field-Seed & Fertilizer 580.00 Rental of Roller 370.84 Wood Preservation Supplies 216.91 Capital Equipment…………………………………………...$1,411.05 [2] Bleachers 500.00 [2] Storage Boxes & Locks 231.05 [4] Batting Mats 680.00 Playing Supplies………………………………………………$ 754.34 Balls 704.15 Health & Safety Equipment 50.19 2006, Total Out Flow……………………………………..…$9,989.81 Check Book Ending Balance 12-31-06 [Actual]..……….....$1,506.13 *********************************************************** 2007 Financials Check Book Beginning Balance 1-1-07......…..………..…...$1,506.13 2007 Income (details will be provided in next meeting minutes) 2007 Expenses details will be provided in next meeting minutes) Check Book Ending Balance as of March 30, 2007…….…$5,301.72 *********************************************************** 2. General Meeting • The meeting agenda was reviewed and approved. 3. Uniforms • Selection of a supplier for this year’s uniforms must be made this week. Precision Sportswear, Dick’s Sporting Goods and others are being considered. 4. Raffle • Prizes include new softball bats and other equipment as well as a few memorabilia. • Tickets are $1.00 each or 3 for $2.00. They will be sold at the General Meeting on April 2nd and at practice on April 3rd and 6th. • The drawing will be Friday April 6th at 10:30 5. 2007 Player draft • There was some discussion concerning the method of drafting for this season. • It was agreed that the new players would be evaluated and rated prior to a decision being made on the draft method. • The next meeting, which is scheduled for April 18th will deal specifically with this year’s draft. 2007 team rosters will be finalized at the conclusion of that meeting. 6. Meeting adjourned at 11:30 7. Next Meeting scheduled for April 18th at 10a.m. Thursday, February 8 February 2, 2007 Meeting Minutes OTS Board/Manager Meeting Ocean View Town Hall Friday February 2, 2007 10:00 AM In Attendance: Tom Harvey (Pres), Bo Wood (VP), Bill Neyen (Treas.), John Bokop, Mike Carta, Joe Kratz, Neil Fleming, Ed Sternberg, Gary Meredith MEETING MINUTES 1. Treasurer's Report. • Current Balance = $661.72 • 29 registrations have been received. 2. Old Business • Eddie Steinberg purchased 12 dozen, DeMarini, 12”, ASA 44/375 softballs saving the league more than $300. • It was moved and agreed that the existing supply of ASA approved balls must be used up before the new ball is introduced into play. 3. New Business • Archie Alexander’s resignation/Reassignment of duties: a)Individual managers will contact the 2006 team sponsors concerning their renewal as sponsors in 2007. Contacts will be made within the next two weeks and the status will be communicated to Tom Harvey. - Vickie York – Gary Meredith _ Bill Neyen - Millsboro Lanes – Eddie Sternberg – Harry Banks - Dynamic PT – Bo Wood – John Bokop - Colonial East – Mike Carta – Joe Kratz - Ocean View Family Restaurant – John Walker - Precision Sportswear – Tom Harvey - Bayside Homes -- Sal Corrallo - Millville By the Sea – Roger Howard b) Posters – Tom will up date posters and e-mail to managers for posting at appropriate sites such as Post Office, Grocery Stores, YMCA, Cheer Centers, etc. c) Newspapers – Tom will write and send a series OTS “league sign up related” press releases to local newspapers, i.e., Wave, Coastal Point, Cape Gazette, Ocean City Today, etc. d) Letters – Tom will send letters and posters for posting on church bulletin boards to area pastors inviting their members to join our league e) New Sponsors – If needed, additional efforts will be directed at the list that Archie provided as well as [1] year around’ restaurants, and [2] major builders. [Particularly those who advertise extensively.] • 2007 Managers & Assistants - Roger Howard - Sal Corrallo - Bo Wood – John Bokop - Eddie Sternberg –Harry Banks - Gary Meredith – Bill Neyen - John Walker – Ron Weber - Mike Carta – Joe Kratz - Tom Harvey • 2007, League By-Laws and Rules - The revised By-laws and Rules were reviewed and approved subject to the following: a) Added a 12’ pitchers lane from which pitchers may legally pitch. b) Added requirement that substitute players must be replaced when a roster player become available during game. The 2007 By-laws & Rules will be posted on the OTS website, and e-mailed to players on the league’s e-mail list, on or before March 1, 2007. • New ASA Rules - Discussed and declined or adopted a) New Strike Zone - Declined b) Enlarged [4’x7’] Batters Box - Adopted • Director of Tournaments - Unanimously elected Roger Howard. Roger will be responsible for the development and administration of guidelines governing the League’s participation in local, regional and national tournaments. • New Mid Summer Tournament - It was moved that the League should consider adding an age graded mid season tournament to the 2007 schedule. Teams would be formed based on age 55 to 60, 60 to 64, 65 to 70 and 70 plus [or as close as we can get]. The teams within each age grade would play one another in a one or two day round robin tournament in early July. The motion was deferred to the March 30th board meeting for additional discussion. • Uniforms – It was moved and agreed that Bo and Tom would select a supplier and purchase the 2007 uniforms. • Spring Training – Spring training will begin on Tuesday, April 3, 2007 • Annual Meeting Location: Bethany City Hall Date: Monday, April 2, 2007 Time: 7 to 9 PM • Annual Meeting Drawing - It was moved and agreed that all registered players present at the April 2nd Annual Meeting will be automatically entered into a free drawing. Prizes will include bats, balls, equipment bags, vintage OTS Team Shirts, and other items. The drawing will be held at the conclusion of the meeting. • Next Board Meeting Location: Ocean View Town Hall Date: Friday, March 30, 2007 Time: 10 AM Respectfully submitted, Tom Harvey [Substitute Secretary] 2/7/2007 Friday, December 8 December 6, 2006 Minutes OTS Board/Manager Meeting Dagsboro Church of God Wednesday December 6, 2006 1:00 PM In Attendance: Tom Harvey (Pres), Bo Wood (VP), Bill Neyen (Treas.), Ron Weber (Sec.), John Bokop, John Walker, Don Clements, Sal Corrallo, Mike Carta, Roger Howard, Neil Fleming, Ed Sternberg, MEETING MINUTES 1. Treasurer's Report. • Current Balance = $1,621.69 A. Major expenses for 2007 include but are not limited to: construction of sun screens over player and spectator benches, league insurance, team jerseys & hats, equipment including 15 dozen new softballs. 2. 2007 Registration Letter and Form – both approved with the following changes: • 2007 registration fee for returning players is set at $40 if paid by March 15th, $50 after the 15th. Registration is $40 for 1st time players. • Reference to player commitment to participate in the majority of games was added to the letter along with a reference concerning player participation in OTS sponsored tournaments. • Check box added to the registration form indicating an interest in participating in tournaments. 3. Review of League Rules & Regulations for 2007 • Topics o The 5 run per inning rule will remain in effect. A mercy rule was approved for the 2007 season….the game will end if the difference in scores reaches or exceeds 15 runs at the end of the 5th inning or beyond. o The 6 to 12 foot arch pitching rule will remain in effect. o OTS board of directors will determine if the league will pay for registration fees for teams participating in Senior Olympics and other tournaments o Bats used in OTS games for 2007 must be on the ASA approved list. Balls must also be approved by ASA and not exceed .44 cor, 375 compression. Note: Rules already modified and approved for 2007 [write up pending] o Substitution Rule o Permanent Subs. o Substitute runners 4. New Officer positions and responsibilities added • The board of directors unanimously approved the following 2 positions to become permanent members of the board and officers of the league. A formal list of responsibilities for each position will be defined and incorporated into the leagues by-laws. A. Director of Sponsorship & Publicity – this position will be primarily responsible for acquiring team sponsors for each playing season, contacting local media regarding league activities, publicizing league registration in local businesses and initiates press releases when applicable. B. Director of Tournaments - this position will be primarily responsible for locating regional softball tournaments that would be appropriate for OTS participation, assigning managers for tournament teams, coordinating registration. 5. Meeting was adjourned at 3:00 6. Next Meeting will be scheduled in January 2007 Wednesday, November 8 October 31, 2006 Meeting Minutes OTS Board/Manager Meeting Minutes Dagsboro Church of God Tuesday October 31, 2006 9 AM @ Field # 2 [AKA West Field] In Attendance: Tom Harvey(Pres.), Bo Wood (VP), Bill Neyen (Treas.), Ron Weber (Sec.), John Walker, Don Clements, Sal Corrallo, Roger Howard, Ed Sternberg Meeting Minutes 1. Treasurer's Report. a. Current Balance - $1980.05 b. Unpaid bills – cost of waterproofing material and equipment, yearly webpage subscription fee 2. Old Business a. Player Ratings were finalized in preparation for the 2007 Draft b. Power washing and treating of fences, backstops and bleachers with wood preservative has been completed 3. New Business a. Construction of sun shelters * Shelters will be constructed over the player benches on both fields * Construction will be completed before the start of the 2007 regular season * Due to cost constraints, Sun shelters will not be built over the bleachers in 2007 but may be built over the benches behind the backstops. * A decision will be made on the material to be used to cover these areas. Being considered is a rigid product like a corrugated roofing material or a tarp type product that allows air and rain to penetrate but filters the sun. b. Ball field Improvements for 2007 * Buck Starkey, who has done such a fabulous job maintaining the fields for us, feels that there is no need for additional infield mix at this time. The fields are draining ok and there is no significant ridge between the infields and outfields. * COG is considering using Field #2 (aka the west field) for their little league team’s practices and home games. This would require the addition of a 6” pitchers mound and extending the length of the bases. Tom Harvey has written a letter to the COG representative stating that OTS has concerns about these changes and has requested a meeting to discuss ad hopefully resolve them.. c. Specific league rules needing review and modification for 2007. * Substitution Rule – has been revised to provide more equity across all teams in all situations – the revised rule will be re-written and incorporated into the leagues by-laws. Essentially, teams will only be able to substitute with players of equal skill. Teams will be able to substitute up to 5 players for a maximum game roster of 11 players. * Permanent subs – this rule has been eliminated….it was agreed by the board that the new substitution rule would suffice. * Substitute runners – this rule has been modified to read: Those who have difficulty running from home plate to first base due to injury, age or for medical reasons should be identified by their managers prior to the start of the game. The umpire and opposing manager should be given the names of these players [who normally require a substitute runner from home plate] before the game begin. For those players who require a substitute runner, either from home plate, or on the bases, the substitute runner must be the last batter that made an out. If the person that made the last out is already on base running for someone, the previous person who made an out will become the substitute runner. The substitute runner from home late must be positioned behind the catcher. If in the judgment of the umpire a substitute runner leaves this position before the batter hits the ball the runner will be declared out. Also, if the batter having a sub runner crosses the commit line, he will be declared out. d. The following will be reviewed and decided upon at a future meeting: * should OTS pay the registration fee for teams participating in Senior Olympics and other tournaments * elimination of the 5 run rule and incorporation of a mercy rule * incorporating an unlimited arch pitching rule * feasibility of an official scorekeeping crew 4. A reminder to all OTS board members and players, that any purchases for equipment, etc. must first be approved by the board prior to purchase 5. Winter Ball a. Will be played on Tuesday’s and Friday’s weather permitting and the temp. (real feel) above 45 degrees starting at 11:00 b. All games played on the M&T Bank field in Millsboro c. Contact Sal Corrallo for more info. 6. Meeting Adjourned at 10:30 7. Next Meeting Wednesday December 6th. Monday, October 30 October 10, 2006 Meeting Minutes OTS Board of Directors Meeting Dagsboro Church of God - West Field Tuesday October 10 - 12:00 noon In Attendance: Bo Wood (VP), Bill Neyen (Treas.), Ron Weber (Sec.) John Bokop, John Walker, Don Clements, Tom Farrah, Gary Meredith, Ed Sternberg, Neil Fleming, Terry Thomas(for Roger Howard), Ray Myers(for Tom Harvey), Mike Carta, Sal Corrallo MEETING MINUTES 1. Treasurer’s Report • Account balance - $2,367.98 2. Player Ratings • Anyone who played in the 2006 regular season was rated by their manager on 4 major skills; fielding, throwing, hitting & running. Player’s attendance was also noted. • Managers presented the ratings to the rest of the board for their agreement. Changes were made where necessary. • Each player’s rating will be reviewed one last time by the board of directors. Changes, where justified, will be made and the ratings finalized for use in the 2007 team draft. 3. Field Improvements • “Buck” will level the infield dirt following the close of the fall season. He does not think the fields need additional infield mix at this point. • “Buck” has power washed the bleachers. John Walker will be looking for volunteers to help with applying a coat of wood preserver to the bleachers and the fences/backstops on Wednesday October 25th (rain date is Thurs. 10/26). Contact John at ovfamrest@msn.com or (302) 539-9597. • The installation of sun screens over the player benches and possibly the bleachers on both fields is expected to be completed prior to the start of the 2007 season. 4. Additional items to be addressed prior to 2007 season • Review and revise where necessary the substitution rules. This includes substitute players, runners and permanent subs. • Decide on minimum team roster size • Year end tournament – formalize the rules and regulations governing the tournament including purpose, name, award, etc. • Determine player interest in participating at various tournaments during the 2007 season. • Determine softball manufacturer to use for 2007 season. • Determine supplier for shirts and hats for 2007. Invite Precision Sportswear to attend an upcoming meeting to show available products. • Identify 8 individuals to serve as team managers for the 2007 season. 5. Meeting adjourned at 2:00 p.m. 6. Next meeting scheduled for Tuesday October 31st at 12:00 at COG. Wednesday, June 7 June 6, 2006 Meeting Minutes OTS Board of Directors Meeting Dagsboro Church of God - West Field Tuesday June 6, 2006 - 12:00 noon In Attendance: Tom Harvey (Pres.), Sal Corrallo (VP), Bill Neyen (Treas.), Ron Weber (Sec.), Bo Wood, John Bokop, John Walker, Don Clements, Tom Farrah, Gary Meredith, Ed Sternberg, Neil Fleming, Paul Harp, Roger Howard, Charlie Johannes, Mike Carta, Joe Kratz, Archie Alexander MEETING MINUTES 1. Umpire Rules – Bo Wood • Balls hit to right field on the East field – a ball that can be visibly seen hitting the ground prior to rolling down the hill into the pond area will be ruled a ground rule double. A ball which lands on the bank or in the pond area and can not be visibly seen hitting the ground will be ruled a home run. • Players batting out of order – it was decided that OTS will continue to abide by the ASA ruling for a player batting out of order. Refer to the ASA manual for details. • Strike Zone – a pitch hitting any part of the plate, including the black edging, will be called a strike. Judgment should be exercised on the 6 to 12 foot height regulation, with a caution given on the initial borderline pitch. • Substitute runners from the plate – A restriction line will be drawn 1/3 of the distance from home plate to 1st base. After the ball is struck, only the sub runner can touch or cross the restriction line. If the batter touches or crosses the restricted line, he will be called out. 2. Equipment – Ron Weber • The league has agreed to compare the quality of softballs manufactured by 2 major companies, Worth, the ball currently used by the league and Decker, a highly rated ball. After we have used our current inventory of Worth balls, the league will purchase 2 dozen Decker balls to be used in league games. A comparison will be made by the end of the season which will determine what balls are used next season. 3. Tournament Teams • Tom Farrah has agreed to manage the Senior Olympics 65 to 69 Team • Bo Wood will manage the 60 to 64 team • Gary Meredith will continue to co-ordinate OTS participation in the Olney MD Tournament 4. New Officers 2006 to 2008 • Board members were asked to start thinking about potential candidates for the 4 Officer positions, President, Vice President, Treasurer, and Secretary, that need to be filled for the 2006 – 2008 term. • Nominations will be presented at the next board meeting. • Sal Corrallo, current Vice President stated that he would not be running for re-election. 5. Team Rosters • Current team rosters were presented by each Manager to determine count and general quality of each team. • The board decided to assign 2 new players, Ron Thompson and Marvin Maizel, to Precision Sportswear since their current count of players was lowest in the league. • The board also agreed to assign Bucky Speaks to Dynamic PT, since Dynamic had recently lost 2 quality players, Archie Alexander and Tom McLean, possibly for the remainder of the season. 6. Substitution Rule – Tom Harvey • Following a discussion, it was agreed by board members to keep the current substitution rule, as defined, with the option to allow a team to pick up 11 players, if both managers agree. 7. Field Improvements • Tom Harvey will begin to develop a plan to construct the “sun block” over the players’ benches on both fields. With the arrival of the hot season just around the corner, we’ll try to have these in place ASAP. • Construction of bleachers will be considered following completion of the “sun block” • Ron Weber has talked with Buck about reseeding the East outfield. Buck is willing to do this in mid-September and will provide the equipment, Kubota and slit seeder. OTS will share the cost of the seed and other material as needed. • Bill Neyen asked that we look into the church allowing us to install small equipment shed on the East field. This would eliminate the need to carry mats, plates, etc. to and from the West shed, on every game day. John Walker has agreed to ask the church for permission. 8. Meeting adjourned at 1:15 p.m. Wednesday, March 29 March 20, 2005 Meeting Minutes Minutes: OTS Board Meeting Dagsboro Church of God Activity Room Monday March 20, 2006 12:00 NOON Attendees: , Bill Neyen, Archie Alexander, Bo Wood, John Bokop, Tom Copp, Mike Carta, Gary Meredith, Neil Fleming, Ed Sternberg, Tom Harvey MEETING AGENDA • Treasurers Report $7,640.20 Major upcoming expenditures include uniforms, maintenance supplies and equipment rental for ball field upkeep and improvements, possible additional fill for infields, and if reserves are adequate, materials for the construction of bleachers and dugout covers. • Ball Field Update The home plate, pitchers rubber, bases and batting mats are installed. The fields are being practiced on by a couple little league church teams. As would expected, from the play and Buck’s frequent dragging of the infields, some small stones are working their way to the surface through the infield mix. Continued play, more dragging and a little hand raking will take care of this matter before the season starts. The fields will be rolled as soon as we have a good soaking rain. The fences and benches also will be treated with wood preservative in the next few weeks. • Status Report: 2006 Registrations - Bill Neyen reported that 87 registrations had been received • Sponsorships and Publicity – Archie Alexander Seven team sponsors have been secured through the efforts of Archie Alexander. He also has two additional sponsors are on standby, should we field more than 7 teams in 2006. It should be noted that Gary Meredith and Ed Sternberg also helped in the sponsor search, bringing in Vickie York and Millsboro Lanes. Archie also developed a new poster aimed at attracting new players to the league. Board members were given copies and encouraged to place these in high traffic locations [grocery stores, convenience stores, YMCA’s, gyms] in their areas. • Tournament Participation 2006 It was agreed that we will form our OTS tournament teams in May this year and set up a schedule of practices and practice games earlier in the season. The goal is to improve our league’s performance at tournaments. • Shirts and Hats A committee of four was formed [Archie Alexander, Bo Wood, Bill Neyen and Tom Harvey] to select the hats and shirts to be worn in the league in 2006 and solicit bids. The objective is to improve the overall quality of the apparel in 2006. An inventory of the tournament team hats and shirts will be taken as well. Fill in sizes will be ordered as needed. • Rules & By-laws Modifications It was agreed that the revised by-laws and rules will be circulated to the board members for their final review and input prior to the Annual Meeting. Tom Harvey will facilitate Other Business • It was agreed that, if at all possible, the team draft will be conducted by Monday, April 17th, two weeks after the Annual Meeting. Several managers indicated that last year’s late draft hindered them in getting their teams ready for the regular season opener. • Bill Neyen will order 10 copies of the ASA Rule Books for use by umpires and managers • Roger Howard asked the league to consider forming a 70+ Division that would play on Wednesday mornings. The suggestion was tabled for discussion at a future board meeting. After we have a better idea concerning the number and ages of players registering to play in 2006. • Bo Wood suggested the league look into purchasing a batting machine and cage. The suggestion was tabled until the May meeting. This may be a possible use for the “county money” that Archie is pursuing on the leagues behalf. • Bo Wood suggested that we investigate the pros and cons [and cost] of installing Astroturf batters boxes. He had seen one in use in Florida and noted that it eliminated the rut problem in the batters box. Bill Neyen agreed check out the availability and cost of the apparatus. The meeting was adjourned at 1:10 PM. Prepared by: Tom Harvey Wednesday, February 15 January 25, 2006 Meeting Minutes Minutes: OTS Board/Manager Meeting Dagsboro Church of God Activity Room Wednesday January 25, 2006 Attendees: Tom Harvey (President),Sal Corrallo (VP), Bill Neyen (Treas.), Archie Alexander, Bo Wood, John Bokop, John Walker, Don Clements, Mike Carta, Gary Meredith, Neil Fleming, and Ed Sternberg. Treasurers Report Current Balance $4,741.56 [Includes 39 registrations for 2006] Comments: Buck Starkey, the groundskeeper at the COG fields declined our $300 gift. The money was given to him in appreciation for time and work he put into the OTS infield resurfacing project. As an alternative, it was suggested that he may appreciate the league donating the $300, in his [Buck’s] name, to a youth organization. John Walker will discuss the suggestion with Buck and report his response at the next board meeting. Old Business Church of God Contract & Ball Field Improvements · The league will have exclusive use of the ball fields, for league play, Tuesday and Friday mornings from April through October. · The league will have access to the ball fields on Wednesday mornings for practices. · Funds permitting, the league will construct a bleacher at the West Field. · Funds permitting, the league will consider erecting shade covers over the player benches. 2006 Registration · 2006 registration forms have been mailed to all players on the 2005 rooster, and other interested players · 2006 registration forms also are available for download at http//eteamz.active.com/delmarvaots Annual Meeting Date: April 3, 2006 Time: 7:00 PM Location : Bethany Beach Town Hall 2006 By Laws & Rules Revisions The 2006 [revised] By Laws and Rules will be available in March at http//eteamz.active.com/delmarvaots. Highlights of a few of the new By Laws and Rules include: · Expanded training and authority for league umpires · Tough new penalties for player misconduct · Creation of a Rules Committee responsible for: ü Resolving player and manager protests ü Rules interpretations ü Implementing disciplinary action · New base running rules ü Elimination of the run-by rule at 2nd and 3rd. · New Courtesy runner rules New Business Sponsorship and Publicity Plans for 2006 – Archie Alexander Archie outlined publicity plans for promoting player recruiting and the acquisition of additional team sponsors. They are as follows: · A new [8”x11”] player recruiting poster has been designed and is being placed at locations throughout our area. · A new sponsor solicitation letter has been developed and is being mailed to potential sponsors throughout our area. At this time it is expected that four of the 2005 sponsors will renew. 2006 Sponsor fees will remain at $350.00, Patron Fees at $100.00 League members are urged to contact Archie [302] 226-8381, or a League Officer if they are aware of any: · Potential new team sponsors or players · Locations where a Player Recruiting Poster could be placed, but isn’t Archie also has made some in-roads with politicians who are responsible for “State of Delaware, walking around money" grants. These financial grants are potentially available to needy individuals, or public service organizations such as OTS. Ideas suggested at the meeting included: [1] construction of bleachers; and, [2] construction of roofs over the player benches. The board was encouraged to identify additional project ideas for discussion at the March meeting. Once a suitable project, or projects, are identified and agreed to, Archie and Tom Harvey will prepare and submit a detailed proposal, to those in a position to authorize a grant. The competition for these grants is intense. Managers and Assistants - 2006 Managers and [Assistant Managers] committed or [pending] for 2006 Tom Farrah [Tom Copp} Bo Wood [John Bokup] Neil Fleming [Ed Sternberg] John Walker [Don Clements] Gary Meredith [Bill Neyen] Mike Carta Roger Howard [John Mancuso] Tournament Participation 2006 Discussion centered on how OTS might improve our leagues performance in tournament competition and whether we should consider participating in additional tournaments. Currently we regularly participate in two tournaments, the Senior Olympics, September – [Mike Carta Coordinates] and the Olney, Maryland Tournament, July – [Gary Meredith Coordinates]. It was agreed to revisit this topic and develop a specific plan of action at the March meeting. Below are highlights of some of the discussion at today’s meeting. Suggestions for improving performance included: ü Forming teams earlier and regularly playing exhibition/practice games throughout the season. The games might be played against our other tournament teams, OTS league teams, or perhaps teams in other area leagues. ü Several tournament team managers and [assistants] were tentatively recommended as well. They include; 60+ Bo Wood [Ed Sternberg] 65+ Gary Meredith 70+ Mike Carta 75+ Jim Stradley ü Player selection practices were also discussed including how to handle the occasional need to recruit players from outside our league Suggestions for other tournaments included one in suburban Washington DC [Virginia]. Consideration also will be given to other tournaments for the younger teams 55+ and 60+. Shirts and Hats for 2006 The league is exploring options for 2006. Uniforms used by the night league are popular, but are much higher priced than those currently in use by most OTS teams. Bill Neyen priced the shirts locally @ $13.25 and the hats @6.65 including the silk screening. John Walker will price out alternatives. Sal Corrallo will consult with the night league regarding their supplier. It was suggested and agreed that in 2006 the name of the sponsor will be on the front of the shirt, the number on the back, and OTS in small script on the sleeve. It also was suggested that the league inventory its tournament uniforms and hats and reorder as necessary. (Note: Once player has been given a tournament hat and they are expected to have it available if selected for future teams. If provided a second hat, the players will be expected to pay for it. It was noted that if the OTS does not have a sufficient number of sponsors, it would consider using excess, “sponsor uniforms” from the night league. Insurance 2006 The insurance is paid for, but the local Delaware ASA representative has failed to return numerous telephone calls concerning the ASA fee. The insurance carrier has assured Tom Harvey that they will contact, and nudge him into action. Other Business It was also voted to give John Walker [Ocean View Family Restaurant] a 2006 membership voucher for one player. This action was initiated in recognition of John’s outstanding contribution [work, time and equipment] in the construction of the OTS ball fields and the infield resurfacing. Tom Harvey urged that we continually remind players to patronize our sponsors. Sponsors are a significant source of income to the league and deserve our support. Without these revenues league fees would be much higher. Among other ideas, it was suggested that the league create a sponsor’s board to be displayed on each field on game days. Bo Wood also suggested that we look into purchasing a batting machine. No action was taken, but comments are welcomed Adjournment Minutes compiled by Sal Corrallo Corrections 302 945 2457 Salmarcorrallo@mchsi.com Post Meeting Announcement. OTS will open a silent auction at the annual players meeting. Ed Sternberg donated several items. Other donations will be accepted. Notify Sal or Tom if you have an item to be donated for the auction. A listing of items will be posted before the meeting begins. April 4, 2005 General Meeting Minutes 1. Approximately 60 registered players attended this years General Meeting held at the Bethany Town Hall, Monday April 4th. 2. Registered players attending the meeting voted on 2 important issues: - Playoff format for the 2005 season - Players voted to have a single elimination playoff, as well as a championship game between the winning teams of the 1st and 2nd half's of the season. Playoff and championship games will be scheduled for the early part of September, following the close of the 2005 season. 3. Players also voted to maintain a Tuesday/Friday schedule for practice and league games. There will NOT be practice or league games scheduled for Thursday's. 4. Practices began on Tuesday April 5th. About 50 players attended the first practice session. Additional practices will be held every Tuesday and Friday throughout April, starting at 9:00a.m. Players will practice at the M&T Bank field in Millsboro until the fields at the Dagsboro Church of God field are ready for play....expected to be ready the 3rd week in April, weather permitting. 5. Players were updated on this years equipment: Balls - we will use Worth 44cor 525 compression balls this season. These balls are crisper and will fly further than the balls used last year. Bats - players can not use any bat banned by the Amateur Softball Association of America (ASA). A list of ASA non-approved bats is available at http://www.softball.org/ Shirts & Hats - Shirts will silk screened with a small OTS logo over the front left pocket area and have the sponsor name across the back, along with the player's number. Hats are 5 panel baseball hats. 6. Dagsboro Church of God fields - as of Thursday April 7th, posts and fencing has been installed on field 1 and posts have been installed on field 2. We will have at least one field fully ready for regulation play on Tuesday May 3rd. 7. Spaghetti dinner is on schedule for Friday April 8th. Please contact Sal Corrallo if you can help out. April 20, 2005 Meeting Minutes OTS Board/Manager Meeting Dagsboro Church of God Wednesday April 20, 2005 – 11:30 p.m. In Attendance: Tom Harvey (Pres.), Sal Corrallo (V.P.), Bill Neyen (Treas.), Ron Weber (Sec.) Don Clements, John Walker, Neil Fleming, Ed Sternberg, Mike Hopkins, Gary Meredith, Manny Ortiz (for Pete Rendina), Bob Shaeffer, Bo Wood, John Bokop, Ed Sternberg, John Walker Meeting Minutes: 1. Treasures Report: Bill Neyen reported that the current balance is $10,830. This included a profit of $1929 from the Spaghetti dinner and $2108 from the gift basket raffle. A special thanks to Kelly Williams for all she did in raising such a large sum of money for the league. Thanks Kelly, for your creativity to come up with the idea; your courage to solicit the many businesses for gift certificates; your untiring energy to sell over $2100 worth of tickets; but most of all for your sincere caring for the betterment of the Olde Tymers Softball league. Thanks to all who helped with the dinner, especially the VFW Post for providing their great facility to host the event. Special thanks to Pete and Barb Rendina, Sal Corrallo and Bob Lattanzi for pulling it all together. Upcoming major expenses will include, lumber and other supplies necessary for improving the 2 fields at Dagsboro Church of God and shirts and hats for the 2005 season. 2. Old Business: There was no old business to discuss. 3. Senior Olympic Team Support: A request to purchase team hats from Delaware Senior Olympics, for the OTS team playing in the National games in Pittsburgh, was turned down. The board and managers unanimously agreed that our team should represent OTS in the national games by wearing shirts and hats displaying the OTS logo. OTS will continue to purchase these OTS shirts and new hats for the team. 4. Additional Field Improvements at COG: a. The field improvement committee will obtain estimates to improve the infields on both fields. We will get estimates on each of the following: 1) remove the sod from the entire infield, fill and grade with quality infield mix. 2) remove sod around the base paths, pitchers mound and batters box, similar to major league infields, fill and grade with a quality infield mix. 3) remove sod around each base, pitchers mound, and batters box, fill and grade with a quality infield mix. Estimates and timeframes for completing the work, will be reviewed and a decision made at the May meeting. b. We will place 2 picnic tables at each field. We will add tables if needed. c. Score Boards - we will purchase a low cost score board to be posted on the backstop of each field. We will look for a scoreboard that posts the names of the home and visiting teams, the score and the inning. d. The field improvement committee will get estimates on a small storage building that we can use to hold equipment and supplies. The cost will be reviewed and a decision made at the May meeting. We will contact Pastor Gene to get approval from the church on where the building can be set. e. It was decided not to purchase or build removable outfield fences at this time. f. Batting mats have been ordered for the batters boxes on both fields. Trash cans will be purchased for both fields and finally, a storm fence will be erected in front of the pond on the right field side of the upper ball field. This will help keep balls from rolling into the pond. 5. Correcting Team Imbalances 6. Formula for 2005 Player Draft: Four methods for conducting this years draft were presented; a) Full Draft, b) Manager and Assistant Manager Conduct Draft, c) Managers and Assistant Managers conduct draft and retain two players from previous year's roster, d) Teams are formed by a committee made up of all managers - Managers then do a blind draw for teams. Following a lengthy discussion the board and managers voted. The results were; a=0 votes, b=4 votes, c=6 votes, d=1 vote. The 2005 Player Draft will be "Managers and Assistant Managers conduct draft and retain two players from previous year's roster". The draft will be conducted on Wednesday April 27. Players will be contacted by their managers by April 29. |
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